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Home My WebLink AboutM-00-0414CITY OF MIAMI, FLORIDA INTER-OFFICE MEMORANDUM TO ;Mayor and of the City Commission DATE ~ FILE P,pY - 2 2C?0~ sua,ECT : 26~' Year Planning Calendar FROM ~b~dH. Warshaw City Manager REFERENCES City Commission Agenda ENCLOSURES : May 11, 2000 RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution approving a planning schedule for the 26`~ Year of the Community Development Program and other programs funded through the U.S. Department of Housing and Urban Development (HUD). BACKGROUND: The Department of Community has developed a planning schedule for 26`i' Year Community Development Block Grant (CDBG), HOME, HOPWA and Emergency Shelter Grant (ESG) activities funded through the U.S. Department of Housing and Urban Development (HUD). The planning schedule is a companion item to proposed legislation relating to a revised Citizen Participation Plan. Therefore, the proposed schedule includes two (2) options. The first option is based on the City Commission adopting, the proposed Citizen Participation Plan that includes the abolishment of the Citywide Advisory Board. The second option provides a calendar that maintains the Advisory Board concept. In either scenario, there are two (2) key dates that serve as the steering mechanism to ensure that the City meets federal requirements in the development of its 26~' Year Annual Action Plan. The Annual Action Plan must be submitted to U.S. HUD within forty-five (45) days of the beginning of the new funding year. To meet this deadline, the Annual Action Plan must be submitted to U.S. HUD by August 16, 2000 for the October 1, 2000 start date. The other key date is that there must be a thirty (30) day public comment period regarding the Annual Action Plan prior to its submittal to U.S. HUD. Therefore, to meet this deadline, the City Commission must adopt the Annual Action Plan by July 14, 2000 to meet this requirement. The other dates are more flexible and contingent upon complementary scheduling issues. ~0°- ~~.~ • • Following is a proposed schedule in accordance with Option One: May 15, 2000 -Availability of 26`s Year Requests for Proposal Week of May 29, 2000 and June 5, 2000 -District Public Hearings (contingent on schedules of each City Commissioner; also note that there is a 10 day public notice requirement) June 12, 2000 -Deadline for submission of Requests for Proposal (Note: This is a firm deadline and proposals submitted after the due date will not be accepted) Week of July 10, 2000 -Special City Commission Meeting allocating 26~' Year Funds (date to be set by City Commission, but must be within the 30 day public comment period window to meet the August 16, 2000 submission date to U.S. HUD) August 16, 2000 -Submission of 26`'' Year Annual Action Plan to U.S. HUD October 1, 2000 -Commencement of 26`~ Year Activities Following is a proposed schedule for Option One: May 15, 2000 -Availability of 26~' Year Requests for Proposal Week of May 29, 2000 -Election of eight (8) representatives at the neighborhood level to the Citywide Advisory Board Week of May 29, 2000 and June 5, 2000 -District Public Hearings (contingent on schedules of each City Commissioner; also note that there is a 10 day public notice requirement) June 8, 2000 City Commission Meeting -Ratification by the City Commission of Neighborhood elections and .City Commission appointment of Advisory Board representatives (two appointments per Commissioner) June 12, 2000 -,Deadline for submission of Requests for Proposal (Note: This is a firm deadline and proposals submitted after the due date will not be accepted) Week of June 19, 2000 -Public meeting of the newly appointed Citywide Advisory Board Special; election of officers and scheduling of future meetings for 26~' Year Planning process (must provide for 10 day public notice requirement) Week of July 10, 2000 -Special City Commission Meeting allocating 26~' Year Funds (date to be set by City Commission, but must be within the 30 day public ~~"" ~`~ • • comment period window to meet the August 16, 2000 submission date to U.S. HUD) August 16, 2000 -Submission of 26~' Year Annual Action Plan to U.S. HUD October 1, 2000 -Commencement of 26~' Year Activities It is important to emphasize that the August 16, 2000 deadline is critical to meet federal regulations. However, it should also be noted that the City Commission may amend the Annual Action Plan providing that it complies with the process outlined in its Citizen Participation Plan. It is recommended that the City Commission adopt the proposed Resolution that conforms to the action taken by the City Commission regarding the Citizen Participation Plan. ~~, JFL/GCW/DF ~~-~ • PUBLIC NOTICE FOR SPECIAL CITY COMMISSION MEETING REGARDING COMMUNITY DEVELOPMENT ISSUES OF'`~.. !*~ *~ ;~.~.~....T~. 7 ` ~... °r.:~ ~';.so f,~o.f \y `C~_ FLp~j.. The Miami City Commission will hold a Special Meeting Development. The Special Meeting will be held: to discuss issues relating to Community Thursday, May 11, 2000 at 2:00 P.M. City of Miami Commission Chamber 3500 Pan American Drive Miami, Florida 33133 The Agenda for the Special Meeting is as follows: 1. Discussion on Funding History of the City of Miami Community Development Block Grant (CDBG) Program for the 19`~ - 25`~ Program Years 2. Discussion and proposed resolution to revise the Citizen Participation Flan, including the abolishment of the Citywide Advisory Boazd 3. Discussion and proposed resolution on Planning Calendar for 26`~ Yeaz CDBG activities 4. Presentation on Orchard Villas Model City Revitalization Project, including proposed legislation to adopt the plan in principle and allocating $100,000 of HOME funds to engage R.J. Heisenbottle Architects, P.A to develop a Master Plan for the area; allocating $1.5 million of 1999 HOME funds and $1.5 million of future 2000 HOME funds to develop affordable housing in the Model City Home Ownership Zone; and supporting the Miami-Dade County application to U.S. HUD for HOPE VI funding to redevelop the Liberty Squaze and Liberty Homes Public Housing Projects 5. Proposed resolution to modify Housing Loan Committee Membership by eliminating the seat previously held by Miami Capital Development Corporation and replacing it with a representative with private real estate lending experience; expanding the choice of City Departments from which the City Manager can appoint the Administration's representatives; and appointing Frank Rollason, Director, City of Miami Building Department, to fill the vacancy created by the retirement of Jim Kay, former Director of the City of Miami Public Works Department 6. Resolution proposing the reestablishment of a Commercial Loan Program to revitalize commercial corridors in the City of Miami Revitalization Districts; allocating $150,000 of CDBG funds to the Latin Chamber of Commerce to administer the program in the southern portion of the City and $150,000 of CDBG funds to the Little Haiti Credit Union to administer the program in the northern area of the City and designating the City of Miami Department of Real Estate and Economic Development to administer the program in the central azea of the City 7. Discussion and proposed resolution to establish a concept for an enhanced Commercial Revitalization Program ~` • • 8. Discussion and proposed resolution to maintain the annual funding commitment of $225,000 for a five year period to the Little Haiti Job Creation Project to create jobs and stimulate businesses in the Edison Little River azea Discussion and proposed resolution allocating $262,322 of HOME funds to the CRA to establish a homebuyer's pre-qualification program in the Southeast Overtown/Community Redevelopment azea 10. Discussion and proposed resolution to replace $504,450 of SHIP funds with available HOME funds for related construction expenses for the the Allapattah Business Development Authority to develop the Ralph's Plaza Townhomes - Phase I project 11. Discussion and proposed resolution to deobligate $853,727 of 1996-97 and 1997-98 SHIP funds as follows and to reprogram said amount to fund the City of Miami Single Family rehabilitation and First Time Homebuyers' Financing Programs: Organization and Project Amount BAME Development Corporation of South Florida -New Hope/Overtown $100,000 Housing Project Jubilee Community Development Corporation -Jubilee Villas Housing Project 62,500 Model Housing Corporation -Villas Dr. Godoy Housing Project 62,500 DEEDCO, Inc. -Miami River Village Housing Project 100,000 St. John Community Development Corporation -Lyric Village Housing Project 114,150 Florida Housing Cooperative - Bazcelona Place 414,577 Total Deobligation $853,727 12. Discussion and proposed resolution to deobligate $4.75 million of HOME funds allocated to the Urban League and LHL Housing Corporation to develop the Northwestern Estates Housing Project and reallocating $3.1 from .available 1976 General Obligation Housing Bond Program funds to said project for the purpose of resolving the fmding identified in the Audit Report issued Mazch 26, 1998 by the Office of the Inspector General 13. Discussion and proposed resolution allocating $3,587,693 of available HOPWA Funds as follows: Organization and Project Amount Economic Opportunity Family Health Center -Long Term Housing $1,742,900 Miami-Dade Housing Agency -Long Term Housing 1,844,793 Total $3,587,693 14. Discussion and proposed resolution restructuring the HOPWA Program 15. Discussion and proposed resolution allocating $50,000 to the accounting fum of Shazpton, Brunson and Company to perform an audit and provide technical assistance on the HOPWA Program 16. Discussion on letter from U.S. HUD citing the City of Miami for not being in compliance with HUD standazds in the expenditure of funds. in its CDBG Line of Credit balances 17. Discussion and proposed resolution to fund previously authorized legislative commitments approved by the City Commission to the Community Redevelopment Agency (CRA) as follows: Project Authorizing Legislation Amount Historic Overtown Priority Business Corridor Resolution 98-592 $3,000,000 CRA/SEOPW Interlocal Agreement Commitment Ordinance 11736 2,000,000 ~~r ~~`~ ~ • Proposed funding sources for the above allocations to meet CRA funding commitments: Pr.. o„L~t Amount Funding Source Historic Overtown Priority Business Corridor $3,000,000 Reprogramming of previously approved funds for CIP Projects CRA/SEOPW Interlocal Agreement Commitment $1,000,000 HOPWA FUNDS CRA/SEOPW Interlocal Agreement Commitment $1,000,000 Reprogramming of previously approved funds for CIP Projects Note: Said reprogramming of previously authorized CDBG funds to come from among the following CIP projects that are not in a position to be completed by September 30, 2000 as determined by the Assistant City Manager for Operations: African Squaze Pazk Improvements African Square Park Land Acquisition Allapattah Comstock Park Armbrister Pazk Building Renovations Athalie Range Pazk Athalie Range Park Playground Lighting Belafonte Park Improvement Chazles Hadley Park Renovations Coconut Grove Minipark Renovation Curtis Park Improvements Dorsey Park Site Improvements Eaton Park Improvements Henderson Pazk Improvements Replacement Jose Marti Pazk Lemon City Day Caze Pazk Little Havana Softball Field Merrie Christmas Pazk Handicap Access Miller Dawkins Pazk Renovations Moore Park Field Renovations Moore Pazk Renovations North Bay Vista Playground Reeves Pazk Riverside Park Playground Shenandoah Park Improvements Tazget Area Park Improvements Virrick Pazk Improvements West Buena Vista Park Renovations Williams Park Improvements Allapattah Sidewalk Replacement Coconut Grove Sidewalk Replacement Downtown Sidewalk Replacement Edison Little River Sidewalk Little Havana Sidewalk Replacement Manuel Artime Community Center Model City Sidewalk Replacement Overtown Sidewalk Replacement Tower Theatre Wynwood Sidewalk Replacement The proposed resolution also recommits $1.5 million of CDBG funds to previously approved CIP projects that can be completed by September 30, 3000 in accordance with the prioritization of previously approved CIP projects by the Assistant City Manager responsible for Operations and approval of the Department of Community Development. The proposed resolution also allocates $200,000 to the City of Miami Building Department for demolition activities to be carried out through September 30, 2000, from the reprogramming of previously authorized funds for Capital Improvement Projects 18. Discussion and legislation deobiigating $500,000 of previously committed CDBG funds and $500,000 of previously committed HOME funds to the St. John Community Development Corporation for development of the Lyric Village Housing Project 19. Discussion and legislation regarding the Performing Arts/First Source Hiring Agreement r • • Interested individuals are encouraged to attend this Special Meeting. The meeting site is accessible to the handicapped. ~~ ~ ~~~