Loading...
HomeMy WebLinkAboutR-01-1323U-01-1099 12/13/01 RESOLUTION NO. 0 3 RESOLUTION OF THE CITY OF MIAMI COMMISSION APPROVING THE RECOMMENDATION OF THE CITY MANAGER TO ACCEPT THE SOLE SUBMITTAL, FROM THE YMCA OF GREATER MIAMI, INC., TO THE REQUEST FOR QUALIFICATIONS (RFQ) FOR A LEAD PARTNER/DEVELOPER FOR THE FIRST CLASS PARK IN LITTLE HAITI; FURTHER INSTRUCTING THE ADMINISTRATION TO NEGOTIATE AND COME BACK WITH AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THIS PURPOSE BY THE SECOND COMMISSION MEETING IN JANUARY 2002 AND FURTHER REQUESTING THAT THE CITY MANAGER ADVANCE MONIES FOR THE FIRST CLASS PARK IN LITTLE HAITI IN THE AMOUNT OF $100,000.00 FOR EXPEDITING THE PLANNING PROCESS TO THE LEAD DEVELOPER TO BE REPAID BY ELIGIBLE AND APPROVED SAFE NEIGHBORHOOD PARKS BOND PROCEEDS. WHEREAS, following prior directives of the City Commission and the recommendations of the Little Haiti Park Working Group, the City issued a Request for Professional Qualifications on October 26, 2001 seeking a Lead Partner/Developer for the first class park in Little Haiti; and WHEREAS, the City Clerk received only one submittal by the advertised deadline of Wednesday, November 28th at 11:00 a.m., that of the YMCA of Greater Miami, Inc.; and CI'T'Y COMMY WON MEETI C bi Rauulmtion NO. 01-1323 WHEREAS, a selection committee was appointed and, pursuant: to Motion leo. 01-1030 of September 25, 2001, 500 of the committee were members of the Little Haiti Park Working Group; and WHEREAS, the selection committee met on Wednesday December 12, 2001 and completed its evaluation of the submittal; and WHEREAS, the selection committee found the submittal of the YMCA of Greater Miami, Inc. to be responsive, and endorsed, with conditions, this entity for the City Manager's consideration as the Lead Partner/Developer for Little Haiti Park; and are: WHEREAS, the conditions mandated by the selection committee a) That prior to contract negotiations, the YMCA create a sufficiently detailed scope of work that identifies specific tasks to be undertaken by the Lead Partner/ Developer and the respective timelines for those activities; b) That such scope of work be subject to diligent, strenuous negotiation by the City Manager, or designee, to ensure that all aspects of the work to complete the project are covered in their entirety by the Lead Partner/Developer or other responsible party; c) That the YMCA make a commitment, as an enumerated part of its contract, to actively recruit and hire employees for this project from within the Little Haiti area for all levels of employment, so that the organization more closely mirrors the diversity of the community served from this location; d) That the YMCA actively recruit and appoint individuals from the Little Haiti community to the YMCA Board of Directors, as vacancies become available; and e) That the YMCA strengthen collaboration on this project by bringing more community partners into the process, with preference being given to agencies and/or groups from the Little Haiti area. Page 2 of 4 01--x.323 • r] WHEREAS, having considered all of the pertinent information, the City Manager concurs with the selection committee's findings and recommends, with the same conditions, that the City Commission accept the submittal of the YMCA of Greater Miami, Inc. as the Lead Partner/Developer for Little Haiti Park; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The recommendation of the City Manager to accept the sole submittal, from the YMCA of Greater Miami, Inc., to the Request For Qualifications (RFQ) for a Lead Partner/ Developer for the First Class Park in Little Haiti is hereby approved. Section 3. The Administration is hereby further instructed to negotiate with the YMCA of Greater Miami, Inc. and come back with an agreement!/, in a form acceptable to the City Attorney, for this purpose by the second Commission meeting in January 2002. The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable provisions of the City Charter and Code. Page 3 of 4 01-1323 0i • • Section 4. The City Manager is requested to advance monies for the first class park in Little Haiti in the amount of $100,000.00 for expediting the planning process to the lead developer to be repaid by eligible and approved safe neighborhood parks and proceeds. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2' PASSED AND ADOPTED this 13th day of ATTEST: WA ER J. FOEMAN CR"Y CLERK CORRECTNESS: 7:BSS:smg:kdw December , 2001. V� Q�l MANUEL A. DIAZ,,�kYOR 21 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 4 of 4 01-1323 December 5, 2001 Subiect: Little Haiti Park Conceptual Park Plan presentation to the Cid Commission on Thursday, December _13, 2001 at 5:00 p.m. Dear Little Haiti Park Work Group Participant/Supporter: We are proud to inform you that through your efforts the initiative fox a First Class Full Service Park in Little Haiti is coming to fruition. On November 13, 2001, voters of the City of Miami adopted the Homeland SecuritylNeighborhood Improvement Bond which allocated $25MM towards the Little Haiti Park Project. The City of Miami has also submitted an application to the Safe Neighborhood Parks Program for matching funds to the tune of $500,000 and the City Manager has issued the request for qualifications (RFQ) for a lead developer. All these efforts could not have been attained were it not for the Little Haiti Working Group and in particular your dedication and support to this initiative. Please be my guest at the Commission meeting scheduled for Thursday, December 13 at 5:OO p.m. where the American Society of Landscape Architects (ASLA) and your fellow committee members will be presenting their findings and four (4) conceptual park plans which originated from the Design Workshop of October 20, 2001. The Commission meeting is held in the City Chambers at 3500 Pan American Drive in Coconut Grove. If you have any questions or to RSVP, please don't hesitate to contact Chelsa Arscott or Rachel Monplaisir in my office at (305) 250-5390. Warm regards. Faithfully, Arthur E. Teele, Jr. Commissioner LITTLE HAITI PARK MOTIONS RESOLUTION OF THE CITY OF MIAMI DISSOLVING THE CURRENT LITTLE HAITI PARK WORKING GROUP CREATED UNDER RESOLUTION #01-604, (AMENDED JULY 19, 2001), FURTHER AMENDED JULY 26, 2001 (MOTION 01-830) AND FURTHER TO RE- CONSTITUTE THE LITTLE HAITI WORK GROUP BY INCLUDING THE FOLLOWING CLAUSES(1) APPOINTING ALL CURRENT NON- GOVERNMENTAL WORK GROUP MEMBERS AS CORE MEMBERS OF THE RECONSTITUTED WORK GROUP TO PROVIDE ADVISE TO THE DISTRICT 5 COMMISSIONER AND WHEN REOfUESTED TO THE CITY MANAGER AND CITY COMMISSION, (2) MAKING CURRENT GOVERNMENTAL DEPARTMENT OFFICIALS AS EX -OFFICIO WORK GROUP MEMBERS WITH OR WITHOUT VOTING RIGHTS (2) EXTENDING THE APPOINTMENT TERM FOR WORK GROUP MEMBERS TO FOUR YEARS, AND FURTHER (3) DESIGNATING THE COMMISSIONER OF DISTRICT 5 AS THE CHAIRMAN OF THE WORK GROUP AND PROVIDING FOR THE APPOINTMENTS OF CO - CHAIRPERSONS AS DEEMED NECESSARY. _'. RESOLUTION OF CITY OF MIAMI INSTRUCTING THE CITY MANAGER TO ( I) AC'C'EPT THE GRANT AGREEMENT WITH MIAMI -DADS COUNTY FOR THE CONVERSION OF THE CARIBBEAN MARKETPLACE AS THE CULTURE COMPONENT (BLACK BOX AND DANCE STUDIO) OF THE FIRST CLASS PARK IN LITTLE HAITI ON CONDITION OF THE BASIS OF A MATCHING OF FUNDS, INCLUDING THE RETROFITTING. PARKING. AND OTHER AMENITIES AND IMPROVEMENTS TO THE SUBJECT PROPERTY AND FURTHER (2) INSTRUCTING THE CITY MANAGER TO NEGOTIATE A JOINT MANAGEMENT AGREEMENT 13ETWEEN THE CITY OF MIAMI AND MIAMI-DADE COUNTY FOR THE USE OF THE CARIBBEAN MARKETPLACE AND (3) TO CONSIDER A CHANGE ORDER WITH THE STATE OF FLORIDA CONTRACT WITH REGARDS TO THE ONGOING PROJECTS TO ACCOMMODATE PRE - CONSTRUCTION AND CONSTRUCTION SERVICES BY THE STATE OF FLORIDA FOR THE CARIBBEAN MARKETPLACE CONVERSION AND FURTHER (4) TO EXPEDITE THE ACQUISITION PROCEEDINGS OF THE NECESSARY LAND TO ACCOMMODATE THE REQUEST MADE BY MIAMI- DADE COUNT)' PURSUANT TO COUNTY RESOLUTION #R-598-99 PROVIDED THAT NO COMMERCIAL ESTABLISHMENTS ABUTTING NE 2ND AVENUE ARE INCLUDED IN THIS REQUESTED AREA. 3, RESOLUTION OF THE CITY OF MIAMI REQUESTING THAT THE CITY MANAGER WORK IN CONJUNCTION WITH THE DEPARTMENTS OF LAW. ASSET MANAGEMENT. COMMUNITY DEVELOPMENT. ECONOMIC DEVELOPMENT AND REAL ESTATE, THE LITTLE HAITI NET OFFICE AND ANY OTHER DEPARTMENTS DEEMED APPROPRIATE TO (1) CONDUCT A SURVEY OF THE PROPOSED LITTLE HAITI PARK DISTRICT SPECIFICALLY FOCUSING AROUND THE CARIBBEAN MARKETPLACE (2) TO IDENTIFY "COMPARABLES" AS WELL AS WILLING PROPERTY SELLERS (INCLUDING THE OWNERS OF THE "TRAILER PARKS) WITHIN THE VICINITY OF THE CARIBBEAN MARKETPLACE AND FURTHER (213) INSTRUCTING THE CITY MANAGER TO PUT FORTH AN EXPEDITED REQUEST FOR QUALIFICATIONS ("RFQ") FOR MISCELLANEOUS LAND ACQUISITION FIRMS ON BEHALF OF THE CITY OF MIAMI. t. RESOLUTION OF THE CITY OF MIAMI COMMISSION APPROVING THE RECOMMENDATION OF THE CITY MANAGER TO ACCEPT THE SOLE SUBMITTAL, FROM THE YMCA OF GREATER MIAMI, INC.. TO THE REQUEST FOR QUALIFICATIONS FOR A LEAD PARTNER/DEVELOPER FOR THE FIRST CLASS PARK IN LITTLE HAITI, FURTHER INSTRUCTING THE ADMINISTRATION TO NEGOTIATE AND COME BACK WITH AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THIS PURPOSE BY THE SECOND COMMISSION MEETING IN JANUARY 2002 AND FURTHER REQUESTING THAT THE CITY MANAGER ADVANCE MONIES FOR THE FIRST CLASS PARK IN LITTLE HAITI IN THE AMOUNT OF x;100,000.00 FOR EXPEDITING THE PLANNING PROCESS TO THE LEAD DEVELOPER TO BE REPAID BY ELIGIBLE AND APPROVED SAFE NEIGHBORHOOD PARKS BOND PROCEEDS 5. RESOLUTION OF THE CITY OF MIAMI INSTRUCTING THE CITY MANAGER AND THE DEPARTMENT OF PLANNING & ZONING TO DEVELOP AN ALTERNATIVE DESIGN MASTERPLAN FOR THE FIRST CLASS PARK IN LITTLE HAITI TO BE LOCATED WITHIN THE PROPOSED PARK BOUNDARIES ESTABLISHED PURSUANT TO RESOLUTION AND FURTHER DIRECTING THE CITY MANAGER TO PUT FORTH A REQUEST FOR QUALIFICATIONS (RFQ) FOR A LANDSCAPE ARCHITECTURAL FIRM TO BEGINNING THE NECESSARY IMPLEMENTATION OF THE SUBJECT MASTER PLANS IN AN AMOUNT NOT TO EXCEED $75.000.00. :1.-1323 • MY OF MA AMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Members DATE] December 13, 2001 of the City Commission FILE SUBJECT: Recommendation for Lead Partner/ Developer for Little Haiti Park " rRENCrS • z City Manager `'``' "'`''' Letter & Report of Selection Committee This memorandum concerns the Request for Qualifications (RFQ) fora Lead Partner/Developer for Little Haiti Park, issued October 26, 2001. The City Clerk received only one submittal by the advertised deadline of Wednesday, November 2W at 11:00 a.m., that of the YMCA of Greater Miami, Inc. The individuals listed below were subsequently appointed to the selection committee to review that submittal. Following the Commission's directive, as stated in Motion No, 01-1030 of September 25, 2001, 50% of the committee were members of the Little Haiti Park Working Group. • Dr. Larinus Pierre, Executive Director, Center for HaitianStudies (Little Haiti Park Working Group) • Jim Keane (Little Haiti Park Working Group) Danielle Romer, Program Director, Haitian Neighborhood Center (Little Haiti Park Working Group) Terrence Griffin, Assistant Director, Parks and Recreation Debt. (staff) • Lumane Pluviose-Claude, Little Haiti NET Administrator (staf) • Enrique Nunez, Planner il, Real Estate and Economic Development (staff) The selection committee met on Wednesday December 12, 2001 and completed its evaluation of the submittal. The Committee's report and recommendation are attached, Having considered all of the pertinent information, I concur with the committee's findings and am pleased to recommend, with the conditions as stipulated by the committee, that the City Commission accept the submittal of the YMCA of Greater Miami, Inc. as the Lead Partner/Developer for Little Haiti Park. Should the Commission approve my recommendation, we will commence negotiations with the YMCA for a contract to meet the needs of this important community project, with particular attention being given to the YMCA's compliance with the conditions mandated by the committee. , CAG/DB/ARIW/ polw 0..i.--•"_�� ARLEEN R. WEINTRAUB Acting Director December 12, 2001 0 0 QTT"'Au of 'ffltaXritt �GILTY Op �J � i�eui iiart q, CARLOS A, GIMENEZ City Manager Carlos A. Gimenez, City Manager City of Miami 444 SW 2nd Avenue — 10th Floor Miami, FL 33130 RE: Recommendation of Selection Committee for the Lead Partner/Developer for Little Haiti Park Dear Mr. Gimenez: As chairperson of the selection committee reviewing the submittal for the Lead Partner/Developer for Little Haiti Park, I am please to offer the attached report of the Committee's findings. The recommendation of the committee is as follows: The submittal of the YMCA of Greater Miami, Inc. was found to be responsive. We endorse, with conditions, this entity for the City Manager's consideration as the Lead Partner/Developer for Little Haiti Park. Should the YMCA be recommended by the City Manager and subsequently selected by the City Commission, the conditions stipulated by the committee are: a) Prior to contract negotiations, the YMCA create a sufficiently detailed scope of work that identifies the full range of specific tasks to be undertaken by the Lead Partner/Developer and the respective timelines for those activities. b) This scope of work be subject to diligent, strenuous negotiation by the City Manager, or designee, to ensure that all aspects of the work necessary to complete the project are covered in their entirety by the Lead Partner/Developer or other responsible party. c) The YMCA make a commitment, as an enumerated part of its contract, to actively recruit and hire employees for this project from within the targeted Little Haiti area for all levels of employment, so that the organization more closely mirrors the diversity of the community it serves from this location. d) The YMCA shall actively recruit and appoint individuals from the Little Haiti community to serve as members of the YMCA Board of Directors, as vacancies become available. DEPARTMENT OF REAL ESTATE & ECONOMIC DEVELOPMENT 444 S.W. 2nd Avenue, 3rd Floor/Miami, FL 33130/(305) 416-1435/relecopier: (305) 415-2156 P.O. Box 330708 /Miami, Florida 33233-0708 • I-] e) The YMCA strengthen the collaboration on this projoct by bringing more community partners into the process, with preference being given to those agencies and/or groups from the Little Haiti area. Thank you for allowing me the opportunity to serve this very important community project. Sincerely, r Keane airperson, Selection Committee Member, Little Haiti Park Working Group SELECTION COMMITTEE REPORT Lead Partner/ Developer for Little Haiti Park Date 12-12-01 Location: MRC 6th Floor Attendees: Committee Members Dr. Larinus Pierre, Executive Director, Center for Haitian Studies Jim Keane (Little Haiti Park Working Group) Danielle Romer, Program Director, Haitian Neighborhood Center Terrence Griffin, Assistant Director, Parks and Recreation Dept. (staff) Lumane Pluviose-Claude, Little Haiti NET Administrator (staff) Enrique Nunez, Planner II, Real Estate and Economic Development (staff) Support Staff Arleen R. Weintraub, Acting Director, Real Estate and Economic Development Dianne Johnson, Sr. Development Coordinator, Real Estate and Economic Development Pamela Burns, Sr. Procurement Contracts Officer, Purchasing Department Meeting Preliminaries Meeting began with self -introductions and the distribution of the written materials. Staff advised that the City Clerk received only one submittal by the time of the advertised deadline, that of the YMCA of Greater Miami, Inc. It was noted that 2 additional submittals were received but returned because they arrived after the deadline. Staff further explained that the tasks of the Selection Committee were: a) to make a determination whether the submittal was responsive in all material respects to the RFQ, and b) to evaluate the submittal and determine whether it was to be accepted and recommended to the City Manager for his further consideration. As committee member Dr, Larinus Pierre was delayed, it was stated that a City staff serving on the committee would serve ex officio should Dr. Pierre fail to arrive. [With Dr. Pierre's subsequent arrival, this action was not required.] Member Jim Keane asked if his prior association with Nino Tillman of the YMCA as part of the Little Haiti Park Working Group, and his subsequent inspection of YMCA facilities presented a conflict of interest. Staff advised him that it does not present a conflict. It was agreed that committee members would spend the next block of time reviewing the YMCA submittal as well as the RFQ document (including Addendum No. 1) that had been distributed previously. Chairperson When the committee indicated that it was ready to proceed, staff suggested that the committee first select a chairperson to guide the rest of the proceedings and to present the committee's findings if called upon to do so by the City Manager or City Commission. Jim Keane agreed to serve as the chairperson. Selection Committee Report — page 1 Little Haiti Park Lead Partner/Developer �T , r.. e. • • Deliberations 1. Finding of Res onsi_veness As the first order of business, Mn Keane entertained a motion as to the responsiveness of the single proposal. The motion was made to find the proposal responsive and was passed unanimously by a voice vote. 2. Use of Evaluation Form Staff had prepared an evaluation form conforming to the criteria and their relative weights as set forth in the Request for Qualifications. The committee unanimously agreed to utilize the form. After subsequent discussion, it was agreed that the committee would grade the proposal by consensus, rather than each member completing his or her own form. 3. Evaluation by Criteria The meeting continued with a discussion on each of the seven (7) criteria listed in the RFQ and evaluation form. a. Track Record and Experience After a review of the information contained in the submittal, the committee gave the maximum points in this category, 15 points, by a unanimous voice vote. b. Financial Background Having verified and discussed the submitted material, the committee awarded the maximum points in this category, 15 points, by a unanimous voice vote. c. Proposed Sco a of Services The committee discussed this aspect at some length. Dr. Pierre indicated that the submittal was significantly lacking in this respect, while others pointed out that the respondent had at least presented a "scope of services" in bullet form. It was specifically noted that the respondent's "vision and philosophy" as stipulated in the RFQ was not depicted. Member Griffin indicated that it appeared the respondent "took for granted" that all would know its vision and mission. Dr. Pierre reiterated that no specifics were provided as to the tasks the YMCA would undertake for this project, and that must be specified in the agreement if awarded. A recommendation to award 8 points in this area failed, but a proposal to award four (4) points passed by 5 votes to 1, with the committee further agreeing to include several conditions regarding this aspect of the submittal. The stated conditions are: • Prior to contract negotiations, the YMCA create a sufficiently detailed scope of work that identifies the full range of specific tasks to be undertaken by the Lead Partner/Developer and the respective timelines for those activities. • This scope of work be subject to diligent, strenuous negotiation by the City Manager, or designee, to ensure that all aspects of the work necessary to complete the project are covered in their entirety by the Lead Partner/Developer or other responsible party. d. Approach to Project The committee held additional discussion regarding the approach to the project, with Ms. Romer expressing her view that the submittal was unsatisfactory in this area. After further review, a motion was made to award 15 points, which was approved by 5 votes to 1. Selection Committee Report — page 2 Little Haiti Park Lead Partner/Developer ,, L e. Orientation of Res ondent The committee found the submittal to fulfill this criterion to the maximum and awarded 15 points by a unanimous vote. f. Community Su ort This aspect generated lengthy discourse. Ultimately, the committee voted 4 votes to 2 to award 6 points in this area with several conditions as noted below. • The YMCA make a commitment, as an enumerated part of its contract, to actively recruit and hire employees for this project from within the targeted Little Haiti area for all levels of employment, so that the organization more closely mirrors the diversity of the community it serves from this location. • The YMCA shall actively recruit and appoint individuals from the Little Haiti community to serve as members of the YMCA Board of Directors, as vacancies become available. • The YMCA strengthen the collaboration on this project by bringing more community partners into the process, with preference being given to those agencies and/or groups from Little Haiti area. g. capacity The committee found the submittal to fulfill this criterion to the maximum and awarded the total allotment of 10 points by a unanimous vote. 4. Action to Endorse Upon conclusion of the evaluation by criteria, the committee voted unanimously to endorse this submittal to the City Manager, with 3 members specifically reiterating the previously approved conditions. COMMITTEE FINDINGS The submittal of the YMCA of Greater Miami, Inc, was found to be responsive. We endorse, with conditions, this entity for the City Manager's consideration as the Lead Partner/Developer for Little Haiti Park. Should the YMCA be recommended by the City Manager and subsequently selected by the City Commission, the conditions stipulated by the committee are: 1. Prior to contract negotiations, the YMCA create a sufficiently detailed scope of work that identifies the full range of specific tasks to be undertaken by the Lead Partner/Developer and the respective timelines for those activities. 2. This scope of work be subject to diligent, strenuous negotiation by the City Manager, or designee, to ensure that all aspects of the work necessary to complete the project are covered in their entirety by the Lead Partner/Developer or other responsible party. 3. The YMCA make a commitment, as an enumerated part of its contract, to actively recruit and hire employees for this project from within the targeted Little Haiti area for all levels of employment, so that the organization more closely mirrors the diversity of the community it serves from this location. 4. The YMCA shall actively recruit and appoint individuals from the Little Haiti community to serve as members of the YMCA Board of Directors, as vacancies; become available. 5. The YMCA strengthen the collaboration on this project by bringing more community partners into the process, with preference being given to those agencies and/or groups from Little Haiti area. Selection Committee Report -- page 3 Little Haiti Park Lead Partner/ Developer City Of Miami PROFESSIONAL QUALIFICATIOlNS EVALUATION —~ REFERENCE: City of Miami Administrative Policy tto. I- 89 Instructions: 1. Each member of the Selection Committee wilt evaluate individual proposals and ind'[cate a numerical score In the appropriate coNmnfor each iteria 2. Values in the Points Assigned column to be completed by the Committee PROJECT: LITTLE HAITI PARK LEAD PARTNERIDEVELQPER TRACK RECORD AND EXPERIENCE,,I Minimum 3 year record of relevent experience (required) Past performance coordinating with multiple government agencies FINANCIAL BACKGROUND 15 F .11 noial stability of respondent History of successful grant & fund-raising Evidence of 501(c) 3 status (required)� j PROPOSED SCOPE OF SERVICES 15 Nature & breadth of services as related to project & City's needs T..- —. I APPROACH TO PROJECT 15 Demonstrated 9experience, ability & receptiveness to collaboration ORIENTATION OF RESPONDENT 15 A51 Established. cultural diversity & sensitivity Extent of family & community focus COMMUNITY SUPPORT 15 Extent of backing from targeted community Extent that Board & Staff reflect diversity of targeted community CAPACITY 10 Ability to commence immediately if selected TOTALI 100 RAIIK G r? Saw -- -- G Name: 1- .. ---- - -- - �--- ��WlQ1r---- 5ignature: rot Dale: A/Q 1 .. TO FROM aCITY OF MIAMI. FLORIDA to INTER -OFFICE MEMORANDUM LITTLE I]AITI PARK MOTION # I DATE FILE Honorable Mayor Diaz and SUBJECT December 13, 2001 Members of the City Commission Arthur E. Teele, Jr. Co ri r3issioner Pocket Item: Re -constituted Littie REFERENCES Haiti Park Work Group ENCLOSURES: By this memorandum, I am respectfully requesting to discuss the following resolution as a pocket item; - RESOLUTION OF THE CITY OF MIAMI DISSOLVVI'G THE CURRENT LITTLE HAITI PARK WORKING GROUP CREATED UNDER RESOLUTION #01-60.1, (AMENDED JULY. 19, 2001), FURTHER AMENDED JULY 26. 2001 (MOTION 01-830) AND FURTHER TO RE- CONSTITUTE THE LITTLE HAITI WORK GROUP BY INCLUDING THE FOLLOWING CLAUSESH) APPOINTING ALL CURRENT NON- GOVERNMENTAL WORK GROUP MEMBERS AS CORE MEMBERS OF THE RECONSTITUTED WORK GROUP 3-0 PROVIDE ADVISE TO THE DISTRICT 5 COMMISSIONER AND WHEN REQUESTED TO THE CITY MANAGER AND CITY COMMISSION, (2) MAKING CURRENT GOVERNMENTAL DEPARTMENT OFFICIALS AS EX -OFFICIO WORK GROUP MEMBERS WITH OR WITHOUT VOTING RIGHTS (2) EXTENDING THE APPOINTMENT TERM FOR WORK GROUP MEMBERS TO FOUR YEARS, AND FURTHER (1) DESIGNATING THE COMMISSIONER OF DISTRICT 7 AS THE CHAIRMAN OF THE WORK GROUP AND PROVIDING FOR THE APPOINTMENTS OF CO - CHAIRPERSONS AS DEEMED NECESSARY. Thank you. Cc: Alejandro Vilarello, Cite Attorney Winter Foeman, Cite Clerk TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM LITTLE HAITI MOTION# ? Honorable Mayor Diaz and Members of the City Commission Arthur E. Teele, Jr. Commissioner Owl DAT_ FILE December 13, 2001 SUBJECT: Pocket Item: Grant Agreement with Miami -Dade County REFERENCES: regarding the Caribbean Marketplace ENCLOSURES: By this memorandum, I am respectfully requesting to discuss the following resolution as a pocket item; RESOLUTION OF CITY OF MIAMI INSTRUCTING THE CITY MANAGER TO (l ) ACCEPT THE GRANT AGREEMENT WITH MIAMI-DADE COUNTY FOR THE CONVERSION OF THE, CARIBBEAN MARKETPLACE AS THE CULTURE COMPONENT (BLACK BOX AND DANCE STUDIO) OF THE FIRST CLASS PARK IN LITTLE HAITI ON CONDITION OF THE BASIS OF A "5{1/5{1" MATCHING OF FUNDS. INCLUDING THE RETROFITTING. PARKING. AND OTHER AMENITIES AND IMPROVEMENTS TO THE SUBJECT PROPERTY AND FURTHER (2) INSTRUCTING THE CITY MANAGER TO NEGOTIATE A JOINT MANAGEMENT AGREEMENT BETWEEN THE CITY OF MIAMI AND MIAMI-DADE COUNTY FOR THE USE OF THE CARIBBEAN MARKETPLACE AND (3) TO CONSIDER A CHANGE ORDER WITH THE STATE OF FLORIDA CONTRACT WITH REGARDS TO THE ONGOING PROJECTS TO ACCOMMODATE PRE - CONSTRUCTION AND CONSTRUCTION SERVICES BY THE STATE OF FLORIDA FOR THE CARIBBEAN MARKETPLACE CONVERSION AND FURTHER (-l) TO EXPEDITE THE ACQUISITION PROCEEDINGS OF THE NECESSARY LAND TO ACCOMMODATE THE REQUEST MADE BY NIIAMI-DADE COUNTY PURSUANT TO COUNTY RESOLUTION #R-598-99 PROVIDED THAT NO COMMERCIAL ESTABLISHMENTS ABUTTING NE22""' AVENUE ARE INCLUDED IN THIS REQUESTED AREA. Thank you. CC: Alejandro Vilarello, City Attorney Walter Foeman. City Clerk "..-_ 4 1 TO FROM aCITY OR MIAMI, FLORIDA 0 INTER -OFFICE MEMORANDUM LITTLE: HAITI MOTIO\03 Honorable Mayor Diaz and Members of the City Commission Arthur E. Teele, Jr. Commissioner 000, DATE FILE December 13, 2001 SUBJECT Pocket Item. Survey of parcels in the vicinity of the Caribbean REFERENCES Marketplace By this memorandum, I am respectfully requesting to discuss the following resolution as a pocket item; RESOLUTION OF THE CITY OF MIAMI REQUESTING THAT THE CIl Y MANAGER WORK IN CONJUNCTION WITH THE DEPARTMENTS OF LAW. ASSET MANAGEMENT, COMMUNITY DEVELOPMENT. ECONOMIC DEVELOPMENT AND REAL ESTATE, THE LITTLE HAITI NET OFFICE AND ANY OTHER DEPARTMENTS DEEMED APPROPRIATE TO ( I) CONDUCT A SURVEY OF THE PROPOSED LITTLE HAITI PARK DISTRICT SPECIFICALLY FOCUSING AROUND THE CARIBBEAN MARKETPLACE (2) TO IDENTIFY "COMPARABLES' AS WELL AS WILLING PROPERTY SELLERS (INCLUDING THE OWNERS OF THE TRAILER PARKS) WITHIN THE VICINITY OF THE CARIBBEAN MARKETPLACE AND FURTHER (213) INSTRUCTING THE CITE' MANAGER TO PUT FORTH AN EXPEDITED REQUEST FOR QUALIFICATIONS ("RFQ") FOR MISCELLANEOUS LAND ACQUISITION FIRMS ON BEHALF OF THE CITY OF MIAMI. Thank you, Cc: Alejandro Vilarello. City Attorney W.Ilter Foeman, City Clerk TO FROM aCITY OF MIAMI, FLORIDA 40 INTER -OFFICE MEMORANDUM LITTLE HAITI MOTION# 4 Honorable Mayor Diaz and Members of the City Commission Arthur E. Teele, Jr. -i ^^ Commissioner wWZ DAT= December 13, 2001 SUBJECT Pocket Item: Award of RFP for Lead Developer for First Class REFERENCES: Park in Little Haiti By this memorandum, I am respectfully requesting to discuss the following resolution as a pocket item; RESOLUTION OF THE CITY OF MIAMI COMMISSION APPROVING THE RECOMMENDATION OF THE CITY MANAGER TO ACCEPT THE SOLE SUBMITTAL. FROM THE YMCA OF GREATER MIAMI, INC.. 'rO THE REQUEST FOR QUALIFICATIONS FOR A LEAD PARTNER/DEVELOPER FOR THE FIRST CLASS PARK IN LITTLE HAITI: FURTHER INSTRUCTING THE ADMINISTRATION TO NEGOTIATE AND COME BACK WITH AN AGREEMENT. IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THIS PURPOSE BY THE SECOND COMMISSION MEETING IN JANUARY 2002 AND FURTHER REQUESTING THAT THE CITY MANAGER ADVANCE MONIES FOR THE FIRST CLASS PARK IN LITTLE HAITI IN THE AMOUNT OF $100.000.00 FOR EXPEDITING THE PLANNING PROCESS TO THE LEAD DEVELOPER TO BE REPAID BY ELIGIBLE AND APPROVED SAFE NEIGHBORHOOD PARKS BOND PROCEEDS Thank you. Cc: Alciandro Vilarello. Cite Attorney Walter Foeman. City Clerk r '`, 91 �� CITY O: �.!La3 !' FLORIDA ENTER -OFFICE MEMORANDUM The Honorable Mayor and Members =t of the City Commission December 13, 2001 - s. _�_: Recommendation for Lead Partner/ Developer for Little Haiti Park z City Manager Letter & Report of Selection Committee This memorandum concerns the Request for Qualifications RF for Little Haiti Park, issued October 26, 2001. TheCityClerk received only one submittal advertised deadline of Wednesday, November 2 ( Q) fora Lead Partner/Developer Miami, Inc. $ at 11.00 a.m., that of the YMCA ofGrre tee The individuals listed below were subsequently appointed to the selection committee that submittal. Following the Commission's directive, as stated in Motion No. 01to review September25, 2001, 50% of the committee were members of the Little Haiti Park Working of Group. Working • Dr. Larinus Pierre, Executive Director, Center for Haitian Studies (Little Haiti Park Working Group) + Jim Keane (Little Haiti Park Working Group) • Danielle Romer, Program Director, Haitian Neighborhood Center (Little Haiti Park Working Group) • Terrence Griffin, Assistant Director, Parks and Recreation Dept. (staff) • Lumane Pluviose-Claude, Little Haiti NET Administrator (staff) • Enrique Nunez, Planner ll, Real Estate and Economic Development (staff) The selection committee met on Wednesday December 12 2001 and completed its of the submittal. The Committee's report and recommendation are attached. of Having considered all of the pertinent information, i concur with the committee's fin pleased to recommend, with the conditions as stipulated by the committee thatam Commission accept the submittal of the YMCA of Greater Miami dings and ad Partner/Developer for Little Haiti Park. Should the Commission a the City we will commence negotiations with the YMCA for � Inc. as the Lead a contract to meetthe needs of thiimportant community project, with particular attention being given to the YMCA's compliance with the conditions mandated by the committee. . CAG/DB/ARW/ 00"VAO �C�4.10 s i Tifia vr# 'ffltami , Op ARLEFN R. WElNTRAUB Acting Director c "•9i 01'��� F40�`O December 12, 2001 Carlos A. Gimenez, City Manager CARLOS A. GIMENEZ ON, Manager City of Miami 444 SW 2nd Avenue —1 oth Floor Miami, FL 33130 RE: Recommendation of Selection Committee for the Lead Partner/Developer for Little Haiti Park Dear Mr. Gimenez: As chairperson of the selection committee reviewing the submittal for the Lead Partner/Developer for Little Haiti Park, I am please to offer the attached report of the Committee's findings. The recommendation of the committee is as follows: The submittal of the YMCA of Greater Miami, Inc. was found to be responsive. We endorse, with conditions, this entity for the City Manager's consideration as the Lead Partner/Developer for Little Haiti Park. Should the YMCA be recommended by the City Manager and subsequently selected by the City Commission, the conditions stipulated by the committee are: a) Prior to contract negotiations, the YMCA create a sufficiently detailed scope of work that identifies the full range of specific tasks to be undertaken by the Lead Partner/Developer and the respective timelines for those activities. b) This scope of work be subject to diligent, strenuous negotiation by the City Manager, or designee, to ensure that all aspects of the work necessary to complete the project are covered in their entirety by the Lead Partner/Developer or other responsible party, c) The YMCA make a commitment, as an enumerated part of its contract, to actively recruit and hire employees for this project from within the targeted Little Haiti area for all levels of employment, so that the organization more closely mirrors the diversity of the community it serves from this location. d) The YMCA shall actively recruit and appoint individuals from the Little Haiti community to serve as members of the YMCA Board of Directors, as vacancies become available. DEPARTMENT OF REAL ESTATE & ECONOMIC DEVELOPMENT 444 S."'. 2nd Avenue, 3rd Floor/Miami, FL 33130/(305)416-1435/Telecopier, 130514l6.2T56 P.0. box 330708 /Miami, Florida 332330708 e) The YMCA strengthen the collaboration on this project by bringing more community partners into the process, with preference being given to those agencies and/or groups from the Little Haiti area. Thank you for allowing me the opportunity to serve this very important community project. Sincerely, Ali Keane chairperson, Selection Committee Member, Little Haiti Park Working Group SELECTION COMMITTEE REPORT Lead Partner/ Developer for Little Haiti Park Date 12-12-01 Location: MRC 6th Floor Attendees: Committee Members Dr. Larinus Pierre, Executive Director, Center for Haitian Studies Jim Keane (Little Haiti Park Working Group) Danielle Romer, Program Director, Haitian Neighborhood Center Terrence Griffin, Assistant Director, Parks and Recreation Dept. (staff) Lumane Piuvlose-Claude, Little Haiti NET Administrator (staff) Enrique Nunez, Planner II, Real Estate and Economic Development (staff) Su ort Staff Arleen R. Weintraub, Acting Director, Real Estate and Economic Development Dianne Johnson, Sr. Development Coordinator, Real Estate and Economic Development Pamela Burns, Sr. Procurement Contracts Officer, Purchasing Department Meeting Preliminaries Meeting began with self -introductions and the distribution of the written materials. Staff advised that the City Clerk received only one submittal by the time of the advertised deadline, that of the YMCA of Greater Miami, Inc. It was noted that 2 additional submittals were received but returned because they arrived after the deadline. Staff further explained that the tasks of the Selection Committee were: a) to make a determination whether the submittal was responsive in all material respects to the RFQ, and b) to evaluate the submittal and determine whether it was to be accepted and recommended to the City Manager for his further consideration. As committee member Dr. Larinus Pierre was delayed, it was stated that a City staff serving on the committee would serve ex officio should Dr. Pierre fail to arrive. [With Dr. Pierre's subsequent arrival, this action was not required.] Member Jim Keane asked if his prior association with Nino Tillman of the YMCA as part of the Little Haiti Park Working Group, and his subsequent inspection of YMCA facilities presented a conflict of interest. Staff advised him that it does not present a conflict. It was agreed that committee members would spend the next block of time reviewing the YMCA submittal as well as the RFQ document (including Addendum No. 1) that had been distributed previously. Chairperson When the committee indicated that it was ready to proceed, staff suggested that the committee first select a chairperson to guide the rest of the proceedings and to present the committee's findings if called upon to do so by the City Manager or City Commission. Jim Keane agreed to serve as the chairperson. Selection Committee Report — page ! Little Haiti Park Lead Partner/ Developer �t t • Deliberations 1. Findin of Res onsiveness As the first order of business, Mr. Keane entertained a motion as to the responsiveness of the single proposal. The motion was made to find the proposal responsive and was passed unanimously by a voice vote, 2. Use of Evaluation Form Staff had prepared an evaluation form conforming to the criteria and their relative weights as set forth in the Request for Qualifications. The committee unanimously agreed to utilize the form. After subsequent discussion, it was agreed that the committee would grade the proposal by consensus, rather than each member completing his or her own form. 3. Evaluation by Criteria The meeting continued with a discussion on each of the seven (7) criteria listed in the RFQ and evaluation form. a, Track Record and Ex erience After a review of the information contained in the submittal, the committee gave the maximum points in this category, 15 points, by a unanimous voice vote. b. Financial Backround Having verified and discussed the submitted material, the committee awarded the maximum points in this category, 15 points, by a unanimous voice vote. c. Pro osed 5co a of Services The committee discussed this aspect at some length. Dr. Pierre indicated that the submittal was significantly lacking in this respect, while others pointed out that the respondent had at least presented a "scope of services" in bullet form. It was specifically noted that the respondent's "vision and philosophy" as stipulated in the RFQ was not depicted. Member Griffin indicated that it appeared the respondent "took for granted" that all would know its vision and mission. Dr. Pierre reiterated that no specifics were provided as to the tasks the YMCA would undertake for this project, and that must be specified in the agreement if awarded. A recommendation to award 8 points in this area failed, but a proposal to award four (4) points passed by 5 votes to 1, with the committee further agreeing to include several conditions regarding this aspect of the submittal. The stated conditions are: • Prior to contract negotiations, the YMCA create a sufficiently detailed scope of work that identifies the full range of specific tasks to be undertaken by the Lead Partner/Developer and the respective timelines for those activities. • This scope of work be subject to diligent, strenuous negotiation by the City Manager, or designee, to ensure that all aspects of the work necessary to complete the project are covered in their entire b Partner/Developer or other responsible party. �' y the Lead d. A roach to Pro'ect The committee held additional discussion regarding the approach to the project, with Ms. Romer expressing her view that the submittal was unsatisfactory in this area. After further review, a motion was made to award 15 points, which was approved by 5 votes to 1. Selection Committee Report — page 2 Little Haiti Park Lead Partner/ Developer 01 -1,111 e. Orientation of Res ondent The committee found the submittal to fulfill this criterion to the maximum and awarded 15 .points by a unanimous vote. f, Community Support This aspect generated lengthy discourse. Ultimately, the committee voted 4 votes to 2 to award 6 points in this area with several conditions as noted below. • The YMCA make a commitment, as an enumerated part of its contract, to actively recruit and hire employees for this project from within the targeted Little Haiti area for all levels of employment, so that the organization more closely mirrors the diversity of the community it serves from this location. • The YMCA shall actively recruit and appoint individuals from the Little Haiti community to serve as members of the YMCA Board of Directors, as vacancies become available. • The YMCA strengthen the collaboration on this project by bringing more community partners into the process, with preference being given to those agencies and/or groups from Little Haiti area. g. LA2acqy The committee found the submittal to fulfill this criterion to the maximum and awarded the total allotment of 10 points by a unanimous vote. 4. Action to Endorse endorse this submittal to the City Manager, with 3 members specifically Upon conclusion of the evaluation by criteria, the committee voted unanimously to previously approved conditions. reiterating the COMMITTEE FINDINGS The submittal of the YMCA of Greater Miami, Inc, was found to be responsive. We endorse, with conditions, this entity for the City Manager's consideration as the Lead Partner/Developer for Little Haiti Park. Should the YMCA be recommended by the City Manager and subsequently selected by the City Commission, the conditions stipulated by the committee are; 1. Prior to contract negotiations, the YMCA create a sufficiently detailed scope of work that identifies the full range of specific tasks to be undertaken by the Lead Partner/Developer and the respective timelines for those activities. 2. This scope of work be subject to diligent, strenuous negotiation by the City Manager, or designee, to ensure that all aspects of the work necessary to complete the project are covered in their entirety by the Lead Partner/Developer or other responsible party. 3. The YMCA make a commitment, as an enumerated part of its contract, to actively recruit and hire employees for this project from within the targeted Little Haiti area for all levels Of employment, so that the organization more closely mirrors the diversity of the community it serves from this location. 4. The YMCA shall actively recruit and appoint individuals from the Little Haiti community to serve as members of the YMCA Board of Directors, as vacancies become available. 5. The YMCA strengthen the collaboration on this project by bringing more community partners into the process, with preference being given to those agencies and/or groups from Little Haiti area. Selection Committee Report - page 3 Little Haiti Park Lead Partner/Developer City of Miami PROFESSIONAL QUALIFICATIONS —�_ EVAI 11AT10N REFERENCE: City of Miami Administrative Policy No. t-89 Instructions' . Each member of the Selection Committee will evaluate individual proposals anp indirate a numerical score m the appropriate column for earn crderia 2, values in the Points Assigned column to be completed by the Committee PROJECT: LITTLE HAITI PARK LEAD PARTNERIDEVELOPER TRACK RECORD AND EXPERIENCE Minimum 3 year record of relevent experience (required) Past performance coordinating with multiple government agencies FINANCIAL BACKGROUND '$ Fi nciai stability of respondent 5 History of successful grant & fund-raising Evidence of 501(c) 3 status (required), PROPOSED SCOPE OF SERVICES 15 Nature & breadth of services as related to project &City's needs I APPROACti TO PROJECT 15 Demonstrated 9experience, ability & receptiveness to collaboration �7QCITf ; I i I ORIENTATION OF RESPONDENT 15 Established cultural diversity & sensitivity Extent of family & community focus — i COMMUNITY SUPPORT 15 Extent_ of backing from targeted community Extent that Board & Staff reflect diversity of targeted community i I CAPACITY 1� B11Ce Ability t� immediately if selected ----- �_ - TOTALI 100 1 90 --- tMK I i i _ Name: ' I i rVM-i m a��UMjMr Sillinafare: Data.,, CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM LITTLE IIA1'I'I MOTION' #; TO Honorable Mayor Diaz and Members of the City Commission FROM Arthur E. Teele, Jr Commissioner D. --E December 13, 2001 SUBJECT Pocket Item. Design Masterpian for a First Class Park in Little REFERENCES Haiti By this memorandum, I am respectfully requesting to discuss the following resolution as a pocl: t RESOLUTION OF THE CITY OF MIAMI INSTRUCTING THE CITY MANAGER AND THE DEPARTMENT OF PLANNING & ZONING TO DEVELOP AN ALTERNATIVE DESIGN MASTERPLAN FOR THE FIRST CLASS PARK IN LITTLE HAITI TO BE LOCATED WITHIN THE PROPOSED PARK BOUNDARIES ESTABLISHED PURSUANT TO RESOLUTION AND FURTHER DIRECTING THE CITY MANAGER TO PUT FORTH A REQUEST FOR QUALIFICATIONS (RFQ) FOR A LANDSCAPE ARCHITECTURAL FIRM TO BEGINNING THE NECESSARY IMPLEMENTATION OF THE SUBJECT MASTER PLANS IN AN AMOUNT NOT TO EXCEED $75.000,00. Thank you. CC: Alejandra Vilarello. City Attoi-ne\ Walter Foeman. City Clerk