HomeMy WebLinkAboutR-01-1310ti -
J -01-1006
11/28/01
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RESOLUTION NO. Cr .'_ " _ e:"
A RESOLUTION OF THE MIAMI CITY COMMISSION,
BY A FOUR-FIFTHS (4/5THs) AFFIRMATIVE VOTE,
AFTER A DULY ADVERTISED PUBLIC HEARING,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF SOLE SOURCE; WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED
BIDDING PROCEDURES AND APPROVING THE
CONTINUATION OF SOFTWARE -RELATED MAINTENANCE
SERVICES FOR THE DEPARTMENT OF PLANNING AND
ZONING FROM ENVIRONMENTAL SYSTEMS RESEARCH
INSTITUTE, INC., ON A CONTRACT BASIS, FOR A
PERIOD OF FIVE YEARS, IN AN ESTIMATED ANNUAL
AMOUNT NOT TO EXCEED $8,100; ALLOCATING
FUNDS FROM PLANNING AND ZONING FISCAL YEAR
2001-2002 GENERAL OPERATING BUDGET, ACCOUNT
CODE NO. 850101-728; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR SAID SERVICES.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a four-fifths (4/5th,) affirmative vote of
the City Commission, after a duly advertised public hearing, the
City Manager's finding of sole source, is ratified, approved and
CITY C0I0SS
MEETING 02
DEC 1 3 2001
ReavlutIM iQ6
0
confirmed, the requirements for competitive sealed bidding
procedures are waived, and the continuation of software -related
maintenance services for the Department of Planning and Zoning
from Environmental Svstems Research Institute, Inc., on a
contract basis, for a period of five years, in an estimated
annual amount not to exceed $8,100, is approved, with funds
allocated from Planning and Zoning fiscal year 2001-2002 General
Operating Budget, Account Code No. 850101-728.
Section 2. The City Manager is authorized!' to negotiate
and execute an agreement, in a form acceptable to the city
attorney, for said services.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor./
ii The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but
not limited to those prescribed by applicable City Charter and Code
provisions.
If the Mayor does not sign this Resolution, it shall become effective
at the end of ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Page 2 of 3
PASSED AND ADOPTED this 13th day of December
1 2001.
MANUEL A. DIAZ, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicateapprovr,1 of
this legislation by signing it in the dosiv,,-jnatcd pro'."ided,
be rhes effective with the olapse of tom,"a I 111�" C4
regarding same, without tho Mayor Ic zinc
ATTEST:
WALTER J. FOEMAN
CITY CLERK
APPROYJ�ek" 1'
FORM AND CORRECTNESS:e/
L
ATTORNEY
W5824:tr:LB
Page 3 of 3
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and DATE: NOV 2 7 2?O1 FILE:
Members of the City Commission
FROM: C los A. Gi nez
City Manager
RECOMMENDATION
SUBJECT: Finding of Sole Source for
GIS Software Maintenance
for various City Departments
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached resolution
authorizing the continuation of existing software -related maintenance to the City's
Geographic Information System (GIS) being provided by Environmental Systems Research
Institute, Inc. (ESRI), 380 New York Street, Redlands, CA 92373-8100. This software
service is proprietary and can only be obtained from ESRI, and thus qualifies as a sole
source purchase. In order to continue to operate the GIS, it is requested that authorization
be provided to continue the acceptance of this existing software -related service, in the form'
of ESRI annual software license maintenance fees for a five-year period. The annual
proposed cost for ESRI software service is estimated not to exceed $8,100:00. Funding for
FY'02 is available in Planning and Zoning Department budget code 850101-728.
BACKGROUND
On April 13, 1989, the City Commission adopted Resolution 89-362 accepting the
proposal of ESRI for software services necessary to establish a geographic information
system. On April 11, 1991, the City Commission adopted Resolution No. 91-291,
extending said software services for an additional five years. On June 9, 1997, the City
Commission adopted Resolution No. 97-374, again extending said software services for an
additional five years.
The GIS is presently being used by the City Clerk, the CRA, and the Departments of ITD,
Police, Fire -Rescue, Planning and Zoning, Real Estate and Economic Development, Asset
Management, Community Development, Budget, NET, ITB, Solid Waste, Parks and
Public Works for elections, demographics, crime analysis, fire and emergency response,
solid waste routing, zoning and land use studies, and housing research. ESRI's was, and is
still considered, worldwide, the most versatile and powerful of commercially available GIS
software. ESRI is a fifty percent woman -owned firm, with headquarters at 380 New York
Street, Redlands, California 92373-8100. The Director of the Purchasing Department has
determined that ESRI i" the sole source provider of A.rcGIS software.
CACI/D /S/ADW/adw
6
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : DATE: FILE:
Judy S. Cagey Director October 8, 2001
SUBJECT:
Sole Source for GTS Software
FROM: Ana SaGlabe t -Sanchez. Director REFERENCES:
nQ , iltaanning'and Zoning Department ENCLOSURES:
The Department of Planning and Zoning has verified with the Department of Management
& Budget that funding for the above-cited is available to cover the FY'02 cost of the GIS
annual software license maintenance fee from the sole source, namely, Environmental
Systems Research Institute, Inc. (SSRI), in an amount not to exceed $8,100.00. Funds are
available from the Planning and Zoning Department in account code 850101-728.
Budget Approval
. „-Linda Haskins, Director
Department of Management & Budget
ate
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Carlos A. Gimenez November 1, 2001
TO : DATE : FILE
City Manager
SUBJECT: Sole Source to Acquire GIS
Software Maintenance
FROM : Judy S. Carterane
REFERENCES
Chief Pro mENCLOSURES:
An investigation was eolucted by staff to determine whether Environmental Systems Research Institute,
Inc. (ESRI), a non-minorly / non -local vendor, located at 380 New York Street, Redlands, Ca. 92373-8100,
is the sole source provider for the acquisition of continued software maintenance services for its Geographic
Information System (GIS) system, for a five-year period, for the Department of Planning and Zoning for
various City departments. Funding in an annual amount not to exceed $8,100.00, is available from the
Planning and Zoning Department budget code 850101-728.
On April 13, 1989, the City Commission adopted Resolution 89-352 accepting the proposal of
Environmental Systems Research Institute (ESRI) for the provision of hardware and software services
necessary to establish a geographic information system (GIS). Subsequently, in order to continue to operate
the GIS, it was requested that authorization be provided to continue the acceptance of software -related
service, in the form of ESRI annual software support fees for maintenance and update services. In 1991 and
again in 1997, sole source findings were rendered by the Chief Procurement Officer, as this type of software -
related service was found to be proprietary and could be obtained only from ESRI. The Department of
Planning and Zoning has again requested the continued maintenance of the software be declared a sole
source acquisition.
According to Environmental Systems Research Institute, Inc., they are the owner and manufacturer of the
AreGIS software product line, and the sole source provider of AreGIS maintenance in the United States.
Further, contact was made with Dave Whittington, Chief of GIS, with the Department of Planning and
Zoning, and according to Mr. Whittington, he reported SSRI continues to be the sole source provider of
software -related maintenance on its own proprietary equipment. The City remains satisfied with this ESRI
product and recommends the continuation of software -related maintenance.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these
findings be approved: Environmental Systems Research Institute, Inc. (SSRI) is the sole source provider of
the GIS software maintenance, for the Department of Planning and Zoning, for a five-year period. Funding,
in an annual amount not to exceed $8,100.00, is available from the Planning and Zoning Department budget
code 850101-728.
APPROVED BY: DATE: /� 4 ; "
arlos A.
City Manage
CAG/RJN/JSC/peb
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
L]
I
TO: Judy S. Carter, Chief Procurement Officer DATE: October 9, 2001 FILE:
Finance D en
SUBJECT: GIS Software- Justification
for Sole Source Extension
a ab - anchez, Director
FROM: lrig d Zoning Department REFERENCES
Q ) ENCLOSURES:
It is respectfully requested that you approve a finding that Environmental Systems
Research Institute, Inc. (ESRI) with headquarters at 380 New York Street, Redlands
California 92373-8100 is the sole source for the purchase of ArcGIS maintenance.
On April 13, 1989, the City Commission adopted Resolution 89-362 accepting the
proposal of ESRI for software services necessary to establish a geographic information
system (GIS). On April 11, 1991, the City Commission adopted Resolution No. 91-291,
extending said software services for an additional five years. On June 9, 1997, the City
Commission adopted Resolution No. 97-374, again extending said software services for an
additional five years.
The departments of the City are thoroughly satisfied with the ESRI software products.
ArcGIS was, and is still, considered, worldwide, the most versatile and powerful
commercially available GIS software. ESRI is the owner and manufacturer of the ArcGIS
software product line and is the sole source for the purchase of ArcGIS maintenance
(technical support and ESRI software upgrades) in the United States.
The estimated annual cost for the City's ESRI software maintenance is $8,100.00.
Funding for FY'02 is available from Planning and Zoning Department budget code
850101-728. Funding in subsequent years may come from various departments.
In order to continue to operate the GIS, it is requested that authorization be provided to
continue payment of ESRI annual software license maintenance fees for a five-year period.
Appro
dy S. Carte Dat
Chief Pro eme fficer
x 6_)ESR101mntncSS}ustAMGS-)SC 100901 adw l - 0 �-
0
CITY OF MIAMI, FLORIDA
Judy Carter, Director
ra Department of Purchasing
PROM Pamela E. Burns, CPPB
Sr. Procurement Contracts Officer
INTER -OFFICE MEMORANDUM
November 1, 2001
DATE : FILE
SUBJECT : Sole Source to Acquire GIS
Software Maintenance
REFERENCES:
ENCLOSURES:
I conducted an investigation to determine whether Environmental Systems Research Institute, Inc. (SSRI), a
non -minority / non -local vendor, located at 380 New York Street, Redlands, Ca. 92373-8100, is the sole
source provider for the acquisition of continued software maintenance services for its Geographic
Information System (GIS) system, for a five-year period, for the Department of Planning and Zoning for
various City departments. Funding in an annual amount not to exceed $8,100.00, is available from the
Planning and Zoning Department budget code 850101-728.
On April 13, 1989, the City Commission adopted Resolution 89-362 accepting the proposal of
Environmental Systems Research Institute (ESRI) for the provision of hardware and software services
necessary to establish a geographic information system (GIS). Subsequently, in order to continue to operate
the GIS, it was requested that authorization be provided to continue the acceptance of software -related
service, in the form of ESRI annual software support fees for maintenance and update services. In 1991 and
again in 1997, sole source findings were rendered by the Chief Procurement Officer, as this type of software -
related service was found to be proprietary and could be obtained only from SSRI. The Department of
Planning and Zoning has again requested the continued maintenance of the software be declared a sole
source acquisition.
According to Environmental Systems Research Institute, Inc., they are the owner and manufacturer of the
ArcGIS software product line, and the sole source provider of ArcGIS maintenance in the United States.
Further, contact was made with Dave Whittington, Chief of GIS, with the Department of Planning and
Zoning, and according to Mr. Whittington, he reported ESRI continues to be the sole source provider of
software -related maintenance on its own proprietary equipment. The City remains satisfied with this SSRI
product and recommends the continuation of software -related maintenance.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these
findings be approved: Environmental Systems Research Institute, Inc. (ESRI) is the sole source provider of
the GIS software maintenance, for the Department of Planning and Zoning, for a five-year period. Funding,
in an annual amount not to exceed $8,100.00, is available from the Planning and Zoning Department budget
code 850101-728.
1
APPROVE DATE:
—
qJudS. C� rter, ief P eme t Officer
SEP -26-01 WEB 1031 AM SSRI
NINE=
FAX NO. 9093073020 P.01/01
FAX
MEMORANDUM
This letter conr1rins that Environmental Systems Research Institute, Inc. (SSRI) is the owner and
manufacturer of the ArcGIS software product line (including Arclnfo, ARC NETWORK and ArcPresa for
ArcGIS), and is the sole saurce for the purchase of ArcGIS maintenance (technical support and ESRI
software upgrades) in the United States,
Should you have any questions, please feel free call me at extension 1985
Sincerely,
Lucy Tindall
Contract Specialist
ESF11300 N9w York 81., FW(andS. GA 92373.8700, LISA • T78, 909 Y98-2BWi- FAX 00 -793,9950 -9 -MNL inlo*aeficom • WE6 www.esri.eorn
Environmental Systems Research bStitute, Inc.
380 New York Street
Redlands, CA 92373
Telephone: (909) 793-2653
FAX: ("9) 307-3020
DATE:
Septernbor 20, 2041
TO:
fi fifty'. of Miam,
FROM:
Lucy Tindall, EGRJ Contracts Dept.
RE:
ESI1 We Source Justification for
Geographic; Information System Software Maintenance
FAX;
305.416-2156
This letter conr1rins that Environmental Systems Research Institute, Inc. (SSRI) is the owner and
manufacturer of the ArcGIS software product line (including Arclnfo, ARC NETWORK and ArcPresa for
ArcGIS), and is the sole saurce for the purchase of ArcGIS maintenance (technical support and ESRI
software upgrades) in the United States,
Should you have any questions, please feel free call me at extension 1985
Sincerely,
Lucy Tindall
Contract Specialist
ESF11300 N9w York 81., FW(andS. GA 92373.8700, LISA • T78, 909 Y98-2BWi- FAX 00 -793,9950 -9 -MNL inlo*aeficom • WE6 www.esri.eorn
•
AWARD
SOLE SOURCE 01-02-024
ITEM: GIS Software Maintenance
DEPARTMENT: Planning and Zoning
TYPE OF PURCHASE: Term Contract
0
REASON: The Department of Planning and Zoning has identified a
need to continue to acquire GIS software maintenance
for its Geographic Information System (GIS). The GIS
is presently used by the City Cleric, CRA, and the
Departments of ITD, Police, Fire -Rescue, Planning and
Zoning, Real Estate and Economic Development,
Budget, and others. The GIS software was originally
acquired, and continues to be maintained, by
Environmental Systems Research Institute, Inc. (SSRI).
Continued maintenance of the software is required from
SSRI, the sole source provider.
RECOMMENDATION: It is recommended that award be made to
Environmental Systems Research institute, Inc.
(SSRI), the sole source provider, for the procurement
of continued GIS software maintenance for five years.
Funding, in an annual amount not to exceed
$8,100.00, is available from the Planning and Zoning
Department budget code 850101-728. 00"%46,
SoleSource01-02-024GTSSoftwareMaintenance
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CITY OF MIAMI, FLORIDA
INTEROFFICE MEMORANDUM
TO: Walter J. F
Ana elaPeft-Sanchez, Director
FROM: ammng and Zoning Department
DATE: October 9, 2001 FILE :
SUBJECT: public Hearing Notice:
GIS Software Sole Source
REFERENCES:
ENCLOSURES:
Attached hereto, please find the public hearing notice for a waiver of the requirement for
competitive sealed bids for software -related maintenance for the City's Geographic
Information System (GIS) scheduled for the Commission meeting of December 2001.
Environmental Systems Research Institute, Inc. (SSRI) is the owner and manufacturer of
the ArcGIS software product line and is the sole source for the purchase of ArcGIS
maintenance (technical support and ESRI software upgrades) in the United States.
Please contact David Whittington, the City's GIS Manager, at 416-1423, if you have any
questions.
Approved:
Elvi Alonso
Agenda Coordinator
£SR101pubhearmemoAMGS-WF.doc 100901 adw
Date
"10
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CITY OF MIAMI
NOTICE TO THE PUBLIC
A public hearing will be held by the Commission of the City of Miami, Florida, on
r at f___r_od, in the City Commission Chambers at City Hall,
3500 a�Ame�n Drive, Miami, Florida, for the purpose of considering a waiver
of the requirement of obtaining sealed competitive bids for the provision of
software -related services to the City of Miami Geographic Information System
(GIS) solely created and offered by Environmental Systems Research Institute,
Inc.(ESRI), located at 380 New York Street, Redlands, Ca. 92373-8100, at an
annual cost not to exceed $8,100.00.
Inquiries from other potential sources of supply who feel that they might be able to
satisfy the City's requirements in this acquisition may contact Pamela Burns,
Senior Procurement Officer, City of Miami, Department of Purchasing at the
following number (305) 416-1905.
n