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Home My WebLink AboutR-01-1295J-01-1001 11/27/01 RESOLUTION N0. A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE CONTRACT AMOUNT WITH I'VE BEEN FRAMED FOR FRAMING OF PROTOCOL DOCUMENTS, PICTURES AND CERTIFICATES FOR THE DEPARTMENT OF PURCHASING TO BE USED BY VARIOUS CITY DEPARTMENTS, ON AN AS --NEEDED CONTRACT BASIS, UNDER EXISTING INVITATION FOR BIDS NO. 98.99-067, IN AN AMOUNT NOT TO EXCEED $10,000, FROM $10,000 TO $20,000 ANNUALLY; ALLOCATING FUNDS FROM EACH OF THE GENERAL OPERATING BUDGETS OF VARIOUS USER DEPARTMENTS, AUTHORIZING PURCHASES AS NEEDED, SUBJECT TO AVAILABILITY OF FUNDS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. An increase in the contract. with I've Been Framed for framing of protocol documents,pictures and certificates for the Department of Purchasing to be used by various City departments, on an as -needed contract basis, under existing Invitation for Bids No. 98-99--067, in an amount not to exceed $10,000, from $10,000 to $20,000 annually, is authorized, with funds allocated from each of the General Operating Budgets CITY MMSSION WEk:TTUG 0,F DEC 1 3 2001 T3�s�::Yixiign Na. _4 :,. 0 4-� 0 of various user departments, authorizing purchases as needed, subject to availability of funds. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the MayorY PASSED AND ADOPTED this 13th day of December ATTEST: WALTER J. FOEMAN CITY CLERK APPRO,V�PVTO FC3i M AND CORRECTNESS: E'JANDRO-VILAREL TY ATTORNEY . 2001. MANUEL A. DIAZ, MAYOR W5818:tr:LB In accordance with Miami Code Sec. 2-38, since the Mayor did nbt ineftsh) P:prowd of this legislation by signing it in the designated glare � ded; reef to„�l&%Allon i, becomes effective with the elapse o(10) y fro dr 4 rptCo rs regarding same, without the Mayorising v If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 CITY OF MIAMI, FLORIDA CA=1 7 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and DATE : NOV 3 0 1,3D1 FILE: Members of the City Commission SUBJECT: Resolution Authorizing Contract Increase for the provision of FROM: REFERENCES: Framing of Protocol Documents Ca Pictures & Certificates Citywide City Manager ENCLOSURES: Bid No. 98-99-067 RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution increasing the contract with I've Been Framed, a Hispanic/Local vendor located at 620 South Miami Avenue, Miami, FL 33130, in an amount of $10,000.00 thereby increasing the total contract amount from $10,000 to $20,000 annually, for the provision of framing of protocol documents, pictures and certificates for various user departments. Funds are allocated from the operating budgets of the various user departments. BACKGROUND Resolution No. 99-252, adopted April 27, 1999, accepted the bid of I've Been Framed for the framing of protocol documents, pictures and certificates citywide, on an as needed, when needed contract basis, for two (2) years with the option to renew for two (2) additional one (1) year periods. The Purchasing Department has experienced a trend in the heavy utilization of said contract from various user departments. This heavy utilization has caused a need to increase the contract at an annual amount not to exceed $20,000 for the remaining term of the current contract and for the renewal terms. The terms and conditions of the original contract remain the same. CAGA Q11adm. ResoMemo 0 J-99-306 4/5/99 RESOLUTION NO. 99- 25 2 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS OF I'VE BEEN FRAMED, AND ART AND FRAME MART FOR FRAMING PROTOCOL DOCUMENTS, PICTURES AND CERTIFICATES CITYWIDE, ON AN AS -NEEDED CONTRACT BASIS FOR TWO YEARS, WITH THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE YEAR PERIODS, AT AN ANNUAL AMOUNT NOT TO EXCEED $10,000.00; ALLOCATING FUNDS THEREFOR FROM THE VARIOUS USER DEPARTMENT BUDGETS. WHEREAS, various City departments require framing services for certificates, awards, pictures and like documents; and WHEREAS, pursuant to public notice, Invitation for Bids No. 98-99-067 were mailed to 17 potential providers of said services; and WHEREAS, six bids were received on March 10, 1999; and WHEREAS, funds are available from. the various user department budgets; and WHEREAS, the City Manager and the Director of Purchasing recommend that the bids received from I've Been Framed, Inc., as the primary vendor, and Art and Frame Mart as secondary, be CITY commiffOn MEE_A.=G OF APR 2 7 1999 1WM,Ufi= NM n ®. accepted as the lowest responsive and responsible bids. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bids submitted on March 10, 1999, by I've Been Framed, Inc., and Art & Frame Mart for the provision of framing of protocol documents, pictures and certificates City-wide, on an as -needed contract basis for two years, with the option to renew for two additional one year periods, at an annual amount not to exceed $10,000.00, with funds therefor hereby allocated from various user department budgets at time of need. Section 3. This Resolution shall become effective - 2 - • • I immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 27th day of: Aril , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, einre the Mayor did not inr'cats aporovai of this Iegislalion by signing it in the designates piaci becomes effective with the elapse of fen (1C) dans fro ; �a date "cmmissicn ATTEST: regarding same, without the Mayor exerts ' g v lfilalte� �o r, Cleric WALTER J. FOEMAN r,T•ry M.1210Y S S : t�- l� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - C] INCREASE OF CONTRACT ITEM: 1014411111 WV 14 L, I Ir TYPE OF PURCHASE: BID NO. 98-99-067/03 6 Framing of Protocol documents Pictures and Certificates Citywide Increase Contract REASON: The Department of Department of Purchasing has seen a need to increase said contract for the provision of framing of protocol documents pictures and certificates. RECOMMENDATION: It is recommended that an increase to the contract amount awarded to I've Been Framed, in the amount of $10,000 thereby increasing the total contract amount from $10,000 to $20,000 annually, for the provision of framing of protocol documents pictures and certificates, under existing Bid No. 98-99-067103, be approved, for the Department of Purchasing to be utilized citywide; allocating funds therefor from the Operating Budgets of the various user departments. . . -1 � -i a I Dat AwardTncrease 0_1.-11)5