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Home My WebLink AboutR-01-1289J-01-1013 11/20/01 RESOLUTION NO. �.j i A RESOLUTION, OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE CONTRACT WITH DATASTREAM SYSTEMS, INC., FOR THE ACQUISITION OF TEN ADDITIONAL SOFTWARE LICENSES FOR THE MP2 ENTERPRISE SQL SOFTWARE COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION ("GSA"), UNDER EXISTING CITY OF DES MOINES, IOWA WASTEWATER RECLAMATION FACILITY", RFP NO. 01-2001-021 AND PROFESSIONAL SERVICES AGREEMENT NO. 20808, AND ANY EXTENSIONS, IN AN AMOUNT NOT TO EXCEED $14,950, FROM $140,215 TO $155,165; ALLOCATING FUNDS FROM GSA, ACCOUNT CODE NOS. 506000.420601.6.340 ($2,492), 504000.420119.6.340 ($2,492), 504000.421901.6.340 ($2,491), AND FROM CAPITAL IMPROVEMENTS PROJECT NO. 311604.469491.6.850 ($7,475). BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. An increase in the contract with Datastream Systems, Inc., for the acquisition of ten additional software licenses for the MP2 Enterprise SQL software computerized maintenance management system for the Department of General Services Administration, under existing City of Des Moines, Iowa Wastewater Reclamation Facility", RFP No. 01-2001-021 and an Cob=slox WFITIM42 Or, DEC I I M1 -� 2.5 9 0 0 Professional Services Agreement No. 20808, and any extensions, in an amount not to exceed $14,950, from $140,215 to $155,165, is authorized, with funds allocated from GSA, Account Code Nos. 506000.420601.6.340 ($2,492), 504000.420119.6.340 ($2,492), 504000.421901.6.340 ($2,491), and from Capital Improvements Project No. 311604.469491..6.850 ($7,475). Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 13th day of December _, 2001. MANUEL A. DIAZ, MAYOR in accordance with Miami Code Sec. 2-36, since the Ma or did not Indicate mrovvl Of this logislation by signing it in the deskn nat�:,d plac rovided, said legi lai411 no becomes effective with the elap me orn (i :yto data rnrnissi n a, regarding same, without the May rcir� ATTEST: WALTER J. FOEMAN CITY CLERK APD OVED AS / FORM CANDRO-VILARELLO Y ATTORNEY W5829:LB CORRECTNESS:% }i if the mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 0CA-9 ro NOV 2 7 The Honorable Mayor and Members nArE . Proposed Resolution of the City Commission SUBJECT: Amending Resolution No. 01-1143- Acquisition of FROM: REFERENCES: Additional M02 Software arlos A. Gime Licenses for Citywide Use City Manager ENCLOSURES: RECOMMENDATION FILE: It is respectfully recommended that the City Commission adopt the attached Resolution, amending Resolution No. 01-1143, adopted October 25, 2001, authorizing an increase in the amount of $14,950, from a total contract amount of $140,215 to $155,165, for the provision of ten (10) additional software licenses for the MP2 Enterprise SQL Software Computerized Maintenance Management System from Datastream Systems, Inc. (Non-LocaUNon-Minority vendor), on an as needed basis for Citywide use, utilizing an existing City of Des Moines, Iowa, "Des Moines Metropolitan Wastewater Reclamation Facility", RFP No. 01-2001-021 and Professional Services Agreement No. 20808. Funds are available from the Department of General Services Administration, Account Code Nos. 506000.420601.6.340 ($2,492), 504000.420119.6.340 ($2,492), 504000.421901.6.340 ($2,491); and from Capital Improvement Program, Project No. 311604.469401.6.850 ($7, 475). Bac round During the first quarter of 2001, GSA and the Information Technology Department conducted an exhaustive review of available Property Maintenance Management Software. The conclusion of this study was the recommendation that the City of Miami purchase the MP2 Software from Datastream Systems, Inc. On October 25, 2001, the City Commission approved Resolution No. 01-1143 authorizing the City Manager to purchase the MP2 software, implementation services, and one year's maintenance, using an existing City of Des Moines, Iowa, "Des Moines Metropolitan Wastewater Reclamation Facility", RFP No. 01-2001-021 and Professional Services Agreement No. 20808, as the contract vehicle. Concurrently with this action, the City's Information Technology Steering Committee instructed the IT and GSA Departments to determine if there was sufficient interest in using Datastream's MP2 software as an enterprise support package for many of the primary logistical functions of other City of Miami Departments. . 1 --1289 The Honorable Mayor and Members of the City Commission Page 2 of 2 At that time, the key operating and service delivery departments of the City of Miami were invited to participate in an assessment process to evaluate the utility of adopting MP2 for enterprise wide use. This group became the M02 Implementation Team. The Team held meetings in August and early September under the coordination of ITD and GSA. The Implementation Team consisted of members from the GSA, IT, Public Works, Parks, Police, Finance, Budget, Public Facilities, Fire, Community Development, NET, Solid Waste, and Asset Management Departments. After several meetings and planning sessions, it was determined that there is a need for this software in several of the operating and service delivery departments. It was also the team's recommendation that the software be implemented throughout the participating departments in a phased approach. It is both administratively feasible, practical, and financially prudent for the City of Miami to standardize on one facility management system as opposed to having different software solutions in different departments. By utilizing the same software, the City can receive comprehensive financial reporting, facilitated information sharing, and provide better service to our citizens through a smoother and more coordinated facility management process. Towards this end, it will be necessary to acquire additional copies of the MP2 software. To obtain these licenses under the existing terms and conditions, it is necessary to amend the original resolution in order to increase the amount of the resolution. CAG/FKR/ARWmng 0 Budgetary Impact Analysis Z.. "Department GSA Division Administration 1-2. Agenda Item # (if azailoble)_ December 13 , 2001 CC 3. Title and brief description of legislation or attach ordinance/resolution: Amend to increase Resolution No. 01--1143 for addition Licenses for the Citywide use. 4. - Is this item related to revenue? NO: X YES (If yes, skip to item #fir) 5. Are there sufficient fumds in Line Item? YES: x Index Code Minor Obj. Code Amount $ NO: „ Complete the following questions. 6. Source of funds: Amount budgeted in the Line Item $ Amount needed is the Line Item $ Sufficient funds will be transferWd*bbAae following line items: mWAYA $ Sri aM . _, _ .. . .- To 7. Any additional comments?` - . GSA 506000.420601.6'7540 GSA 504000.42011 9 --{-:-34'8"—x'$7, 4-52 I— GSA, 50400-0.--.---ar �+ + ++ .+ J w V v L. V• J 1 1 V V `3 . 'Y V J Y V 1• V. D .) L __�� J 4 J� J Total: $14,950. 'r�� Appro d by: S 8 , P ADM. DATE CA AL IMPROVEMENT AP Department Lair or si a '► FOR DEPARTMENT OF XANAGENIENT ASVD BUDGET USE ONLY I Verified by: Verified by: 1111-,i _. �7 Department of Nfanagement and Budget Direc a Budget Analyst Date Date r jJ_ .12 8 4. I ivuv—u r—eeral irJ • eip t l I T l_LMKNn urr 11.E 04 J--01-879 9/25/01 RESOLUTION NO. -- A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE APPROVING, AND CONFIRMING RATIFYING, FINDING OF AN EMERGENCY, AND APPROVING TY MANAGER'S ACQUISITION OF MP2 ENTERPRISE SQL COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM SOFTWARE, WITH ONE-YEAR ANNUAL SUPPORT AND MAINTENANCE OPTION AND IMPLEMENTATION SERVICES FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION FROM .DATASTR•AM SYSTZMS, INC-, UNDER EXISTING CITY OF DES MOINES, IOWA WASTEWATER RECLAMATION FACILITY RFP NO. 01-2001-021 AND PROFESSIONAL SERVICES AGREEMENT N0. 20808, AND ANY EXTENSIONS, IN THE AMOUNT OF $110,21.5 AND A CONTINGENCY RESERVE IN THE AMOUNT OF $30,000, FOR A TOTAL AMOUNT NOT TO EXCEED $140,215; ALLOCATING FUNDS FROM GENERAL SERVICES ADMINISTRATION, CODE NOS, 504000.4201].9.6.840 (FY 00-01) NAMOUNT ACCOUNT THE OF $121,804.77 AND 506000.420601.6 IN THE AMOUNT OF $18,410.23. .N THE 00-01) BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. BY a fourth -fifths (4i5ths) affirmative vote Of the members of the City Commission, the CitY Manager's finding Of an emergency and approving the acquisition of MP2 Eater SQL Computerized Maintenance Management System software,przse with one-year annual support and maintenance option and implementation services for the Department of General Services Administration from Datastream Systems, Inc., under existing City of .Des Moines, ma or X289 NUV-YJ r-ek=1 Iia i bb 1.1 1 T Ul-tNKb Urr l l.b jut> UDW 161b P. 05 r Iowa wastewater Reclamation Facility RFP No. 01-2001-021 and Professional Services Agreement No. 20808, and any extensions, in the amount of $110,215 and a contingency reserve in the amount of $30,000, for a total amount not to exceed $140,215, is ratified approved and confirmed, with funds allocated from General Services Administration, Account Code Nos. 504000.420119,6.840(Fy 00•-01) in the amount, of $1.21,804.77 and 506000,420501.6.840(FY 00-01) in the amount of $18,410.23. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor./ PASSZD AND ADOPTED this 25th day of October , 2001. JOE CAROLLO, MhYOR in acs*ftnce with Mlaml Cede Sec. 2.36, since the lRtycr did not indicate anprA, �L of t'* 6C•.�r10017 n �Y .�„gi;jg it the d�Yn ..�; ,�; s� r bec"e ott �y �iliufdeG s :Ci s��'li�: �71 F)4 0:�•ryi..j "qtr"% C.rercis regaona sena@, wi�rcw tea 11�rayorii� Y ,^cm il,Z d�ia C, :,c::; ATTEST: Cmi t�rtc WALTER J. FOEMAN CITY CLERK APPRO D A TO RM AND CORRECTNESS �/ -'C.TTY ATTORNEY -...._..-- 4571o.LB ii Yf the mayor y does not sign this Resolution, it shall become effective at the erect of ten calendar days from the date it was If the Mayor vetoes this Resa3Utj,on, it shall passed emend ad immediately upon overxide of the veto b ected. Y the City Commission, effective Page 2 of 2 TOTAL P.05 E CI'r OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM r`' Alex Martinez, Interim Director General Services `Administration Judy S. Ca Purchasing OATS July 18, 2001 FiLE SUEJ CT : Request to Piggyback Contract PE!:ESE'i. S Direcpl� I have reviewed your request for purchase of a computerized maintenance management system and the Request for Proposal, Activity ID 01-2001-021 and resulting Professional Service Agreement No. 20808 awarded by the City of Des Moines, Iowa, on May 21, 2001. Based upon my evaluation, I have determined that the City may purchase this system and related services under RFP Activity ID 01-2001-021 and Professional Services Agreement No. 20808, subject to the same prices, terms, and conditions until December 21, 2001 and approval of insurance by Risk Management. (See attached Price Schedule). It is noted that Annual Support and Maintenance for 3 and 5 years as well as Datastream Additional Module for webliink are excluded from the above contract As such, reference of this contract shall not be cited to purchase any of these items. It is understood that any requisition entered for same will require approval by ITD. c: Conrad Salazar Sara Gonzalez Contract File ff • O'?/I7/21W1 15: 54 ,. DA—A$T�1 a 913354151g25Ff223 > www.datastream.net Judy S. Caner Direr w ofP:rrhasing City of Miami, umbasing Depsranew 444 SW 3r Avenue, iw Floar Miasmi. Florida 33130 Judy • July 17, 200 ] Il is w,s1vrbtvw1 that ahr City of Itilianii hw a ticairt w ''Pig f,yb&s.V the "wont fur a Wv:t Ordex Managemclu System tw Mem Datastream 5yitans, Inc. and the City of Do Moines, lows. Patrswutt to the City of Miami's request. Datastreasr� Systems. In.c. hereby agrees to offer ft City of Mimi a Work Order Mmagement Systa;-t under the saint price(,). terms and conditions as Activity ID No. 01. 2001-021, Pro%ssioaal Servicc Agrzvraen: No. 20108 awarded to Da stream Systems, Inc. on rune 19.200]. ND.?41 QM DwWraam- understands that 9±s City of Miami does not have art aftmautive atctiao playa as a vendor f requirement for ibis speciIIc project; however, h is Duestream's policy to mace all employment decis'.00 without r SMI to rscr, color. age, rtrligion, sea. national origin. disability, or veteran status. This policy applies to Cl tests ars canditians of ernplaymcm. includiag rectuimtent, advertising. hiring. pluemat promotion, denmodoe, layoff, termination, eornperaatiaa, uzining. arid other aspects oremployineet. 1 Datamea►rn wail provide, if r+saessaay, s new license agreement reflecting the City orMia mi's participaden 1 ar described and omitting dw unic je City of Des Moines rcfarences. Please do not hesitate to call me ar (S4 f) 4:2-SOCS if you We any questdons. Best Reg ds, 05/1 n Harrican Aa:coutnt lEttecutive Dataurea n Systems. Inc. M • DagaStIGdlii° City of Miami 13 July 2001 Attn: Conrad Salazar 444 SW 2nd Ave, Suite 346 Miami, Fl 33130 Conrad: Per our conversation, the tables below include the revised pricing for the City of Miami MP2 Enterprise SQL implementation project. Software: Product i List City of Miami I Quantity i Extended - Price Pricing l i _PricingR MP2 Enterprise SQL Software $9,995 1 $9,995 f 1 S9,995 Additional Concurrent users - 51,995 _ $1,495 15 $22,425 Pocket MP2_ _ S1,395 ` S1,395 5 _ S6,975 _' MP2 Barcode Module $1,495 i $1,495 ;' 1 i 51,495 I_m Ip ementation Planning Meeting S1.495 F . i s 540.890 The discounted pricing above is valid through July 31, 2001. SuDDort: Annual Support Options Extended _ List Price_ tian 1_AnnuaI Support and Maintenance (1 Year) 18% _ I $8,980 Option 2: Ann�sa! Super and Maintenance {3 Years) 15% x 3 522,450 Option 3: Annual Suaoort and Maintenance (5 Years) i 13% x 5 $32,429 The pricing options above are due in full with the licensed software payment. Services: Implementation Services List Price City of Miami.. Quantity . .: Extended } Pricine Pricing System Installation $1,595 $1,595 I 3 I $4,7$5 Core Team System Training_ I $1,495 $1,495 5 i $7,475 I_m Ip ementation Planning Meeting S1.495 S11495 I 5 $7,475_ Security Setup and Des� I S 1,595 $1,5951 i ' 3 _$4,785 End User Training �with Client Data S 1,495 i $1,495 1 5 _____ 57,475 Business Requirements and SOP $1,495 ( S1,495-1 3 E4,485 System Start U As_sista_n_ce S 1,595 ; S 1,595 ; _ 3 _ j $4,785_ _^ I $5,000 I Fixed Price $5,000 _ Project Management $5,000 Total Implementation Services 1 27 1 $46,265 hip 1P The discounted pricing above is valid through July 31, 200 L( 6 l 2 8 5 • 0 �fl al �'t �..1 :yrf .�.. '•� Travel: Implementation Services NY$ On-site � Trips EstimtW Travel . .E lues __)+stem Installation 51,450 Core Team System Training _, 5 1 ! $1,850 Implementation Planni_n Meetin 5 1 i 51,850 Security Sctuy and Design- 3 i 1 i S1,450 End User Traini ag with Client Data j 5 i ! F S1,850 Business Requirements and SOP 3 1 $1,450 Development _ System Start Up Assistance 1 3 ; 1 S1,450 Project Managemcnt Fixed Price I 1 51,450 Implementation Services Sub -total { 27 i 8 $12,800 10% Administration Fee ! na i na S1.280 Total Im lementatioo SerykW 1 .27 • a 514,080 Estimated travel and expense toials are based on the following assumptions: U Flight Estimate/per flight: 5850 v Hotel Estimatelper day: silo C3 Daily Per diem: S 40 CI Car Estimate/per day: S 50 Datastream will ask the City of Miami for guidance in achieving optimal rates for travel accommodations. Project Investment Summary: Datastrmm Products and Services Investment MP2 Enterprise SQL Software $40,890 Annual Support and Maintenance tion I) 58,980 AmIelementation Services S46,265 Travel and Ex Estimate S 14,080 Pr9ject Total SIiO IS uarurstream Additional Modules hist Price :. Weblink 6-25 users) a4,995 Total Additional option discount valid through July 31, 2001. of -1289 INCREASE OF CONTRACT DES MOINES METROPOLITAN WASTEWATER RECLAMATION FACILITY RFP NO. 01-2001-021 PSA NO. 20808 ITEM: 10 Additional Software Licenses for the MP2 Enterprise SQL Software Computerized Maintenance Management System DEPARTMENT: GSA TYPE OF PURCHASE: increase Contract REASON: The Department of General Services Administration has seen a need to increase said contract for ten (10) additional software licenses for the MP2 Enterprise SQL Software Computerized Maintenance Management System. RECOMMENDATION: It is recommended that an increase to the contract amount awarded to Datastream Systems, Inc., in the amount of $14,950 thereby increasing the total contract amount from $140,215 to $155,165, for the provision of ten (10) additional software licenses for the MP2 Enterprise SQL Software Computerized Maintenance Management System, under existing Des Moines Metropolitan Wastewater Reclamation Facility, RFP No. 01-2001-021 and Professional Services Agreement No. 20808, be approved, for the Department of General Services Administration; allocating funds therefor from the Department of General Services Administration and the Capital Improvement Program. Judy S. rter f Direc r of Pur hasing If D to AwardIncrease r