HomeMy WebLinkAboutR-01-1287J-01-1003
11/20/01
RESOLUTION NO. I., ,; -- ILr: � 7 d
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BIDS OF GRAPHIC DESIGNS
INTERNATIONAL, INC. FOR THE FURNISHING OF
DECALS AND STRIPING, AND TRIM -LINE OF MIAMI
FOR INSTALLATTON SERVICES, THE LOWEST
RESPONSIBLE BIDDERS PURSUANT TO INVITATION
FOR BIDS NO. 00-01-204, DATED AUGUST 8, 2001,
FOR THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, FLEET MANAGEMENT DIVISION, ON
AN AS -NEEDED CONTRACT BASIS FOR ONE YEAR,
WITH THE OPTION TO RENEW FOR TWO ADDITIONAL
ONE-YEAR PERIODS, IN A TOTAL ANNUAL AMOUNT
NOT TO EXCEED $37,893; ALLOCATING FUNDS
FROM THE CAPITAL IMPROVEMENT PROJECTS
PROGRAM, "REPLACEMENT OF CITYWIDE FLEET",
PROJECT NO. 311850.429401.6.840, SUBJECT TO
AVAILABILITY OF FUNDS FOR SUCCEEDING FISCAL
YEARS.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The bids of Graphic Designs International,
Inc. for the furnishing of decals and striping, and Trim -Line Of
Miami for installation services, the lowest responsible bidders
pursuant to Invitation For Bids No. 00-01-204, dated August 8,
2001, for the Department of General ,Services Administration,
Fleet Management Division, on an as -needed contract basis for one
year, with the option to renew for two additional one --year
CITY COMUSSION
NEETMC CF
CLEC i 1 1911
_.i."`'�
CI
periods, in a total annual amount not to exceed $37,893, are
accepted, with funds allocated from the Capital Improvement
Projects Program, "Replacement Of Citywide Fleet", Project
No. 311850.429401.6.840, subject to availability of funds for
succeeding fiscal years.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!/
PASSED AND ADOPTED this 13th day of December
ATTEST:
. 2001.
MANUEL A. DIAZ, MAYOR
In accordance with Miami Code Sec. 2-36, sir:ce, ties Mayor did not indicate VnI,)rOvtl of
this legislation by signing it in the designateriplace ovided, said logislat an ref
becomes effective with the elapse cit ton (10) d tr the date o e nissicr�
regarding same, without the Mayr�r ayarcisil7 a .71.
WALTER J. FOEMAN
CITY CLERK
,..
CORRECTNESS:t
R(TTTLARELLO
T ATTORNEY
W5821:LB
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 2
6 CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
The Honorable Mayor and Members
of the City Commission
FRIW. e z
City Manager
RECOMMENDATION:
DATE:
•CAw7
FILE:
SUBJECT:
Resolution Authorizing the
Furnishing and Installation. of
REFERENCES: Decals & Striping for Fleet
Vehicles - Bid No. 00-01-204
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bids of Graphic Designs International, Inc. (decals and striping material), a Female/Non-
Local vendor, located at 3161 SE Slater Street, Stuart, Florida 34997; and Trim -Line of Miami
(installation), a Non-Minority/Dade vendor, located at 2755 W 81 Street, Hialeah, Florida 33016,
for the furnishing and installation of decals and striping, for the Department of General Services
Administration, Fleet Management Division, on an as needed contract basis for one (1) year with
the option to renew for two (2) additional one-year periods, as per the terms and conditions set
forth in Bid No. 00-01-204, at a total estimated annual amount not to exceed $37,893. Funds are
allocated from the Capital Improvement Program, "Replacement of Citywide Fleet", Project No.
311850.429401.6.840, subject to the availability of funds for succeeding fiscal years.
BACKGROUND:
The Department of General Services Administration has analyzed the bids received pursuant to Bid
No. 00-01-204 for the furnishing and installation of decals and striping for fleet vehicles. Thirty-two
(32) Invitations for Bids were mailed and five (5) responses were received. The bids from Graphic
Designs International, Inc. and Trim -Line of Miami were deemed as the lowest responsive and
responsible bidders, meeting specifications. This contract shall provide the Department of General
Services Administration, Fleet Division, reflective decals and striping to clearly mark and identify
City vehicles. The reflective materials enhance the visibility of the vehicle at night or in low -light
operations, thereby increasing safety for City personnel. Materials purchased under this contract will
also be used to replace old, worn or damaged materials on existing City vehicles.
CAGIL "Al
0 0
BID AWARD RECOMMENDATION FORM
BID NUMBER: 00-01-204 COMMODITY/SERVICE: Decals „ans_ Striping
DEPARTMENT / DIVISION: General Services Administration
TERM OF CONTRACT: Contract for one year with OTR for two additional one_year_periods.
NUMBER OF BIDS DISTRIBUTED: Thirty-two (32) NUMBER OF BIDS RECEIVED: Five (5)
METHOD OF AWARD: Lowest responsible and responsive bidder meeting Specifications
RECOMMENDED VENDOR{Sh STATUS: CONTRACT VALUE:
Gra hi Designs International Inc. Female/Non--Local $31,_818_.00
`:'Trim -Line of Miami Non-Minority/Dade $ 6,075.00
TOTAL: $37,893.Qo
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Department of General Services Administration is reguesting
this contract to purchase and install reflective decals and
striping to clearly mark and identify City vehicles. The
reflective materials enhance the visibility of the vehicle at
night or in low -light operations, thereby increasing safety
for City personnel. Materials purchased under this contract will
also be used to rep ace old,
Installation shall be an option that may be used for approximately
150 vehicles. Esti-mated man hours.
ACCOUNT CODE(S): CIP, No. 311850.429401.6.840, subject to the availability of
tunas for succeeding f1scal
Pilar Saenz, CIP Adm.
DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: PURCHASING APPROVAL:.
De artment Di ctorl ,,Linda M. Haskins fl"r3 S. rter
esign Director Director
OTHER FUNDING APPROVALS, IF APPLICA TITLE:
PAGE 2 OF 2
VENDOR
Item Description
1 Police Vehicle Decals
a. Police Seal
I. 3"
ii. 10"
iii, 11"
iv. 13112"
TABULATION OF BIDS
Mr-r%,ALS AND STRIPING: BID NO. 00-0�4
Graphic Designs International, Inc. Trim -Line of Miami
3161 SE Slater Street 2755 W 81 Street
Stuart, FL 34997 Hialeah, FL 33016
Female/Non-Local Non-Minority/Dade
Est Extended Extended
W. Unit Price Amount Unit Price Amount
b, Stripes
c. Roof Numbers
d. Side and Rear Numbers
e. Trunk Lettering: MIAMI
f. Trunk Lettering: POLICE
g. Right and Left Quarter Panels: POLICE
h, Right and Left Quarter Panels:
'Professional Law Enforcemenr
2 General Fleet Vehicle Decals
a. City Seal
i. 10"
ii, 11"
iii. 13112"
b. Side and Rear Numbers
POLICE MOTORCYCLE DECALS
3 Fire Department Vehicle Decals
a. Fire Seal
i, 10"
ii. 12"
TOTAL: (Items 1-3)
OPTIONAL ITEMS
1 Stimsonite Brand
a. Police Seal
i. 3"
ii. 10"
ill. 11"
iv. 131/2"
b. Stripes
c. Roof Numbers
d. Side and Rear Numbers
e. Trunk Lettering: MIAMI
f. Trunk Lettering: POLICE
g. Right and Left Quarter Panels: POLICE
h. Right and Left Quarter Panels:
'Professional Law Enforcement'
TOTAL FOR ITEM 1:
2 Labor rate for installation of decals and striping
to be utilized by the City, as needed:
Prepared by Maritza Suarez
819/0)
200
200
200
200
200
200
200
200
200
200
200
100
100
100
100
50
50
200
200
200
200
200
200
200
200
200
200
200
$
1,41 lea
$
282.00
$
5.75 lea
$
1,150.00
$
5.95 lea
$
1,190.00
$
7.23 lea
$
1,446,00
$
31.75 lea
$
6,350.00
$
4.00 lea
$
800.00
$
0.30 lea
$
60.00
$
1.15 lea
$
230.00
$
1.50 lea
$
300.00
$
6.93 lea
$
1,386.00
$
2.00 lea
$
400.00
$
5,75 lea
$
575.00
$
5.95 lea
$
595.00
$
7.23 /ea
$
723.00
$
0.30 lea
$
30.00
$
6.45 lea
$
322.50
$
6,45 lea
$
322.50
$
, 838.00
$
16,162.00
$
1.68 lea
$
336.00
$
6.61 /ea
$
1,322.00
$
6.84 lea
$
1,368.00
$
8.31 lea
$
1,662.00
$
36.52 lea
$
7,304.00
$
4.60 lea
$
920.00
$
0.38 lea
$
76.00
$
1.33 lea
$
266.00
$
1.75 lea
$
350.00
$
7.96 lea
$
1,592.00
$
2.30 lea
$
460.00
$
15,656.00
Screen Graphics of Florida
2801 NW 55 Court
Ft. Lauderdale, FL 33309
Non-MinoritylNon-Local
Extended
Unit Price Amount
$
1.98 lea
$ 396.00
$
3.32 lea
$
664.00
$
6.78 lea
$ 1,356.00
$
6.72 /ea
$
1,344.00
$
7.25 /ea
$ 1,450.00
$
7.07 lea
$
1,414.00
$
9.50 lea
$ 1,900.00
$
9.60 /ea
$
1,920.00
$
70.00 lea
$ 14,000.00
$
33.76 lea
$
6,752.00
$
15.00 lea
$ 3,000.00
$
15.78 lea
$
3,156.00
$
6.00 lea
$ 1,200.00
$
1.46 Yea
$
292.00
$
6.00 lea
$ 1,200.00
$
1,56 lea
$
312.00
$
6.00 lea
$ 1,200.00
$
1.75 lea
$
350.00
$
9.00 lea
$ 1,800.00
$
4.19 lea
$
, 838.00
$
4.50 lea
$ 900.00
$
2.90 lea
$
580.00
$ 6.78 lea
$
678.00
$
7.67 lea
$
767.00
$ 7.25 lea
$
725.00
$
8.00 lea
$
800.00
$ 9.50 lea
$
950.00
$
11.40 lea
$
1,140.00
$ 3.25 lea
$
325.00
$
1.91 lea
$
191.00
$ 14.15 lea
$
707.50
$
14.79 lea
$
739.50
$ 16.50 lea
$
825.00
$
16.89 lea
$
844.50
$ 32,612.50 $ 22,104.00
$ 1.98 /ea
$
396.00
$
3.25 lea
$
650.00
$ 6.78 /ea
$
1,356.00
$
5.89 lea
$
1,178.00
$ 7.25 lea
$
1,450.00
$
6.17 /ea
$
1,234.00
$ 9.50 lea
$
1,900.00
$
8.14 /ea
$
1,628.00
$ 70.00 lea
$
14,000.00
$
26.61 lea
$
5,322.00
$ 15.00 lea
$
3,000.00
$
12.56 lea
$
2,512.00
$ 6.00 lea
$
1,200.00
$
1.34 lea
$
268.00
$ 6.00 lea
$
1,200.00
$
1.41 lea
$
282.00
$ 6.00 /ea
$
1,200.00
$
1.57 lea
$
314.00
$ 9.00 lea
$
1,800.00
$
3,48 lea
$
696.00
$ 4.50 lea
$
900.00
$
2.61 lea
$
522.00
$ 28,402.00 $ 14,606.00
$ 45.00 /man hour $ 27.00 /man hour no bid 1 an hour
Approval:
Department Direct 'nee
Page 1 of 2 w� �
TABULATION OF BIDS
VENDOR
I ALS AND STRIPING: BID NO. 00-0
Visual Image
Systems
Way Out Thar Inc
1808 Laser Lane
26100 SW 204 Avenue
Louisville KY 40299
Miami, Florida 33033
Nan-Minority/Non-Local
Non-MinodtylDade
Est.
Extended
Extended
Item
Desc„rlptfon
gtY
Unit Price
Amount
Unit Price Amount
1
Police Vehicle Decals
a.
Polioe Seal
i, 3"
200
$ 1.07 lea $
214.00
$
1.25 lea $
250.00
II. 10"
200
$ 5.81 lea $
1,162.00
$
12.75 lea $
2,550.00
ill. 11"
200
$ 7.46 lea $
1,492.00
$
13.75 lea $
2,750.00
iv. 13112"
200
$ 8.19 lea $
1,638.00
$
18.75 lea $
3,750.00
b.
Stripes
200
$ 74.07 lea $
14,814.00
$
199.90 lea $
39,980.00
c.
Roof Numbers
200
$ 20.86 lea $
4,172.00
$
63.00 lea $
12,600.00
d.
Side and Rear Numbers
200
$ 1.38 lea $
276,00
$
2.00 lea $
400.00
e.
Trunk Lettering: MIAMI
200
$ 2.61 lea $
522.00
$
8.95 lea $
1,790.00
f.
Trunk Lettering: POLICE
200
$ 2.61 lea $
522.00
$
9.95 lea $
1,990.00
g.
Right and Left Quarter Panels: POLICE
200
$ 7.79 lea $
1,558.00
$
16.00 lea $
3,200.00
h.
Right and Left Quarter Panels:
200
$ 2.42 lea $
484.00
$
9.00 lea $
1,800.00
"Professional Law Enforcement"
2
General Fleet Vehicle Decals
a.
City Seal
i.
10"
100
$ 5.61 lea $
581.00
$
12.75 lea $
1,275.00
ii.
11"
100
$ 7.46 lea $
746.00
$
13.75 lea $
1,375.00
ill.
13112"
100
$ 8.19 lea $
819.00
$
18.75 lea $
1,875.00
b.
Side and Rear Numbers
100
$ 1.38 lea $
138.00
$
2.00 lea $
200.00
POLICE MOTORCYCLE DECALS
3
Fire Department Vehicle Decals
a.
Fire Seal
i.
10"
50
$ 6.22 lea $
311.00
$
13.75 lea $
687.50
H.
12"
50
$ 8.63 lea $
431.50
$
16.75 lea $
837.50
TOTAL: (Items 1-3)
$
29,880.50
$
77,310.00
OPTIONAL ITEMS
1
Stimsonite Brand
a.
Police Seal
L
3"
200
$ 1.98 lea $
396.00
$
6.25 lea $
1,250.00
H.
10"
200
$ 10.65 lea $
2,130.00
$
19.75 lea $
3,950.00
iii.
11"
200
$ 13.76 lea $
2,752.00
$
20.75 lea $
4,150.00
iv. 13112"
200
$ 15.04 lea $
3,008.00
$
35.75 lea $
7,150.00
b.
Stripes
200
$ 142.19 lea $
28,438.00
$
360.00 lea $
72,000.00
c.
Roof Numbers
200
$ 40.24 lea $
8,048.00
$
108.00 lea $
21,600.00
d.
Side and Rear Numbers
200
$ 2.68 lea $
536.00
$
3.75 lea $
750.00
e.
Trunk Lettering: MIAMI
200
$ 5.04 lea $
1,008.00
$
18.00 lea $
3,600.00
f.
Trunk Lettering: POLICE
200
$ 5.04 lea $
1,008,00
$
19.00 lea $
3,800.00
g.
Right and Left Quarter Panels: POLICE
200
$ 15.03 lea $
3,006.00
$
23.25 lea $
4,650.00
h.
Right and Left Quarter Panels:
200
$ 4.68 lea $
936.00
$
13.25 lea $
2,650.00
'Professional Law Enforcement"
TOTAL FOR ITEM 1:
$
51,266.00
$ 125,550.00
2
Labor rate for installation of decals and striping
to be utilized by the City, as needed:
$ 50.00 /man hour
$
50.00 fm our
Approval:
Prepared by Maritza Suarez
Department Dir ectorgnee
819101
Page 2 of 2
4j
• i
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BID ITEM: DECALS & STRIPPING FOR FLEET VEHICLES
BID NO: 00-0I-204
DATE BIDS) OPENED: AUGUST E, 2001 TIME 10:00 a.m.
BIER
TOTAL BID
BID BOND (ER)
AMOUNT
CASHIER'S CHE
SCREEN GRAPHICS OF FLA.
See attache
If
r [�0A'
,oar
TRIM LINE
��
�E I•{,�nu'r�
VISMAL IMAGE SYSTEMS
GRAPHIC DESIGNS INTERNATIONAL, INC.
WAY OUR THAR INC.
�
NO BID
i(cL
EXPRESS PRINTING
n i
� SG1
RYDIN DECAL
o
VULCAN SIGNS
,
4ALTER HASS& SONS, INC.
Jt
awn rl f' •, f �. �,.. •,•••r.•[ �.. . Al
�.
of �r o or9 �u e!',. �: �� r��-� ,.,,...,,,� �• x..:
errs h�reher .�,.�.,�s..a �_,,_ '"-• •
Pe on receiving bid(s) receiv d L
PROCUkFMFWT DEPARTMENT
(City Department) on
SIGNED:.
Deputy City Clerk
"Ra
on behalf of
� �r
(Dat
�: .287
o
CITY OF MIAMI OF THE CITN' CLERIC
BID SECURITY LIST
BID ITEM: DECALS & STRIPPING FOR FLEET VEHICLES
BID NO: uu-UI-eU4
DATE BID(S) OPENED: AUGUST 8, 2001 TIME 10:00 a.m.
BIDDER
SCREEN GRAPHICS OF FLA.
TRIM LINE
VISUAL IMAGE SYSTEMS
GRAPHIC DESIGNS INTERNATIONAL, INC.
WAY OUR THAR INC.
NO BIS]
EXPRESS PRINTING
RYUIN DECAL
VULCAN SIGNS
4ALTER HASS& SONS, INC.
TOTAL BID BID BOND (ER)
AMOUNT CASHIER'S CH
See attache bid
11 I
EI II
II 1
r�!'r,R�tt��"1 f¢mIR'y tv'1{ (^' 9+• ti +•, ..,+� �,...,»•.,., r 'n rrn -+ R"01
. ,
are herobv re" --led as Iwo."
received
Pe on receiving bid(s) �T nvelops an behalf of
PROCUREMENT DEPARTMENT g
(City Department) on
(Dat
SIGNED: r
Deputy City Clerk
r
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FL 33133 for the following:
BID NO. 00-01-204 DECALS & STRIPPING FOR FLEET VEHICLES
OPENING DATE: 10:00 A.M. WEDNESDAY, AUGUST 8, 2001
(Deadline for Request of additional information/clarification: Aueust
I, 2001) -
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130 or download from City's
website at www.ci.miami.fl.us. Telephone No. 416-1906.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN
ACCORDANCE WITH MIAMI-DADE COUNTY SECTION 2-11.1, (PLEASE PRINT THIS
SECTION IN BOLD PRINT).
AD NO. 8734
Carlos A. Gimenez CITY OF MIAMI
City Manager LOGO
0s
" n,s
�a
f
Tom;
i�
S
R '
City of Miami
This number must
REOUISITION FOR ADVERTISEMENT appear in the
advertisement.
INS Luc IQN le a-t e n attach a f the. i t n
1. Departmt'rt. 2. Division:
General Servl.eao Administration Fleet Division
3. Account Codenumber: 4. is this a confirmation: 5. Prepared ;by:
311850. 29401. b . 287 51 Yes ❑ No Con;arad� Salazar
6. Size of. advertisement: 7. Starting date: S. Telephone number:
7120101 :305-575•-5130
9. Numtier.a"times this advertisement is to be 10. Tye of advertisement:
published, � oa e . Legal ❑ Classified ❑ 01spJay
11. Remarks
Furolt31iinngg, and Installation of Decals & striping for Fleet Vehicles..
Bit) `NO. 00-01-20G
i
12:
1 Publication Date(s) of
1 Advertisement Invoice No. Amount
MIAMI "TTM-,S
:i
M.IAMT RE, V _Ew.
DIARIOLASAJKERTCAS
I
{{ t
P '
f
3 1
13.
Appr9ye 1. T
Qisaporoved Z.
Depart �p fair etor/.D sl. nee Date Approved for Payment Date
C' GSYPC` 03. Rev, 12789 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
I]IS I RIBUTIQN; White G.S.A.; Canary - Department