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HomeMy WebLinkAboutR-01-1282J-01-1004 11/20/01 RESOLUTION NO.. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF GRAPHIC & ENGRAVING SOLUTIONS, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER PURSUANT TO INVITATION FOR BIDS NO. 00-01-206, DATED AUGUST 8, 2001, FOR THE PROCUREMENT OF ONE ENGRAVING MACHINE, RELATED ACCESSORIES AND OPTIONS FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, MIAMI RIVERSIDE CENTER FACILITY DIVISION, IN AN AMOUNT NOT TO EXCEED $15,199.64; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENTS PROJECT NO. 311042.429301.6.830. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Graphic & Engraving Solutions, Inc., the lowest responsive and responsible bidder pursuant to Invitation for Bids No. 00-01-206, dated August 8, 2001, for the procurement of one engraving machine, related accessories and options for the Department of General Services Administration, Miami Riverside Center Facility Division, in an amount not to exceed $15,199.64, is accepted, with funds allocated from Capital Improvements Project No. 311042.429301.6. 830. F c) 8 0 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor./ PASSED AND ADOPTED this 13th day of December , 2001. MANUEL A. DIAZ, MAYOR In accordance with fllk.Arni Codi.). Soc. 2-36, ;irtm-, the M. %ycr did' not nr 6 r I e, YVjy'c this #,.�i�fatiorl b� �icin��ca it in tf�.. ���',`iiil,,4eeornes of ecti�re with tho etE of ton �regarding same, without thy; 4y(rris ATTEST:C 1, - - - C 1 It�9 Grl WALTER J. FOEMAN CITY CLERK AP OVED /,S TO FOR CORRECTNESSe, 71QDR6 VILARELZO C Y ATTORNEY W5822:LB 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission All RECOMMENDATION: is CA -2 DATE: NOV 2 ! 1.30i FILE: SUBJECT: Resolution Authorizing the Purchase of an Engraving Machine REFERENCES: and Related Accessories, including Options - ENCl.aSUREs: Bid No. 00-01-206 It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Graphic & Engraving Solutions, Inc., a Non-Minority/Non-Local vendor, located at 5201-K Brook Hollow Parkway, Norcross, Georgia 30071, for the purchase of one (1) engraving machine and related accessories, including options, for the Department of General Services Administration, MRC Facility Division, in a total amount not to exceed $15,199.64. Funds are allocated from Capital Improvement Program, Project No. 311042.429301.6.830. BACKGROUND: The Department of General Services Administration has analyzed the bids received pursuant to Bid No. 00-01-206 for the purchase of one (1) engraving machine and related accessories, including options. Fifteen (15) Invitations for Bids were mailed and four (4) responses were received. The bid from Graphic & Engraving Solutions, Inc. was deemed as the lowest responsible and responsive bidder, meeting specifications. Currently, the Miami Riverside Center does not have any type of interior signage and thus visitors have difficulties finding their way through the facility. This purchase will allow the MRC Facility to engrave signs in-house. These signs shall be used to identify particular departments, cubicles or employees, thus eliminating confusion. ,l �y CAG AJ�M/ll ? -1282 i BID AWARD RECOMMENDATION FORM BID NUMBER: COMMODITYISERVICE: Eiagraving Machine and Related Accessories DEPARTMENT / DIVISION: TERM OF CONTRACT: Single Purybase NUMBER OF BIDS DISTRIBUTED: Fifteen _(15) NUMBER OF BIDS RECEIVED: Four (4) METHOD OF AWARD: RECOMMENDED VENDOR(S): responsible and responsive bidder meeting S ecifications. Graphic & Engraving Solutions, STATUS: CONTRACT VALUE: Inc. Non -minority/ $15,199.64 Non -Local TOTAL: $15,199.64 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: .JUSTIFICATION: To Rurchase an engraving machine and related accessories, including options. Currently, the Miami Riverside Center does not have any type of interior signage and thus visitors have difficulties finding their way through the facility. This purchase will allow the MRC Facility to engrave signs in-house. These signs shall be used to identify particular departments, cubicles or employees, thus eiiminating confusion. Pilar Saenz, CIP Adm. Date ACCOUNT CODECS?: CTP, No. 311042.429301.6.830 DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: PURCHASING APPROVAL: ent Direct0rl -i;,rLinda M. Haskins ` i S. Carter esignee Director Di for OTHER FUNDING APPROVALS, IF APPLIC E: TITLE: G I PAGE 2 OF 2 61-19-82 TABULATION OF BIDS ENGRAVING MANE AND RELATED ACCESSORIESVD NO. 00-01-206 VENDOR Graphic & raving Solutions, In New Hermes, Inc. PI mama Enterprises American Panda, Inc. 5201-K Brook Hollow Pkwy. 2200 Northmount Pkwy. 7551 NW 70 Street 1105 Butterworth Norcross GA 30071 Duluth, GA 30096 Miami, FL 33166 Stevensville MD 21666 Non-M€noNtylNon-Local Non-MlnoritylNon-Local Female/Dade Non-Minodty/Non-Local Est Extended Extended Extended Extended Item Description Ch. Unit Price Amount UnEt Price Amount Unit Price Amount Unit Price Amount 1 Engraving Machine 1 $ 6,295.00 lea $ 6,295.00 $ 8,995.00 lea $ 8,995.00 $10,495.00 lea $10,495.00 $10,495.00 /as $ 10,495.00 Manufacturer/Model No. Wizzard 2000 ST New Hermes IS400 Engraver XOT 1313-250 XOT 1313-000 Manufacturer Standard Warranty 1 year 100% parts and labor 1 year (see attachment) 2 year from mfg. 2 year 2 Accessories a. Vacuum Chip Removal System 1 $ 650.00 lea $ 650.00 $ 594.22 lea $ 594,22 $ 575.00 lea $ 575.00 no charge lea no charge ManufacturerlModel No. 10-35001 New Hermes 22.475-OOM 6868-001 X050,1 Manufacturer Standard warranty 1 year 100% parts and labor 1 year 1 year and 3 months b. Diamond Drag 1 $ 19.95 lea $ 19.95 $ 15.62 lea $ 15.62 $ 60.00 lea $ 60.00 no charge lea no charge Manufacturer/Model No. DG 125-1-130 New Hermes 42-036-020 DDAK Diamond Drag Adapter K X327 Manufacturer Standard Warranty na 1 year na na c. Cutters 1 $ 19.95 lea $ 19.95 $ 19.95 lea $ 19.95 $ 25.00 lea $ 25.00 no charge lea no charge ManufacturerlModel No. AC -125 New Hermes 42-007-000 43 250 -Carbide Cutter Tip 912ctrs Manufacturer Standard Warranty na 1 year na na d. Sheer 1 $ 499.00 lea $ 499.00 $ 265.20 lea $ 265.20 $ 400.00 lea $ 400.00 $ 325.00 lea $ 325.00 Manufacturer/Model No. PMM-LCI New Hermes 25-100-01 125-12 Plastic & Metal Accu -Cutter Manufacturer Standard Warranty 1 year 100% parts and labor 1 year 1 year (machine only. No blade) none SubTotal for Items 1-2: r$-7.4-8-3901 $ 9,889.99 $11,555.00 $ 10,820.00 3 Materials a. Wall Holders 6'X6' 335 $ 3.19 lea $ 1,068.65 $ 4.78 lea $ 1,601.30 $ 4.10 lea $ 1,373.50 no bid lea no bid b, Wall Holders 9'X9' 84 $ 3.16 lea $ 265.44 no bid lea no bid $ 4.70 lea $ 394.80 no bid lea no bid c. Wall Holders 8'X8' 40 $ 3.86 lea $ 154.40 $ 5.95 lea $ 238.00 $ 5.00 lea $ 200.00 no bid lea no bid d. Wall Holders 121X12' 40 $ 6,12 lea $ 244.80 $ 9.53 lea $ 381.20 $ 6.25 lea $ 250.00 no bid lea no bid e. Wall Holders 6'X12" 65 $ 5.25 lea $ 341.25 $ 6.89 lea $ 447.85 $ 6.75 lea $ 438.75 no bid lea no bid f. Changeable Holders 2'X12'X1116" 925 $ 1.40 lea $ 1,295.00 $ 3.38 lea $ 3,126.50 $ 2.00 lea $ 1,850.00 no bid lea no bid g. Gravopfy 24"X 48' X 1116' black PVC 60 $ 19.61 lea $ 1,176.60 $ 12.90 lea $ 774.00 $ 19.50 lea $ 1,170.00 no bid lea no bid h. Double Face Tape Rolls 1'X 72 yards 20 $ 40.25 lea $ 805.00 $ 19.29 lea $ 385.80 $ 10.00 lea $ 200.00 no bid lea no bid L ADA Braille Black 1116' Tape 10 $ 38.80 lea $ 388.00 no bid lea no bid $ 26.68 lea $ 266.80 no bid lea no bid j. ADA Braille White 1132' Tape 16 $ 30.10 lea $ 481.60 no bid lea no bid $ 31.00 lea $ 496.00 no bid lea no bid SubTotal (Items 3): $ 6,220,74. $ 6,954.65 $ 6,639.85 $ - Indicate number of calendar days required to furnish equipment after receipt of P.O. 7 days 14 days 3-4 weeks 45 days OPTIONS: A. Handling, Transportation, Delivery, $ 800.00 Cob no charge fjob $ 425.00 fjob $ 150.00 fjob Installation and Training B. Full Service Maintenance Agreement $ 695.00 !year $ 920.00 !year no bid /year $ 700.00 lyear beyond Standard warranty ($1049.50 -18 months) Exceptions: Materials require 14-21 days None None None delivery for fabrication GRAND TOTAL:s, . $17,764.64 $18,619.85 * $ 11,670.00 (Including Options A & B) *Did not bid on Item No. 3 Approval: Prepared by Maritza Suarez Department D€recto es! e 8/91171 Page 1 of 1 f: O ID IT M: BID NO: DATE BID(S) OPENED: • CITY OF MIAMI -OF -THE CITY CLERK BID SECURITY LIST ENGRAVING MACHINE AND RELATED ACCESSORIES 00-01-206 AUGUST 8, 2001 TIME 11:00 a.m. BI_DDErR TOTAL BID BID BOND (ER) PS OUNT CASHIER'S CHET AMERICAN PANDA, INC. ee attaGTAPHIC & ENGRAVING SOLUTIONS, INC. NEW HERMES INC. PLASTIRAMA ENTERPRISES, CORP.J)qde, Frrsu e receive o 7y one copy of the uC� 7d which wa sent to Procoreme received tlr�tr'•- �; .,. 7 o ers All ~' FF?^1.112 to t sc.iciicrtic. are hereby refected as late... n, if any, 2L • l bid(s) Procurement department (City Department) on SIGNED: Deputy City C erk �} en�elops on behalf of � O! (Date BID ITEM: BID NO: DATE BID(S) OPENED: CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST ENGRAVING MACHINE AND RELATED ACCESSORIES 00-01.206 AUGUST 8, 2001 BIDDER AMERICAN PANDA, INC. GTAPHIC & ENGRAVING SOLUTIONS, INC. NEW HERMES INC. PLASTIRAMA ENTERPRISES, CORP. TOTAL BID TIME 11:00 a.m. BID BOND (ER) CASHIER'S CH See attach d bid LQ receive o ly one copy of the id which wa sent to Procureme t recoived frtt�'� r, �'?, , _ e a'' o era All FF. to t 1' All s^�'�, are hereby rejected ;� tcrficn, if .any, as late " CJ% w � � FeCG1V Arson ceiving bid(s) __) en lops an behalf of rocurement department 4 f (City Department) on (Date) SIGNED: Deputy City C erlc 4P 2001 AUG -8 Ari 11100 CrI�Y CLERK CITY OF MIAMI, FL Carlos A. Gimenez City Manager AD NO. 8737 rY OF MIAMI LSEMENT FOR BIDS ,f Miami City Clerk at his office located at City Hall, 133 for the following: ACHINE AND RELATED ACCESSORIES NESDAY, AUGUST 8, 2001 west for additional information/clarification: August ilable upon request at the City of Miami, Purchasing Floor, Miami, FL 33130 or download from City's No. 416.1906. JECT TO THE "CONE OF SILENCE" IN :OUNTY CODE SECTION 2-11.1., AS AMENDED LD PRINT). CITY OF MIAMI LOGO ." rT City of Miami his REQUISITION FOR ADVERTISEMENT appearuinhthemust � madvertisemen#. &TRUCTlONS:= : lea a and an6h a 2opy f tbg advertisement r with 1hij 1. Department:2. Division: General ServicServicesAr1n�t.nietRx`mt:i.rrA NRC Facility, 3. Accaunt:;Code number: 4. Is this a confirmation: 5. Prepared by: 3.1xf142.A293fJ1.6.287 � Yes ❑ No Conra& Salazar 6. Size- of acivertisement: 7. Starling date: 8. Telephone number: 7/23/1 305-575-51309. Number ;of times this advertisement is to be, 10. Ty a of advertisement: ublished `on � � Legal Ll Classified ❑ �Dis la 11; Rerriarksr ]Et�ra�r:it� Machine dor MRC BID 00.01-206 12. Publication Date(s) of invoice No. Amount Advertisement MIAMI '11�1��.5 MIAMI REVIEWn:t.axia :��.s a��E Rxclid As Payment Date a fir~ c..._ j . i j 13. , ;Approved Dlsapprovgd 1 f} `Depart in 'irecfo ',Desigfte Date Approved for C GS/PC.aO 4ev.:12/89 Routing:, Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. LilaTRIBU TION; White - G.S.A.; Canary - Department Payment Date a