HomeMy WebLinkAboutR-01-1282J-01-1004
11/20/01
RESOLUTION NO..
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF GRAPHIC & ENGRAVING
SOLUTIONS, INC., THE LOWEST RESPONSIVE AND
RESPONSIBLE BIDDER PURSUANT TO INVITATION FOR
BIDS NO. 00-01-206, DATED AUGUST 8, 2001, FOR
THE PROCUREMENT OF ONE ENGRAVING MACHINE,
RELATED ACCESSORIES AND OPTIONS FOR THE
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION,
MIAMI RIVERSIDE CENTER FACILITY DIVISION, IN
AN AMOUNT NOT TO EXCEED $15,199.64; ALLOCATING
FUNDS FROM CAPITAL IMPROVEMENTS PROJECT NO.
311042.429301.6.830.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The bid of Graphic & Engraving Solutions,
Inc., the lowest responsive and responsible bidder pursuant to
Invitation for Bids No. 00-01-206, dated August 8, 2001, for the
procurement of one engraving machine, related accessories and
options for the Department of General Services Administration,
Miami Riverside Center Facility Division, in an amount not to
exceed $15,199.64, is accepted, with funds allocated from Capital
Improvements Project No. 311042.429301.6. 830.
F
c) 8
0
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor./
PASSED AND ADOPTED this 13th day of December , 2001.
MANUEL A. DIAZ, MAYOR
In accordance with fllk.Arni Codi.). Soc. 2-36, ;irtm-, the M. %ycr did' not
nr 6 r I e, YVjy'c
this #,.�i�fatiorl b� �icin��ca it in tf�.. ���',`iiil,,4eeornes of ecti�re with tho etE of ton �regarding same, without thy; 4y(rris
ATTEST:C 1, - - - C 1
It�9 Grl
WALTER J. FOEMAN
CITY CLERK
AP OVED /,S TO FOR CORRECTNESSe,
71QDR6 VILARELZO
C Y ATTORNEY
W5822:LB
1 If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 2
0 CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
All
RECOMMENDATION:
is CA -2
DATE: NOV 2 ! 1.30i FILE:
SUBJECT:
Resolution Authorizing the
Purchase of an Engraving Machine
REFERENCES: and Related Accessories,
including Options -
ENCl.aSUREs: Bid No. 00-01-206
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Graphic & Engraving Solutions, Inc., a Non-Minority/Non-Local vendor, located at
5201-K Brook Hollow Parkway, Norcross, Georgia 30071, for the purchase of one (1) engraving
machine and related accessories, including options, for the Department of General Services
Administration, MRC Facility Division, in a total amount not to exceed $15,199.64. Funds are
allocated from Capital Improvement Program, Project No. 311042.429301.6.830.
BACKGROUND:
The Department of General Services Administration has analyzed the bids received pursuant to Bid
No. 00-01-206 for the purchase of one (1) engraving machine and related accessories, including
options. Fifteen (15) Invitations for Bids were mailed and four (4) responses were received. The bid
from Graphic & Engraving Solutions, Inc. was deemed as the lowest responsible and responsive
bidder, meeting specifications.
Currently, the Miami Riverside Center does not have any type of interior signage and thus visitors
have difficulties finding their way through the facility. This purchase will allow the MRC Facility to
engrave signs in-house. These signs shall be used to identify particular departments, cubicles or
employees, thus eliminating confusion.
,l �y
CAG AJ�M/ll
? -1282
i
BID AWARD RECOMMENDATION FORM
BID NUMBER: COMMODITYISERVICE: Eiagraving Machine and Related
Accessories
DEPARTMENT / DIVISION:
TERM OF CONTRACT: Single Purybase
NUMBER OF BIDS DISTRIBUTED: Fifteen _(15) NUMBER OF BIDS RECEIVED: Four (4)
METHOD OF AWARD:
RECOMMENDED VENDOR(S):
responsible and responsive bidder meeting S ecifications.
Graphic & Engraving Solutions,
STATUS: CONTRACT VALUE:
Inc. Non -minority/ $15,199.64
Non -Local
TOTAL: $15,199.64
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
.JUSTIFICATION: To Rurchase an engraving machine and related accessories, including
options.
Currently, the Miami Riverside Center does not have any type of
interior signage and thus visitors have difficulties finding their
way through the facility. This purchase will allow the MRC Facility
to engrave signs in-house. These signs shall be used to identify
particular departments, cubicles or employees, thus eiiminating
confusion.
Pilar Saenz, CIP Adm. Date
ACCOUNT CODECS?: CTP, No. 311042.429301.6.830
DEPARTMENT APPROVAL:
BUDGET REVIEW APPROVAL: PURCHASING APPROVAL:
ent Direct0rl -i;,rLinda M. Haskins ` i S. Carter
esignee Director Di for
OTHER FUNDING APPROVALS, IF APPLIC E: TITLE: G I
PAGE 2 OF 2
61-19-82
TABULATION OF BIDS
ENGRAVING MANE AND RELATED ACCESSORIESVD NO. 00-01-206
VENDOR
Graphic
& raving Solutions, In
New Hermes, Inc.
PI mama Enterprises
American Panda, Inc.
5201-K Brook Hollow Pkwy.
2200 Northmount Pkwy.
7551 NW 70 Street
1105 Butterworth
Norcross GA 30071
Duluth, GA 30096
Miami, FL 33166
Stevensville MD 21666
Non-M€noNtylNon-Local
Non-MlnoritylNon-Local
Female/Dade
Non-Minodty/Non-Local
Est
Extended
Extended
Extended
Extended
Item Description
Ch.
Unit Price Amount
UnEt Price Amount
Unit Price Amount
Unit Price Amount
1 Engraving Machine
1
$ 6,295.00 lea $ 6,295.00
$ 8,995.00 lea $ 8,995.00
$10,495.00 lea $10,495.00
$10,495.00 /as $ 10,495.00
Manufacturer/Model No.
Wizzard 2000 ST
New Hermes IS400 Engraver XOT 1313-250
XOT 1313-000
Manufacturer Standard Warranty
1 year 100% parts and labor
1 year (see attachment)
2 year from mfg.
2 year
2 Accessories
a. Vacuum Chip Removal System
1
$ 650.00 lea $ 650.00
$ 594.22 lea $ 594,22
$ 575.00 lea $ 575.00
no charge lea no charge
ManufacturerlModel No.
10-35001
New Hermes 22.475-OOM
6868-001
X050,1
Manufacturer Standard warranty
1 year 100% parts and labor
1 year
1 year and 3 months
b. Diamond Drag
1
$ 19.95 lea $ 19.95
$ 15.62 lea $ 15.62
$ 60.00 lea $ 60.00
no charge lea no charge
Manufacturer/Model No.
DG 125-1-130
New Hermes 42-036-020
DDAK Diamond Drag Adapter K X327
Manufacturer Standard Warranty
na
1 year
na
na
c. Cutters
1
$ 19.95 lea $ 19.95
$ 19.95 lea $ 19.95
$ 25.00 lea $ 25.00
no charge lea no charge
ManufacturerlModel No.
AC -125
New Hermes 42-007-000
43 250 -Carbide Cutter Tip
912ctrs
Manufacturer Standard Warranty
na
1 year
na
na
d. Sheer
1
$ 499.00 lea $ 499.00
$ 265.20 lea $ 265.20
$ 400.00 lea $ 400.00
$ 325.00 lea $ 325.00
Manufacturer/Model No.
PMM-LCI
New Hermes 25-100-01
125-12 Plastic & Metal
Accu -Cutter
Manufacturer Standard Warranty
1 year 100% parts and labor
1 year
1 year (machine only. No blade)
none
SubTotal for Items 1-2:
r$-7.4-8-3901
$ 9,889.99
$11,555.00
$ 10,820.00
3 Materials
a. Wall Holders 6'X6'
335
$ 3.19 lea $ 1,068.65
$ 4.78 lea $ 1,601.30
$ 4.10 lea $ 1,373.50
no bid lea no bid
b, Wall Holders 9'X9'
84
$ 3.16 lea $ 265.44
no bid lea no bid
$ 4.70 lea $ 394.80
no bid lea no bid
c. Wall Holders 8'X8'
40
$ 3.86 lea $ 154.40
$ 5.95 lea $ 238.00
$ 5.00 lea $ 200.00
no bid lea no bid
d. Wall Holders 121X12'
40
$ 6,12 lea $ 244.80
$ 9.53 lea $ 381.20
$ 6.25 lea $ 250.00
no bid lea no bid
e. Wall Holders 6'X12"
65
$ 5.25 lea $ 341.25
$ 6.89 lea $ 447.85
$ 6.75 lea $ 438.75
no bid lea no bid
f. Changeable Holders 2'X12'X1116"
925
$ 1.40 lea $ 1,295.00
$ 3.38 lea $ 3,126.50
$ 2.00 lea $ 1,850.00
no bid lea no bid
g. Gravopfy 24"X 48' X 1116' black PVC
60
$ 19.61 lea $ 1,176.60
$ 12.90 lea $ 774.00
$ 19.50 lea $ 1,170.00
no bid lea no bid
h. Double Face Tape Rolls 1'X 72 yards
20
$ 40.25 lea $ 805.00
$ 19.29 lea $ 385.80
$ 10.00 lea $ 200.00
no bid lea no bid
L ADA Braille Black 1116' Tape
10
$ 38.80 lea $ 388.00
no bid lea no bid
$ 26.68 lea $ 266.80
no bid lea no bid
j. ADA Braille White 1132' Tape
16
$ 30.10 lea $ 481.60
no bid lea no bid
$ 31.00 lea $ 496.00
no bid lea no bid
SubTotal (Items 3):
$ 6,220,74.
$ 6,954.65
$ 6,639.85
$ -
Indicate number of calendar days required
to furnish equipment after receipt of P.O.
7 days
14 days
3-4 weeks
45 days
OPTIONS:
A. Handling, Transportation, Delivery,
$ 800.00 Cob
no charge fjob
$ 425.00 fjob
$ 150.00 fjob
Installation and Training
B. Full Service Maintenance Agreement
$ 695.00 !year
$ 920.00 !year
no bid /year
$ 700.00 lyear
beyond Standard warranty
($1049.50 -18 months)
Exceptions:
Materials require 14-21 days
None
None
None
delivery for fabrication
GRAND TOTAL:s, . $17,764.64 $18,619.85 * $ 11,670.00
(Including Options A & B) *Did not bid on Item No. 3
Approval:
Prepared by Maritza Suarez Department D€recto es! e
8/91171 Page 1 of 1
f: O
ID IT M:
BID NO:
DATE BID(S) OPENED:
•
CITY OF MIAMI -OF -THE CITY CLERK
BID SECURITY LIST
ENGRAVING MACHINE AND RELATED ACCESSORIES
00-01-206
AUGUST 8, 2001 TIME 11:00 a.m.
BI_DDErR TOTAL BID BID BOND (ER)
PS
OUNT CASHIER'S CHET
AMERICAN PANDA, INC. ee attaGTAPHIC & ENGRAVING SOLUTIONS, INC.
NEW HERMES INC.
PLASTIRAMA ENTERPRISES, CORP.J)qde, Frrsu e receive o 7y one copy of the
uC� 7d which wa sent to Procoreme
received tlr�tr'•- �; .,. 7 o ers
All
~' FF?^1.112 to t sc.iciicrtic.
are hereby refected as late... n, if any,
2L • l
bid(s)
Procurement department
(City Department) on
SIGNED:
Deputy City C erk
�} en�elops on behalf of
� O!
(Date
BID ITEM:
BID NO:
DATE BID(S) OPENED:
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
ENGRAVING MACHINE AND RELATED ACCESSORIES
00-01.206
AUGUST 8, 2001
BIDDER
AMERICAN PANDA, INC.
GTAPHIC & ENGRAVING SOLUTIONS, INC.
NEW HERMES INC.
PLASTIRAMA ENTERPRISES, CORP.
TOTAL BID
TIME 11:00 a.m.
BID BOND (ER)
CASHIER'S CH
See attach d bid
LQ receive o ly one copy of the
id which wa sent to Procureme t
recoived frtt�'� r, �'?, , _ e a'' o era
All
FF. to t 1' All
s^�'�,
are hereby rejected ;� tcrficn, if .any,
as late "
CJ%
w � � FeCG1V
Arson ceiving bid(s)
__) en lops an behalf of
rocurement department 4 f
(City Department) on
(Date)
SIGNED:
Deputy City C erlc
4P
2001 AUG -8 Ari 11100
CrI�Y CLERK
CITY OF MIAMI, FL
Carlos A. Gimenez
City Manager
AD NO. 8737
rY OF MIAMI
LSEMENT FOR BIDS
,f Miami City Clerk at his office located at City Hall,
133 for the following:
ACHINE AND RELATED ACCESSORIES
NESDAY, AUGUST 8, 2001
west for additional information/clarification: August
ilable upon request at the City of Miami, Purchasing
Floor, Miami, FL 33130 or download from City's
No. 416.1906.
JECT TO THE "CONE OF SILENCE" IN
:OUNTY CODE SECTION 2-11.1., AS AMENDED
LD PRINT).
CITY OF MIAMI
LOGO
." rT City of Miami
his
REQUISITION FOR ADVERTISEMENT appearuinhthemust
� madvertisemen#.
&TRUCTlONS:= : lea a and an6h a 2opy f tbg advertisement r
with 1hij
1. Department:2. Division:
General ServicServicesAr1n�t.nietRx`mt:i.rrA NRC Facility,
3. Accaunt:;Code number:
4. Is this a confirmation:
5. Prepared by:
3.1xf142.A293fJ1.6.287
� Yes ❑ No
Conra& Salazar
6. Size- of acivertisement:
7. Starling date:
8. Telephone number:
7/23/1
305-575-51309.
Number ;of times this advertisement is to be,
10. Ty a of advertisement:
ublished `on �
� Legal Ll Classified ❑ �Dis la
11; Rerriarksr
]Et�ra�r:it� Machine dor MRC
BID 00.01-206
12.
Publication Date(s) of invoice No. Amount
Advertisement
MIAMI '11�1��.5
MIAMI REVIEWn:t.axia
:��.s a��E Rxclid As
Payment Date
a
fir~
c..._
j
. i
j
13. ,
;Approved
Dlsapprovgd
1
f}
`Depart in 'irecfo ',Desigfte Date
Approved for
C GS/PC.aO 4ev.:12/89 Routing:, Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
LilaTRIBU TION; White - G.S.A.; Canary - Department
Payment Date
a