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Home My WebLink AboutR-01-1226J-01-964 10/31/01 RESOLUTION N0. A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5THs) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY AND AMENDING RESOLUTION NO. 01-22, ADOPTED JANUARY 11, 2001, TO TNCREASE THE AMOUNT FOR THE DESIGN AND ENGINEERING SERVICES, IN AN AMOUNT NOT TO EXCEED $33,112.80, FROM $100,000 TO $133,112.80 AND INCREASE THE AMOUNT FOR THE CONSTRUCTION CONTRACT, IN AN AMOUNT NOT TO EXCEED $34,887.20, FROM $650,000 TO $684,887.20 FOR THE PROJECT ENTITLED MODEL CITY ROADWAYS IMPROVEMENTS, LOCATED AT NW 41 STREET BETWEEN NW 12 AVENUE AND NW 17 AVENUE, MIAMI, FLORIDA; ALLOCATING FUNDS FROM PROJECT NO. 341203 AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENT PROJECTS ORDINANCES, AS AMENDED. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th$) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, is ratified, approved and confirmed and CITY COMMON MEETING OF xesoiutian No. Z4 ,a Resolution No. 01-22, adopted January 11, 2001, is amended in the following particulars:'/ "RESOLUTION NO. 01-22 Section 2. By a four-fifths (4/5tns) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures, and authorizing the acquisition of services for the Department of Public Works for Capital Improvement Project No. 341203, entitled Model City lmprovements, located at Northwest 413t Street between Northwest 12th and Northwest 17th Avenues, Miami, Florida, prem as follows: design and engineering services in an amount not to exceed $IGG,099 $133,112.80, and the award of the construction contract to the lowest responsive and responsible bidder, in an amount not to exceed $650,00G $684,887.20, is ratified, approved and confirmed, with funds allocated from Project No. 341203, as appropriated by the Annual Appropriations and Capital Improvement Projects Ordinances, a e AmPnrii-H _ }� Words and/or figures stricken through shall be deleted. Underscored words and/or figures shail be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 2 of 3 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor2�. PASSED AND ADOPTED this 15th day of November —, 2001. JOE CAROLLO, MAYOR In accordance with Miami 0 Sen. 2 since, the Mayor did not indicato a�,prokf,,I of this lovgiiia tion by si,,,,,niriq it in to": i I I rovided, said le 717 PaC P n (10 ys the d'! f cct' i.4 '---j,n bo-orne.-t, 01ective with ii";(? ci F iegarding saroe, without the Mc-tycl, . nerd 1 19 0. m,an, City Clerk 6QW ATTEST: Wait WALTER J. FOEMAN CITY CLERK :e APPR9�WD jif TSkefPRM AND CORRECTNESS :(*/ AWJANDRO VILARELLO CrITY ATTORNEY W5784:LB 2/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 'ji - 1226 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission RECOMMENDATION • 30 DATE: OCT 3 1 21'11i1 FILE: SUBJECT: RESOLUTION Ratifying the City Manager's Finding of an REFERENCES: EMERGENCY and Amending Resolution No. 01-22 for the ENCLOSURES: NW 41 Street Improvement Project It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's finding of an Emergency and amending Resolution No. 01-22 by increasing the amount for the design and engineering services from $100,000 to $133,112.80 and increasing the amount for the construction contract from $650,000 to $684,887.20 for the project entitled Model City Roadway Improvements located at NW 41 Street between NW 12 and 17 Avenues, Miami, Florida. BACKGROUND On January 11, 2001, at an advertised public hearing, the Miami City Commission adopted Resolution No. 01-22 ratifying, approving and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids and authorizing the acquisition of professional design and engineering services for the project entitled Model City Roadway Improvements located at NW 41 Street between NW '12 and 17 Avenues. The Resolution further establishes an amount not to exceed $100,000 for the design and engineering services and an amount not to exceed $650,000 for the construction contract based on an estimate of cost to complete this project. In response to the emergency need to complete the improvements on NW 41 Street, the design and construction phases of this project must be completed on a fast-track basis. The most efficient design services and the lowest responsive bidder were selected for this project. However, due to the compression of the project schedule required by the emergency, the costs of design services and the construction contract have exceeded the amounts authorized by Resolution No. 01-22. Based on the urgency to complete this project, I have found that an emergency exists which justifies an increase in the amount for design and engineering services from $100,000 to $133,112.80 and an increase in the amount for the construction contract from $650,00 to $684.887.20. Funds are available from Project No. 341203, as appropriated by the Annual Appropriations and Capital Improvement Project Ordinances, as amended, to cover the increased costs of the design and engineering services and the construction contract. GA./ rp/ry/arc L CAG/FKR/J 1JRA/LJIVinin 1404,01 N W41 Street-1mpPrj-EMERGENCY-RES0 01-1226 2 M IL9� OCT 1 6 Budgetary Impact Analysis C I P D 1 V.I S IVN I. Department 49 1, C Division- 2. ivisio 2. Agenda Item # (if available} S. Title and brief description of legislation or attach ordinance/resolution: e5mZ'i2 a > 7-1.%,= e -,q --rid X-) - /l/LU 441 4. 6. 6. Is this item related to revenue? NO: YES (If yes, skip.to item #7.) Are there sufficient funds in Line Item? ' YES: Index Code Minor Obi. Code Amount $ NO: -Z Complete the following questions: Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT M M Z -R ACCOUNT NAME TOTAL IndeE/M oar ObWec#!Pro ect No. From :3u i zo 3 . Q c . " 3o a b 03 3 To 3�; 0 3� �•�D 'ir� 5;- �4�erU Si 7. Any additional comments? - e � - .: ; l U i a -e d � !•e.. ale e 1 -ti c� � � �4 a � r � 1% • �.v'�� . i C ,�l' .t � !i * y RC1 v�GunE Y Vc� roved by: 0,1.P ApP ROVAL: 8. OX t Q DepartmenVNNctorMesiirnee D afe Fby OA*DEPARTMENTOF MANAGEMENT AND 8 ET USE ONLY Verified ' C A�'PROV Department of Management and Budget Datea e J 6� • 22s e • C=lY OF MAK. FLORIDA, Carlos A. Gimenez City Manager ohn H. Jacks n, Director Public Works Department INTER -OFFICE MEMORANDUM September 27, 2001 Emergency increase in hands for N.W. 41 Street Improvements RE=EnENCFS ENCLOSURES, On January 11, 2001, at an advertised public hearing, the Miami City Commission adopted Resolution No. 01-22 ratifying, approving and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids and authorizing the acquisition of professional design and engineering services for the project entitled N.W. 41 Street Improvement Project located on N.W. 41 Street between N.W. 12 and 17 Avenues. The Resolution further establishes an amount not to exceed $100,000 for the design and engineering services and an amount not to exceed $650,000 for the construction contract based on an estimate of cost to complete this project. In response to the emergency need to complete the improvements on N.W. 41 Street, the design and construction phases of this project must be completed on a fast-track basis. The most efficient design services and the lowest responsive and responsible bidder were selected for this project. However, due to the compression of the project schedule, the cost of design services and the construction contract have exceeded the amounts contained in Resolution No. 01-22. Based on the urgency to complete this project, I have found that an emergency exists which justifies an increase in the amount for design and engineering services from $100,000 to $133,112.80 and an increase in the amount for the construction contract from $650,000 to $684,887.20 Funds are available from Project No. 341203, as appropriated by the Annual Appropriations and Capital Improvement Project Ordinances, as amended, to cover the increased costs of the design and engineering services and the construction contract. APPROVED: —DateR --r Linda M. Haskins, Director Dept. of Management and Budget APPROVEDate Car', imen /L Cit Vmanager a t l� F /JHJ/JRA/LJH/gc 01.-x.226 J-00-1123 1/5/01 RESOLUTION NO. 1 212 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND AUTHORIZING THE ACQUISITION OF SERVICES FOR THE DEPAR'T'MENT OF. PUBLIC WORKS FOR CAPITAL IMPROVEMENT PROJECT NO. 341203, ENTITLED MODEL, CITY ROADWAY IMPROVEMENTS, LOCATED AT NORTHWEST 41sT STREET BETWEEN NORTHWEST 12TH AND NORTHWEST 17TH AVENUES, MIAMI, FLORIDA, AS FOLLOWS: DESIGN AND ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $100,000 AND AWARD OF A CONSTRUCTION CONTRACT TO THE LOWEST RESPONSIVE RESPONSIBLE BIDDER IN AN AMOUNT NOT TO EXCEED $650,000; AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PROJECT. WHEREAS, on December 14, 2000, the City Manager made a written finding that roadway improvements required at Northwest 41st Street between Northwest 12th and 17th Avenues, Miami, Florida, were of an emergency nature; and WHEREAS, the City Commission, pursuant to Ordinance No. 11970, as amended by Ordinance No. 12005, adopted Chir COPOWSiON MEETLNG or JAN 1 1 2001 ji-x.226 i December 14, 2000, increased the appropriations for Capital Improvement Project ("CIP") °No. 341203, entitled Model City Street Improvements, to reflect the appropriation of funds in the amount of $750,000 for said CIF; and WHEREAS, pursuant to Resolution No. 00-1109, adopted December 14, 2000, the City Commission authorized the allocation of funds, in an amount not to exceed $750,000, and authorized the City Manager to execute agreement(s), for design and engineering services for said CIP; and WHEREAS, the City Manager was further directed to schedule a public hearing at the January 11, 2001 City Commission meeting for purposes of waiving competitive bidding procedures for the selection of the contractor(s) for said improvements; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Page 2 of 4 Section 2. By a four-fifths (4/5th') affirmative vote of the members' of the City Commission, after a duly advertised public hearing, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures, -and authorizing the acquisition .of services for the Department. of Public Works for Capital Improvement Project No. 341203, entitled Model City .Improvements, located at Northwest 41st. Street between Northwest 12th and Northwest 17th Avenues, Miami, Florida, from as follows: design and engineering services in an amount not to exceed $100,000, and the award of the construction contract to the lowest responsive 'and responsible bidder, in an amount not to exceed $650,000, is ratified, approved and confirmed. Section 3. Funds in the amount of $750,000 were previously allocated pursuant to Resolution No. 00-1109 for Capital Improvement Project No. 341203. Section 4. The City Manager is authorized:1 to execute an agreement (s) , in a form acceptable to the City Attorney, with the appropriate entities for said project. �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -1226 Page 3 of 4 Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.21 PASSED AND ADOPTED this 11th day of January 1 2001. JOE CAROLLO, MAYOR In 8ccordance vidh k4iard L-,'ooe Sec. 2-36. Since the INAinyor d1d. not 1nj1'-,-V!4 'L'h!S legislation by sir -n ---ng- it in th-a dczrl-- *-ted P-1;.11idfl becomes effective ViRi regarding same, withbut Me; iviayo; ATTEST: WALTER J. FOEMAN CITY CLERK AS 7 ATTORNEY W4954:BSS a/ J. r - AND CORRECTNESS:e/ .Lr tae Mayor does not Sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the,City Commission. Page 4 of 4