HomeMy WebLinkAboutR-01-1220J-01-965
10/31/01
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RESOLUTION NO. -0i
"` A
A RESOLUTION OF THE MIAMI CITY COMMISSION
AMENDING RESOLUTION NO. 00--1098, ADOPTED
DECEMBER 14, 2000, FOR THE PROCUREMENT OF
POLICE AND GENERAL FLEET VEHICLES FOR THE
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION
TO REFLECT THE TERM OF THE CONTRACT AND TO
CORRECT THE FUNDING SOURCE.
BE TT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMT,
FLORIDA:
Section 1. Resolution No. 00-1098, adopted December 14,
2000, is amended in the following particulars:!/
"RESOLUTION NO. 00-1098
Section 2. The October 25, 2000 bids
from Gus Machado Ford, Maroone Dodge, Sheehan
Pontiac -GMC, and Hollywood Chrysler Jeep, as
listed in "Exhibit A" attached hereto, for
the Department of General Services
Administration, for the procurement of police
and general fleet vehicles, on an as -needed
contract basis, for a period of one year,
with the option to renew for one additional
ane-vear period, in annual a tetal amount not
11 Words and/or figures stricken through shall be deleted. Underscored
words and/or figures shall be added. The remaining provisions are now
in effect and remain unchanged. Asterisks indicate omitted and
unchanged material.
CITY COMMISSION
MEETING CW
Noy 1 71 ?R01
Ro�o3u rig,
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to exceed $5,901,108 is hereby accepted, with
funds therefor hereby allocated in the amount
of $5,700,000 from }airs Capital
Improvement Project No. 311850.429401.6.840
andifefa and in the amount of $201,108 from
the budgets of the various user departments,
subject to budgetary approval.
* *
*If
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.2/
PASSED AND ADOPTED this 15th day of November
2001.
JOE CAROLLO, MAYOR
In E�ccordancr' +n iti' !ai?iTli c !. 'oc. `, ' : P,;rc- tlj�� mayor did not indicate approve 9 of
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regarding v�ame, withow the Maya, e. erci i v
ATTEST: Waite7man,—C—ity Cleric
WALTER J. FOEMAN
CITY CLERK
...00 ,AN
AeloPANDRO—VTLARELLO
Y ATTORNEY
W5785:LB
AND CORRECTNESS:
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 2 of 2
i--1224
CITY OF MIAMI, FLORIDA 24
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
RECOMMENDATION
DATE : 001T 3 1 Mi FILE :
SUBJECT : Proposed Resolution
REFERENCES: Amending Resolution
No. 00-1098 —Police and
ENCLOSURES:
General Fleet Vehicles
it is respectfully recommended that the City Commission adopt the attached Resolution, amending
Resolution No. 00-1098, adopted December 14, 2000, which authorized the procurement of police
and general fleet vehicles from various vendors, for the Department of General Services
Administration to be used by various departments, to reflect the term of the contract for a period of
one year, with the option to extend for an additional one year period, under the same prices,
including options, terms and conditions as per Bid No. 99-00-308, at a new total annual amount not
to exceed $5,901,108.
Funds are available from Capital Improvement Project No. 311850.429401.6.840, in the amount of
$5,700,000, and the remaining portion of $201,108 will come from the budgets of the various user
departments, subject to budgetary approval.
BACKGROUND
On December 14, 2000, the City Commission adopted Resolution No. 00-1098 (Attachment "A"),
which authorized the purchase of police and general fleet vehicles for the Department of General
Services Administration to be used by various departments. The bids from various vendors
(Attachment "B") were accepted as the lowest bidders whose base price bid, when combined with
the extended warranty and the options selected by the City's user departments for a specific item,
represented the lowest total cost for that item.
The Department of General Services Administration needs to purchase new vehicles in order to
replace older models that are no longer cost effective to maintain and to meet the terms set forth in
the Labor Agreement between the City of Miami and the Fraternal Order of Police, related to the
fleet replacement program, whereby a minimum of 150 police vehicles must be purchased each year.
CAG !9 AI/I of
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Budgetary Impact Analysis
1. Department Genneral Services Adm.Division Fleet
2. Agenda Item # (if available) Nov City Commission Agenda
3. Title and brief description of legislation or attach ordinance/resolution:
-.LU amusia rtes. uu-IU98 adopted Dec 14 2000 to reflect the term of
the contract for a period of one Zear, with the option to extend
for an additional one year period, under the same prices, inc uding
options; terms and conditions as -per Bi No. - - a a new total
a r}u�l am un not to ed $5, 9 08 .
4. _ Is t�s item related to revenue? �; al yes, skip to item #7)
5. Are there sufficient fimids in Line Item?
YES: x Index Code Minor Obj. Code Amount $
NO: Complete the following questions:
6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
7. Any additional comments?
Funds are available from Capital Improvement Pro ect No.311850.-429,4017i.6.84C
in the amount of $5,700,000 and the remaining ortion of 2 . 01,108 will
come from the budgets of the arious r departments, subject to budgetary
approval .
Appve aenz, CIP Administrator
r by:
8.
Department 1) (ctor ignee) Dat
FOR DEPART NT AND BUDGET USE ONLY
Verified by: C Verified by:
Department of Man: me RAW
a ignee Budget Analyst
ate Date
J-•00--991
1.2/13/00
• ATTACHMENT "A" •
17,RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENTS, ACCEPTING THE BIDS OF GUS
MACHADO FORD, MAROONE DODGE, SHEERAN
PONTIAC-GMC, AND HOLLYWOOD CHRYSLER JEEP, AS
LISTED IN "EXHIBIT A" ATTACHED HERETO, FOR
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, t' �.0.Z- ICF/
AIS": ,e aP.M{ bU
i. _ �I.1VTAL 3
NOT TO EXCEED $5,901,108; ALLOCATING FUNDS
THEREFOR FROM CAPITAL IMPROVEMENT PROJECT
NO. 311850.429401.6.840, AND FROM THE BUDGETS
OF THE VARIOUS USER DEPARTMENTS, SUBJECT TO -
BUDGETARY APPROVAL.
WHEREAS, the Department of General Services Administration
("GSA") maintains the City's vehicle fleet and has determined
that the procurement of new or replacement vehicles is necessary
due to frequent repairs required for vehicles and in accordance
with the terms set forth in the Labor Agreement between the City
of Miami and the Fraternal Order of Police related to the fleet
replacement program, whereby a minimum of 150 vehicles must be
purchased each year; and
WHEREAS, pursuant to public notice, Invitations for Bid
No. 99-00-308 was mailed to fifty-nine (59) potential bidders;
and
WHEREAS, four (4) sealed bids
October 25, 2000; and
. ^ � r -a r• .� ^ n •. n rr r w r . �-
were received
on
CITY ComussION
OF
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a
WHEREAS, the City Manager and the Director of General
Services Administration recommend that the bids received from Gus
Machado Ford, Maroone Dodge, Sheehan Pontiac -GMC, and Hollywood
Chrysler Jeep, be accepted and awards be made to the lowest
bidder(s) whose base price bid, when combined with the extended
warranty and the options selected by the City's user departments
for a specific item, represents the lowest total cost for that
item; and
WHEREAS, funds are available from capital Improvement
Project No. 311850.429401.6.840 and from the budgets of the
various user departments, subject to budgetary approval;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The October 25, 2000 bids from Gus Machado
Ford, Maroone Dodge, Sheehan Pontiac -GMC, and Hollywood Chrysler
Jeep, as listed in "Exhibit A" attached hereto, for the
Department of General Services Administration, for the
procurement of police and general fleet vehicles, in a total
amount not to exceed $5,901,108 is hereby accepted, with funds
therefor hereby allocated from various Capital Improvement
Project No. 311850.429401.6.840 and from and from the budgets of
the various user departments, subject to budgetary approval.
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Page 2 of 3
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Section 3. This Resolution shall become effective
immediately upon adoption and signature of the Mayoral.
PASSED AND ADOPTED this 14th day of December 2000.
JOE CAROLLO, MAYOR
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Ir1..'Ci:'r: r^^'"1••r
.E:: , : ��. :�� [. _
ATTEST:
reyaf a;ng s&j-,je,1 wilhcui t,�,;
WALTER J. FOEMAN
CITY CLERK
jAPPRO AS 0 FO C ECTNESS:t/
RO VILARELLO
C Y ATTORNEY
W4836:LB:13SS
r j.
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days f rom the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 3 of 3 ��
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EXHIBIT "A"
POLICE & GENERAL FLEET VEHICLES
BID NO. 99-00-308
VENDOR LIST
1. Gus Machado Ford
1200 West 49h Street
Hialeah, Fl 33012
2. Maroone Dodge
21151 N.W. 2" a Avenue
Miami, Fl 33169
3. Sheham Pontiac -GNC
2800 N. Federal Highway
Lighthouse Point, F1 33064
4. Hollywood Chrysler Jeep
2100 N ST Rd. 7
Hollywood, Fl 33021-
ResoPoliceGenF1eetVeh99-00-308
(Non-Minority/Dade)
(Non-Minority/Dade)
(Non-Minority/Non-Local)
(Non-Minority/Non-;Local)
ATTACHMENT "B" •
tj
of
C O N T R A C T A W A R D
BID NO. 99-00-308 ,
NAME OF BID:
VEHICLES, FOR POLICE AND GENERAL FLEET
CONTRACT PERIOD:
EFFECTIVE UPON THE DATE OF THE PURCHASE ORDER AND SHALL
VENDOR NAME:
REMAIN IN EFFECT UNTIL THE MODEL YEAR OF THE EQUIPMENT AWARDED,
STREET:
IS NO LONGER AVAILABLE THROUGH THE BIDDER(S) OR UNTIL SUCH ITEM
CITY/STATE/ZIP:
OR ITEM(S) PURCHASED IN CONJUNCTION WITH THE IFB ARE DELIVERED
CONTACT PERSON:
AND ACCEPTED BY THE CITY'S AUTHORIZED REPRESENTATIVE
COMMODITY CODE:
070-42
TERM OF CONTRACT:
CONTRACT TERM
METHOD OFAWARD:
TO THE LOWEST BIDDER(S) WHOSE BASE PRICE, WHEN COMBINED WITH
DELIVERY:
THE EXTENDED WARRANTY AND THE OPTIONS SELECTED BY FOR A SPECIFIC
WARRANTY:
ITEM, REPRESENTS THE LOWEST TOTAL COST FOR THAT ITEM
AWARD BASED ON MEASURES: Yes ( ) No ( X )
SECTION #1
VENDORS AWARDED
F.E.1.N.
59-2336.101
VENDOR NAME:
GUS MACHADO FORD
STREET:
1200 WEST 49TH STREET
CITY/STATE/ZIP:
HIALEAH, FLORIDA 33012
CONTACT PERSON:
ED A. MACHADO
PHONE #
(305) 820.2596
FAX #
(305) 820-2592
PAYMENT TERMS:
NET 30 DAYS
DELIVERY:
150 CALENDAR DAYS ARO P.O.
WARRANTY:
FORD MOTOR COMPANY BUMPER TO BUMPER
EXCEPTIONS:
36 MONTHS OR 36,000 MILES
LABOR:
NIA
EXCEPTIONS:
N/A
E-MAIL ADDRESS: www.gusmachadoford.com
F. E.I.N.
59-1159050
VENDOR NAME;
SHEEHAN PONTIAC — GMC
STREET:
2800 N. FEDERAL HWY,
CITY/STATE/ZIP:
LIGHTHOUSE POINT, FL 33064
CONTACT PERSON:
WILLIAM A. BENTON
PHONE #
(9S4) 943-2200 EXT. 505
FAX #
(954) 785-8201
PAYMENT TERMS:
NET 30 DAYS
DELIVERY:
60 CALENDAR DAYS ARO P.O.
WARRANTY:
NIA
LABOR:
N/A
EXCEPTIONS:
N/A
E-MAIL ADDRESS:
www.WABPHDI3@AOL.COM
} Set Aside ( ) BBE ( )HBE
WBE owned firms ( ) Local Preference
65-0944181
MAROONE DODGE L.L.0
21151 NW 2ND AVENUE
MIAMI, FLORIDA 33169
STEVEN C. HENRY
(305) 653-6343
(305) 653-8250
NET 30 DAYS
60-90 CALENDAR DAYS ARO P.O.
3 YEARS — 36,000 MILES
N/A
SECTION 3.17.0 — SECTION 11 F 17 D ILLUMINATED N/A
SECTION 111 E D ILLUMINATED ENTRY N/A
NIA
59-0946854
HOLLYWOOD CHRYSLER JEEP
2100 N STATE ROAD 7
HOLLYWOOD, FL 33021
FRANK HALL
(954) 962-6400
(954) 966-0227
NET 30 DAYS
120 CALENDAR DAYS ARO P.O.
3 YEARS OR 36,000 MILES
N/A
II A — CLOTH INTERIOR IS STANDARD
Il C 6 CYL 4.01. 195HP OR 8 CYL 4.71.235 HP
www.newcars@aatemet
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SECTIO IN #2 .AWARD INFORMATION
C.C. AWARD DATE: DECEMBER 14, 2000 AMENDED AMOUNT: NONE
AGENDA ITEM #: 33 SPECIAL CONDITIONS: YES
RESOLUTION NO: 00.1098 INSURANCE REQUIREMENT: N/A
TOTAL AWARD AMOUNT: $5,901,108.00 FINANCIAL OVERSIGHT BOARD: DECEMBER 28, 2000
SECTION #3 AFFIRMATIYE ACEION POLICY YES
SECTION #4 REQUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISION: DEPARTMENT OF GENERAL SERVICES ADMINISTRATION
CONTRACT ADMINISTRATOR: LOURDES LOPEZ
TELEPHONE NO. (305) 575.5130 FAX NO. (305) 575-5187
SECTION #5 PROCURING AGENCY
SENIOR BUYER: YVES FONTAINE DATE PREPARED: DECEMBER 28, 2000
TELEPHONE NO: (305) 416-1917 FAX: (305) 416-1925
PREPARED BY: STEPHANIE ]ONES
A "20
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AMENDMENT
BID NO. 99-00-308
ITEM: Vehicles, for Police and General Fleet
DEPARTMENT: GSA
TYPE OF PURCHASE: Amend Section 2 of Resolution No. 00-1098
RECOMMENDATION: It is recommended that Resolution No. 00-1098 adopted
December 14, 2000, authorizing the purchase of police and
general fleet vehicles from Various Vendors, for the
Department of General Services Administration, in an
annual amount not to exceed $5,901,108, to reflect the term
of the contract for a period of one year, with the option to
extend for an additional one year period, under the same
prices, including options, terms and conditions; allocating
funds therefore from Capital Improvement Project No.
311850.429401.6.840 and from the budgets of the various
user departments, subject to budgetary approval.
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Date
AwardAmend
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