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Home My WebLink AboutR-01-1179J-01-956 10/29/01 RESOLUTION NO. .01 — I 1 7 9 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF COAST TO COAST TRUCK AND TRAILER SALES, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER PURSUANT TO INVITATION FOR BIDS NO. 00--01-194, DATED JUNE 18, 2001, FOR THE PROCUREMENT OF FIVE HORSE TRAILERS FOR THE DEPARTMENT OF POLICE, IN AN AMOUNT NOT TO EXCEED $58,350; ALLOCATING FUNDS FROM THE LAW ENFORCEMENT BLOCK GRANT VI, ACCOUNT CODE NO. 142023.290525.6.840. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Coast to Coast Truck and Trailer Sales, Inc., the lowest responsive and responsible bidder pursuant to Invitation for Bids No. 00-01-194, dated June 18, 2001, for the procurement of five horse trailers for the department of police, in an amount not to exceed $58,350, is accepted, with funds allocated from the Law Enforcement Block Grant VI, Account Code No. 142023.290525.6.840. CITY COMMISSION MEET!NG OF Auaoluiioii No. Section 2. This Resolution shall become effective .immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 15th day of November , 2001. JOE CAROLLO, MAYOR 7f iGi.vL�4�i57`e, iviF- cii Y:l;: Iun V''i� ATTEST: (+/ Vl�fallor J. FYr' ii;9 l i'�G WALTER J.—FOEMAN CITY CLERK OVEDV"AS TO �JANTMO VILARELLO ITY ATTORNEY W5778:LB n.-1 AND CORRECTNESS i� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted, If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 • i CITY OF MIAMI, FLORIDA A=5 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission Apo OR 04 0 ,tie -, 1-d RECOMMENDATION DATE : OCT 31 L11'01 SUBJECT : Authorizing the Purchase of Horse Trailers; Bid No. 00-01-194R REFERENCES: ENCLOSURES: FILE : It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Coast to Coast Truck & Trailer Sales, Inc., a non-local/female vendor, located at 4250 W. Highway 40, Ocala, Florida 34482, for the purchase of five (5) Horse Trailers, for the Department of Police, in an amount not to exceed $58,350. Funding will be provided from the Law Enforcement Block Grant V, Account Code No. 142023.290525.6.840. The Department of Police has analyzed the bids received pursuant to Bid No. 00-01-194R for the purchase of five (5) horse trailers. Twenty-five (25) invitations for bids were mailed and three (3) responses were received. Coast to Coast Truck & Trailer Sales, Inc., submitted the lowest most responsible and responsive bid and is, therefore recommended for award. The current horse trailers used by the Police Department's Mounted Patrol Unit are old and in need of repair. Its\c� CAG/f rr 01.1179 BID NUMBER: 00--01-194 BID AWARD RECOMMENDATION FORM COMMODITY/SERVICE: HORSE TRAILERS DEPARTMENT/ DIVISION: POLICE DEAPRTMENT TERM OF CONTRACT: SINGLE PURCHASE NUMBER OF BIDS DISTRIBUTED: 25 NUMBER OF BIDS RECEIVED: 3 METHOD OF AWARD: LOWEST RESPONSIBLE AND RESPONSIVE BIDDER MEETING SPECIFICATIONS RECOMMENDED VENDOR(Sh STATUS: CONTRACT VALUE: Coast to Coast Truck & Trailer Sales Inc. Non-Local/Female $58,350.00 TOTAL: $58,350.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The current horse trailers used by the Police Department's Mounted Patrol Unit are old and in need of repair. Date A=wnt 01.*2-4-'7All � ACCOUNT CODES?: Law Enforcement Block Grant V, Account Code No. 142023.290525.5.840 DEPARTMENT APPROVAL: BUDGET REVIEW PPROVAL: Depart ent it ct Linda M. Haskins Designe Director OTHER FU ING RO LS, IF APPLICABLE: TITLE: PAGE 2 OF 2 { 79 Item Description New Horse Trailer Featherlite, Model #9441, 2 Horse Drag or "approved equal' as per Bid Specifications in Section 4.0 Manfuacturer/Model No. Manufacturer Standard Warranty Options: A. Extended Warranty: 1). 2 year extended warranty 2). 5 year extended warranty Delivery: Exceptions: Prepared by: Glenn Marcos, 7/2101 Est. gly. Unit of Meas. 5 ea HORSE TRAILER (BIO NO. 00-01-194R) Coast to Coast Trailer Sales 4250 W. Highway 40 Ocala, FL 344$2 Non-Local/Female Unit Price Extended Price 1$11,670.00 $55,350.00 90.16002 Revolution 2 Horse Straight Load Bumper Pull 5 years (See Attached) NIA NIA 45 calendar days after receipt of purchase order None Sutton Trailer Sales 56 Buell Street Akron, N.Y. 14001-1309 Non-Local/Non-Minority Unit Price Extended Price $13,299.00 $66,495.00 Jamco #571590 Series 2000 All Aluminum 2 Horse Straight Load Bumper Pull with Dressing Room 20 yrs. Sidewalls T & G, 5 yrs. mainframe rail, 1 yr. Balance of Df trailer, complete manufacturer's warranty attached to bid . NIA NIA 90 calendar days after receipt of purchase order None Approved by: DepaiKent DirectorlDesignee Featherlite, Inc. 4441 Orange Blvd. Sanford, FL 32771 Nan-Local/Non-Minority Unit Price Extended Price $12,095.00 $60,475.00 Featherlite 9441 6 years (copy enclosed) 60 calendar days after receipt of purchase order None 0 11 0 0 CITY OF MIAMI OF THE CITY CLERK BED SECURITY LIsST DID ._..._ T� EM: HORSE TRAILER FOR POLICE DEPARTMENT BID NO: 00-01-194R DATE BID(S) OPENED. JUNE 18, 2001 TIME 10:00 a.m. BIDDER COAST TO COAST TRAILER SALES SUTTON TRAILER SALES FEATHERLITE., INC. NO BID KINGSTON TRAILERS, INC. PONDEROSA TRAILERS TOTAL BID AMOUNT See attached ll WW� re give o bid w�ilch wa "Offers from 11 v`- - "i 0"n t---!7 r other offers su? r:::'_ ' i -n to t.Llz s `x',Iaiian, if are Fiereby rejected as late:' BID BOND (ER) CA HI R'5 CHECK wv ev�c- I e, 2=3 one o of th en to ocuere nt { receive ( ) nvelops on beWf sof Pggon receiving bid(s) PROCUREMENT DEPARTMENT on (City Department) ` SIGNE 4Depury City Cldk r, - (D e) i 0 CITY OF MIAMI OF THE CITY CLERI: BID SECURITY LIST BID ITEM. HORSE TRAILER FOR POLICE DEPARTMENT BID NO: 00-01-194R DATE BID(S) OPENED: 10, 2001 TIME Aox 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CAS!L1 S CHECK COAST TO COAST TRIILER SALES See attached bid SUTTON TRAILER SALES 11 11 FEATHERLITE, INC. wW bidrwiiMewa l entetocpYoecuerem NO BID KINGSTON TRAILERS, INC. PONDEROSA TRAILERS "Offers f,az i recelveai V.raelj other offers if p. ?1 "MY, are hereby rejected as lata." ell l d/ A / f� • i �� PROCUREMENT DEPARTMENT (City Department) SIGNS Deputy City Cie k receive ( } nvelops on behalf of on "U Q (D e} nt CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hail, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 00-01-194R HORSE TRAILER FOR POLICE DEPARTMENT OPENING DATE: 10:00 A.M. MONDAY, JUNE 18, 2001 Deadline for Request of additional information/clarification: June 11, 2001) Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130 or download from City's website at www.ci.miami.fl.us. Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD PRINT). Carlos A. Gimenez CITY OF MIAMI City Manager LOGO AD NO. 6514 4 C GS/PC 503 Rev. 12/89 1 Routing Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - GSA,; Canary - Department City of Miami a REQUISITION FOR ADVERTISEMENT appear inbthemUst - advertisement. INSTRUCTIONS: Please lyne and attach g copy of th 1. Department: POLICE OLxi] 2. Division: ADMINISTRATION 3. Account Code number, 4. Is this a confirmation: 5. Prepared by: 001000,24-0201-116,287 ❑ Yes ❑ No LOURDES RODRIGUEI B. Size of advertisement: 7. Starting date: 8. Telephone number: 6/1/01 (305) 679-6413 9. Number of times this advertisement is to be 10. Tyle, of advertisement: published: 0nce E�! Legal ❑ Cl ssified ❑ Display 11. Remarks: Ptbrchase of horae t:ra 1.:I,ers for the Department of Polito - d UD NO. 00-.01-1941t 12. Publication Date(s) of Advertisement Invoice No. Amount MIAMI TIMES i MIAMI REVIEW DTA1t,r_U LAB AMERICAS ,i n a[ 1a_ s.t K1 C—) Cr,, �- LL LLI U w 13. Approved ❑ Disapproved Dep�pd tm ntt birec or/Designee Date Approved for Payment Date C GS/PC 503 Rev. 12/89 1 Routing Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - GSA,; Canary - Department