HomeMy WebLinkAboutR-01-1145J-01-901
10/11/01
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING AN INCREASE IN THE PROFESSIONAL
SERVICES CONTRACT WITH T14ADDEUS COHEN
ARCHITECTS, P.A. FOR THE PROVISION OF
PLANNING, DESIGN AND CONSTRUCTION
ADMINISTRATION SERVICES FOR THE CONSTRUCTION
OF A COMMUNITY/CULTURAL CENTER BUILDING AT
CHARLES HADLEY PARK, TO COVER ADDITIONAL
DESIGN, BID NEGOTIATIONS AND CONSTRUCTION
ADMINISTRATION SERVICES REQUIRED TO
ACCOMMODATE UPGRADES TO THE FACILITY
REQUESTED BY THE CITY, IN AN AMOUNT NOT TO
EXCEED $71,210, FROM $190,000 TO $21,210;
ALLOCATING FUNDS FROM PROJECT NO. 331411, AS
APPROPRIATED BY THE ANNUAL APPROPRIATIONS
AND CAPITAL IMPROVEMENT PROJECTS ORDINANCES,
AS AMENDED; AND AUTHORIZING THE CITY MANAGER
TO EXECUTE THE NECESSARY DOCUMENTS, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR
SAID PURPOSE.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. An increase in the Professional Services
Contract with Thaddeus Cohen Architects, P.A. for the provision
of planning, design and construction administration services for
CITY COMMON
MEETING or,
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the construction of a community/cultural center building at
Charles Hadley Park, to cover additional design, bid
negotiations and construction administration services required
to accommodate upgrades to the facility requested by the City,
in an amount not to exceed $71,210, FROM $190,000 TO $261,210,
is authorized, with funds allocated from Project No. 331411, as
appropriated by the Annual. Appropriations and Capital
Improvement Projects Ordinances, as amended.
Section 2. The City Manager is authoxizedll to execute
the necessary documents, in a form acceptable to the City
Attorney, for said purpose.
Section 3, This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.V
The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
2-/ If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 3
PASSED AND ADOPTED this 25th day of October 2001.
JOE CAROLLO, MAYOR
In accord-mi;ewith Mirm" C,0, , Nlnr c� $6., mmydr (lid mnt lnflknatm aptivow,1 of
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r�gardirig same, witl-ioul tila MaVO" CXirci ing
ATTEST:
WALTER J. FOEMAN
CITY CLERK----,
APP�ED/5<,9 TV�'Q/M AND CORRECTNESS :V
�EJANDRO VILARELLO
CITY ATTORNEY
W5729:LB
Page 3 of 3
Walter J.
CITY OF MIAMI, FLORIDA 0 22
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members DATE:, FILE:
To : OCTocr - � �u,J�
of the City Commission
SUBJECT Resolution Increasing
Professional Services
tv � Agreement Regarding
FROM: Carlos A. Gimenez REFERENCES: Hadley Park Project
City Manager
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt
the attached Resolution approving an increase: in the
Professional Services Agreement with Thaddeus Cohen Architects,
P.A. in an amount not to exceed $71,210 for additional planning,
design and construction management services required by the City
to complete scope changes related to the construction of the
Community and Cultural Center building at Charles Hadley Park.
BACKGROUND:
The Community and Cultural Center building at Charles Hadley
Park was a project with an original budget .of $1.3 million,
which was subsequently increased to $2.4 million as a result of
previous change in the scope of the project. The existing
agreement with Thaddeus Cohen Architects, P.A. was also
increased by $125,000 as per Resolution No. 98-•795 to cover the
additional work.
Due to new upgrades requested by the City for the proposed
facility, the project budget has increased from $2.4 million to
approximately $3.9 million, thereby requiring an increase to the
consultants fees to cover the additional plar.ming, design and
construction management services necessary to accommodate the
revised scope in an expeditious manner and complete its
construction.
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
0
TO: Carlos A. Gimenez DATE: September 28, 2001 FILE:
City Manager
SUBJECT: Funding Authorization/
Prof. Servs.Agreement/
P HadIey Park
FROM REFERENCES:
Alberto er
Director ENCLOSURE&
Parks and Recreation Department
The Parks and Recreation Department has verified that funds are available with the
Department of Management and Budget to increase the Professional Services Agreement
with Thaddeus Cohen Architects, P.A., in an amount not to exceed $71,210, for the
purpose of covering the additional design, bid negotiations and construction
administration required to accommodate upgrades to the facility requested by the City of
Miami. Funding is available for this purpose in Capital Improvement Projects Nos.
331411 and 331391.
Budget Approvals:
.56 . Linda M. Haskins
Director
Vital Improvements
Administrator
SEP -25-2001 10.48
J-98-827.
7120198
C I iY CLERKS OFFICE
If0
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RESOLUTION N0. 9 8 7 9 5
305 858 1610 P.03
A RESOLUTION AUTHORIZING AN INCREASE IN FEES, IN
AN AMOUNT NOT TO EXCEED $125,000.00, IN THE
PROFESSIONAL SERVICES CONTRACT DATED
SEPTEMBER 20, 1995, BETWEEN THE CITY OF MIAMI
AND THADDEUS COHEN ARCHITECTS, P.A., TO PROVIDE
PLANNING, DESIGN AND CONSTRUCTION
ADMINISTRATION SERVICES FOR THE CONSTRUCTION
OF A COMMUNITY BUILDING AT CHARLES HADLEY
PARK ("PROJECT"), THEREBY INCREASING THE TOTAL
AMOUNT OF SAID FEES TO AN AMOUNT NOT TO
EXCEED $190,000.00, SAID INCREASE TO BE PAID FROM.
FUNDS APPROPRIATED IN CAPITAL IMPROVEMENT
PROGRAMS, PROJECT NO. 331391; AUTHORIZING AND
DIRECTING THE CITY MANAGER TO CONDUCT A
COMPETITIVE SELECTION PROCESS WITHIN XMTY (90)
DAYS TO PROCURE THE SERVICES OF A PROFESSIONAL
CONSTRUCTION MANAGER WHO SHALL GUARANTEE
AND CONSTRUCT THE PROJECT FOR THE AVAILABLE
BUDGET; FURTHER AUTHORIZING AND DIRECTING THE
CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH
THE SELECTED CONSTRUCTION MANAGER, FOR A FEE
BASED UPON SERVICES TO BE RENDERED, FOR CITY
COMMISSION APPROVAL AT THE NEXT AVAILABLE
CITY COMMISSION MEETING AFTER SAID SELECTION
PROCESS IS COMPLETED.
WHEREAS, pursuant to Resolution No. 95-549, the City of Miami entered into a
professional services agreement dated September 20, 1995, with the Black -owned architectural
firm of Thaddeus Cohen Architects, P.A.,("Consultant"), to provide planning, design and
construction administration services for a Senior Center at Charles Hadley Park ("Project"); and
WHEREAS, the Consultant has completed architectural plans for the Project based on a
CUT COI�$BIQ�
SIEL7M of
JUL 2 11998
Ift
SEP -25-2001 10:4e CITY CLERKS OPP I CE 395 858 1610 P. 04
$1.3 million dollar budget, appropriated since 1995 in the City's Capital improvement Program,
Project No. 331391; and
WBEREAS, due to the many fiscal and administrative problems the City has encountered
since 1996, the Capital Improvement Program was postponed indefinitely; and
WHEREAS, the citizens of Miami -Dade County authorized in November 5, 1996 in a
special election, the issuance of general obligation bonds to finance the Safe Neighborhood Parks
Bond Program which appropriated funds for capital improvements for parks, beaches and
recreational facilities; and
WHEREAS, the Safe Neighborhood Park Program allocated $800,000.00 for Charles
Hadley Park for renovations to the recreational building and pool, resurfacing courts and
improving park lighting; and
WHEREAS, the Safe Neighborhood Program also provided for 515 million in cUlenge
EMU to public agencies and not-for-profit organizations to be divided for land acquisition,
construction and development of youth recreation and service facilities and for development of
natwal areas, recreation and open space land acquisition; and
WHEREAS, the City of Miami, Parks and Recreation Department submitted applications
to Miami Dade County for the challenge grant funds; and
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SE.P-25-2001 18¢48 CITYCLERKS OFFICE 305 858 1610 P.05
1MREAS, one of the challenge grant projects funded was the Charles Hadley Park
Community Center in the amount of $690,300.00 to implement cultural programs in the
performing and visual arts to youth -at -risk, sports programs as well as activities for senior
citizens; and
WHEREAS, based upon the availability of additional funds, the Project's budget has
increased from $1.3 million to $2.4 million, which funds have also been appropriated and are
available in said Capital improvement Program; and
WHEREAS, it is in the best interest of the City of Miami arid its citizens to increase the
existing contract with the Consultant by an amount not to exceed 5125,000,00, thereby increasing
the total fees thereunder to an amount not to exceed $190,000,00, in order to accommodate the
revised scope of the Project in an expeditious manner, and
VIMREAS, it is also in the best interest of the City of Miami to engage the services of a
professional Construction Manager who will represent the interest of the City by working with the
Consultant during the design phase to achieve a constructible design, thereby reducing the need
for costly ch�mges or redesign during the construction phase; and
WBEREAS, the Construction Manager shall also serve as the general contractor and shall
assume all the risks and obligations by guaranteeing the construction price of the Project to the
City; and
WI lEREAS, the Construction Manager's compensation shall be based on a negotiated fee
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SEP --25-2001 10:49 CITY CLERKS OFF I CE
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for the scope of services rendered;
305 85B 1610 P.06
NOW, THEREFORE, BE IT RESOLVED BY THE COMSUSSION OF THE CITY OF
��'��:t►�iliai-1Ci : sr =
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated as if fully set forth in this Section.
Section 2. The professional services agreement dated September 20, 1995, between the
City of Miami and Thaddeus Cohen Architects, P.A. is hereby increased in an amount not to
exceed $125,000.00, thereby increasing the total amount of the fees thereunder from $65,000,00
to an amount not to exceed $I90,000.00, to provide professional planning, design and
construction management services for the construction of a Community Recreation Building at
Charles Hadley Park ('Project"), with funds therefor hereby allocated from the Capital
Improvement Program, Project No. 331391.
Section 3. The City Manager is hereby authorized and directed to conduct a competitive
selection process within ninety (90) days to procure the services of a professional Construction
Manager who shat! guarantee and construct said Project for the available budget.
Section 4. The City Manager is hereby further authorized and directed to negotiate an
Agreement with the selected Construction Manager for a fee based upon the scope of services to
be rendered, for approval by the City Commission at the next available City Commission meeting
atter said selection process is completed.
Section S. This Resolution shall become effective immediately upon its adoption and
JL
SEFSI-25-2001 10:43
signature of the Mayor.'
CITY CLERKS OFFICE
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305 Eb9 1610 P. dlr
PASSED AND ADOPTED this 21 St day of July . 1998.
ATTEST:
WALTER J. FOEMAN
CITY CLERK
AND
ATTORNEY
LKK/csk(W2794
JOE CAROLLO, MAYOR
M accor*mw with Miami Code Sec, 2,36, since the Mayor did not lndlcft approval of
this legislation by signing It In the designated place provided, said legislatia:, r:MN
becomes eftft with the elapse of ten (10) daYsjrom the daW of Commission ,. cC:r:�
��9 same, wkitout the Mayor eC2ft
.7
waft an, City Clerk
i If the Mayor does not sign this Resolution, it shall bcoome eitectivc at the end of tan calendar days from the data
it was passed and adopted. If the Mayor vetoes this Resolution., it shall b=me effective immodiately upon
override of the veto Ery tlro City Comoeission. .F_,
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J-95-624
7/13/95
rr r'°9
RESOLUTION NO.
A RESOLUTION, BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE
VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF
AN EMERGENCY AND WAIVING THE PROCEDURES FM --
PROCUREMENT OF PROFESSIONAL SERVICES FOR THE DESIGN OF
A SENIOR CENTER AT CHARLES HADLEY PARK ("PROJECT"};
APPROVING THE ENGAGEMENT OF THE FIRM OF THADDEUS COHEN
ARCHITECTS, P.A., TO PROVIDE ARCHITECTURAL SERVICES
FOR SAID PROJECT; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE A PROFESSIONAL, SERVICES
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
WITH SAID FIRM, IN AN AMOUNT NOT TO EXCEED $65,000;
ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT
PROJECT NO. 331391, AS APPROPRIATED BY ORDINANCE NO.
11205 FOR SAID PROJECT.
WHEREAS, the health, safety and welfare of the citizens of the community
is now and will be further compromised by overcrowding conditions and the
rapid deterioration in the existing recreation building used by a diverse
number of community groups at Charles Hadley Park; and
WHEREAS, the City of Miami, through a competitive, black set-aside
professional consultant selection process, entered into an agreement with the
black -owned architectural firm of Thaddeus Cohen Architects, P.A., for the
design and construction of the "Miller J. Dawkins Olympic Pool Complex"; and
WHEREAS, the City and Thaddeus Cohen Architects, P.A., have attempted
but were unable to resolve the overcrowding conditions and provide for the
needs of the citizens in the original plan of the Olympic Pool Complex; and
CITY COMOSSION
MEETL`:G OF
JUL1?11,5
Resolu:ion No.
WHEREAS, the additional constraints that will be imposed on the site by
the heavy usage of the Olympic Pool Complex calls for the construction of a
new building to resolve the existing and expected future conditions; and
WHEREAS, Thaddeus Cohen Architects, P.A., has in the course of
fulfilling its present agreement with the City, assessed the -:'Current and
future needs of the community and presented a preliminary design program,
which can be expeditiously completed, that will resolve the overcrowding while
also providing space for a Neighborhood Enhancement Team (NET) office in the
same building; and
WHEREAS, funding for said services is available from Capital Improvement
Project No. 331341;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as
if fully set forth in this Section.
Section 2. The City Manager's finding that a valid public emergency
exists justifying the waiver of procedures for procurement of professional
services for the design of a senior center facility at Charles Hadley Park
(the "Project"), is hereby ratified, approved and confirmed by an affirmative
vote of four-fifths (4/5ths) of the Members of the City Commission.
Section 3. The engagement of the firm of Thaddeus Cohen, Architects.
P.A., •' to provide architectural services for said Project is
i
hereby approved, and the City Manager is hereby authorized!/ to negotiate and
execute an agreement, in a form acceptable to the City Attorney, with the firm
of Thaddeus Cohen Architects, P.A., in an amount not to exceed $55,000, with
funds therefor hereby allocated from Capital Improvement Project No. 331391,
as previously appropriated by Ordinance No. 11205, for said Project=
Section 4. This Resolution shall become effective immediately upon its
adoption.
PASSED AND ADOPTED this 13th day of gply, 1995.
ATTESP- 9LfTE2: P. C MAYOR
WALTER J. FO , CITY CLERK
PREPARED AND REVIEWED BY:
LINDA K. KEARSON
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
W222:csk:
The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions
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