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Home My WebLink AboutR-01-1141J -01-B89 10/15/01 RESOLUTION NO, A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE PROCUREMENT OF ONE QUAD -12 BUSINESS CARD SLITTER FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRA'T'ION, GRAPHIC REPRODUCTIONS DTVISION, FROM THERM -O -TYPE, IN AN AMOUNT NOT TO EXCEED $14,710; ALLOCATING FUNDS FROM THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, GRAPHIC REPRODUCTIONS DIVISION, ACCOUNT CODE NO. 505000.420501.6.840 (FY 00-01). BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a fourth -fifths (4/5th,) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures, and approving the procurement of one QUAD -12 business card slitter for the Department of General Services Administration, Graphic Reproductions Division, from Therm--O--Type, in an amount not to exceed $14,710, is ratified, approved and confirmed, with funds allocated from the Department CITY covWSSIO i R of General Services Administration, Graphic Reproductions Division, Account Code No. 505000.420501.6.840 (FY 00-01). Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 25th day of October 2001. JOE CAROLLO, MAYOR eco ii7d t'^"t� shy; f+�ynr c%id r 1nrrnren Ci 1 its u1 EIS teGt41'y e \Niji1:7�ii C� >1i jrt i' ATTEST: CityGl�rk WALTER J. FOEMAN CITY CLERK APPRQ,Vf:�P;� TOXRM AND CORRECTNESS'` VYNDRO IU'RELLO ATTOR EY W5718:LB i� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 ��..zl —f- A • 0 CITY OF MIAMI, FLORIDA 18 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE : OCT - 9 2001 FILE: of the City Commission SUBJECT: Resolution Ratifying City / Manager's Action FRQfJI'• yW6A. � REFERENCES Cnmenez Emergency Purchase of City Manager ENCLOSURES: Quad 12 Business Card Slitter RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution, by a 4/5ths affirmative vote, ratifying, approving and confirming the City Manager's emergency action authorizing the purchase of one (1) Quad 12 Business Card Slitter, in a total amount of $14,710; from Therm -0 -Type (Non-Local/Non-Minority vendor), located at 509 Church Street, Nokomis, Florida 34275. Funds are available from the Department of General Services Administration, Graphic Reproductions Division, Account Code No. 505000.420501.6.840 (FY00-01). BACKGROUND The Department of General Services Administration, Graphic Reproductions Division, produces approximately 450,000 offset business cards annually. A Challenge guillotine cutter is utilized for trimming business cards and cutting larger sheets of paper down to run on printing press and copiers. A steady increase in business card orders has created a production problem. The Division's fifteen (15) year old Challenge guillotine cutter was not designed for this volume and type of work. The increase in time spent on trimming business cards is delaying the production of regular orders. Downtime on the Challenge cutter has also become an issue due to the excessive ware created by the volume of cards being cut. Through Bid No. 00-01-219, an attempt was made by the City of Miami to bid Item 4 "Business Card Slitter", but the one and only bid submitted did not meet the bid specifications and was considered non-responsive. Due to time restrictions for a new bid and the fact that funding for this purchase was only available in FY00-01, an emergency request was submitted for the purchase of this commodity. The acquisition of this equipment would substantially increase the Division's ability to efficiently produce business cards. The Business Card Slitter would cut 30,000 cards per hour vs. 10,000. The purchase of the Business Card Slitter through Therm -0 -Type represented a cost savings of $800 compared to the only bid submitted under Bid No. 00-01-219. CAG/FKR/ 1 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Carlos A. Gimenez DATE: August 22, 2001 FILE City Manager r SUBJECT: Emergency Purchase of Quad 12 Business Card Slitter FROM: Alex J. Martinez REFERENCES Acting Director General Services Administration ENCLOSURES: Description of Commodi /Services Needed It is necessary for the Department of General Services Administration (G.S.A.), Graphics Reproductions Division, to acquire one (1) Therm -0 -Type Quad 12 Business Card Slitter from Therm -0 -Type located at 509 Church Street, Nokomis, Florida 34275. A dedicated business card slitter would increase productivity, improve efficiency, and realize operational savings as well as extend the life of our Challenge guillotine cutter. The Quad 12 Business Card Slitter was designed to accommodate the most challenging aspects of producing business cards. Productivity enhancements include an air feeder to run wet business cards, double slitting blades for full bleed business cards, and a production speed of 30,000 cards per hour, a 200% increase in productivity. History The Graphic Reproductions Division produces approximately 450,000 offset business cards annually. A Challenge guillotine cutter is utilized for trimming business cards and cutting larger sheets of paper down to run on printing press and copiers. A steady increase in business card orders has created a production problem. The Division's fifteen (15) year old Challenge guillotine cutter was not designed for this volume and type of work. The increase in time spent on trimming business cards is delaying the production of regular orders. Down time on the Challenge cutter has also become an issue due to the excessive ware created by the volume of cards being cut. Flat business cards are a serious production problem. Depending on the humidity and stock, it can take a full day for some jobs to dry enough to guillotine cut. Any attempt to cut cards prior to drying results in "offsetting", a problem that occurs when the pressure of the guillotine causes the face impression on the wet side to appear the back of card above it. Rush jobs are very difficult, blank sheets of paper are hand inserted between cards and removed after trimming. A trained staff person can cut business cards at a rate of 10,000 cards per hour utilizing a guillotine cutter, bleed cuts require 50% more cutting time. Emergency Justification The Department of General Services Administration currently (FY 00-01) has the funding for the aforementioned acquisition and thus, is requesting this Emergency Purchase. Funding for this purchase was not budgeted for FY 01-02. • Carlos A. Gimenez City Manager Page 2 of 2 i At this time, we respectfully requesting an Emergency Purchase approval to pay for one (1) Therm -O -Type Quad 12 Business Card Slitter, in a total amount of $14,710. Due to the above mentioned reasons, this Department believes that this emergency purchase is most advantageous for the City of Miami. BUDGET APPROVAL: Funding is available from the Department of General Services Administration, Graphic Reproductions Division Account Code No. 505000.420501.6.840, in the amount of $14,710 (FY00-01). too" A mamawfisk, Department of Management and Budget �+* Linda M. Haskins Director DATE. -- -40 CAG/FKR/AJM/ll Aus-I0-01 04:11 pm From -THERM 0 TYPE 941-485-6311 T-553 P.01/03 F-727 h ff! I 509 CHUROH STREET, NOKOMIS, FL 34275 POST OFFICE BOX 998, NOKOMIS, FL 34274-0908 August 10, 2001 Attn, Mr, Milton Mizell, CITY OF MIANE G.S.A. Graphic Division 1390 NW 2e Street Miami, FL 33142 PROFORMA # 100801. Hello Mr. Mizell, Per our conversation of today, the following quotation is on THERM - O -TYPES' Model QUAD -12 Business Card Slitter. 1— QUAD -12 Business Card SEtter 110v, w/ 5 blades and hubs, 2 scoring blades and hubs.. $9,715.00 I — Vacuum Feeder .. $4,995.00 Note: 'There's a 1/16" gutter cut between each card. 2 Year warranty on the QUAD - 12 Slitter. Total - $14,710.00 Best regards, THERM -0 -TYPE y� Z .A JD Dopico NEW E -Mail address. thermotype*aol.com FAX: 941.485.8311 0 941.488.0123 0 1.800-237.9630 a E-MAIL: thermot6gate.net 9 www.thermatype-Corn From -THERM 0 TYPE 041-403-6831 In 1984, THERM -O -TYPE introduced a totally unique slitter design, the Quad -12 This slitter was designed for customers who needed a machine to handle three of the biggest headaches In the business card Industry: fold over cards, odd sized cards and bleed cards. Change -over time between functions can be accomplished in 10 minutes or less, and Is very simple. The Quad -12 is the only slitter In the world which can handle these demanding, Nnon-standard" card slitting and sc oHng operations with ease. A special two sided blade design cuts out a ill 60 gutter. This style of blade allows quick size changes, bleed removal and offers very long life. Optional blade configurations are available for customers requiring a 1/8", 3136" or 1/4" gutter cut. General purpose slitting, scoring and perforating operations can all be performed on the Quaid -12, with hairline accuracy. Maximum size stock is 141/2 x 141/2 inches. A 28" long delivery conveyor is available as an option. This conveyor Is 10" longer than the standard delivery conveyor and is recommended for customers requiring maximum production. Electrical requirements are 16 amp, 310 volts, single phase, three wire hookup. Keeping 1,011-1w + lJ. IE0 Your Competition! THEIRPA-0-TYPV CM, r SO Church SL 9 P.O. Bax 996 + Nokomis, FL 34274 9 Rh. 800.7'37.9630 9 FAX SS3.46M11 Aug -10,41 04:13pm From -THERM 0 TYPE 941-465-6311 MOM Friction Fseder(s) Yes Large Frt Wn Feed Wheel Yes .Adjustable Retarding Wheal Yes Slip Clutch on Feed Wheel to Protect Operatnr Yes Heavy D* Construction (0/160 inch side ft'WTM) Yes Quick Change Infeed Paper Gukfes Yes Fully Adjuatsble Side Guide Yes Removable Side Guide Top for Easy Cleaning 1 Diagonal Belt Alignment Table(s) Hairline Registration Fully Adjustable outfeed Stcm* Partttions Yes Yes Hand Wheel 111 B" Gutter Trim, Standard (Ideal for Blood .lobs) Yes Moveable, Adjustable Blades Yes Yes Perforating Capab 11006 Yes scoring Capabilities Yes Centerless Ground Steel Blade Shafts Yes Trim Takers from -rap and Bottom Yes Scrap Deposited In Bag, Not on Floor Yes DC variable speed Control Yes Exterior Mein Drive System Yes Fully Mobile 24 Month Warranty an All Paris EXapt for Blades, Rubber Wheels & Selts ces Y plugs into Standard 110v wall Outlet ,yes Arnerican Made, In Our Plant Floor space Taken with Standard Delivery Conveyor 26"x 60" Floor space Taken with Optional Extended Delivery Conveyor 26" x 7U" The configuration below is one of the more typical ast ups for the Quad -12. Using five pairs of blades, this 12 -up business card format can be slit both ways. it is not necessary to remove the blade shafts or the extra pair of blades when adjusting the space between the blades from 31/a° to Z. Total time for this change over is about a minute. The true beauty of the Qued•12Is in its ability to alit blood and odd sized Cards with very little tirn* lost tor multiple up noone.pass. The finished work is then neatly deposited onto a stow convfold over business cards can be sift and eored yor. WARRANTY rxERM-0-TYPE thermoStapt•+y maehines end business card Were carry the best warranty rn skis world ... 94 months on ALL mesd+anical AND 041111 l P&ft Upas noiftetion, the gen wdl be ohi * to you the f""way pont& at THERM.o-TYPti 0"nu. You WIN be billed for the part Onl ' Upon return of the 401wlim W within 74 days, you VAI teaaive full Vedit to otlset rho bilking. R you have not ohtpped the part within Me 1 c Cay time sunk, yW have pruohaSW the pert and sant raWnt d for «edit m rm reply machines are: tfte copper CohYeyerbaHs. m Q m T-559 P.03/03 F-727 A The 1349 diattoarsr irWW 190 wheat M pealgned to ellrolmAxe feeding problems. 40, The exterior main adve system &lbws converdent a0m, for servke and malnter:ertce. Atlitlat blePartitioWatantieAuitddy04="Orremoved to haute a wide vAMY ot;aba. Ina adlaetabie alignment system esauraa tugh speed oP6 Man and htlfllre regImadon. The Op OM1111l, axtardbd WNW cony"or is IdOW rOr ousW"M ragedrinp masame ate pmduaft%. tht: ata€nlesa atom gmvs"t b hle is *r dam misuse or leek o k is hot end � b6t il Nt mn�. Any porta that are damaged Broken o it your machine should amve damaged, by common Carrier, h !e your respoesibilly toga a tiarsaga eWm Whh the carrier to pay for any regsired repairs. YouwalSefamishedvrKhvi<ingdia6 mafaryaurmaohinesndyappGeab6e,thea do toowrAwyownowmsehitietoThe powermuroo,lftba, rigddti!map* isnoteimprp99ri 2w the machw is ti waged bemuse ofshill, ft repair is year reapoaclbilhy and not WNW bywarw* Items not covered by warranty an a ¢g TH1zRm-C3-TYPE Products are Protected By The Following U.S. Patents: x.514.779 A $Qj. 98 ►er Patents May Be Pending Rev. tofllf" '*CACITY OF MIAMI, FLORIDA - INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Gime z City Manage RECOMMENDATION: DATE: FILE: SUBJECT: Resolution Authorizing the Acquisition, Installation, REFERENCES: Shipping & Training of Graphic Arts Equipment ENCLOSURES: Bid No. 00-01-219 It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bids of Heidelberg USA, Inc., a Non-Local/Non-Minority vendor, located at 1000 Gutenberg Dr., Kennesaw, Georgia 30156, for Item I "2 -Calor Printing Press" in the amount of $63,500; Spinola Printers Supply, Inc., a Non-Local/Non-Minority vendor, located at 10228 N.W. 50 Street, Sunrise, Florida 33351, for Item 2 "Numbering Machine" including Mobile Stand Option in -the amount of $6,745; A. B. Dick Company, a Non-LocaI/Non-Minority vendor, located at 7400 Caldwell Avenue, Niles, Illinois 60714, for Item 3 "High Resolution Laser Platesetter and Photomedia Process" in the amount of $42,550; and Atlantic Binding & Laminating, Inc., a Nan-Local/Female vendor, located at 745 Shotgun Road, Sunrise, Florida 33326, for Item 5 "Collator and Bookletmaker/Trimmer" in the amount of $20,040, for a total amount of $132,835. Funds for these purchases are available in' FY00-01 Budget, Graphics Reproductions Division, Account Code No. 505000.420501.6.840. BACKGROUND: The Department of General Services Administration, Graphic Reproductions Division, has analyzed the bids pursuant to Bid No. 00-01-219 for the acquisition, instillation, shipping and training of Graphic Arts Equipment. Twenty-four (24) Invitations for Bids were mailed and eight (8) responses were received. The following is a bid analysis for each Item. Item 1. Three (3) bids were received for Item 1 "2 -Color Printing Press". International Printing Aids, Inc., a non-local/non-minority vendor was determined to be non-responsive because the model bid "Hamada VS-34S4IC" did not meet the specifications: i.e., does not have auto plate insertion and ejection, which is a mandatory requirement for this bid, therefore Heidelberg USA, Inc. was determined to be the lowest responsible and responsive bidder meeting all requirements. The Honorable Mayor and Members of the City Commission Page 2 of 2 Item 2. Four (4) bids were received for Item 2 "Numbering Machine". International Printing Aids, Inc., a non-local/non-minority vendor, was determined to be non-responsive because the model bid "Pierce-Socbox #SN400F2" did not meet the specifications: i.e., does not have the ability to microperfortate, which is a mandatory requirement for this bid. Spinola Printers Supply, Inc., was determined to be the lowest responsible and responsive bidder meeting all requirements. Item 3. Four (4) bids were received for Item 3 "High Resolution Laser Platesetter and Photomeida Processor". Heidelberg USA, Inc. was determined to be non-responsive because the model bid "Heidelberg Quicksetter 350146" did not meet the specifications: i.e., Platesetter does not utilize an internal drum for imaging, which is a mandatory requirement for this bid. AB Dick Company, was determined to be the lowest responsible and responsive bidder meeting all requirements. --� Item 4. One (1) sole bid was received for Item 4 "Business Card Slitter" from Larry & Associates, Inc. The bid did not include an Air (vacuum belt) Feed System, as stated on Page 6 of 8 of the Specifications, Section I.A., thus this bid did not meet the specifications of Bid No. 00- 81-219, and was considered non-responsive. Item 5. Five (5) bids were received for Item 5 "Collator and Bookletmaker/Trimmer". International Printing Aids, Inc., was determined to be non-responsive because the model bid "Standard SPF 9 Bookletmaker" did not meet the specifications: i.e. does not utilize a stitching wire spool for stapling, which is a mandatory requirement for this bid, therefore Atlantic Binding & Laminating, Inc. was the lowest responsible and responsive bidder meeting all requirements. The requested acquisitions are necessary to replace printing equipment that has become inefficient or impractical to operate due to its condition or advancements in the printing industry: i.e., twenty-five (25) year-old Printing Press which has been non -operational for six (6) years because of mechanical problems associated with ware; a twenty-five (25) year-old Printing Press used as a Number Machine; an eight (8) year-old image setter and photomedia processor that has become unstable due to technology advancements and ware; and fourteen (14) hours of hand and machine labor in assembling reports, multi -page newsletters, brochures to be reduced to one (1) hour by purchasing a Collator, Bookletmaker/Trimmer. ��v�� CAG/F1�RIAJM/11