HomeMy WebLinkAboutR-01-1136J-01-890
10/17/01
RESOLUTION N0.
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE ROLLOVER OF EMERGENCY
SHELTER GRANT FUNDS PREVIOUSLY ALLOCATED IN
FISCAL YEAR 2000-2001 TO FISCAL YEAR
2001-2002 TO THE CATHOLIC CHARITIES
("CATHOLIC CHARITIES") OF THE ARCHDIOCESE OF
MIAMI, INC. IN THE AMOUNT OF $151,170 FOR
OPERATION OF SHELTER PROGRAMS AT THE NEW
LIFE FAMILY SHELTER, PIERRE TOUSSAINT LITTLE
HAITI HOMELESS PROJECT AND LITTLE HAVANA
EMERGENCY SERVICES PROGRAM; AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AMENDMENT TO THE
EXISTING CONTRACT, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, WITH CATHOLIC CHARITIES
FOR THE PURPOSE OF DECREASING THE ALLOCATION
FROM $211,003 TO $151,170 AND EXTENDING THE
TERM OF THE CONTRACT TO SEPTEMBER 30, 2002.
WHEREAS, on March 26, 1998, the U.S. Office of the
Inspector General issued an Audit Report on the City of Miami
Community Planning and Development Programs; and
WHEREAS, to improve its internal financial management and
reporting systems, particularly as pertains to the City's
CITY COMKISSION
J%FXTIE�' a OF
p�antu#ian �Ta.
federal grant programs, a process was established to close
accounts that have been completed at the end of the fiscal year
and roll over funds to the next fiscal year for activities that
have not been completed; and
WHEREAS, Resolution No. 01-145, adopted February 15, 2001,
allocated $211,003 of Emergency Shelter Grant ("ESG") funds for
rehabilitation projects of shelter programs operated by the
Catholic Charities of the Archdiocese of Miami at the New Life
Family Shelter, Pierre Toussaint Little Haiti Homeless Project
and Little Havana Emergency Services Program; and
WHEREAS, it has been subsequently determined that $1.51.,170
of ESG funds are available for this project; and
WHEREAS, the Administration recommends $151,170 of ESG
funds previously allocated to the Catholic Charities of the
Archdiocese of Miami, Inc. be rolled over to complete the
rehabilitation projects of the shelter programs;
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NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The rollover of Emergency Shelter Grant
funds previously allocated in fiscal year 2000-•2001 to fiscal
year 2001--2002 to the Catholic Charities ("Catholic Charities")
of the Archdiocese of Miami, Inc. in the amount of $151,170 for
operation of shelter programs at the New Life Family Shelter,
Pierre Toussaint Little Haiti Homeless Project and Little Havana
Emergency Services Program, is authorized.
Section 3. The City Manager is authorized!-' to execute
an amendment to the existing contract, in a form acceptable to
the city attorney, with Catholic Charities for the purpose of
decreasing the allocation from $211,003 to $151,170 and
extending the term of the contract to September 30, 2002.
11 The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but
not limited to those prescribed by applicable City Charter and Code
provisions.
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Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'
PASSED AND ADOPTED this 25th day of October , 2001.
JOE CAROLLO, MAYOR
Im o r. aMorlr Ali "w� € rrti r. °�-it=,cr.. thr Mayor did riot IndicatQ �t�hrrs,,.-1 of
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ATTEST:
VV Ptc�r �-or~rmr), City Clark
WALTER J. FOEMAN
CITY CLERK
APPROVZ0 Aj TO FOR ND CORRECTNESS:t,
" V I LARELLO
ATTORNEY
5719: LB
z/ if the Mayor does not sign this Resolution, it shall become effective
at the end of ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM is
Honorable Mayor and DATE : p4 l - �'' FILE:
Members of the City Commission
FROM
rarlos A. Gimenez
City Manager
RECOMMENDATION:
SUBJECT: Rollover of ESG Funds for
Catholic Charities of the
Archdiocese of Miami
REFERENCES:
City Commission Agenda
ENCLOSURES: October 25, 2001
It is respectfully recommended that the City Commission adopt the attached Resolution
rolling over $151,170 of Emergency Shelter Grant (ESG) funds previously approved for
the Catholic Charities of the Archdiocese of Miami, Inc. to Fiscal Year 2001-2002 and
further authorizing the City Manager to amend the existing contract with said Agency, in
a form acceptable to the City Attorney.
BACKGROUND:
In response to the Audit Report issued by the U.S. Office of the Inspector General and
through the City's effort to improve its internal financial management and reporting
systems, particularly as it pertains to the City's federal grant programs, the
Administration has established a process that closes accounts that have been completed at
the end of the fiscal year and rolls over funds to the next fiscal year for activities that
have not been completed.
The Administration will identify these projects and prepare legislation for City
Commission action to carryover these activities in FY'2001-2002. However, to ensure
that rehabilitation projects for shelter programs operated by the Catholic Charities of the
Archdiocese of Miami at the New Life Family Shelter, Pierre Toussaint Little Haiti
Homeless Project and Little Havana Emergency Services Program can proceed without
interruption, it is recommended that Emergency Shelter Grant (ESG) funds previously
approved for this Agency be immediately rolled over to support this project.
At its meeting of February 15, 2001, the City Commission adopted Resolution No. 01-
145 that allocated $211,003 of ESG funds to the Catholic Charities of the Archdiocese of
Miami, Inc. to complete the aforementioned rehabilitation. Subsequently, it has been
determined that only $151,170 is available in the ESG Line of Credit for this purpose.
The proposed legislation rolls over the $151,170 to FY'2001-2002 and further authorizes
the City Manager to amend the existing contract with the Catholic Charities of the
Archdiocese of Miami, Inc. by decreasing the contract amount from $211,003 to
$151,170 and extending the termination date of the executed agreement from September
30, 2001 to September 30, 2002.
It is recommended that the City Commission adopt the proposed Resolution that rolls
over the $151,170 of ESG funds previously allocated to the TEDC and further authorizes
the City Manager to amend the existing contract as specified above with said Agency, in
a form acceptable to the City Attorney.
00 W
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Fl y
The Miami City Commission will hold a Public Hearing to discuss the rollover of previously approved Community Development
Block Grant.(CDBG) and Emergency Shelter Grant Funds to, the ;2001 -200.2 Program Year as specified below in the proposed
Agenda items. The Public:Hearing will be held:
Thursday, October 25,2001. at 9-30 A.M.
City of Miami Cognmission Cbamber.
3500 Pan Amerldaw0tive
Miami, FlMda-33133
The proposed Agenda items relating to the aforementioned Public Hearing g w. ill include:
1 Discussion and proposed resolution to rollover $210,000 of previously approved Community Development Black ck G ant
Year in support of the
(CD13G) funds for the Tacolcy Economic Development Corporation, Inc. to the 2001-2002 Program a
Edison Plaza Economic Development Project in the Model City neighborhood.
2. Discussion and proposed resolution to rollover $151,170 of Emergency Shelter Grant (ESG) funds previously approved for
the Catholic Charities of the Archdiocese of Miami, Inc. to the 2401-2002 Program Year in support of the Agency's
rehabilitation projects for shelter programs operated at the New Life Family Shelter, Pierre Toussaint Little Haiti Homeless
Project and Little Havana Emergency Services Program.
Interested individuals are encourage . d to attend this Public Hearing. The meeting site is accessible to the handicapped.
(AD NO. 09782)
•
J-01-112
2/15/01
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
DIRECTING THE REALLOCATION OF COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS, IN THE
AMOUNT OF $854,436.55, AND EMERGENCY SHELTER
GRANT (ESG) FUNDS, IN THE AMOUNT OF
$18,088.39, FROM THE CLOSEOUT OF COMPLETED
PRIOR YEAR ACTIVITIES AT THE CONCLUSION OF
FISCAL YEAR ENDING SEPTEMBER 30, 2000;
DIRECTING THE ALLOCATION OF (1) CDBG FUNDS,
IN THE AMOUNT OF $239,728.95 AND EMERGENCY
SHELTER GRANT (ESG) FUNDS, IN THE AMOUNT OF
$192,914.65, FROM EACH RESPECTIVE AVAILABLE
LINE OF CREDIT FUND BALANCE AND AVAILABLE
PROGRAM INCOME, IN THE AMOUNT OF $2,200,000;
DIRECTING THE TRANSFER OF PREVIOUSLY
APPROVED CDBG FUNDS, IN THE AMOUNT OF
$25,000 OF FROM THE LITTLE HAITI JOB
CREATION PROJECT TO THE CITY'S DEPARTMENT OF
,PLANNING TO COORDINATE ECONOMIC DEVELOPMENT
ACTIVITIES IN THE LITTLE HAITI AREA; AND
FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE AGREEMENTS, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, WITH THE DESIGNATED
AGENCIES.
WHEREAS, the Office of the U.S. Department of Housing and
Urban Development Office of the Inspector General issued an
Audit Report, dated March 26, 1998, relating to the City of
Miami Community Planning and Development Programs; and
,•F:�_ arc •;�
FEB t 5 2001
;j .- x436
•y •
WHEREAS, to improve its internal financial management and
reporting systems, particularly as it pertains to the City's
federal grant programs, the Administration established a process
that closes accounts at the end of the fiscal year that have
been completed and rolls over funds for activities that have not
been completed to the next fiscal year; and
WHEREAS, Community Development Block Grant ("CDBG")
closeout funds from prior year activities, in the amount of
$854,436.55, are available for reallocation; and
WHEREAS, CDBG funds, in the amount of $239,728.95, are
available for allocation from the CDBG Line of Credit; and
WHEREAS, Program Income, in the amount of $2,200,000, is
available for allocation; and
WHEREAS, Emergency Shelter Grant ("ESG") closeout funds
from prior year activities, in the amount of $18,088.39, are
available for reallocation; and
WHEREAS, ESG funds, in the amount of $192,914.65, are
available for allocation from the Line of Credit; and
WHEREAS, during the 25, Year Request for Proposals ("RFP")
process, the City Commission passed Motion 00-584, directing (1)
the Administration to increase the allocation to the Small
Business Opportunity Center, Inc. by $10,000 if funds were
available after CDBG accounts were closed, (2) the transfer of
$25,000 of previously approved CDBG funds from the Little Haiti
Job Creation Project to the City's Department of Plannin to
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coordinate economic development, activities in the Little Haiti
area, and (3) the Administration to consider funding the Coconut
Grove Local Development Corporation, Inc. if the Agency could
resolve outstanding performance/monitoring issues; and
WHEREAS, during the 26th Year Request for Proposals process,
the City Commission expressed its intent to provide additional
funds for Capital Improvement Projects if funds became available
after CDBG accounts were closed, and recognized a need for a
community-based organization to provide technical assistance and
administer the City's Commercial Fagade Program to assist
businesses on the 7th Avenue Commercial Corridor for which Word
of Life Community Development Corporation, Inc. has been
designated; and
WHEREAS, subsequent to the 26th Year RFP Public Hearing, -the
Little Havana Activities and Nutrition Centers of Dade County,
Inc. ("Nutrition Center") was funded as the food programs
provider at several senior centers; however the Nutrition Center
terminated service at Claude Pepper Towers, located in the
Overtown neighborhood at 750 Northwest 18th Terrace, Miami,
Florida, and the DeHostos Senior Center has been designated as
the food program provider at Claude Pepper Towers; and
WHEREAS, subsequent to the 26th Year RFP Public Hearing, the
City Commission identified the need for a planning study to
implement the Cuban Memorial Plaza Project; and
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WHEREAS, in conjunction with the Model City Homeownership
Project, demolition activities in the Model City neighborhood
will be dramatically. intensified and funds for increased
demolition activities must be designated; and
WHEREAS, a critical need exists for additional lot clearing
funds for the Model City Homeownership Zone to properly maintain
properties and ensure that the quality of life for residents in
the Homeownership Zone is not negatively impacted by critical
redevelopment projects; and
WHEREAS, lot clearing activities in the Community
Revitalization Districts outside the Model City area are also
critical to Citywide efforts to improve the City's
neighborhoods; and
WHEREAS, during the 26th Year RFP process, Catholic
Charities of the Archdiocese of Miami, Inc. submitted an ESG
proposal for capital improvements at the New Life Family Shelter
($178,500), Pierre Toussaint Little Haiti Homeless Project
($20,980) and Little Havana Emergency Services Program
($15, 520) ; and
WHEREAS, the City Commission directed increased funding to
Action Community Center, Inc., Alternative Programs, Inc.,
Catholic Charities of the Archdiocese of Miami, Inc./Little
Havana Emergency Services, Haitian American Foundation, Inc.,
Neighbors and Neighbors Association, Inc. and East Little Havana
Community Development Corporation, Inc.; -
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NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this ,Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The reallocation of Community Development
Block Grant Program funds, in the amount of $3,294,165.50, from
the available fund balance in the Line of Credit
($239,729.95),
the available balance of funds from the closeout
of prior year
activities ($854,436,55), and Program Income ($2,200,000), is
directed as specified:
Projects
Allocations
Public, Services:
Action Community Center, Inc. $
5,847.00
Alternative Programs, Inc.
10,000.00
Catholic Charities of the Archdiocese of Miami, Inc./
10,000.00
Little Havana Emergency Services
DeHostos Senior Center, Inc.
15,000.00
Haitian American Foundation, Inc.
6,153.00
Total Public Services: $
47,000.00
Economic Development:
Coconut Grove Local Development Corporation, Inc. $
100,000.00
(contingent upon repayment of $45,244 debt owed
to the City)
Neighbors and Neighbors Association, Inc.
40,000.00
Small Business Opportunity Center, Inc.
10,000.00
Word of Life Community Development Corporation, Inc.
38,000.00
Total Economic Development $ 188,000.00
/ 4 61 F>
jJL -".�'40
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Projects (continued)
Housing Administration .
East Little Havana Community Development
Corporation, Inc.
Total Housing Administration
Public improvements:
Domino Park Expansion and Improvements
Total Public Improvements
City Sponsored Projects:
Capital Improvement Projects
Demolition
Lot Clearing
Model City Homeownership Lot Clearing
and Maintenance Project
Total City Sponsored Projects
Allocations
$ 100,000.00
$ 100,0000.00
$ 40,000.00
$ 40,000.00
$1,019,165.50
500,000.00
100,000.00
1,300,000.00
$3,100,005.50
TOTAL ALLOCATIONS 23,294.165.50
Section 3. The allocation of Emergency Shelter Grant
funds, in the total amount of $211,003.04, from the available
fund balance in the Line of Credit ($192,914.65) and the
closeout of prior year activities ($18,088.39) to the Catholic
Charities of the *Archdiocese of Miami, Inc. for capital
improvements at the New Life Family Shelter, Little Havana
Emergency Services Program and Pierre Toussaint Little Haiti
Homeless Project �s directed.
Section 4. The transfer of previously approved CDBG
funds, in the amount of $25,000, from the Edison Little River
Job Creation Project to the City's Department of Planning to
coordinate economic development activities in the Little Haiti
area is directed.
Page 6 of 7 ��
Section S. The City Manager is authorizedll to execute
agreements, in a form acceptable to the City Attorney, with the
designated agencies.
Section 6. This Resolution shall become effective
immediately upon adoption and signature of the Mayor?.
PASSED AND ADOPTED this 15th day of February , 2001.
JOE CAROLLO, MAYOR
1r, accordancejv�fh h1jarni Code Sec. 2-36, since the Mayor did trot Indloate approval of
,;?ton by signing it in the designated place provided, said legislation row
etfactive with the elapse of ten (10) dayp from the date of commission L ,n
regarding same, without the Mayor exercising a.veto.
ATTEST: �rsJ y-•
Wafter n, City Clerk
WALTER J. FOEMAN, CITY CLERK
APPROVE S RM AND CORRECTNESS:%
VILARELLO
TTORNEY
53:BSS
The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including, but
not limited to, those prescribed by the applicable City Charter and
Code Provisions.
If the Mayor does not sign this Resolution, it shall become effective
at the end of ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
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