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Home My WebLink AboutR-01-10859 J-01-868 ].0/2/01 0 0 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE CTTY MANAGER TO APPROVE T11E FINDINGS OF THE EVALUATION COMMI'T'TEE, PURSUANT TO REQUEST :'OR PROPOSAL NO. 00-01-233, THAT THE MOST QUALIFIED FIRMS TO PROVIDE EXTMRNAL AUDITING SERVICES FOR THE CITY OF MTAMI ARF,, IFN RANK ORDER: (1) KPMG, LLP AND (2.) ERNST & YOUNG, LLP; AU'T'HORTZING THE CUTY MANAGER TO NEGOTIATE AND EXFCU'I'E A PROFESSIONAL SERVICES AGREM MESIT, IN A FORM ACCEPTABLE TO TETE CITY ATTORNEY, WITH KPMG, LLP, THE FIRST -RANKED FIRM, FOR A PERIOD OF TWO YEARS, WITH THE OPTION TO RENEW FOR THREE ADDITIONAL ONE-YEAR PERIODS; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH ERNST & YOUNG, LLP, THE SECOND -RANKED FIRM, IN THE :VENT NEGO'T'IATIONS FAIL WTTH KPMG, LLP, AND IF'' NEGOTIATIONS ARE NOT SUCCESSFUL, TO ISSUE: A NLW REQUEST FOR PROPOSAL POR EXTERNAL AUDITING SERVICES; DIRECTING THE C1:'T'Y MANAGER TO PRLSEN11' THE AGREEMENT TO THE CI'T'Y COMMISSION FOR ITS C:ONSIDERAT-T.Oi�'. BE TT RI?SOLVED BY THE COMMISSTON OF THE CI'T'Y OF M''AM11 FLORTDA: Section 1. The recommendation of the City Manager. to approve the findings of the evaluation committee pursuant: to Request for. Proposal No. 00-01-233, that the most qualified firms to provide external auditing services for the City of Miami are, CITY COMMISSION MEETT G or orT , 1 ^^thy liseolutlun IVo• in rank order (1) KPMG, LLP and (2) Ernst & Youn_q, LLP, is accepted. Section 2. The City Manager is authorized!' to negotiate and execute a professional services agreement, in a form acceptable to the City Attorney, with KPMG, LLP, the first -ranked firm, for a period of two years, with the option to renew for three additional. one-year periods; further authorizing the City Manager to negotiate and execute an agreement;. with Ernst & Young, LLP, the second -ranked firm, in the event negotiations fail with KPMG, LLP, and if negotiations are not successful, to issue a new Request for Proposal for external auditing services. Section 3. The City Manager is directed to present the agreement to the City Commission for its consideration. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Ma Y01-..21 The here];Ln autharizaL.i.on is lurthcr subjecr to coinpli.ancc: wiLl, ail requirements that may be imposed by the City nLtorney, includ-ing but not limited to those prescribed by applicable City Charter. and Code: provisions. =� If- the Mayor does not sign this Re=io.l.ution, :it shall become eff.ecrivo Elt the end cf ten calendar days from tho dale it was passed and adopted, i.f. the Mayor vot:oos this Resolution, it s•ha.l..l become effec A ve itNnediately i.ipon Override of the veto by the City i;amntission. Page 2 o- 3 PASSED AND ADOPTED this 11th- day of October-.-, 2001. JOE CAROLLO, MAYOR in ATTEST: WALTZ _Plj_.F'OEMAN CI"_l'*N_' CLERK W5702:LB 'CTIqESS.& Page 3 of 3 0 1 10 3 5 CIN OF MIAMI. FLORIDA 19 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: OCT 1 2001 FILE of the City Commission SUBJECT: Approving the Findings of the Evaluation Committee for RFP #00-01-233 FROM: G' enez REFERENCES: City Mana ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission approve the findings of the Evaluation Committee for Request for Proposal (RFP) No. 00-01-233 for External Auditing Services; and to authorize the City Manager to enter into negotiations with the recommended fin -ns in rank order. BACKGROtiNU On August 14, 2001, RFP No. 00-01-233 was issued with responses due to the Office of the City Clerk by September 19, 2001. Two (2) proposals were received, and two proposals were found to be responsive and in accordance with the terms set by the RFP. Two meetings (September 21, 2001 and September 28, 2001) were held by the RFP Evaluation Committee to review and evaluate the proposals. The firms were evaluated based on the Proposer's a) Qualifications and Experience; b) Ability and Capability to Perform Required Services; c) Fees for Services; and d) Local Preference. The findings of the committee in rank order, are as follows: KPMG, LLP and Ernst. & Young, LLP. It is the recommendation of the Evaluation Committee that the City Manager negotiate with the highest ranked firm, and in the event negotiations are not successful, proceed to negotiate with the second ranked firm. If negotiations are unsuccessful, then the committe rrecommends that a new RFP be issued for external auditing services. CAGATIAKSlli/Is • C.HANC:ELLoR ACADEMIES CHANCELLOR DAY SCHOOLS • CHANCELLOR CHARIER Scttoc>;.s E , 2co Alan, Strcet, Swre _o. Coconut Grove. Florida September 28, 2001 Mr. Carlos A. Gimenez City Manager Subject: External Auditing Services Evaluation Committee Recommendation T ;0; G+R 59tc F :Cc G -S <9>i This letter serves to provide the recommendation of the Evaluation Committee for Request for . Proposal (RFP) No. 00-01-233 for External Auditing Services. On September 21 and 28, 2001, the Evaluation Committee comprised of John Pryor, Broward County, Candis Trusty, Markowitz, Davis, Ringle & Trusty, Carlos Garcia, City of Hollywood, Victor Igwe, City of Miami and myself met and reviewed the two (2) proposals that were received and deemed responsive. The proposals were evaluated based on the Proposer's a) Qualifications and Experience; b) Ability and Capability to Perform Required Services; c) Fees for Services; and d) Local Preference. The results of the Committee's findings in order of results from the firm with the highest point awarded to the least are as follows: 1) KPMG, LLP 2) Ernst & Young, LLP It is the recommendation of the Evaluation Committee that the City negotiate with the highest ranked firm, and in the event negotiations are not successful, proceed to negotiate with the second ranked firm. If negotiations are unsuccessful, then the committee recommends that a new RFP be issued for external auditing services. Should you have any questions regarding the findings of the Evaluation Committee, please feel free to contact me at (305) 648-5950, or Ms. Pamela .E. Burns, Sr. Procurement Officer at (305) 416-1905. RJN/4'S/�lls RrP 00-01-233 Tabulation by the Evaluation Committee for External Auditing Services Firm # Proposers Rater #I Rater #2 Rater #3 Rater #4 Rater #5 AverageScore Ranking I Ernst & Young, LLP 79 94 94 gg 84 88 2 2 KPMG, LLP 83 96 97 !t989 91 I Raters: I John Pryor, Finance Director, Broward County 2 Candis Trusty, Attorney at Law, Markowitz, Davis, Ringel & Trusty, P.A. 3 Victor Igwe, Director of Internal Audit, City of Miami 4 Carlos Garcia, Finance Director, City of HoIlywood 5 Rodoifo Rodriguez, Vice President/Corporate Controller, Chancellor Academics Approved by:` Approved by: Jud S. anter rector/Designee Chief o rement Officer Date: 1 V �} t Date: i � t ACCEPTANCE OF CITY MANAGER AND EVALUATION COMMITTEE'S RECOMMENDATION RFP NO. 00-01-233 ITEM: External Auditing Services DEPARTMENT: Finance TYPE: Contract REASON: It is recommended that the top ranked firm KPMG, LLP, provide external auditing services, for the Department of Finance; authorizing the City Manager to negotiate and execute a Professional Services Agreement, in a form acceptable to the City Attorney, for the Department of Finance; further recommending that should negotiations fail with the top ranked flan, proceed to negotiate with the second ranked firm. Date Awardissuc Ff CITY OF MIAMI OF THE CITY CLERK BID SECURITI' LIST BID ITEW INTERNAL AUDITING SERVICES BID NO: RFP 00-01-233 DATE BID(S)OPENED: SEPTEMBER 19, 2001 TIME 11:00 a.m. BIDDER I TOTAL BID I BID BOND (ER) ERNST & YOUNG (1 box) KPMG (1 box & 1 envelope) '"Offem-'from the V-11! ,o,s isto erein*^ Pit* r•-- T n Frs n¢ T-• , ve o o. ±1 r.— other . other of^rs Fit' rilvccl in rosponse to this sa,*.C. .!`.cn, i. r. ••p receiver rson receiving bid(s) PURCHASING DEPARTMENT on (City Department) �\ ' SIGNED` f -GG . Depnry Ciry Clerk on behalf of (Da ) 01AM PROCUREMENT A1G1!T. RECEIVED 2001 SEP 19 AM 11: 00 WA0'FIi J, F0L11AN CITY CIfRK f� CITY OF MIAM1, FL ENDUM NO. 2 305 858 1610;K 11 1 VIA RRGULAR MAI1, 1-233 Scptemher 11, 2001 ►UDITINC SERVICES CAHLOS A. GIMENC% City ManaRei AND 11ME FOR R.1 c orr OF PROPOSALS HAS RFP ARE NOW DUB; ON _WEDNESDAY SEPTEMBER ILPOl.AT1.1 AM.. ~+� ALL 01'11ER "I'FRMS AND CONDITIONS OF THE RYP REMAIN 'EHE SAME SINCERELY, DY S. ARTER C CHI - ROCURFMEN'1' OFFICER TI1TS ADDENDUM IS TO BP SIGNED AND DATED BY PROPOSERS ANT) SUBMITTED AS PROOF OF RECL'11"T WITH T3TL SUBMISSION OF PROPOSALS. SIGNATURE: _ _ NAME Ar' FIRM: —.— — — —. — _ DA1'E: U9/ I 1/2Q(1 t UEPAR I'MENI OF PUN CHAS ING/444 S W. and Avenue, 6th FInor/tvtian+i, 11urido J311111('105) al b- IS (:u151416-1925 E•MijV Ar)(W»: purcha6Af4IManrO.uv Webaile AddreFti; h11p:/ki,mWm,fl.us/ MadinB Addwc; N.U. fltra 3307111; M(Jmi, FL 3.1213 -0708 CITY OF MIAMI ADVERTISEMENT FOR PROPOSAL Sealed proposals will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: RFP NO. 00-01-233 EXTERNAL AUDITING SERVICES OPENING DATE: 10:00 A.M. WEDNESDAY, SEPTEMBER 12, 2001 (Deadline for Request for additional information/clarification: Aueust 24.2001 at 5:00 PM) Detailed specifications for this RFP are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130 or download from City's website at www.ci.miami.Mus. "Telephone No.1416-1906. THIS RFP SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY CODE SECTION 2-11.1., AS AMENDED (PLEASE PRINT THIS SECTION IN BOLD PRINT). Carlos A. Gimenez CITY OF MIAMI City Manager LOGO AD NO. 9168 I � AL .. C GS/PC 803 Rev, 12/89RoutlnQ Forward White and Canary to G.S.A. (Procurement Management) end retain Pink copy. DISTRIBUTION; Whits - G.S.A.; Cenery - Department (� 1'R\ City of Miami REQUISITION FOR ADVERTISEMENT This number must appear In the i advertisement. T twe and agaigh a copy of the 1. Department: .� 2. Division: A 3.: Account ode number: 4. Is this a confirmation: ;,r+t o o u . 'L to C o . 6 . Z. K� El Yes ❑ No S. Prepared by �.._ --• _ _ �� = � ,..,_, _,__ 6. Size of advertisement: T. Starting dale: 8. Telephone number: 8/14/01 mss.. -- 8. Number of times this advertisement is to be 10. Type of advertisement: � published*, OyCF _ Lt J Leaal— ❑ Classified DIla 11. Remarks; RFP. NO. 00- 1-233 12. - - Publication Dates) of Advertisement Invoice No. Amount MIAMI 1.i.1aVIEV -- •t7 ANI HERALD - =-t �s n cra r� 13. Li( Approved Disapproved - t Der ector/Designee Date Depart ir Approved for Payment Date C GS/PC 803 Rev, 12/89RoutlnQ Forward White and Canary to G.S.A. (Procurement Management) end retain Pink copy. DISTRIBUTION; Whits - G.S.A.; Cenery - Department