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Home My WebLink AboutR-01-1080J-01-843 9/26/01 RESOLUTION N0. U. - 10 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5 THS) AFFT.RMATIVF. VOTE, RATIFYING, APPROVING, AND CONFIRMING CITY MANAGER'S FTNDTNG OF AN EMERGENCY, WATVTNG THE REQUIREMENTS FOR COMPETITIVE SEALED RIDDING PROCEDURES AND ISSUiNG A PURChASE ORDER FOR THE PROCUREMENT OF 1.300 GAS MASKS, ;.600 CANIS'T'ERS AND 1300 CARRIERS FOR 'PHE, DEPARTMENT OF POLICE FROM ADVANCED POLICE & FIRE SUPPLIES, 11VC., 1N AN AMOUNT NOT TO EXCEED $286,640; ALLOCATING FUNDS FROM THE POLICE GENERAL OPFRAT1:NG BUDGET, ACCOUNT CODE NO. 001.000.290201.6.075. BE IT RESOLVED 13Y THE COMMISSION OF THE CITY OF MIAMI, FLORI DA; Section I. By a four-fifths (4/5"') affirmaLi.ve vote of the members of the City Commission, the City Manager.' s .f.i.ridi ng of an emergency, waiving the requirements for competitive sealed bidding procedures and issuing a purchase order for the procurement: of 1300 gas masks, :1.600 can:i.ster.s and 1.300 carr..ie'r.s for the Department of Police from Advanced Police & Fire Supplies, Inc., in an amount not to exceed $286,640, is ratified, cm GOMMISSIou WCETING OF OCT 1 1. ?n01 !' � �oealuiian rra� approved and confirmed, with funds allocated from the 'Police General Operating Budget, Account Code No. 001000.290201.6.075. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the MayorY PASSED AND ADOPTED this 11th day of October 2001. JOE CAROLLO, MAYOR In accorduricx vvit,10-fmi-r-1 1'1,--:- c7;—. did riot r)f this kl[jislation lby beconic*, ofif0c.livo w4h th -i (wi - rt yl regarding same, without the Mayor Ltc.,rcislng e ATTEST: Wa an, City Glork WALTERJ.-- . FOEMAN CITY CLERK APPR-i, ---;;"0 Fq0KD CORRECTNESS Wg, T VY NDK@rVILARELLO ATTORNEY W5684:LB if LhL Mayon does 110L S.ig.,! this JA shall become eficcLivo, aL the end of ten ca`endar days from the daLe iL was passed and adopL(,W. If "'he Hayol. vet.ccs this Resolution, it. shay_ become cAfecl-ivo - ly -(2- upon everride of Lho vcLc) by Lhc-, City Couunission. Page 2 of 2 U. 'i -- I- 0 is U1, CITY OF MIAMI, FLORIDA 16 INTER -OFFICE MEMORANDUM The Honorable Mayor and Members TO : DATE: OCT _ '� _,i FILE of the City Commission SUBJECT: Resolution Ratifying City Manager's Action FROM :l Carlos -A. Gimenez REFERENCES: Emergency Provision of Gas City Manager ENCLOSURES: Masks, Canisters and Carriers RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying the City Manager's emergency action authorizing the procurement of 1,300 gas masks, 1,600 canisters and 1,300 carriers from Advance Police & Fire Supplies, Inc., for the Police Department, in an amount not to exceed $286,640. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.075. BACKGROUND Pursuant to Bid No, 00-01-120 bids were opened on June 29"', 2001 for the purchase ol'gas masks, canisters, carriers and miscellaneous replacement parts. Due to the deadline for submitting items for the July 26'h, 2001, Commission Meeting the department did not have sufficient time for analyzing and preparing the legislative package awarding the bid to Advance Police & Fire Supplies, Inc. The department received authorization from the City Manager for an Emergency Purchase Order in the amount of $286,640 to procure 1,300 gas masks, 1,600 canisters and 1,300 carriers from Advance Police & Fire Supplies, Inc., who submitted the lowest most responsible and responsive bid. This emergency purchase was necessary in order to ensure that the Police Department was fully equipped and trained in anticipation of the then scheduled Latin Grammy Awards, that would have included groups from Cuba, as well as, the World Economic Forum meeting, which has experienced demonstrations by various groups and organizations. The department does not currently have sufficient equipment to issue each officer, In addition, the condition of the older equipment is poor due to age, used in disturbances and numerous training exercises. The new equipment will also need to be available for the upcoming survival training exercises. CAG/ 4/JLM/lr To Carlos A. Gimenez City Manager t/ul �;ftinez ChiefPolice CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUTITY MANAGERS OFFICE FIN 16-2 Description of commodity/service needed Emergency Purchase Gas Masks, Canisters and Carriers It is necessary for the Police Department to purchase 1,300 gas masks, 1,600 canisters and 1,300 carriers from Advanced Police & Fire Supplies, Inc. Emergency Justification Pursuant to Bid No. 00-01-120 bids were opened for the purchase of gas masks; canisters, carriers and miscellaneous replacement parts. Due to the deadline for submitting items for the July 26''', 2001, Commission Meeting the department did not have sufficient time for analyzing and preparing the legislative package awarding the bid to Advance Police & Fire Supplies, Inc. The department is, therefore, requesting your authorization for an Emergency Purchase Order to procure 1,300 gas masks, 1,600 canisters and 1,300 carriers from Advance Police & Fire Supplies, Inc., who submitted the lowest most responsible and responsive bid, in the amount of $286,640. The miscellaneous replacement parts will be presented to the City Commission at the September 13, 2001 meeting, to be purchased on an as needed contract basis. This emergency purchase is necessary to ensure that the Police Department is fully equipped and trained in preparation for the Latin Grammy Awards, which will include groups from Cuba, as well as, the World Economic Forum meeting, both events are expected to experience demonstrations by various groups and organizations. The department does not currently have sufficient equipment to issue each officer. In addition, the condition of the older equipment is poor due to age, use in disturbances and numerous training exercises. The new equipment will also need to be available for the upcoming survival training exercises. Lflia — w1f�rni. Pie r AUG 2 9 2001 ,, J 3 ► 2001 L 9FC ej jV ® Carlos A. Gimenez Page 2 BUDGETARY REVIEW AND APPROVAL: Account Code: 001000.290201.6.075 Amount: $286,640.00 -,.,~Linda M. Haskins Director Department of Management & Budget APPROVED ' a los A. Gimenez City Manager 1 RMT/JLM/Ir • Emergency Purchase t' '15ate ate Miecity l«ta 4k oudgt Dole e l Time PM) � 1�fG�, ��t' �r1r�d� C�r1�u'i�i• Ammnt of S 9 is av1ftbis i000unt numbelir rif4edtfy: SIGNATURE CONTRAW REVIEW AND ANALIS FORM Directions: Please Attach supporting documents. All sections must be completed, excluding "CRC Comments". Date: 24 July 2001 _ DEPARTMENT/DIVISION: Police/Administration CONTRACTING PERSON/CONTACT NUMBER: Lourdes Rodriguez (305) 579-6413 CONTRACTING ENTITY: Advanced Police & Fire Supplies, Inc. _ RESOLUTION NUMBER: BID: 00-01-120 (If Applicable ) BUDGETARY INFORMATION: Are funds budgeted? YES ® NO ❑ If yes, TOTAL DOLLAR AMOUNT: $286,640.00 ® EXPENSE ❑ REVENUE SOURCE OF FUNDS, Police General Operating ACCOUNT CODE(S) 001000.290201.6.075 Budget If grant funded, is there a City match requirement? YES ❑ NO E] AMOUNT: Are matched funds Budgeted? YES [[] NO [] Account Code(s): TERMS OF CONTRACT: Effective Date: Escalating Clause, if any: Contract Period (s): Payment terms: Penalties, (if any), for termination: If grant funded, list restrictions/requirements, if applicable: SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENTS Is this an extension? YES ❑ NO S Reason for Extension: If YES, actual expenditures in previous contract Year Summary/Description of Contract or Agreement: Purchase gas masks, canisters, and carriers for the Police Department. JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) Due to the poor condition of the older equipment the Police Department does not currently have sufficient equipment to issue each officer. New equipment is needed to provide each off teer with personal protectio during civil disturbances and for use in traininiz exercises. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes M Single Purchase El Written quotes ❑ Short -Term Contract [j Negotiated Purchase ❑ Lease ( Type;____- ) ❑ Sole Source (include documentation) ❑ Term of Contract ❑ Bid Waiver (include documentation) ® Formal Bid/Proposal (include bid tabulation/proposal ranking) PREVIOUS AWARDS OF BID (IF APPLICABLE) From most recent: 1) 2) 3) Approval 1 City Manager Approval: CRC COMMENTS: Date: i Date: