HomeMy WebLinkAboutR-01-1078-01.-798
10/1/01
RESOLUT TOR NO.
A RESOLUTION OF '."HE MIAMI CITY COMMISSION,
BY A FOUR-FIFTHS (4/5 "4) AFFIRMATIVE VOTE,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, WAIVING
TETE REQUIREMIENTS FOR COMPE`I'ITIV?� SEALED
57 DDTNG PROCEDURIES, AND APPROVING THE
ACQUIS TION OF LO_ CL: AR rNG SERVICES TN T11E
MODEL CITY HOMEOWNERSHIP fONI FROM C&W LAWN
SERVICES, -INC. AND WEED-A-4VAY LAWN SERVICE,
IN AN AMOUNT NOT TO EXCEED $34,500 EACH;
Ai,LOCATING FUNDS FROM ACCOUNT CODE
NO. 1-98008.632608.6.979.
BE IT RESOLVED BY THECOMMISSION OF THE CITY OF M?.AMI,
FLORIDA:
Section 1. Liy a
Four-fifths
(4/5"') affirmative
vote of
the members of the City
Commission,
the City Manager's
finding
of an emergency, waiving
the requirements
for competitive
sealed
bidding procedures, and
approving
the accruisition
of lot
clearing services in the
Model City
Honteownership Zoite
from C&W
Lain. Services, InIc. and Weed -A -Way Lavm Service, in an amount
not to exceed $34,500 F;ACH, is ratified, approved and confirmed,
with funds allc)cac.cd from Account Code No. 198008.632608.6.979.
CITY 0010 - S�G1i
1VISETING �$
r
OCT 1 1 2001
Rosoludan No.
•
Section 2. This Resolution shall become effective
immediately upon its adopLi.on and signature: of ::he Mayor.1/
PASSED AND ADOPTED this 11th day of _ October , 2001.
JOE CAR0T,T.O, MAYOR
In amordancc, with Mli^rni C!rl % Sr-.,(,. thr M?,yor did not indieato of
this Ie, illation by ai;.,;i ;r it it,, th
d a c c C:;nri i
regarding same, without the tMayor a• -rcis' J ve
ATTEST: '—
Walton..-foq nan, ,ity Clerk
WALTER J. FOEMAN
CITY CLERK
APPROyW,OrAYTO FB00A7ND CORREC'1NESS:&
7NOW7 VII.J�RELLO
'Y ATTORNEY
W5637:db:L3
Tf the Mayor does not sign this RTsolution, it shall
become efier.;tive
at t,,e end
of
t:en calendar days :from the date it
was paissed and
a,dopt:ed. If
the
Mayor vetoes tiTiv Resolution, 9.t shall
becomo effective
-Truned.i.ately
upon
cwerr. i.de of the veto by the City Commission.
Nage 2 of 2.10
, r�
CITY OF MIAMI, FLORIDA 14
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and DATE: FILE:
Y OL, - 1 :v�1
Members of the City Commission SUBJECT:
Emergency Finding —
FROM; ✓ REFERENCES Lot ClearingServices
Carlos A. Gimenez
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully requested that the City Commission ratify by four-fifths vote the City
Manager's finding of an emergency for lot clearing services in the Model City
Homeownership Zone and award to Weed -A -Way Lawn Service and C&W Lawn
Services in an amount not to exceed $34,500 for each firm from account no.
198008.632608.6.979.
BACKGROUND:
As you know, several town hall meetings in the Model City Homeownership Zone area
have revealed the community's mounting concern regarding the maintenance of the lots
that the City has acquired in the Model City Homeownership Zone.
Two vendors who are currently performing under another contract for lot clearing with
the City have been selected to perform the services required. The services have not
been paid from the funds previously designated for citywide lot clearing; instead, the
payments have been made from the funds designated for the Model City
Homeownership Zone.
Community Development is working with Purchasing to prepare an Invitation for Bid;
however, the interim lot clearing services were necessary to minimize the likelihood of
illegal dumping and preserve the community's credibility in pursuing this project. The
award of the lot clearing contract should be ripe for the 2"d meeting in September. The
interim, emergency award is projected to satisfy the maintenance needs of the City's
Model City lots prior to that award.
CAG/M)' W-
CONTRACT REVIEW AND ANALYSIS FORM
Directions: Please attach supporting documents. All sections must be completed, excluding °'CRC Comments."
DATE: August 2, 2001 CONTACT PERSON: BARBARA GOMEZ-RODRIGUEZ
DEPARTMENT: Conununi Development CONTACT NUMBER: (305) 416-1978
CONTRACTING ENTITY: WEED -A -WAY BID/PROJECT NUMBER:
RESOLUTION NUMBER: (IF APPLICABLE)
BUDGETARY INFORMATION:
Are funds budgeted? YES X NO If yes,
TOTAL DOLLAR AMOUNT: $30,000 X EXPENSE —REVENUE
SOURCE OF FUNDS: MODEL CITY HOMEOWNER SHIP FUNDS
If grant funded, is there a City match requirement? YES NO:_X AMOUNT: _
Are matching funds Budgeted? YES NO Account Code(s):
TERMS OF CONTRACT:
Effective Date: 08/02/01
Escalating Clause, if any: N/A
Contract Period(s):
Penalties, (if any), for temtination: NONE
Payment ternis: N/A
If grant funded, list restrictions/requirements, if applicable: N/A
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT:
Is tl►is an extension? YES NO X
If YES, actual expenditures in previous Contract Year
Summary/Description of Contract or Agreement:
JUSTIFICATIQN FOR CONTRACT OR AGREEMENT:
(Include why it is needed, consequences if not authorized or approved and time constraints, if any.)
LOT CLEARING ON A CONTRACT BASIS FOR THE MODEL CITY HOMEOWNERSHIP ZONE INITIATIVE.
METHOD OF PURCHASE (If applicable):
__Telephone Quotes _X_Fotmal Bid/Proposal (include bid tabulation/proposal ranking)
Written Quotes Single Purchase
Negotiated Purchase - Short -Term Contract
Sole Source (include documentation) Term of Contract
Bid Waiver (include documentation) Lease (Type: 1
PREVIOUS AWARD OFlBIDS (IF APPLICABLE) CR( %T—
ER
From most recent: 1)-
2)
3) ,
Director or Designee: i `^^• r %� •'Date: _
Approval: I i •J ,� I �f �•Date:
Car] Gienez, City Manager '
i r
Approval: Date:
Financi rsi ht Board
CONTRACT REVIEW AND ANALYSIS FORM
Directions: Please attach supporting documents. All sections must be completed, excluding "CRC Comments."
DATE: August 2, 2001 CONTACT PERSON: BARBARA GOMF,L-RODRIGUEZ
DEPARTMENT: Commurdty Development CONTACT NUMBER: (305) 416-1.478
CONTRACTING ENTITY: C & W LAWN BID/PROJECT NUMBER:
RESOLUTION NUMBER: (frAPPLICABLE)
BUDGETARY INFORMATION:
Are funds budgeted? YES --X NO If yes,
TOTAL DOLLAR AMOUNT: $30,000 ;Y EXPENSE _ REVENU`E
SOURCE OF FUNDS: MODEL CITY HOMEOWNER SHIP FUNDS
If grant funded, is there a City match requirement? YES NO: X AMOUNT:
Are matching funds Budgeted? YES NO Account Code(s):
TERMS OF CONTRACT:
Effective Date: 08/02/01
Escalating Clause, if any: N/A
Contract Period(s):
Penalties, (if any), for termination: NONE
Payment terms: N/A
If grant funded, list restrictions/requirements, if applicable: N/A
SUNIMARY/DESCRIPTION OF CONTRACT OR AGREEMENT:
Is this an extension? YES NO X
If YES, actual expenditures w previous Contract Year
Stmunary/Description of Contract or Agreement:
i
JUSTIFICATION FOR CONTRACT OR AGREEMENT:
(Include why it is needed, consequences if not authorized or approved and time constraints, if any.)
LOT CLEARING ON A CONTRACT BASIS FOR THE MODEL CITY HOMEOWNERSHIP ZONE INITIATIVE. i
METHOD OF PURCHASE (If applicable):
Telephone Quotes- X Formal Bid/Proposal (include bid tabulation/proposal ranking)
Written Quotes Single Purchase
"Negotiated Purchase --Short-Term Contract
Sole Source (include documentation) Term of Contract
Bid Waiver (include documentation) Lease (Type: )
PREVIOUS AWARD OF )IDS (IF APPLICABLE) CRC COMMENTS:
From most recent: 1)
2)
3)
Director or Designee: � _ Date:
•' j
ate: Dr� C7 ,;�proval: —
Carl . G fnenez, Ci Manager 7
Approval: t Date:
Finan is er ' ht Board
LJ
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Carlos A. Gimenez August 1, 2001
TO; City Manager DATE : FILE:
Gwendolyn C. Warren, Director A
FROM: Department of Community Development
Lot Clearing Services in the Model
SUBJECT- City Homeownership Zone
REFERENCES:
ENCLOSURES:
It is requested that you authorize the Department of Community Development to contract with
Weed Away, Inc. to provide lot clearing services to vacant parcels of land in the Model City
Homeownership Zone. The first phase of the Model City Homeownership Pilot Project to
includes an aggressive pursuit of land assembly for future development, beginning with the
purchase of vacant properties in the impacted neighborhood.
As the City moves forward with this project, it is critical that the properties being acquired are
properly maintained to minimize any negative impact on the neighborhood prior to and during
the development process. This will include the maintenance of in excess of 200 parcels. With
the recent rains, neighborhood residents have expressed their displeasure over the overgrown Iots
in the area for which the City is responsible. These overgrown lots create a natural environment
that contributes the infestation of rodents and an increase of snakes in the area.
In an effort to minimize this negative impact, it is requested that you authorize an increase to the
contract of an existing vendor, Weed Away, Inc., by $60,000 to provide lot clearing services
specifically in the Model City Homeownership Zone. This minority vendor has performed well
through its existing contract and has been identified as a vendor that is sensitive to the issues
facing the residents of the Model City neighborhood, including the recruitment of area residents
to provide the contracted services.
Grant Funds have been previously approved by the City Commission specifically to support the
Model City Homeownership Pilot Project and are available for this purpose.
Please sign on the line provided below if you approve this request.
VV
D?1B//GCW
Approved.:; J'.'-.
i Carlos A. Gimenez, City Manager f
Ui.-~IiD,13