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Home My WebLink AboutR-01-107714 J--01-'7 7 0 9/17/01 f n ;, I RESOLUTION NO. A RESOLUTION OF THE MIAMI CI'1'Y COMMISSION, BY A FOUR-FIFTHS (4/5T111) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONI: TRMING THI? CITY MANAGER'S F'TNDING Or AN EMERGENCY AND APPROVING THE DELIVERY AND INS''ALLATTON OF SOD FOR LOT'S IN THE MODEL CITY HOMEOWNERS,'-= GONF, FROM PARKER SOD, UNDER EXIS`l'J.NG MIAMI BEACH CONTRACT BTD NO. 64-99/00, E.FFE"CTIVE UNTTT, DECEMBER 31, 2001, AND ANY EXTENSIONS, WI -H THE OPTION `1'O RENEW FOR TWO ADDITIONAT.: ONE-YEAR PERIODS, IN AN AMOUN'.P NOT TO EXCEED $243,000; AL,T.,OCA'fING FUNDS FROM ACCOUNT CODE NO. 198008.632608.6.979. BE IT P.ESOL,VED BY 'flit✓ COMMISSION OF THF CT.TY OF MIAMI, FLORIDA: Suction 1. Fiy a lour-f:ifLhs (�i/5�~s) affirmative vote of the members of the City Cotnmiss:i on, the CiLy Manager's finding of an emergency, and approving Lhe delivery and instal..ar.ion of sod for lots in the Model City Homeownership Sone from Parker Sod, under existing Miami. Beach Contract Bid No. 64-99/00, offect.i.ve u?Zti i December 31, 2001, and any extensions, with the CITY COMlMIMiou MEETING OF 11a�alutidn [�a� ,J�^A0'111ri onz i on to renew for two, additional one-year pc>riods, i n an amount not Lo exceed $213,000, is ratified, approved and confirmed, with -funds allocated from Account; Code, No. 198008.632608.6.979. Section r. This Resolution shall b e.come cf:f.ecCive i_mmediateiy upon is adoption and signature of the Mayor.!' PASSED AND ADOP'T'ED t:ii s 11th day of October 2001._ JOE CAROLLO, MAYOR In accordi::non w?Ih {.1;.,,., .,_ ;, , �. �/; cine: n thL Mi,mv dd not imilratt.. /-'1 of f7OCCiiI'IE9:i nvfdx;llvc Iii` {i:i /: ( i .. i'. i. Ill til:., J-.. A roga(dint:, s4i(ill,, wits oul till IVli y/G.' 'Xi rci°.i`Iu ATTEST: 'l• Nit n'' J. oat , City t ko'k y WALTER J. FOEMAN CITY CLERK APPROVE TO FROM AND CORRECTNL?SS:& ,T rD 1AR C P.'.L' `L N E Y W5614 : db; LB i; If t}te Mayor doer., rind sign this Resnltit ion, it sha1.1. become effecLivo at thcr e:ncl of ten calendar days from. I -he date i.t. was pi:3ssed and adopted. If LPre Mayor ve:!ocs; L-F,_i.s Ke.SO_4'LLOn, it shal.l. become effeci.ive immodiaLeiy upon ovorr. i.de of tPre veto vy Lhe. C: i Ly Comm i ss i on. Page 2 of 2 r %~107 • CITY OF MIAMI, FLORIDA •13 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and onTs OPT U31 FILE' � � Members of the City Commission SUBJECT: FROM: , J✓ :�1� �'G � Carlos A. Gimenez City Manager Parker Sod REFERENCES: Furnishing & Installation of Sod ENCLOSURES. RECOMMENDATION: . It is respectfully requested that the City Commission ratify by four-fifths vote the City Manager's finding of an emergency and the subsequent use of the Miami Beach contract (Bid no. 64-99/00) for the supply, delivery and installation of sod for a period through December 31, 2001 with an option to renew for two additional one-year periods in an amount not to exceed $243,000 from account no. 198008.632608.6.979. BACKGROUND: As you know, several town hall meetings in the Model City Homeownership Zone area have revealed the community's mounting concern regarding the maintenance of the lots that the City has acquired in the Madel City Homeownership Zone. Laving sought the advice of the experts in the Department of Parks & Recreation, we have determined that the Bahiagrass variety of sod possesses the characteristics most desirable for the conditions anticipated. Specifically, the lots do not have irrigation water available and Bahiagrass has an excellent drought tolerance with minimal maintenance requirements. The Department of Purchasing has identified a Miami Beach contract for the supply, delivery and installation of sod that is available for Miami's use. The overall lowest responsive and responsible bidder was determined to be Parker Sod, which offers six or more pallets at a cost of $81.00 per 500 sq. ft. pallet. The Department of Planning and Development has estimated the square footage of lots located in the targeted acquisition area at 1.5 million square feet. Inasmuch as each pallet is 500 square feet in size, we project a maximum cost of 5243,000. Purchasing has confirmed that the vendor is willing to allow the City of Miami access to its contract with the City of Miami Beach. Attached please find the letter from the vendor confirming this fact. CAG/MI.W VJ • Carlos A. Gimenez City Manager July 5, 2001 Emergency Procurement — Furnishing & Installation of Sod Gwendolyn C. Warren, Director Community Development As you know, several town hall meetings have revealed the community's concern regarding the maintenance of the lots that the City has acquired in the Model dity _ Homeownership Zone. Your signature below is requested as evidence of your approval of the immediate procurement of sod to improve the appearance of the acquired lots. Having sought the advice of the experts in the Department of Parks & Recreation, we have determined that the Argentine Bahiagrass variety of sod possesses the characteristics most desirable for the conditions anticipated. Specifically, the lots do not have irrigation water available and Bahiagrass has an excellent drought tolerance with minimal maintenance requirements. The Department of Purchasing has identified a Miami Beach contract for the furnishing and installation of sod that is available for the City's use. The lowest bidder for its contract is Parker Sod, which offers six or more pallets at a cost of $81 per 500 sq. ft. pallet. The Department of Planning and Development has estimated the square footage of lots located in the targeted acquisition area at 1.5 million square feet. Inasmuch as each pallet is 500 square feet in size, we project a maximum cost of $$243,000 from Account No. 198008.632608.6.979. Purchasing will confirm that the vendor is willing to allow the City of Miami access to its contract with the City of Miami Beach. You will note that we have already submitted to Purchasing the specifications for a bid that will identify a company to maintain the lots once they have been sodded. CAG/MLW Approved: a los A. Gim n City Manager Qd%19%blRELI 15.:19 F.C1 305 607551 C.M.S. PCRCAASISC FA* X001. TY :OF MIAMI BEACH MM *00 00"Maum Cartes OHNE tsar soxx Ira ma Utas COMMISSION WHORA"UM 140..l_w, e TO: Mayor Nobes O. Kaaft sad DAT& April l2, 2W Members of tie Cky Commiulea FROM: Lawream A. Lay City Manager SUWECT: Rdgaeet for Approval to Award a Contract to Parker Sod$ in the Estimated Armed Amoumt of 613,000, Parseant to BW Na ti4-f91/00 For Sop*, Ddbery► aad ImIaGatlon of 80d. r ADKNlSTRATION RLC0WMND ON Audwrin the OWWC. ems Alan ter ING P , =13,000. (Estimated) Funds are available from budgeted accounts of vadom usiag agencies, subject to ONO approval. ANALYSIS Z v: 'ibis Levitation to Bid was issuW an Jwvwy 31, 2000, with an opening date of February 29,20M. 'ibiriy-six (36) notion and ghees (1 s) :p I c if carom were issued, rWWd g in macipt of fns (4) eve bids. Tlm purpose of dub bid is to establish a oeahm for Supply, Delivery sad J,mtabd m of Sod for "dom thus apeacies. Us tress of this ooea ' shall be b+om daft of award duvK gb Dooembet 31, 2001 ad mqr be axon" for an adMi ad two (2) yass, on a year to year basis, if momilly agra 1 apoa by both Bared = 64 analysis otd o bids r omW4 kis reeoonme nded that the bid be awarded b dee o amk 10 , m aespoosivo, mpcodbll: bidder, meeting Parker Sod, m listed an dw attmW . � t "AL N — If V soft" Adwho ■aur Bid Tabulation AGVQM Inca nets •„0 3/U1 M@U 11:1'J r. -_j aUa b!J tsar L.. A.D- r�t��•nn�tm� rt,� 4Gi dv. . . �' � bliss! /�nsklllrii up*. SAWN Sm N dI+! u0er Ki fto.rri■o. 12 OwMavd Qua" Pao LAM lro�o�p ltiH�e!M j p�pvatsr i tJa omw By Asaaal Hy*o Hnrit S*Vdw tt Veww (aty,wit) Quaft i. it A+gastlae.lRbrataa 6eflslab 1-S hiker S104.75 5195.00 5120.00 ity.N (!00 s.0 ftU*0 6+ ! ".75 $175.00 WOO Dtlivery 3 Days 3 - $ Days 10"m 1 a1 _. 11101115 Gran 3S hdats 1-S plate $ 67.75 5175.00 $110A0 Sam (Sf0 a,$Ilrrt4 (500 a,t.Ra��tj 6+ S GL73 $133.00 $103.00 $66.00 s Dar 10 Drys 10 Ory$ loom 3. Deposit hr Peft S 10.00 Sam 310.00 SLOG - �br QMatltp ( City ir. ik By Aettal Veadst, $rick -e xc1q WW) am" 1. SL Amewase, liars!:■ 401PROW 1.5 h tb $10175 i220A0 510.00 (!14 s.tJlAMt) 3 Drys 3 pays 10 Days i lay 1 MMM Gran 39 hlad 14lra m S75.00 :195.00 $100.40 ON `Lqw ) Deliver 3 Drys 10 Ofts 1001P loom 1 !ar Palle Deposit 510.00 $Moo $10.00 1m ulk"ar of Aglow fsseaWd. M blit. QWdh L St. Amp-thrM — fe hIM4 1.3 hMb $132.00 =95-00 $150 -00 s1.10.M (!a a.rrraWt) 6+ $12630 MAO 3163.00 =1�M O.iltetrf S001 3 pays 10 1 DOT L ll" Gans s ttilser 4i MO $7330 $MAO pM wralr) 6+ Sass =MAO $150.00 sA1 �o 3 Days 14 Dip IOMP 10 Oq► D~ OS+ $2.500. 1 SIM 3710. SOL 1Winer Order fto.rri■o. 12