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Home My WebLink AboutR-01-1068J-01-847 9/25/01 RESOLUTION NO. ' 0 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, APPROVING THE PROCUREMENT OF ATHLETIC EQUIPMENT, AS LISTED IN ATTACHMENT "A", FROM G171 SOURCF, IATC. , FOR THE DEPARTMENT OF POLICE, UNDER EXTS`T'ING PALM BEACH COUN'T'Y SCHOOL DISTRICT RTD NO. 01C043G, EFl:ECTIVE UNTIL MARCH 4, 2002, AND ANY EX'T'ENSIONS, IN AN AMOUNT NOT TO EXCEED $5,443.50; ALLOCATING FUNDS FROM THE ENTREPRENEURIAL FUNDS, ACCOUNT CODE NO. 126001L.290402.6.840. BE IT RESOLVED BY THE COMMISSION OF THE CI'T'Y OF MIAMI, FLORIDA: Section 1. The procurement of athletic equipment, as listed :i.n Attachment: "A", from Gym Source, Inc. , .for L'he Department: of Police, under existing Palm Beach County School. District Bid No. 01C043G, ei-1'.ect:ive until March 4, 2002, and any extensions, in an amount not to exceed ;5,443.50, is approved, with funds allocated from. the Entrepreneurial Funds, Account Code No. 126001.290402.6.840. CI'i"�' wugg10n ,V,TING ll�aulullon Na A S. i,—�+ • 0 Section 2. This Reso.ut:ion shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 11th__ day of October 2001. JOE CAROLLU, MAYOR In acoordanco, Nrtti Miami Code Ser.. 2 ,?C, since the Mayor did not Indirrtn ern of this legislation by -.i!., : it in lh r becomes effective w4h IN; regardlnU same, wlthuut thefVi�lyul c r !sit g u a w� ATTEST: Walter J man, City Clerk WALT— R J. F'OEMAN CITY CLERK AP OV TO ORM AND CORRECTNESS:e- Lr.�JANDRO VILARELLO CITY AT'PORNEY W5688:LB Tf the Vayor does not sign this Resolution, it. sha.i1 heccme effective at the end of ten calendar days from t_hc date it was passad and adopted. if the Mayor vetoes, this Re:;nlut ion, i, -n sha11 become effective immediately upon over..r.ide of the veto by the City Commission, Page: 2 of 2 c� 10 6 8 Attachment "A" ATHLETIC EQUIPMENT Brand Supine Press Bench Paramount Plate Holder Option Paramount Total Shoulder P1'W-9200 Paramount Fitness `free Hoist Deluxe Multi -Purpose Bench Tuff Stuff Triceps Extension Tuff Stuff Shipping and Installation Total. Amount $ 579.00 $ 185.00 $1,789.00 $ 755.00 $ 565.25 $ 150.00 $ 150.00 $5,443.50 01 -1.068 • 9 CITY OF MIAMI, FLORIDA =8 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: r1LE of the City Commission O ; i -1 SUBJECT: Proposed Resolution FRo%i :r Carlos A. Gimenez REFERENCES. Athletic Equipment City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the purchase of Athletic Equipment, as listed on the attached, from Gym Source, Inc., a non-minority/Dade County vendor, located at 8542 N.W. 6 Court, Miami, FL 33150, under existing School District of Palm Beach County, Bid No. OIC -43G, effective until March 4, 2002, for the Department of Police, in an amount not to exceed $5,443.50. Funding is available from the Entrepreneurial Fund, Account Code No. 126001.290402.6.840. BACKGROUND The Police Departinent's gymnasium is a 24-hour, 7 days a week facility utilized by Police Department personnel, authorized city employees, as well as, persons from outside agencies. In order to keep up with modern strength conditioning equipment trends and as a means of providing a state of the art fitness center, it is recommended that the attached listed equipment be purchased for the Department of Police. Additionally, the equipment can be utilized for isolation of muscle groups, which is excellent for rehabilitation therapy. CAG/l�N4/ /7LM/lr • • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 70: Carlos A. Gimenez DATE : AUG 2 3 2001 FILE: City Manager SUBJECT: Purchase of Athletic Equipment eChief REFERENCES: of Police ENCLOSURES: The Police Department has verified that funds are available with the Department of Management & Budget to purchase of Athletic Equipment, from Gym Source, Inc., under existing School District of Palm Beach County, Bid No. OIC -43G, effective until March 4, 2002, in an amount not to exceed $5,443.50. Funding is available from the Entrepreneurial Fund, Account Code No. 126001.290402.6.840. BUDGETARY REVIEW & APPROVAL -j;;,. Linda M. Haskins Director Department of Management & Budget '1r ' i RM C/JLM/Ir City Manager,en: Time 1�lc00/..gW.Ae,• 8, �f-AT'JRE role dlfbtt. f".IOl/IOL so W' . 8000YM30ums www.aywesue+o. me Ufa T E # 224715 Balespoppin ;,._.-nvoi_, ca Dstx_..fis _KEITH OCHS v 06/29/011 020 1 SHIP TOt MIAMI PGLICE DEPT. TRAINING UNIT 400 NW a AVE 2ND FLOOR MIAMI FL 33128 ani Pot I MIAMI POLICE DEPT. TRAINING UNIT 400 NW 2 AVE 2ND FLOOR MIAMI FL 33126 I Order 2t Description Unit Ant. Amount 11PAR-F,FW7100 DLY SUPINE PRESS BENCH ! 579.00 1 579.@a i1PAR-PFW9200 SHOULDER -TOTAL SHOULDER I 1789.00 1 1789.00 11PAR-PFW-FH OPTIONAL PLATE HOLDER ! 185.00 1 195.00 iIHOIST-F962 CHIN/DIPVKR CDM@0-FITNESS TI 755.00 1 755.00 1 1 TUFF -CT -3i; 0 BENCH -FLAT/ INC/DEC-CQMMERCi f 56S.25 1 565.25 1 1 TEMP TRICEP EXT. (CT -725) 1 1421x. 25 1 1421.25 1 1 DELA-INST DELIVERY & INSTALLATION 1 ! 1 ! 150.00 1 bl_L I VE:R''i i !SIE : _, 1 TO 6 WEEKS � 1 IC I USCHOOL D I STR i c r OF PHI_m BEACH Cs:)Urt-r Y I I I 1;:'XICING APPLIED t IPEN BID #01C -43G 1 1 lSi''E':IAL PkIC.ING F ri�ar_�i ON DO TO 1 I hlAr-jLJFAC'f URER kMfi GF IS QUARTER I ISi-+.CIAL PRICING GUGL) THROUGH Tijri� Li I 1 1r I I ( I i 1 1 ( 1 I I I 1 � ! I ! I 1 QUOTE 1 ! ! I I ! ! I 1 I I 54y�>SG S�.i b—Tota 1 ! Thank v: -1,068 �� TOTAL SHOULDER PFW--9200 • Conveniently, located heavy-duty spring loaded adjustments. • Weight storage posts. • Rear deltosd. shoulder press, upright row and shoulder shrug exercises at one machine. • Adjustabie arm assembly quickly transitions from one exercise position to the next. • !Easy entry/exit pivoting seat accommodates wide range of users. • Angled shoulder- press grips assure proper alignment through range of motion. • Upright row handle bearings provide smooth rotation through range of motion. • Exercise guide chart complete with iliustradons. F-462 2 Tier/8 Pair Beautybell Rack F461 2 Tier/10 Pair Dumbbell Rack F-453 Vertical Plate Holders F-464 Horizontal Plate Holders F•467 Curl Stand F•465 Horizontal Barbell Rack F-663 45° Back Extension F-662 Roman Chair 0 6 Free Weight Systems '15 Shoulder Press •. .ate �. CT -720 Am Curl Leg Curl I ,a I oe r T-304 Decline Hench r eluxe Roman Chair Ok s CT -755 Seated Cali 6 CT -305 Incline Bench • ..ft CT -306 Preacher Curl ?--ch CT -725 Tricep FAension r/ CT -760 45° Leg Fress ' r �. Qi r CT -317 Hyper -Extension Clench CT•319 Free'"•..::.ging CI Dip OWN 0 A. CT -730 Seated Row CT -765 Hark Squat */ Op CT -307 Supine Press CT -30B Inchne Press 1 M`5D0 Power Flack CT -550 Squat Flack -s CT -700 Smith Machine CT -705 Supine Press CT -710 IncUne Press M LT 735 Lat Pulldown .d �. T CT -770 Horizontal Leg Press f yl CT -309 Decline Press • CT -740 Incline Lever flow a - CT -300 Deluxe Multi -Purpose Bench CT -745 Leg Extension CT -75 raw, ^� AA DZ Muni Puryose Bench CT 303 Utility Bench AWN !. CT -310 Shoulder Press CT -314 Ab Crunch Bench CT -315 Verucal Knee Aawe/Dnp C WE PRE�BENCH 7100 • Nine -inch bench width allows free shoulder movement during bench press. • Single end support allows unhampered foot placement. • 3 position replaceable chromed bar catch asse bly Vylth heavy-duty wear strip. A PLATE HOLDER • OPTION For models PFW 7100, 7200, 7600, and 8200. INCLINE PRESS BENCH PFW-7200 Adjustable seat for ideal position of any torso length. • Fixed 30" angled seat back for optimum exercise benefit. • 3 position replaceable chrorned bar catch assembly with heavy-duty wear strip. DECLINE PRESS BENCH PFW-7600 • Padded bench is 16" wide for hip support tapering to 8" for free shoulder movement. 3 position replaceable chromed bar catch assembly with heavy-duty 1.)k 0 0 � 9 wear strip. J'UNI-11-2001 11:46 GYM SOURCE 305 758 6862 P.02i02 OOLL)l THE SCHOOL DIST T sHAR AN DR. H. RENW IN MARLIN 0 F PALM BEACH COUNTY, FLORIDA DwiaToa s�eoA+r r t''•:;+ PURCHASING DEPARTMENT ,• : cti =s FOREST HILL 80ULOARR C-216 .. WEST PALM BEACH, FL 93406.5813 (561) 434-$218 FAX (561) 4348185 REACH colf�' February 22, 2 The Gym Source, inc Attn: Chip Loring 8452 NW 61' Court Miami, FL 33150 Subject: Letter of Agreement Sid Number: OIC -430 Title: Terns Contract for Athl c/Ph sisal S Contract Term: March 5, 2001 through March 4, 2002 Dear Mr. Loring: This is to advise you that on February 21, 2001, the School Board of Palm Beach, County, Flodida has accepted your offer to furnish Athletic/Physical Education Supplies, Equipment and Uniforms as per attached recommendatioWtabulation. This acceptance is subject to compliance with bid specifications, terms and conditions, all pertinent laws of the State of Florida and instructions as determined by the General Counsel for the School Board. Proof of Insurance as per special condition °r% "Insurance Requirements", must be furnished within fifteen (15) days of this notification, Your insurance company is required to have the School District of Palm Beach County, Florida, NAMED AS AN ADDITIONAL INSURED, No work shall commence until we receive the certificate. Certificate of Insurance must reference above bid number. Please be sure to advise your insurance carrier. Purchase order(s) will be issued to cover Athletic/Physical Education Supplies, Equipment and Uniforms as the need arises. The purchase order will be your notification to proosed. Do not proceed with any delivery until you have received a purchase order. Failure to do so may result in non-payment. Thank you for your bid and we are looking forward to doing business with you and your company. Sincerely, Sharon Swan, C.P.M. Director of Purchasing xc: Gregory Jackson, Purchasing Agent bid file r An Equal Education Opportunity Provider and Affirmative Action Employer TOTAL P.02 (t - -i 0 G 8 AGENDA ITEM INVITATION NO. 01 C -43G — TERM CONTRACT FOR ATHLETIC / PHYSICAL EDUCATION SUPPLIES EQUIPMENT AND UNIFORMS DATE: February 9, 2001 DATE ADVERTISED: January 22, 2001 DATE SOLICITED: January 16, 2001 DATE OPENED: February 6, 2001 PRESENTED TO BOARD: February 21, 2001 DATE POSTED: February 9, 2001 CONTRACT PERIOD: March 5, 2001 through March 4, 2002 DEPARTMENT: Various FUNCTION: Various OBJECT: Various FUND: Various FUNDING SOURCE: Various Budgets —Various Objects REQUESTING DEPARTMENT: Various Schools and Departments 204 Bids Solicited, 97 Responses (70 Bids, 27 No Bid) 107 No Response 7 M1WBEs Solicited, 4 M/WBE Responses (2 gids, 2 No Bids) 3 M/WBE No Response T The annual financial impact to the General budget is estimated at $300,000. The source of funds is various schools and departments budgets. 1� Purchase orders processed from February 3, 2000 through February 9, 2001 total $277,270. Items to be purchased include athletic / physical education supplies, equipment and uniforms. AWARD RECOMMENDATION /TABULATION Please see attached awarded vendors. EXCEPTIONS A SPECIAL T, INC. Reject Richardson Hat. Vendor failed to initial correction per General Condition 1, Execution of Bid. SOCCER MAX Reject entire bid. Vendor failed to complete the Bid Summary Sheet per Special Condition K. STANDARD STATIONARY SUPPLY Reject entire bid. Vendor failed to sign the Bidder Acknowledgement sheet per Special Condition G, Sealed Bid Requirements. SWARTZ ASSOCIATES Reject entire bid. Vendor failed to complete, sign and return the Bidder Acknowledgement sheet per Special Condition G, Sealed Bid Requirements. TEAM IP Reject Cliff Keen. Vendor failed to initial correction per General Condition 1, Execution of Bid. RECOMMENDATION: I recommend award be made to all responsive and responsible bidders in order to meet the needs of the school system. C:ITEMPVC-43G.doc 9 —' W • INVITATION NO. 01C -43G AGENDA ITEM Page 2 Failure to file a protest within the time prescribed in s. 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. offers from the vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late. If a bidder wishes to protest a bid, they must do so in strict accordance with the procedures outlined In FS 120.57(3). Any person who files an action protesting a decision or intended decision pertaining to this bid pursuant to FS 120.57(3)(b), shall post with the Purchasing Department, at the time of filing the formal written protest, a bond secured by an acceptable surety company in Florida payable to the School District of Palm Beach County in an amount equal to 1 percent (1%) of the total estimated contract value, but not less than $500 nor more than $5,000. Bond shall be conditioned upon the payment of all costs that may be adjudged against the protester in the administrative hearing in which the action is brought and in any subsequent appellate court. proceeding. In lieu of a bond, a cashier's check, certified bank check, bank certified company check or money order will be acceptable form of security. If, after completion of the administrative hearing process and any appellate court proceedings, the District prevails, it shall recover all costs and charges included in the final order of judgment, including charges by the Division of Administrative Hearings. Upon payment of such costs and charges by the protester, the protest security shall be returned. If the protest prevails, he or she shall recover from the District all costs and charges, which shall be included in the final order of judgment. SS:DN:SB:GJ:jm INVITATION NO. 01C -43G - TERM CONTRACT FOR ATHLETICIPHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME MINORITY STATUS -r -'MANUFACTURERS DISCOUNT OR MARK-UP A SPECIAL T INC ADAMS ALIMED ALPHA SPORTSWEAR ARROWEAR ATHLETIC CONNECTION ATHLETIC SEWING AUBURN AUGUSTA BADGER BIKE ATHLETIC BOMARK BRAXTON BODEK & RHODES BRODER BROTHERS CAMEO CHA13Y CHAMPION EQUIPMENT COBBLESTONE COLE ATHLETICS DIAMOND DODGER DON ALLESON DUDLEY DYNAMIC EAGLE EDWARDS EMPIRE FOREMOST FRAZIER SPORTS GILL HARTWELL +45% +60% +35% +45% +50% +45% +45% +40% +50% +45% +35% +45% +45% +40% +50% +60% +35% +45% +40% +45°% +40% +45% +40% +45% +40% +50% +50% +45% +45% +45% +45% • INVITATION NO. 01C -43G - TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS HIGH FIVE +40% HOWE +40% INSPORT +40% KATI +50% L.A. LOVING +40% MAJESTIC +45% MERRY GARDEN +40% NISSIN +50% NISSUN +45% OTTO HATS +45% PARAMOUNT +40% PAW ATHLETICS +45% PRIME ATHLETICS +50% PRO CELEBRITY +45% PROLINE +40% REDA +45% (RICHARDSON HATS) RUSSELL +50% SIGNATURE +45% SOFFE +40% SOUTHERN TIER ATHLETIC +45% STACKHOUSE +45% STAHLS +45% STATTON +40% TEAMWORK +45% TONIX (NO LOGO) +40% TWIN CITY +40% UNIVERSAL ATHLETICS +50% YUPONG +50% ALL AMERICAN PRINTING INC. ALPHA SHIRT COMPANY Oona AUGUSTA SPORTSWEAR 0% BIKE ATHLETIC COMPANY 0% INVITATION NO. OIC -43G -TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME MINORITY STATUS MANUFACTURERS DISCOUNT OR MARK-UP BODEK & RHODES 0%, BOMARK 0% BRAXTON RECREATION 0% BRODER BROTHERS 0% CHAMPION SPORTS 0% COBBLESTONES ACTIVE WEAR 0% COLE ATHLETIC SALES 0% DODGER 0% FOREMOST 0%D FULL LINE DISTRIBUTORS 0% GIRAFFE X -GRAPHICS 0% J. SLAKE SPORTS ENTERPRISES 0% M.J. SOFFE 0% NISSON CAP 0% OTTO INTERNATIONAL, INC. 0%, REDA SPORTS EXPRESS 0% SAC DISTRIBUTORS 0% SANMAR 0% STATON WHOLESALE 0%, TEAMWORK 0%, TOPPERS INC. 0% TSF SPORTSWEAR 0%, TWIN CITY KNITTING COMPANY, INC. 0% UNIVERSAL ATHLETICS MANUFACTURING 0% VENUS KNITTING MILLS INC. 0% VIRGINIA T'S 0% ALL SPORTS OUTLET ALUMINUM ATHLETIC EQUIPMENT CO. ATHLETIC TRAINING SERVICES REDA SPORTS EXPRESS ALUMINUM ATHLETIC EQUIPMENT CO. ATHLETIC TRAINING SERVICES +30% -10% 0% 11 • INVITATION NO. 01C -43G - TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME MINORITY STATUS MANUFACTURERS DISCOUNT OR MARK-UP BADEN SPORTS INC. BADEN SPORTS INC. -55% BARRY'S TS & TROPHIES ACTION SPORTS SYSTEMS INC _20% ADAMS USA +50% ALPHA SHIRT CO. +50% ATHLETIC BAG COMPANY +50% BETLIN -20% BIG RED SCOREBOOKS +30% BIRDIE JACKETS BY RICHARD A. LESLIE +50% BLAZER ATHLETIC EQUIPMENT 0% BLAZER -TEAM SPORTSWEAR +50% BODEK AND RHODES +50% CARRON NET +50% COBBLESTONES ACTIVEWEAR +50% CRAMER PRODUCTS, INC. 0% DODGER INDUSTRIES, INC. +50% DELONG -20% DOLPHIN INTER. CORP +50% DON ALLESON ATHLETIC -20% DUNBROOKE -20% DYNAMIC TEAM SPORTS +50% EVERLAST SPORTS MFG, CO. -20% FOREMOST ATHLETIC CO. +50% FOX ATHLETIC -20% GOLD MEDAL RECREATIONAL PRODUCTS +50% H.G. PEAKE CO. +50% HARTWELL +50% HEAD TO TOE +50% HIGH FIVE +50% HILTON CORPORATE CASUALS +50% JAMM'S ATHLETIC MANUFACTURING CO. +50% JAYPRO 0% KING LOUIE +50% INVITATION NO. 01C -43G -TERM CONTRACT FOR ATHLETICIPHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME MINORITY STATUS MANUFACTURERS DISCOUNT OR MARK-UP KORNEY BOARD AIDS, INC. 0% MARKWORT SPORTING GOODS CO. -20% OLYMPIA SPORTS -20%a OTTO CAP +50% PAW DISTRIBUTORS —15% REDA SPORTS EXPRESS +50% ROTHCO +50% SAC DISTRIBUTORS +50% SOFFE +50% SPORTS PRODUCTIONS, INC. +75%, TONIX CORPORATION +50% TOPPERS -20% TRENWAY TEXTILES +50% TRI -MOUNTAIN +50%0 UNIVERSAL ATHLETICS +50% WESTARK USA -20% BIGGER FASTER STRONGER, INC. BIG TOE SPORTS BILL FRITZ SPORTS CORPORATION BLUE STAR SPORTSWEAR, INC. ' BOB'S ATHLETIC WEAR BROWARD SPORT SHOP, INC. BIGGER FASTER STRONGER, INC. BIG TOE SPORTS BILL FRITZ SPORTS CORPORATION BLUE STAR SPORTSWEAR, INC. BOB'S ATHLETIC WEAR BROWARD SPORT SHOP INC. 0% 0% -15% 0% -15% 0% • • INVITATION NO. OIC -43G- TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS BSN SPORTS BSN SPORTS -10% CANNON SPORTS, INC CANNON SPORTS INC 0% CHEERLEADER & DANTZ TEAM CHEERLEADER & DANZ TEAM -10% COASTAL FITNESS DISCOUNT MAGNUM FITNESS-SELECTORIZED EQUIP -12% MAG. FIT. -PLATE LOADED LEVERAGE EQUIP -12% MAG. FIT. -FREE WEIGHT BENCH & RACKS -10% MAGNUM RUBBER FLOORING -20% MUSCLE DYNAMICS -10% PRO -ELITE -20% REEBOK CCS FITNESS _15% TROY BARBELL -10% TRUE FITNESS -20% COLLEGIATE PACIFIC INC. COLLEGIATE PACIFIC INC _5% FISHER ATHLETIC EQUIPMENT FISHER ATHLETIC EQUIPMENT 0% FLAGHOUSE FLAGHOUSE _5% GILL ATHLETICS GILL ATHLETICS -15% 4 GILMAN GEAR GILMAN GEAR • INVITATION NO. 01C -43G - TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS E • VENDORS NAME MINORITY STATUS MANUFACTURERS DISCOUNT OR MARK-UP GOPHER SPORT GOPHER SPORT -15% GREAT WESTERN SCREEN PRINTING, INC. GREAT WESTERN SCREEN PRINTING, INC. 0% GREGG UNITED SPORTS INC. CHAMPION SPORTS -35% GULFSTREAM SPORTS GROUP ADAMS -5% ALL STAR -5% ATHLETIC SPECIALTIES -5% BIKE -5% DAKTRONICS 0% DRAPER -5% FISHER -5% GILL -5% KODIAK 0% PREGAME -5% PROLINE CAPS -5% RIPON 0% ROGERS -5% SCHUTT -5% SPORTS GRAPHIC 0% GYM SOURCE CYSEX INT'L-CARDIOVASCULAR EQUIP -20% CYSEX INT'L-STRENGTH FITNESS EQUIP -5% GYM SOURCE INC. -25% RUST FITNESS SYSTEMS, INC. -5% JAM'N FITNESS CORPORATION -5% KING FITNESS INC. -5% PARAMOUNT FITNESS CORPORATION -5% E • INVITATION NO. 01C -43G - TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS HL CORPORATION HOME RUN SPORTS M -F ATHLE71C CO. MATT-WEX SPORTS INC. MANUFACTURERS lY��l III��IIf ISM W yy`�y SCHWINN CYCLING & FITNESS IN TRUE FITNESS TECHNOLOGY TUFF STUFF, INC HL CORPORATION BIKE ATHLETIC COMPANY TEAMWORK ATHLETIC APPAREL M -F ATHLETIC CO., INC. ACADIA ALPHA ATHLETIC CONNECTION AUGUSTA SPORTSWEAR BAY CITY SPORTSWEAR BETLIN BODECK AND RHODES BRODER BROS. CANNON SPORTS EMPIRE SPORTING GOODS EXPRESS MART HARTWELL HILTON ICING COTTON MARTIN SPORTS NES CLOTHING NISSIN CAP OLYMPIA SPORTS OTTO CAP PRINT -ONS -10% -20% -5% tI°la -'i 5010 -10% -5010 -5°l0 -5% -501° -5010 -5°la -5% -5% -5019 -5°l0 -5°la -5010 -5% -5010 % -5019 -5% 0 0 INVITATION NO. 01C -43G - TERM CONTRACT FOR ATHLETICIPHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME MINORITY STATUS MANUFACTURERS DISCOUNT OR MARK-UP REDA SPORTS -5% SOCCER SELECT _5%, STATON -5% TEAMWORK -5%0 TOPPERS -5% VENUS MFG -5% MATT_Y'S SPORTS INC. ADAMS USA +20% ATHLETIC SPECIALTIES +20%0 . BIKE ATHLETIC CO. +20% DIAMOND SPORTS CO., INC +20% MAJESTIC +20% MOULTEN +20% UNIVERSAL ATHLETICS +20% WILSON SPORTING GOODS +20% MEDALLION SPORTING GOODS ADAMS +50% ALL STAR/AMPAC +50% ALPHA SPORSTWEAR +50% ATHLETIC SPECIALTIES +50% AUGUSTA SPORTSWEAR +50% BIKE ATHLETIC -25% BISON +50% BRINE -25% • CLIFFKEEN ATHLETIC -25% COBBLESTONES -25% CRAMER 0% DELONG -25% DIAMOND +50% _ DODGER +50% DON ALLESON ATHLETIC -25% DYNAMIC SPORTS +50% G; EAGLE USA +50% OO INVITATION NO. 01C -43G - TERM CONTRACT FOR ATHLETICIPHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS MONOGRAMIT MOORE MEDICAL CORPORATION MVP SPORTS $ SCREEN PRINTING INC. E-+ C� !l•1 EASTON HARTWELL SPORTS HIGH FIVE HOLE IN NONE MAJESTIC ATHLETIC MEDALLION SPORTS MERRY GARDEN ATHLETIC NECI NIKE PRO CELEBRITY PRO LINE CAP RUSSELL ATHLETIC SCHUTTSPORTS SPORTS BELLE STROMGREN TEAMWORKS ATHLETIC TONIX WILSON SPORTING GOODS ALPHA SHIRT COMPANY FOREMOST MERRY GARDEN TEAMWORK MOORE MEDICAL CORPORATION 6 ADAMS USAITRACE ALIMED INC. ALL-STAR ATHLETIC ALL-STAR KNITWEAR AMERICAN BASEBALL CAP (A.B.C.) +50% +50% +50% +75% -25% 0% +50% +50% -20% +50% +50% -25% +50% -35% +50% -25% +50% -35% -10% -10°% -10% -10% -10% +30% +35% +30% +30% +30% • INVITATION NO. 01 C43G - TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME MINORITY STATUS MANUFACTURERS DISCOUNT OR MARK-UP ALPHA SHIRT CO. +35% ASICS +30% ATEC +30% ATHLETIC CONNECTION +33% ATHLETIC SPECIALTIES +30% AUBURN SPORTSWEAR +28% AUGUSTA SPORTSWEAR +30% BADEN SPORTS +30% BIKE ATHLETIC +30% BODEK & RHODES +30% " BRINE INC. +30% BRODER BROS. +30% BSA AMERICAN ACTIVEWEAR +40% CLIFFKEEN +33% COBBLESTONE +33% CRAMER +30% CUTTER & BUCK +30% DELONG SPORTSWEAR +30% DEMARINI +35% DIAMOND SPORTS +30% DISCIPLINE MARKETING (DIM) +40% DODGER SPORTSWEAR +30% DOLPHIN +30% DON ALLESON ATHLETIC +30% • DUDLEY/SPALDING SPORTS +30% DYNAMIC TEAM SPORTS +35% EAGLE USA +35% EASTON +30% FOREMOST +30% GATOR ATHLETIC INC. +35% HARTWELL +30% I HIGH FIVE SPORTSWEAR +35% HOLLOWAY INDUSTRIES +35% G� INVITATION NO. 01C -43G- TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME MINORITY STATUS MANUFACTURERS DISCOUNT OR MARK-UP IN SPORT +35% J. SLABE SPORTS +30% JAMMS +35% JUGS +30% LOUISVILLE SLUGGER +30% MAJESTIC +35% MERRY GARDEN +30% MIZUNO +30% M.J. SOFFE +35% MOLTEN +30% MUELLER +30% NECI ATHLETIC WEAR +40% NEW ERA +30% OTTO CAP +35% OUTDOOR CAP +28% PRO CELEBRITY +33% PROLINE +30% RAWLINGS SPORTING GOODS +30% RENNOC +35% RICHARDSON HEAD GEAR +30% RUSSELL ATHLETIC +30% SCHUTT SPORTS +30% SOCCER SELECT +35% SOUTHERN TIER +30% SPEEDO +30% TACHIKARA +30% TEAM WORK +35% F.:. TONIX +30% TOPPERS +30% ! TRIPLE THREAT +60% � TWIN CITY +30% ULTIMATE BAT BAG COMPANY +30% UNIVERSAL ATHLETICS +30% INVITATION NO. 01C -43G -TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME MINORITY STATUS I MANUFACTURERS DISCOUNT OR MARK-UP VIRGINIA T'S (VA T'S) +30% WILSON SPORTING GOODS +30% WM GETZ 0% NEFF COMPANY NEFF COMPANY 0% PRECISION FITNESS EOUIPEMENT IVANKO BARBELL +35% LIFEFITNESS (8000 Series) _3% • LIFEFITNESS (Cardiovascular) _10% LIFEFITNESS (Club Series) -8% LIFEFITNESS (Hammer Strength) +14% LIFEFITNESS (Pro Series) +4% SCHWINN _18% PROMAXIMA MFG., LTD PROMAXIMA MFG., LTD +20% RC VOLLEYBALLIWRESTLING SUPPLY CO RC VOLLEYBALLlWRESTLING SUPPLY CO. 0% RIDDELLIALL AMERICAN RIDDELLIALL AMERICAN -25% ROGERS ATHLETIC CO ROGERS ATHLETIC 0% • RUNNER'S EDGE, THE NIKEIROBINSON +40% S& S WORLDWIDE INC S& S WORLDWIDE -10% �. SAL MATTEIS BLUE DOLPHIN DESIGNS 0% - _ KAMPUS KOLORS +20% I MOLTEN +10% !� REDA SPORTS +15% UNIQUE SALES +25°!0 INVITATION NO. 01 CA3G -TERM CONTRACT FOR ATHLETICIPHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME MINORITY STATUS I MANUFACTURERS DISCOUNT OR MARK-UP UNIVERSAL ATHLETICS +15% SCHOOL SPECIALTY ATHLETIC CONNECTION PA MATS SCHOOL SPECIALTY SPORTS GRAPHICS, INC SPORTS PLAY SCOTTY'S SPORT SHOP ADAMS ADIDAS ALPHA ASKS BIKE ATHLETIC CHAMPION DON ALLESON EAGLE SPORTS EASTON SPORTS HIND ATHLETIC LOUISVILLE SLUGGER MAJESTIC ATHLETIC MARTIN SPORTS MIZUNO ATHLETIC NEW ERA RAWLINGS SPORTING GOODS SAC -T-SHIRTS SOFFE SPEEDO WILSON SPORTS SKIP'S SPORT EQUIPMENT, INC. SKIP'S SPORT EQUIPMENT ! SOCCER LOCKER OF PALM BEACH ADMIRAL SOCCER Gn -5%0 -5% -7% -10% -7% -20% -20% -20% -20% -20% -20% -20% -20% -20% -20% -20% -20% -20% -20% -20% -20% -20% -20% -20% -20% -10% -20% INVITATION NO. 01C -43G - TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAMEMINORITY STATUS MANUFACTURERS DISCOUNT OR MARK-UP BRINE LACROSSE/SOCCER EQUIPMENT -2D% CONTINENTAL SPORTS _20%c DIADERA AMERICA _20% GOAL SPORTING GOODS -20% HIGH FIVE SPORTSWEAR -20% JOGO -20% KWIK GOAL -20% PUMA NORTH AMERICA -1%0% REDA SPORTS EXPRESS -20% TEAMWORKS ATHLETIC APPAREL -20% (SOCCERMAX) SPEITH ANDERSON SPEITH ANDERSON -5% SPORTIME SPORTIME -10% SPORTS HEADQUARTERS 2,6 ADAMS +25% ANACONDA SPORT +25% ATHLETIC CONNECTION +40% ATLANTIC COAST COTTON +25% BETLIN -25% CAPCO SPORTSWEAR +15% CHEER ZONE +15% EMBROIDIT +25% EMPIRE -25% FORE MOST ATHLETIC +25% FRANKLIN +25% HOLLOWAY -25% JESCO -25% NEW SOUTH +25% P.A.W. DISTRIBUTORS -20% PEPCO POMS SPORTS +25% 0 • • INVITATION NO. OIC -43G- TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME----TM-1 ORITY STATUS MANUFACTURERS DISCOUNT OR MARK-UP REDA SPORTS EXPRESS +25% RIDDELL +25% SCHUTT SPORTS +25% SIDE LINES +25% SQUAD ONE -10% TEAMWORK -10% SPORTS HEALTH CORP SCHOOL HEALTH CORPORATION -11% SPORTS IMPORTS INC. SPRINGCO ATHLETICS STADIUM SYSTEM RECONDITIONERS (STANDARD STATIONERY SUPPLY CO.) STRIKER SOCCER SUPPLY INC. SPORTS IMPORTS INC. SPRINGCO ATHLETICS STADIUM SYSTEMS RECONDITIONERS ADIDAS BRINE DIADORA DYNAMIC FILA GOAL SPORTING GOODS HIGH FIVE JOGO BONITO KELME KWIK GOAL NIKE PUMA REEBOK SELECT UMBRO UNION JACKS 0% -12% 0% -25% -25% -25% +50% -25% -20% +50% +50% -25% -20% -25% -25% -25% -25% -25% +50% E 0 INVITATION NO. 01C -43G- TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS • XARA - -25% SUPERSTAR SPORTING GOODS INC_ ADAMS USA +25% ATEC +40% BIKE ATHLETIC -25% DON ALLESON ATHLETIC _20% HIGH FIVE +55% LOUISVILLE SLUGGER +50% MAJESTIC ATHLETIC -20% NEW ERA CAP COMPANY +55% RAWLINGS -25% RUSSELL ATHLETIC -20% WILSON -25% (SWARTZ ASSOCIATES) TEAM IP ADAMS _5% ATHLETIC CONNECTION -5% (CLIFF KEEN) -- COBBLESTONE -5% DODGER MANUFACTURER -5% DON ALLESON -5% OTTO CAP COMPANY -5% RICHARDSON CAP CO -5% SAXON MANUFACTURING -10% SOFEE -5% TEAM WORKS -5% VENUS -5% {,4 VIRGINIA TEES 0% F- TUCKER MANUFACTURING CO._, INC. TUCKER MANUFACTURING CO., INC. -10% v • INVITATION NO. 01C43G - TERM CONTRACT FOR ATHLETICIPHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME MINORITY STATUS MANUFACTURERS DISCOUNT OR MARK-UP U.S GAMES U.S. GAMES -15%- VARSITY SPIRIT FASHIONS VOLLEYBALLIWRESTLING ONE SALES CO. WEBSTER TEAM SPORTS VARSITY SPIRIT FASHIONS VOLLEYBALLANRESTLING ONE SALES CO. ADAMS USA ADIDAS AMERICAN BASEBALL CAP AND ONE ASICS ATEC ATHLETIC CONNECTION ATHLETIC SPECIALTIES B.P.I.-AMERICAN BADEN BIKE BLAZER BRINE BRISTOL BRUTE BSA ATHLETIC CUFF KEEN ATHLETIC CRAMER DALCO DELONG DIADORA DIAMOND DOLFIN COVE DODGER -5% 0% +25% -20% +35% +30% -20% 0% 0% +25% 0% +20% -20% 0% +25% +35% +35% -20% -25% -20% -15% +35% +25% +35% +35% • • jc"1'•` { w INVITATION NO. OIC -43G- TERM CONTRACT FOR ATHLETIC/PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS DON ALLESON DUNBROOK DYNAMIC TEAM SPORTS EASTON FISHER ATHLETIC GATOR ATHLETIC GEAR 2000 HARTWELL HARVAL HIGH FIVE JAYPRO JOHNSON & JOHNSON JUGS KWIK GOAL LOUISVILLE SLUGGER MAJESTIC MATMAN MCDAVID MIKASA MIZUNO MUELLER SPORTS NEW ERA NIKE NISKA PACIFIC COAST SPORTSWEAR PREGAME PRO CELEBRITY PROLINE PROMATS RAWLINGS RECREONICS REEBOK RICHARDSON -20% +35% +35% +25% 0% +35% +30% +35% +35% +35% 0% +25% 0% +30% -20% 0% +30% +25% -20% -20% +30% -20% +35% 0% +35% +35% +35% +30% -35% 0% -25% +30% • • INVITATION NO. OIC -43G - TERM CONTRACT FOR ATHLETICIPHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS VENDORS NAME MINORITY STATUS MANUFACTURERS DISCOUNT OR MARK-UP RUSSELL ATHLETIC (Clothing Custom) -25% RUSSELL ATHLETIC (Clothing Stock) -20% SCHUTT +20% SOFFE +30% SPALDINGIDUDLEY -35% SPEEDLINE -25% SPEEDO +35% TACHIKARA +25% TONIX +30% TWIN CITY +25% TVR +35% UMBRO -20% UNDER ARMOUR +35% UNION JACK. +35% UNITED ATHLETIC 0% WILSON -35% WORTH +25% WOLVERINE SPORTS WORLD SPORTING GOOD, INC. ZIPP SPORTING GOODS, INC. LEGEND: =AWARD ( ) =REJECT WOLVERINE SPORTS WORLD SPORTING GOODS UNIVERSAL ATHLETICS MINORITY - (2 -Black, 3 -Hispanic, 4-Indian/Alaska, 5 -Asian, 6 -Women, 7 -Disabled, 8 -Other) 0% -5% +24% i • r SCHOOL DISTRICT OF PALAMACH COUNTY�N TATION TO BID PURCHASING DEPARTMENT 3326 Forest Hill Boulevard, Suite G216 Bidder Acknowledgement West Palm Beach, FL 33446.5813 BID NO. 01C -43G Date: January. 16, 2001 BID TITLE: TERM CONTRACT FOR ATHLETIC I PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND UNIFORMS Bids Must be Received no later than 2:00 P.M February 6, 2001 at which time bids will be opened. Vendor Name: Terms: Vendor Mailing Address: Delivery calendar days aftor receipt of order. City - State—Zip Code: F.E.I.D. No. (S.S. If) Area Code/Telephone Number: Toll Free Number Fax Number: ANTI -COLLUSION: The signed bidder certifies that he or she has not divulged, discussed or compared his or her bid with other bidders and has not colluded with any other bidder or parties to a bid whatever. (NOTE: No premiums, rebates or gratuities permitted either with, prior to, or after any delivery of material, Any such violation will result in the cancellation and/or return of materials (as applicable) and the removal from the bid list(s). Authorized Signature (Manual) Authorized Signature (Type or Printed) and Title INVITATION TO BID This invitation to Bid, General Conditions, Instructions to Bidders, Special Conditions, Specifications, Addenda, and/or any other pertinent documents form a part of this proposal and by reference are made a part thereof. PURPOSE: It is the purpose and intent of this invitation to secure bids for item(s) and/or services as listed herein for the School District of Palm Beach County, Florida, hereinafter referred to as the District. SEALED BIDS: Sealed bids will be received in the Purchasing Department until the date and time as indicated above, Bids will be opened publicly in the Purchasing Department and all bidders and general public are Invited to attend. All bids shall be submitted in sealed envelopes, mailed or delivered to the School Districtof Palm Beach, Purchasin�De artment 3326 Forest Hill Boulevard, West Palm Beach, FL 334065813. Outside of envelope shalt plainly Identify bid b: BID NUMBER, TITLE and TIME and DA`fE OF BID OPENING using the label provided. It is the sole responsibility of the bidder to ensure their bid reaches the Purchasing Department on or before the closing date and hour as shown above. BOARD'S ACCEPTANCE: Unless otherwise specified herein, the bidder will allow a minimum of ninety (90) days from the last date for receiving of bids for acceptance of its bid by the Board. AWARDS: In the best Interest of the District, the Board reserves the right to reject any and all bids and to waive any irregularity In bids received; to accept any item or group of Items unless qualified by bidder; to acquire additional quantities at prices quoted on this invitation unless additional quantities are not acceptable, in which case the bid shoots must be noted 'BID IS FOR SPECIFIED QUANTITY ONLY". All awards made as a result of this bid shall conform to applicable Florida Statutes. GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS SEALED BIDS: One copy of this executed Invitation to Bid page and Bid Summary page(s) must be returned with the bid In order for the bid to be considered for award. All bids are subject to all the conditions specified herein; all General Conditions, Special Conditions on Ilia attached bid documents; and any addenda issued thereto. Any failure on the part of the bidder to comply with the specifica- tions, terms and conditions of this Invitation to Old shall be reason for termination of contract 1. EXECUTION OF BID: Bid must contain a manual signature of an authorized I,11 In the space provided above, Failure to proper)y sign proposal shat) Invalidate same, and It shall not be considered for award. All blds must be completed in ink or typewritten. No erasures are permitted. If a correction Is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be Initialed by the person sigring the bid. Any illegible entries, pencil bids, or corrections not Initialed w01 not be tabulated. The original bid conditions and specifications cannot be changed or altered in any way. Altered bids will not be considered. Clarifica- tion of bids submitted shall' be in letter form, signed by the bidders and attached to the bid. 2. NO BID. If not submitting a bid respond by returning the enclosed "Statement of No Bid" form and expla)n the reason. Repeatedfallure to quote without sufficient justification shall be cause for removal of a bidder's name from the bid mallfng list. Note: A bidder, toquali(� as a respondent, must submit a "no bid" and same must be received no Fater than the stated bid opening date and hour. 3. PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extend total. Prices must be stated In units of quantity specified in bid specifications. In case of discrepancy In computing the amount of the bid, the UNIT PRICE quoted will govern. All prices FOB destination freight prepaid (unless otherwise stated In special conditions). Discounts for rornpt payment: Award, if made, will be in accordance with terms and conditions stated herein. Each Item must be bid separately and no attempt Is to be made to tie any Item or Items In with any other Item or Items. Cash or quantity discounts offered will not be a consideration in detennl- nation of award of bid(s). If a bidder offers a discount, It is understood that a minimum of 30 days willl be required for payment, and the discount time will be computed from the date of satisfactory delivery at place of acceptance and receipt of correct Invoice at (tie office specified. A. TAXES: The School District of Palm Beach County, is exempt from any taxes Imposed by the State and/or Federal Government. State Sales Tax Exemption Certificate No. 03-00009-22.60 and Federal Excise Tax No. 59- 74.0257E appears on each purchase order. This exemption does not apply to purchase of tangible personal property made by contractors who use the tangible personal property In the performance of contracts for the improvements of School District -owned real property as defined In Chapter 192 of the Florida Statutes. B. MISTAKES: Bidders are expected. to examine the specifications, delivery schedules, bid prices and extensions, and all Instructions pertaining to supplies and services. Failure to do so will be at bidder's risk. C. Bidder warrants by virtue of bidding that prices shall remain firm for a period of ninety (90) days from the date of Board approval or time stated In special conditions. D. The Board reserves the rigght to purchase Items on State Contract, if such Items can be obtained, in flue best interest of the DlstricL E. CONDITIONS AND PACKAGING: It Is understood and agreed that any Item offered or shipped as a result of this bid shall be now (current rroduction model at the time of the bid). All containers shall be suitable or storage or shipment, and all prices shall Include standard commercial packaging. F. UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be UL listed or re-examination testingwhere such has been established by UL for the Items offered and furnshed. 4. DELIVERY: Unless actual date of delivery is specified, show number of days required to make delivery after receipt of purchase order it► space pprovided. Delivery time may become a basis for making an award (See Special Condl- tions). Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 5. BRAND NAMES: Use of a brand name trade name, make, model, manufactur- er, or vendor catalog number in speclf(cattons Is for the purpose nt testablish. to a out ing a grade or quall of material only. It Is not tM District other earnpelition, t erefors, the phrase OR ACCEPTABLE EQUAL Is added. However if a product other than that apaclfled Is bid, it Is the vendor's responsibility to submit with the bid Wochures, samples and/or uatailed specifkatbna on Items bid. The District shall be the sole Judge concerning the merits of bid submitted. Bidder shall Indicate on the bid form the manufacturers name and number 11 bidding other than the specified brands, and shell Indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to Indicate detall(s) confor• manes with specifications. 6. QUALITY: The Items bid must be new and equal to or exceed specifications. The manufacturer's standard guarantee shall app' . During t ie guarantee feriod the successful bidder must repair and/or reprice the unit without cost o the District with the understanding that all replacements shall carry the same guarantee as the original equipPment. The successful bidder *hall make any such repairs and/or mplacoments Immediately upon receiving notice from the District. T. SAMPLES DEMONSTRATIONS AND TESTING: A. Samples of Items, when required, must be furnished free of expense and If noldestro ed, will on request, be returned at the bidders expense, Request for the return oupf the samples must be indicated on his or her bid. Each Individual sample must be labeled with bldder's name, bid number and Item number. Failure of bidder to either deliver required samples or to clearly IdentiH samples as Indicated maybe reason for rejection of the bid. Unless ottffiierwlse Indicated samples should be delivered to the Purchasing Department, School Dlstrlct of Palm Beach County. B. When required, the District may request full demonstrations of any units bid prior to the award of any contract C. Items may be tested for compliance with specifications under the direction of the Florida Department of Agriculture and Consumer Services or an Independent testing laboratory. Bidders shall assume full responslbliity for Ve ment for any and ail charges for testing and analysis of any materials offered or delivered that do not conformlo the minimum required specifications. Bidder's disposition of all Items delivered in this category must be at no expense to the Olstrict. 8. INSPECTION AND ACCEPTANCE: The successful bidder shall be responsible for delivery of [terns In good condition at point destination. Bidder shall file with the carrier all clms for breakage, Imperfections, and other losses which will be deducted from invoices. The District will note, for the benefit o1 successful bidder, when packages are not received in good condition. In the event the material and/or services supplied to the District Is found to be defective or does not conform to specifications, the District reserves the right to cancel the order upon written notice to the seller and return the product to sailer at the seller's expense. 9. DEFAULT PROVISION: In ease of default b the bidder or contractor, the District may procure the articles or services from other sources and hold the bidder or Contractor responsible for any excess costs Incurred thereby. 10. COPYRIGHTS OR PATENT RIGHTS: Bidder warrants that there has been no violation ofcopyrigghis orpatent rights Inmanufacturinga producing orselling the goods shippedor ordered as a result of this bid. Seiler agreasAo hold the Surchaser harmless from any and all liability, loss or expense occasioned by ny such violation. 11. MANUFACTURER'S CERTIFICATION: The District reserves the right to request from bidders separate manufacturer certification of all statements made in the proposal. 12. BID ABSTRACTS: Bidders desiring a copy of bid tabulation may request It by enclosing a self-addressed, stamped env*lope with bid. 13. OCCUPATIONAL HEALTH AND SAFETY: Vendor, as a result of award of this bid, nshall anytoxic to the Purchaving as defined a Florida ilil Sifitfev Data Sheet (MSDS . The material safety, dale s est shalt be provlded with Initial shipment and shall be revised on a timely basis as appropriate. The MSDS must Include the following Information: A. The chemical name and the common name of the toxic substance. B. The hazards or other risks In the use of the toxic substance, Including: (1) The potential for fire, explosion, corrosively and reactivity; (2) The known acute and chronic health effects of risks from exposure, Including the medical conditions which are generally recognized as being aggravated by exposure to the toxic substance; and (3) The primary routes of entry and symptoms of overexposure. C. The proper precautions, handling practices, necessary personal protective equipment and other safety precautions In the use of or exposure to the toxic substances Including appropriate emergency treatment in case of overexposure. D. The emergency procedure for spills, fire, disposal and first aid. E. A description In lay terms of the known specific potential health risks Posad by the toxic substance intended to alert any person reading this nrormation. F. The year and month, if available, that the Information was compiled and the name, address and emergency telephone number of the manufactur- er responsible for preparing rte information. Anfy� questions regarding this requirement should be directed to: Department Of `aer and Employment Security, Bureau of Industrial Safety and Health, Toxic Waste Information Center, 2651 Executive Center Circle West, Tallahns- see, FL 32301.6014, Telephone 1400-3674378. 14. OSHA: The bidder warrants that the productl'services supplied to the School District of Palm Beach County shall conform In all nospects to the standards set forth In the Occupational Safety and Health Act 1970, as amended, and We failure to comply with this condition will be considered as a breachofcontract. 16. the non-dIscritminatlonJclause bidder inesd In�Socction 202, Executcompliance ve Order 11246 as amended by Executive Order 11375 relative to equal employment opportunk ty for all persons without regard to race, color religion, sex or national origin. 16. ADVERTISING: In submitting a pro set, bidder agrees not to use the results therefrom as a pan, of any commorcial advertising without prior approval of the School District 17. CONFLICT OF INTEREST: The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All bidders must disclose with their bid the name of any officer, director or agent who Is also an employee of the School Board of Palm Beach County. Further, all bidden must disclose the name of an yY Board employee who owns, directly or Indirectly, an Interest of 5% or more In the bidder's firm or any of Its branches. 10. DISPUTES: In case of any doubt or difference of opinion a* to the Items to be furnished hereunder, the decision of the District shall be final and binding on both parties. 19. LEGAL REQUIREMENTS: Federal, state, county, and local laws, ordinances, rules, and regulations that in any manner affect the Items covered herein appy. Lack of knowledge by Urs bidder will In no way t» a cause for relief from responsibility. 20. SIGNED BID CONSIDERED AN OFFER: This signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon acceptance tie Dissttrict °mayy otake such onMeeach deems�appriop tariff Including legal action for damages or specific performance. 21. LIABILITY, INSURANCE, LICI required to enter or go onto perform work or services as a PERMITS: Where bidders are property to deliver materials or ward, the bidder will assume the I all necessarylicenses, permits V damage or toss to the District one of the bidder or agent or any ition of his or her contract as a million dollars (ilO.OQ that It has received cc 22. SPECIFICATIONS: Any omisolons of detail specifications stated heroin that would render the materialelservice from Use as specified will not relieve the bidder from responsibility. 23. BID BONDS AND PERFORMANCE BONDS: Bid bonds, when required, shall be submitted with the bid in the amount specified in Special Conditions. Bid bonds will be returned to unsuccessful bidders. After award of contract, the District will notify the successful bidder to submit a performance bond In the amount specified In Special Conditions. Upon receipt of the performance bond, the bid bond will be returned to the successful bidder. 24. PAYMENT: Payment will be made after the Items/services awarded to a vendor have been receivedicompleted, Inspected and found to comply with award specifications, free of damage or defect and propertyinvoiced. 26. SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. Peso 1186 (Rev, 8186) INVITATION TO BID NO. 01C SPECIAL CONDITIONS A. SCOPE: The School District of Palm Beach County, Florida (hereinafter referred to as "the District") desires bids on a term contract for new ATHLETIC / PHYSICAL EDUCATION SUPPLIES, EQUIPMENT, AND UNIFORMS, as specified herein. B. DELIVERY. Bidder is requested to indicate delivery time in thein bid. Orders will be required to be received within the delivery time specified by the bidder. If a bidder fails to specify delivery time on the Bid Summary Sheet, the District will expect delivery within 60 days after the receipt of the order (ARO). Exception: specialty uniforms and/or equipment. All vendors must offer inside delivery (J=OB destination) to the various District locations within Palm Beach County. It is suggested that all delivery, handling or other costs necessary to complete an order be included in the individual pricing quoted. Any delivery costs which are additional to the catalog price must be stated in detail on the Bid Summary Sheet. C. AWARD: In order to meet the needs of the school system and in the best interest of the School District, awards shall be made to all bidders who offer a fixed percentage discount per manufacturer or company catalog and otherwise comply with bid specifications. Other acceptable pricing may include a mark up to net prices, net pricing, or a combination of pricing. Discount pricing offered must remain firm throughout the contract period. Discount pricing offered shall include freight and inside delivery to various locations in Palm Beach County. If any installation is required for equipment, it should be listed as a separate line item. It is anticipated the award will be made at the February 21, 2001 Board meeting. D. M/WBE GOAL: The Goal Setting Committee has not established a bid preference for partidpation/- utilization of Minority/Women's Business Enterprises. The Board strongly encourages the use of Minority/Woman owned business enterprises for participa- tion as partners, joint -venturers, prime contractor, sub -contractors, and in contracting opportunities. Inquiries regarding listings of District and State Certified Minority, Women and Disadvantaged Con- tractors can be made to the Palm Beach County School District's Department of Equity Assuance, 3390 Forest Hill Boulevard, Suite G214, West Palm Beach, FL 33406, or phone (561) 434--8508. E. TERM OF CONTRACT: The term of this contract shall be for one year from the dateof award, and may, by mutual agreement between the School Board and the awardee, be renewable for two additional one-year periods. The Board, through the Department of Purchasing, will, if consideing to renew, request a letter of intent to renew from tie awardee 90 days prior to the end of the current contract period. If needed, the contract will be extended 90 days beyond the contract expiration date. The awardee will be notified when the recommendation has been acted upon by the Board. All prices shall be firm for the term of this contract. The awardee agrees to this condition by signing their bid. F. BIDDERS RESPONSIBILITY: Before submitting their bid, each bidder is required to carefully examine the invitation to bid specifications and to complebiy familiarize themselves with all of the terms and conditions that are contained within this bid. Ignorance on the part of the bidder will in no way relieve them of any of the obligations and responsibilities which are a part of this bid. G. SEALED BID REQUIREMENTS: The "INVITATION TO BID" bidder's acknowledgement sheet must be completed, signed, and returned. In addition, the Bid Summary Sheet page(s) on which the bidder actually submits a bid, needs to be executed and submitted with this bid. Bids rweived that fail to comply with these requirements shall not be considered for award. 3 a !7 INVITATION TO BID NO. 01 G • H. CONTRACT: The submission of your bid constitutes an offer by the bidder. Upon acceptance by the District, the Purchasing Department will issue a notice of award and purchase order(s) for any supplies, equipment and/or services as a result of this bid, The bid and the corresponding purchase order(s) will constitute the complete agreement between the successful bidder and the District. Unless otherwise stipulated in the bid documents, no other contract documents shall be issued or accepted. I. ESTIMATED DOLLAR VALUE: No guarantee of the dollar amount of this bid is implied or given. SPECIAL ACCOMMODATION: Any person requiring a special accommodation at the bid opening because of a disability should call the person named in the Special Condition RR prior to the bid opening. If you are hearing or speech impaired, please contact the person named by using the Florida Relay Service which can be reached at 1.800-955-8771 (TDD). K. BID SUMMARY SHEET: The bid summary sheets are to be reproduced and completed by the bidder as needed for each manufacturer or company catalog offered. On the lines provided, bidder shall insert the full name of the manufacturer, the catalog number or date to identify, the catalog, the description of the items offered and the pricing offered. ONLY ONE TYPE OF PRICING OFFERED (ACROSS THE BOARD) FOR ALL ITEMS AVAILABLE IN THE MANUFACTURER'S / COMPANY CATALOG WILL BE ALLOWED. Additional information as specified on the Bid Summary Sheet submitted must be completed or specify N/A (not applicable). L. EXCEPTIONS: Any items that are an exception to the pricing requirements should be listed as an attachment to the bid package. Only those items listed will be considered. M. PRICE ADJUSTMENT: The discounts, terms and conditions of this bid are to remainfirm throughout the contract period, If, during the contract perbd, the vendor issued an upgraded catalog, replacements to the catalog submitted with the bid, such replacements are to be forwarded to the Palm Beach County School District, Purchasing Department, 3326 Forest Hill Boulevard, Suite A-323, West Palm Beach, FL 33406.5813, Attention: Greg Jackson, Purchasing Agent 111. The replacements are to be received no less than 21 days prior to the effective date of same, along with a written request for acceptance and stating the effective date of such changes. Vendormust deliver one (1) set of copies of the replacement catalogs with new manufacturer prices to the Purchasing Department as indicated on list received (See Special Conditions, Paragraph S). The above replacements catalogs shall not be upgraded more than one time in any contract period. N. ORDERS: Athletic / physical education supplies, equipment and uniforms will be ordered on an as needed basis. No quantity or dollar amount given or implied. The District is not obligated to place any order with any vendor participating in this bid. However, all schools and departments will be urged to refer to catalogs and the pricing of participating vendors to fill their orders at the lowest prices. Schools and departments will contact successful bidders for current catalog pricing in accordance with specifications, terms and conditions of this bid. Those bidders with the lowest net prices for the most items should receive the largest volume of business. The District will always accept an additional discount. The prices applicable to any purchase order are those that were in effect on the date of issuance of the purchase order. O. PICKUP DISCOUNTED PRICE: Various District schools / departments / centers may at their option pick-up athletic / physical education supplies, equipment and uniforms from the successful vendor's place of business. Athletic / physical education supplies, equipment and uniforms which are picked up shall be priced in accordance with the required pricing. Any additional discount offered if items are picked up should be stated on the Bid Summary Sheet and should remain firm for the tem of the contract. The District will always accept an additional discount. 4 sJL �-��ti�S INVITATION TO BID NO. 01CAlk- 0 P. PURCHASE AGREEMENT. This bid and the corresponding purchase orders will constitute the complete agreement. The District will not accept proposals terms and conditions that aredifferent than those contained in this bid, including preprinted text contained on this catalog, price list, or other descriptive information submitted with bid. Bidder's percentage discount / markup must be stated in the space provided on the Bid Summary Sheet. Q. MINIMUM ORDERS: If bidder(s) wish to set a minimum order dollar amount, they must do so by indicating the dollar amount in the space provided on the Bid Summary Sheet. Failure to specify will be considered a no minimum dollar amount. It shoutl be understood minimum orders with large dollar amounts may exclude bidders from competing for the District's business. Minimum order dollar amount must remain firm throughout the contract period. R. COMPANY REPRESENTATIVE: Bidder(s) are requested to indicate in the space provided on the Bid Summary Sheet the name, address, and telephone number of the representatives) who will make periodic scheduled visits to the schools, departments and centers and who will be available upon request to resolve billing and delivery problems. Failure to indicate a company representative or to supply information within five days of request shall result in disqualification of bid submitted. This person will also be responsible for contacting schools for sizing, striping, numbering, etc. on athletic uniforms. S. CATALOGS: One (1) set of current catalogs / price lists should be submitted with this bid or within 5 days of notice to the Purchasing Department. The Athletic Departments and Physical Education Departments upon request should receive Manufacturer's / Company catalogs from successful bidders. A list of schools will be available to each successful bidder. T. BALANCE OF LINE: The "balance of line" shall include new product and upgraded catalogs. Additions shall be submitted as they occur. Deletions and discontinued items shall be reported by bid awarded vendors as they occur. U. WARRANTY: Manufacturer's warranty must be extended to the District for all catalog items. V. UNIFORMS: This bid includes uniforms for the various spots: baseball, basketball, cheerleading, cross country, football, golf, lacrosse, soccer, softball, swimming, tennis, track, volleyball and wrestling (both female and male uniforms). The bid may also be utilized for the purchase of student uniforms. Pricing for lettering, numbers, silk screening, tack twilling, etc. must be included in pricing information and pricing offered must also apply to these items. Bidders shall indicate differences from the listed pricing fog` orders during "off season" periods and provide "cut off' dates for uniform orders. These prices shall be shown on the Bid Summary Sheet under listing #7 and #8. W. PACKAGING: All cartons delivered to the various schools and departments must be identified with the name of the vendor, and the related purchase order number, as indicated on the purchase order. Shipments received not packaged in accordance with specifications will be rejected and returned to vendor. X. INSURANCE REQUIREMENTS: Proof of the following insurance will be furnished by the avorded bidders to the School District of Palm Beach County by Certificate of Insurance. Certificates of Insurance meeting the specific required provision specified within this coR tract/agreement shall be forwarded to the Palm Beach County School Distrid's Purchasing Depart- ment, ATTN: Greg Jackson, Purchasing Agent, and approved prior to the start of any work or the possession of any school property. Renewal certificates must be forwarded to the same department prior to the policy renewal date. 5 INVITATION TO BID NO. 01.g& • Thirty days written notice must be provided to the Palm Beach County School District via certified mail in the event of cancellation. The notice must be sent to the Purchasing Department. The awarded bidders shall provide complete copies of any insurance policy for required coverage within seven days of the date of request by the Purchasing Department. For all contracts with a bid amount of $500,000 or more the actual INSURANCE POLICY must be included with the Certificate of Insurance. 1. WORKERS' COMPENSATION: Bidder(s) must comply with FSS 440, Workers' Compensation and Employees' Liability Insurance with minimum statutory limits. 2. COMPREHENSIVE GENERAL LIABILITY: Awarded bidders shall procure and maintain, for the life of this contractlagreement, Comprehensive General Liability Insurance. This policy shall provide coverage for death, bodily injury, personal injury, products and completed operations liability and property damage that could arise directly or indirectly from the performance of this agreement. It must be an occurrence form poiicy.THE SCHOOL DISTRICT OF PALM BEACH COUNTY SHALL BE NAMED AS AN ADDITIONAL INSURED ON THE CERTIFICATE FOR COMPREHENSIVE GENERAL LIABILITY INSURANCE. The minimum limits of coverage shall be $1,000,000 per occurrence, Combined, Single Limit for Bodily Injury Liability and Property Damage Liability. 3. BUSINESS AUTOMOBILE LIABILITY: Awarded bidders shall procure and maintain, for the life of the contract/agreement, Business Automobile Liability Insurance. The minimum limits of coverage shall be $1,000,000 per occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This coverage shall be an "Any Auto" or "Comprehensive Form" policy. The insurance must be an occurrenoe form policy. In the event the contractor does not own any vehicles, we will accept hired and noRowned coverage in the amounts listed above. In addition, we will require an affidavit signed by the contractor indicating the following: (Company Name) does not own any vehicles. In the event we acquire any vehicles throughout the term of this contract/agreement, (Company Name) agrees to purchase "Any Auto" or "Comprehensive Form" coverage as of the date of acquisition. Y. INDEMNIFICATION / HOLD HARMLESS AGREEMENT. Awarded bidders shall, in addition to any other obligation to indemnify the Palm Beach County School District and to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the School. District, their agents, elected officials and employees from and against all claims, actions, liabilities, losses (including economic losses), costs arising out of any actual or alleged; 1. bodily injury, sickness, disease or death, or injury to or destruction of tangible property including the loss of use resulting therefrom, or any other damage or loss arising out of, or claimed to have resulted in whole or in part from any actual or alleged act or omission of the contractor, subcontractor, anyone directly or indirectly employed by any of them, of anyone for whose acts any of them may be liable in the performance of the work; or 2. violation of law, statute, ordinance, govemmental administration order, rule regulation, or infringement of patent rights by contractor in the performance of the work; or 3. liens, claims or actions made by the contractor of any subcontractor of other party performing the work. 6 INVITATION TO BID NO. 01C�& Is The indemnification obligations hereunder shall not be limited to any limitation on the armunt, type of damages, compensation or benefits payable by or for the contractor of any subcontractor under workers' compensation acts; disability benefit acts, other employee benefit acts or any statutory bar. Any costs or expenses, including attorney's fees, incurred by the Palm Beach County School District to enforce this agreement shall be borne by the contractor. Awardee(s) recognizes the broad nature of this indemnification and hold harmless article, and voluntarily makes this covenant and expressly acknowledges the receipt of TEN DOLLARS payable upon receipt of first invoice and other good and valuable consideration provided by the District in support of this indemnification in accordance with the laws of the State of Florida. This article will survive the termination of this contract. Z. USE OF OTHER CONTRACTS: The District reserves the right to utilize other District cortracts, State of Florida Contracts, contracts awarded by other city or county goverrmental agencies, other school boards, other community college/state university system cooperative bid agreement, or to directly negotiate/purchase per School Board policy and/or State Board Rule 6Ar1.12(6) in lieu of any offer received or award made as a result of this bid, if it is in its best inbrest to do so. The District also reserves the right to separately bid any single order or to purchase any item on this bid if it is in its best interest to do so. AA. JOINT -BIDDING, COOPERATIVE PURCHASING AGREEMENT: All bidders submitting a response to this invitation to bid agree that such response also constitutes a bid to all State Agencies and Political Subdivisions of the State of Florida under the same condtions, for the same prices and for the same effective period as this bid, should the bicber(s) deem it in the best interest of their business to do so. This agreement in no way restricts or interferes with any state agency or political subdivsion of the State of Florida to rebid any or all items. BB. INSPECTION AND READING OF BID: As per Florida Statute 119.07(3)(0) the reading of this bid is hereby waived until such time as the agency provides notice of a decision or intended decision pursuant to S. 120.57(3) or within ten days after bid or proposal opening, whichever is earlier. CC. CORRECTIONS: All corrections of unit prices must be initialed by the same person signing the bid. This includes the use of correction fluid (white out) or any other method of correction. See Geneal Conditions, number 1, Execution of Bid, for acceptable means of correction. DD. POSSESSION OF FIREARMS: Possession of firearms will not be tolerated on School District property. "Firearm" means any weapon (including a starter gun or antique firearm) which will, is designed to, or may readily be converted to expel a projectile by the action of an explosive; the frame or receiver of any such weapon; any destructive device; or any machine gun. No person who has a firearm in their vehicle may park their vehicle on School District property. Furthermore, no person may possess or bring a firearm on School District property. If any employee of an independent contractor or subcontractor is found to have brought a firearm on School District property, said employee will be terminated from the School Board project by the independent contractor or subcontractor. If the sub -contractor fails to terminate said employee, the sub -contractor's agreement with the independent contractor for the School Board project shall be terminated. If the independent contractor fails to termhate said employee or fails to terminate the agreement with the sub -contractor who fails to terminate said employee, the independent cortractor's agreement with the School Board shall be terminated. 7 --�.Uu INVITATION TO BID NO. 019 G 6 EE. ASSIGNMENT: The successful bidder shall not sub -contract, assign, transfer, convey, sublet, or otherwise dispose of this contract, or of any or all of its rights, title, or interest therein, or its power to execute such contract to any person, firm, or corporation without prior written consent of the District FF. ORDERING PROCEDURE: Percent Discount Catalog Bids: Separate purchase orders will be issued with pricing based on catalog and/or price lists. No item may be shipped or service performed that is not listed on the purchase. order. Unless otherwise specified, entire shipment must be completed within 60 days. Exception: specialty uniforms and/or equipment GG. PAYMENT TERMS: The District's payment terms are net 30 days. Payment will not be pr(ressed until the following occurs: 1. The complete and satisfactory receipt of all items ordered on a purchase order. 2. The receipt of a properly billed invoice in the Accounting Services Department. 3. The issuance of a change order for unit price increase, quantities ordered, and/or items sub stituted. Invoices to the School District MUST include the following to permit verification of prices and e)pedite payment to vendors. Therefore, every invoice MUST list the items below where applicable: 1. Purchase order number. 2. Name and address of vendor, a unique invoice number and date of shipment. 3. Description of item ordered, model number and manufacturer. 4. Line item unit price, quantity, and description as reflected on our purchase order. 5. Line item total or extended price, minus bid discount is listed on our purchase order. 6. Name and address of the location where merchandise was delivered. 7. All original invoices must be mailed to Accounting Services/Accounts Payable as listed on the right top corner of the purchase order. Failure to correctly invoice in accordance with these guidelines may result in delay of pay, ment. No payment will be made on partial shipments. HH. WITHDRAWAL: A bidder may not withdraw a bid after the final calf for bids at a designated time of opening. When a bidder wishes to withdraw a bid, a written request shall be submitted to the Director of Purchasing and their request will be reviewed for consideration. In no case shall a bidder be granted a release from their bid or proposal more than one (1) time in a two(2) year period without penalty. 11. PUBLIC ENTITY CRIMES: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supoier, subcon- tractor, or consultant under a contract with any public entity, and may not transact busness with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. The bidder certifies by submission of this bid, that neither it nor its principals is prewntly debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State or Federal department/agency. N t.4 e — .i}U0 INVITATION TO BID NO. 01C& • JJ. DEFAULT: In the event that the awarded vendor should breach this contract, the Board reserves the right to seek all remedies in law and/or in equity. KK. CANCELLATION: In the event any of the provisions of this bid are violated by the awarded vendor, the Superintendent or designee will give written notice to the vendor stating the deficiencies and unless the deficiencies are corrected within ten days, recommendation will be made to the Boardfor immediate cancellation. Upon cancellation hereunder the Board may pursue any and all legal remedies as provided herein and by law. The Board reserves the right to terminate any contract re- sulting from this invitation at any time and for any reason, upon giving 30 days prior written notice to the other party. If said contract should be terminated for convenience as provided herein, the Board will be relieved of all obligations under said contract. The Board will only be required to pay to the vendor that amount of the contract actually performed to the date of termination. LL. SUB-CONTRACTINGIMINORITY BUSINESS PARTICIPATION If a vendor intends to subcontract any portion of this bid for any reason, the name and address of the subcontractingfirm must be sub- mitted along with their bid for approval. No subcontracting will take place prior to bidawarded vendor furnishing this information and receiving written approval from the Board. The Board reserves the right to reject a subcontractor who previously failed in the proper performance of an award or failed to deliver on-time contracts of a similar nature, or who is not in the position to perform this award. The Board reserves the right to inspect all facilities of any suixontractor in order to make determination as to the foregoing. The subcontractor will be equally responsible for meeting all requirements specified in this Invitation to Bid. The Board strongly encourages the use of Mnority/Woman owned business enterprises for participa- tion as partners, joint -venturers, prime contractor, sub -contractors, and in contracting opportunities. Inquiries regarding listings of District and State Certified Minority, Women and Disadiantaged Con- tractors can be made to the Palm Beach County School District's Department of Equity Assurance, 3390 Forest Hill Boulevard, Suite C-214, West Palm Beach, FL 33406, or phone (561) 4348508. Contractors who list minority subcontractors as participants in their bids will complete the M/WBE SUBCONTRACTING UTILIZATION REPORT (Form 1528) which can be obtained from the Department of Equity Assurance (address listed above). This form will be submitted with all requests for payment. The Palm Beach County School District only recognizes as acceptable for certification as minority/wo- man business enterprises those firms, vendors, and consultants that have successfully completed the certification requirements of the State of Florida Minority Business Advocacy and Assistance Office or the Palm Beach County School District's Department of Equity Assurance. In the case of those firms or small business enterprises that are certified with the State of Florida Minority Business Advocacy and Assistance Office, the firm shall be required to include a copy of their certification letter or certificate. The letter or certificate will only be deemed valid if the dates for certification have not expired. Any pending application with the Palm Beach County School District or the State of Florida Minority Business Advocacy and Assistance Office shall not be considered as certification of the vendor making application for consideration as a M/WBE firm. The Palm Beach County School District does not currently by implication or direct means have reciprocity with any governmental or non-governmental entity, with the exception of the State of Florida Minority Business Advocacy and Assistance Office for the purpose of sharing and/or acceP tance of M/WBE vendors, consultants, small business enterprises for certification. 9 j,i---1i.() 681 INVITATION TO BID NO. 01&G MM. LOBBYING: BIDDERS ARE HEREBY ADVISED THAT THEY ARE NOT TO LOBBY WITH ANY DISTRICT PERSONNEL OR BOARD MEMBERS RELATED TO OR INVOLVED WITH THIS BID UNTIL THE ADMINISTRATION'S RECOMMENDATION FOR AWARD HAS BEEN POSTED IN THE PURCHASING DEPARTMENT. ALL ORAL OR WRITTEN INQUIRIES MUST BE DIRECTED THROUGH THE PURCHASING DEPARTMENT. LOBBYING IS DEFINED AS ANY ACTION TAKEN BY AN INDIVIDUAL, FIRM, ASSOCIATION, JOINT VENTURE, PARTNERSHIP, SYNDICATE, CORPORATION, AND ALL OTHER GROUPS WHO SEEK TO INFLUENCE THE GOVERNMENTAL DECISION OF A BOARD MEMBER OR DISTRICT PERSONNEL AFTER ADVERTISEMENT AND PRIOR TO THE BOARD'S VOTE ON THE AWARD OF THIS CONTRACT. ANY BIDDER WHO IS ADVERSELY AFFECTED BY THE RECOMMENDED AWARD MAY FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES. ADDITIONALLY, ANY BIDDER WHO IS ADVERSELY AFFECTED BY THE RECOMMENDED AWARD MAY ADDRESS THE SCHOOL BOARD AT A REGULARLY SCHEDULED BOARD MEETING. ANY BIDDER OR ANY INDIVIDUALS THAT LOBBY ON BEHALF OF BIDDER DURING THE TIME SPECIFIED WILL RESULT IN REJECTION / DISQUALIFICATION OF SAID BID. NN. DELIVERY OF BIDS: When hand delivering your bid, bidders must follow the School Diarict's security access procedures. The procedures are as follows A. Park in visitors' parking area. B. Enter building through the front door. C. Sign -in at the front desk and receive visitor's pass. D. Proceed to the Purchasing Department located in Awing, third floor, Room A323. E. Present bid to the Purchasing receptionist for official date/time stamping. BIDDERS SHOULD ALLOW AT LEAST 30 MINUTES TO FOLLOW THE ABOVE PROCE- DURES AND SUBMIT THEIR BID TO THE PURCHASING DEPARTMENT, ROOM A-323, A -WING, THIRD FLOOR, NO LATER THAN THE DATE AND TIME DESIGNATED IN THE BID. 00. POSTING • OF BID AND SPECIFICATIONS Invitation to bid with specifications will be posted for review by interested parties, at 3326 Forest Hill Boulevard, Suite A323, West Palm Beach, FL 33406, on the date of bid mailing and will remain posted fQ a period of 10 days. Failure to file a specification protest within the time prescribed in Florida Statutes 120.57(3) will constitute a waiver of proceedings under Chapter 120, Florida Statutes. PP. POSTING OF BID RECOMMENDATION / TABULATIONS Bid recommendations and tabulations will be posted in the Purchasing Department for review by interested parties, at 3326 Forest Hill Boulevard, Suite A-323, West Palm Beach, FL, on February 9, 2001 at 3:00 p.m., and will remain posted for a period of 72 hours. If the bid tabulation with recommended awards is not posted by said date and time, A "Notice of Delay of Posting" will be posted to inform all proposers of the new posting date and time. Any person adversely affected by the decision or intended decision must file a notice of protest, in writing, within 72 hours after the posting. The formal written protest shall state with particularity the facts and law upon which the protest is based. Failure to file protest within the time prescribed in Section 120.57(3), Florida Statutes, will constitute a waiver of proceedings under Chapter 120, Florida Statutes. 10 ,j 'i—LGS U INVITATION TO BID No. 01 G • QQ. BID PROTEST: If a bidder wishes to protest a bid, they must do so in strict accordance with the procedures outlined in FS 120.57(3). Any person who files an action protesting a decision or intended decision pertaining to this bid pursuant to FS 120.57(3)(b), shall post with the Purchasing Department, at the time of filing the formai written protest, a bond secured by an acceptable surety company in Florida payable to the School District of Palm Beach County in an amount equal to 1 percent (1%) of the total estimated contract value, but not less than $500 nor more than $5,000. Bond shall be conditioned upon the payment of all costs that may be adjudged against the protester in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, a cashier's check, certified bank check, bank certified company check or money order will be acceptable form of security. If, after completion of the administrative hearing process and any appellate court proceedings, the District prevails, it shall recover all costs and charges included in the final order of judgment, including charges by the Division of Administrative Hearings. Upon payment of such costs and charges by the protester, the protest security shall be returned. If the protest prevails, he or she shall recover from the District all costs and charges, which shall be included in the final order of judgment. RR. INFORMATION: Any questions by the prospective bidders concerning this invitation to bid should be addressed to Greg Jackson, Purchasing Agent III, Purchasing Department (561.434-8412), who is authorized only to direct the attention of prospective bidders to various portions of the bid so they may read and interpret such for themselves. Neither Mr. Jackson nor any employee of the District is at* thorized to interpret any portion of the bid or give informatlon as to the requirements of the bid in addition to that contained in the written bid dominent. Interpretations of the bid or additional in- formation as to its requirements, where necessary, will be communicated to bidders by written addendum. INVITATION TO BID NO. 01dOG BID SUMMARY SHEET NOTE: THE BID SUMMARY SHEETS ARE TO BE REPRODUCED AND COMPLETED BY THE BIDDER AS NEEDED FOR EACH MANUFACTURER OR COMPANY CATALOG OFFERED. as listed in catalog Full Name of Manufacturer or Company Number and Date and discount / markup offered Description of Items offered in Catalog Is the percentage offered above a discount or markup? ADDITIONAL INFORMATION REQUIRED °10 (This section must be completed and submitted either with bid or within five days of request. Failure to submit this information within time period specked will result in disqualification of submitted bid.) 1. PERCENTAGE GUARANTEED: For contract term (See Special Condition C) Yes No 2, MINIMUM ORDER AMOUNT: If applicable (See Special Condition Q) $ 3. DELIVERY TIME REQUIRED: (See Special Condition B) days ARO 4. DELIVERY: It is suggested that all delivery handling or other costs necessary to complete an order be included in the fixed percentage quoted. Any delivery costs which are additional shall be stated in detail below. (See Special Condition B) 5. ASSEMBLY OR INSTALLATION % 6. PICKUP DISCOUNTED PRICE: Indicate additional percentage discount if the District picks up athletic/ physical education supplies, equipment and/or uniforms at bidder's location (See Special Condition O): 12 ,� • j ._ Y. � U is INVITATION TO SID NO. 01(*G 0 7. Specify additional percentage discount for ordering uniforms during offseason ordering times. Specify offseason and cutoff dates for uniform orders (See Special Condition U) 8. COMPANY REPRESENTATIVE: (See Special Condition R) Company Name: Representative Name: Address: Local/Toll-Free #: 13 -c)(j', E1 DISCOUNT CUTOFF DATE DISCOUNT CUTOFF DATE Baseball Soccer Basketball Softball Cheerleading Swimming Cross Country Tennis Football Track Golf Volleyball Lacrosse Wrestling r j Other Other 8. COMPANY REPRESENTATIVE: (See Special Condition R) Company Name: Representative Name: Address: Local/Toll-Free #: 13 -c)(j', E1 INVITATION TO BID NO. 01(& Minority Certification applications are available through the Minority Business Enterprise located at: Department of Equity Assurance School Distect of Palm Beach County 3390 Forest Hill Boulevard, Suite G214 West Palm Beach, FL 334065871 Phone; (561) 4348508 hftp://www.pafmbeach.kl2.fl.us/bids/mwbe Are you a minority vendor certified by: (Check if approprlate) Palm Beach County School District State of Florida If yes, expiration date Minority Classification If you are not a certified minority vendor and intend to subcontract with a certified minority firm(s), please list the vendors and the estimated dollar value below: Vendor Estimated Dollar Value For information on other bids currently being solicited for the School District of Palm Beach County, please call the BID HOTLINE at (561) 4348111. Bids/RFPs are available to view and print at no charge on the Puichasing Department's Internet Hotline. Simply go to http://www.palmbeach.kl2.fl.us/bids and click on those documents you are interested in. This will allow you to register, view and print the solictation. 2 ATTACHMENTS 14 i INVITATION TO BID NO. 01CAkk- 0 ATTACHMENT A DRUG-FREE WORKPLACE CERTIFICATION Preference must be given to vendors submitting a certification with their bid/proposal certifying thej have a drug-free workplace in accordance with Section 287.087, Florida Statutes, This requirement effects all, public entities of the State and becomes effective January 1, 1991. The special condition is as follows: IDENTICAL TIE BIDS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractus services, a bid received from a business that certifies that it has implemented a drugfree workplace program shall be given preference in the award process, Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distrbution, dis- pensing, possession, or use of a controlled substance is prohibited in the workplace' and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the bushess's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations, 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notifythe employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled sutstance law of the United States or any state, for a violation occurring in the woriplace no later than five (5) days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. COMPANY NAME VENDOR'S SIGNATURE Must be executed and returned with attached bid at time of bid opening to be considered. PBSD 0580 New 3/91 INVITATION TO BID NO. 01 C& 10 ATTACHMENT B STATEMENT OF NO BID If you are not bidding on this service/commodity, please complete and return this form to: Department of Purchasing, School District of Palm Beach County, 3326 Forest Hill Boulevard, West Palm Beach, FL 33406-6813. (Please print or type, except signature) Failure to respond may result in deletion of vendor's name from the qualified bidder's list for the School District of Palm Beach County. COMPANY NAME: ADDRESS: CITY: CONTACT PERSON: STATE: ZIP: TELEPHONE: We, the undersigned, have declined to bid on your bid No. SB, for because of the following reasons: Service/Commodity We do not offer this product or the equivalent Insufficient time to respond to the invitation to bid. Remove our name from this bid list only. Our product schedule would not permit us to perform. Unable to meet bond requirements. Other. (Specify below) REMARKS: _ SIGNATURE: DATE: 1'1y .::.div S 16 AWARD UNDER CHS OL DISTRICT OF PALM BEAC ,SOU TY BSD NO. -OIC -43G ITEM: Athletic Equipment DEPARTMENT: Police TYPE OF PURCHASE: Single Purchase REASON: The Department of Police has a need to purchase Athletic Equipment in order to provide modern strengthening conditioning equipment trends and a source for rehabilitation therapy. RECOMMENDATION: Approval is recommended for the procurement of Athletic Equipment from Gym Source; Inc. awarded under existing School District of Palm Beach County, Bid No. 01C -43G, effective until March 4, 2002, subject to any extensions thereto by the School District of Palm Beach County, for the Department of Police, in an amount not to exceed $5,443.50; allocating funds therefore from the Entrepreneurial Fund, Account Code No. 126001.290402.6.840. Dir ctor of Pu .hasing�e� Da e AWARDPALMBF,ACHCOUNTYChairs p