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Home My WebLink AboutR-01-1063J-01-840 9/25/01 `, r --10 (;3 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF VISUAL INTERACTIVE DYNAMICS, THE LO`,nTESr-` RESPONSIVE AND RESPONSIBLE BIDDER PURSUANT TO INVITATION FOR BIDS NO. 00-•01-207, DATED AUGUST 10, 2001, FOR THE PROCUREMENT OF VIDEO EQUIPMENT AND ACCESSORIES FOR THE DEPARTMENT OF POLICE, IN AN AMOUNT' NOT TO EXCEED $4,880; ALLOCATING FUNDS FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690003, SUCH EXPENDITURE HAVING BEEN APPROVED BY THE CHIEF OF POLICE AS COMPLYING WITH THE U.S. DEPARTMENT OF THE TREASURY'S "GUIDE TO EQUITABLE SHARING." BE T_'I' RESOLVED RY ^HE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Visual Interactive Dynamics, the ].owed: responsive and responsible bidder pursuant Lo invitation for Bids No. 00-01-207, dated August 10, 2001, for the procurement of video equipment and accessories for the Department of Police, in an amount not to exceed $4,880, is accepted, with funds allocated from Lhe Law Enorcement TrusL Fund, Project: No. 690003, such expenditure having been approved by the Chief of CITY cbmwSSION 14EETING OF PrT 1 a nr±3`i Iteaalutiuu No. Police as complying with Lho U.S. Departmont of uhe Treasury's "Guide to Equitable Sharing." Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. 1i PASSED AND ADOPTED this 11th day of October ATTEST: . 2001. JOE CAROLLO, MAYOR 111P (Ii, I lint 6) fujavuloy barllbo WithuU14 U0fi ,,.Jac sir W It J. Fuwiiai-i, GitY Glurk WALTER J, FOEMAN CITY CLERK 4 APP D AS TO,,M-RM AND CORRECTNESS DRO VILAR A - Es ULL -0 TTY TY ATTORNEY W5682:LB T th(--! Mayor does not sign Reso1LIt-!01'I, it shall become el.fec:I-Lve aL the end of ten calandar day-- From the date it wa8 passed and adopted. If the Mayor vetoes L hi S Resolution, j ,. s h a I I he- r ome e f f ect.ivo imaned-lately upon override of the veto by the City Corrunission, Page 2 of 2 CITY OF MIAMI FLORIDA 0 CA -3 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE ; RLE : of the City Commission Oti I - 1 11 SUBJECT: Proposed Resolution FROM I Carlos A. Gimenez REFERENCES: Video Equipment and City Manager Accessories; ENCLOSURES: Bid No. 00-01-207 RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Visual Interactive Dynamics, a non-local/non-minority vendor, located at 8630 West Park Drive, Houston, TX 77063, for the purchase of Video Equipment and Accessories, for the Police Department, in an amount not to exceed $4,880. Funding is available from the Law Enforcement Trust Fund,, U. S. Department of the Treasury, Project Number 690003. BACKGROUND The Department of Police has analyzed the bids received pursuant to Bid No. 00-01-207. Thirty- six (36) invitations for Bids were mailed and ten (10) responses were received. Visual Interactive Dynamics, submitted the lowest responsive and responsible bid and is, therefore, recommended for the award. The Police Department will use the portable video equipment and accessories to document activities occurring in the field during emergency mobilization events. CAG/RM/ /JLM/lr s BI AWARD RECOMMENDATION FORM BID NUMBER: 00-01-207 COMMODITY/SERVICE: video Equipment and Accessories DEPARTMENT i DIVISION: Police TERM OF CONTRACT: single Purchase _ NUMBER OF BIDS DISTRIBUTED: Thirty-six (36) NUMBER OF BIDS RECEIVED: Ten (10) METHOD OF AWARD: Lowest resposible and responsive bidder meeting Specifications RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: Interactive Dynamics_ Non-Minority/Non-Local $4,880.00 TOTAL: $4,880.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The Police Department will use the portable video equipment and accessories to document activities occurring in the field during emergency mobilization events. ACCOUNT CODE(S): LETF - PROJECT 690003 DEPARTMENT APPROVAL: DepartmMZq1ecto Designee BUDGET REVIEW APPROVAL: PURCHASING APPROVAL: Linda M. Haskins Judy S. Carter Directoror or OTHER FUNDING APPROVALS, IF APPLICABLE: PAGE; 2 OF 2 TITLE: �i-10GI'll AFFIDAVIT STATE OF FLORIDA: : SS COUNTY OF DADE : Before me this day personally appeared Raul Martinez who being duly sworn, deposes and says that: I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, for purchase of a Video Equipment and Accessories, from Visual Interactive Dynamics, in an amount not to exceed 54,880.00 complies with the U. S. Department of the Treasury's "Guide to Equitable Sharing," Project Number 690003. ul Martigez Thief of Police City of Miami Police Department t /J Subscribed and sworn to before me this day of et , 2001, by Raul Martinez, who is personally known to me. r ARY PUBLIC STATE OF FLORIDA AT LARGE 04%, Maricelle Perez "' * W Commission CCow7s '�r,,.•r Expires Seplembar 20.2004 j .a. --1.0 6 Item MCSi-Florida, Inc. No. Description 1 Sony Hi -8 Video.Camcorder 11840 NW 41 Street Model CCD-TRV68 2 Sony 12 Hour Lithium Battery Coral Springs, FL 33065 Model NPF-960 3 Sony DC Car Battery Charger Non-Minority/Non-Local Model DC-VO800 4 Sony Soft Carrying Case Model LCS-VA1 5 Vanguard Mcnopod Model MP15 TOTAL. TABULATION OF BIDS VIDEO EQUIPMENT AND ACCESSORIES BID NO. 00-01-207 Electric Image Media Systems MCSi-Florida, Inc. innovative Surveillance Visual Interactive Dynamics 3223 NW 10 Terrace #607 1212 S- Andrews Avenue 11840 NW 41 Street 8630 West Park Drive Ft. Lauderdale. FL 33309 Ft. Lauderdale, FL 33316 Coral Springs, FL 33065 Hourston, TX 77063 Non-Minority/Non-Local Non-Minority/Non-Local Non-Minority/Non-Local Non-Minority/Non-Local Est. Unit Extended Unit Extended Unit Extended Unit Extended Price Amount Price Amount Price Amount Price Amount' 8 $ 434.00 lea $ 3,472.00 $ 370.00 lea $ 2,960.00 $ 450.00 lea $ 3,600.00 $ 372.00 lea $ 2.976.00 8 $ 110.00 lea $ 880.00 $ 98.00 lea $ 784.00 $ 135-00 lea S 1,080.00' $ 96.00 lea $ 768.00 8 $ 104.00 lea $ 832.00 $ 98.00 lea $ 784.00 $ 140-00 lea S 1,120.00 $ 96.00 lea $ 768.00 Model DC-VQ800 discontinued Replacement ACVC0850D 8 $ 16.00 lea $ 128.00 $ 19.00 lea $ 152.00 $ 18.00 /ea $ 144.00 $ 16.00 lea $ 128.00 8 Prepared by Maritza Suarez, 8116/01 $ 38.00 lea $ 304.00 $ 49.00 lea $ 392.00 $ 32.00 lea $ 256.00' $ 30.00 lea $ 240.00 $ 5.516.00 $ 5,072.00 $ 6,200.00 $ 4,880.00 Approval: -M22/k, t _. g -v -jg Page 1 of 3 Department Director/Designee Item B&H Photo No. P_eScrirition 1 Sony HI -8 Video Camcorder ISIS Surveillance Model CCD-TRV68 2 Sony 12 Hour Lithium Battery Model NPF-960 3 Sony DC Car Battery Charger Now York, NY 10001 Model DC-VQ800 4 Sony Soft Carrying Case Model LCS-VA1 5 Vanguard Monopod Model MP15 TOTAL: TABULATION OF BIDS VIDEO EQUIPMENT AND ACCESSORIES BID NO. 00-01-207 Prepared by Maritza Suarez, a/16/ol . V1 Approval: Page 2 of 3 4 F, Department Dirktor/Designee B&H Photo Custom Fit, Inc. Focus Camera, Inc. ISIS Surveillance 420 9th Avenue 4425 Brookfield Corporate Dr., #800 905 McDonald Avenue 427 S. Vine Now York, NY 10001 Chantilly. VA 20151 Brooklyn NY 11218 Tyler TX 75702 Non-Minority/Non-Local Non-Minority/Non-Local Non-Minority/Non-Local Non-Minority/Non-Local Est gbL Unit Extended Price Amount Unit Extended Unit Extended Unit Extended Price Amount Price Amount Price Arne 8 $ 366.00 lea $ 2,928-00 $ 372.00 lea $ 2,976.00 $ 394.20 lea $3,153.60 $480.00 lea $ 3,840.00 8 $ 105-00 lea $ 840.00 $ 121.00 lea $ 968,00 $ 108-00 lea $ 864-00 $ 120.00 lea S 960.00 8 $ 110.00 lea $ 880.00 $ 110.00 lea $ 880-00 $ 114.00 lea $ 912.06 $ 120.00 lea $ 960.00 Replaced With ACVQ8500 Replaced with ACVQ850D 8 $ 15-00 lea $ 12D.00 $ 23.00 lea $ 184.00 $ 18-50 /ea $ 148.00 $ 15.95 lea $ 127.60 8 $ 32.00 lea $ 256,00 $ 36.00 /ea $ 288.00 $ 29.50 lea $ 236.00 $ 28-95 lea $ 231.60 $ 5,024-00$ 5,296.00 $ 5.313.60 $ 6.119.20 Prepared by Maritza Suarez, a/16/ol . V1 Approval: Page 2 of 3 4 F, Department Dirktor/Designee TABULATION OF BIDS VIDEO EQUIPMENT AND ACCESSORIES BID NO. 00-01-207 L .i t=} U% Prepared by Maritza Suarez, 8116101 Page 3 of 3 6-1 Approval: :111, Department Di P rectorlDesiggee ; Aj�f�l- Northern Video Systems, Inc. Advanced Micro Services 4465 Granite Drive #700 12455 SW 42 Street Tyler TX 75702 Miami, FL 33175 Non-Minority/Non-Locai Hispanic/Dade Item Est. Unit Extended Unit Extended No. Description -L Price Amount Price Amount 1 Sony Hi -8 Video Camcorder 8 $ 387.00 lea $ 3,096.00 $ 395.75 lea $ 3,166.00 Model CCD-TRV68 2 Sony 12 Hour Lithium Battery Model NPF-960 8 $ 95.00 lea S 760.00 S 145.75 lea $ 1,166.00 3 Sony DC Car Battery Charger 8 $ 95.00 /ea $ 760.00 S 138.75 lea $ 1,110.00 Model DC-VQ800 4 Sony Soft Carrying Case 8 $ 13.00 lea $ 104.00 $ 22.75 lea $ 182.00 Model LCS-VA1 5 Vanguard Monopod 8 no bid lea no bid $ 45.75 /ea $ 366.00 Model MP15 TOTAL: $ 4,720.00 $ 5,990.00 'Did not bid on all items L .i t=} U% Prepared by Maritza Suarez, 8116101 Page 3 of 3 6-1 Approval: :111, Department Di P rectorlDesiggee ; Aj�f�l- 0 _CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST ID ITEM: VIDEO EQUIPMENT AND ACCESSORIES BID NO: 00-01-207 DATE BID(S) OPENED: AU IUST 10 2001 TIME 10:00 a . m. BIDDER TOTAL BID BID BOND (ER) AMMINT i•A Cu Eco.C• 0-92" v {si s survei 1 lanae See attache ', i, tYY�r'i NORTHERN VIDEO SYSTEMS, INC. FULL COMPASS SYSTEMS, LTD. r, L�14L FOCUS CAMERA INC. 4 r t t'L�QI1 r'LIC r� 7 CUSTOM FIT, INC. " it poi U P ctrt'r NAVCQ D & H PHOTO At unr� Offers f-om +J;M ��_»� I•. Iic7-0m are the 0.117 offers VISUAL INTERACTIVE DYNAMICS i A:��IJ Heresy re:;cc.eU7 —as I INNOVATIVE SURVEILLANCE 141m, ' � GTZ 14CSI-FLORIDA, INC. ELECTRIC IMAGE MEDIA SYS. " AUVANM) MICRO SERVICES } received (! ,J envelops on behalf of Perlon receiving bid(s) `PR UREMENT DEPARTMENT (City Department) on (Date SIGNED:��.�'��i'r/—�.f/'. Deputy City Clerk �i —1.063 FULL COMPASS SYSTEMS, LTD. r, "I'y1e 4 r TRANSWORLD SERVICES, INC. ctrt'r NAVCQ unr� Offers f-om +J;M ��_»� I•. Iic7-0m are the 0.117 offers v;!1±r offers 7t... • t�i-7 c,, lion,�i�... Heresy re:;cc.eU7 —as I } received (! ,J envelops on behalf of Perlon receiving bid(s) `PR UREMENT DEPARTMENT (City Department) on (Date SIGNED:��.�'��i'r/—�.f/'. Deputy City Clerk �i —1.063 CITY OF MIAMI OF THE CITY CLERK BII) SECURITY LIST' BID ITEM: VIDEO EQUIPMENT AND ACCESSORIES BID NO: UU-U1-4ul DATE BID(S)OPENED: 811GUST 10, 2001 TIME 10:00 a . m. BIDDER TOTAL BID BID BOND (ER) MOUNT CASHIER'S CHECK irsis surveillande See attache bid NORTHERN VIDEO SYSTEMS, INC. " " FOCUS CAMERA INC. " CUSTOM FIT, INC. 11 & H PHOTO VISUAL INTERACTIVE DYNAMICS It It INNOVATIVE SURVEILLANCE " I01CSI-•FLORIDA, INC. ItIt ELECTRIC IMAGE MEDIA SYS. it it ADVANCED MICRO SERVICES FULL COMPASS SYSTEMS, LTD. // AT/ TRANSWORLD SERVICES, INC. NAVC0 "OflAM from1'7.tr•d�;n are the only 17 offers oihor offers su!::�:�! .l in . <�.:� r tl.. t;'. a r. �. are y rt:)oo ea' tzs iiia. '� �o.sritaticn, any, received�eiops on behalf of 'Per on receiving bid(s)-'�--� env —P-BULLREMENT DEPARTMENT on (City Department) (Datcy SIGNED: r' Deputy City Clerk Cl • CITY OF MIAMI ADVERTISEMENT FOR BIDS Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 00-01-207 VIDEO EQUIPMENT AND ACCESSORIES OPENING DATE: 10:00 A.M. FRIDAY, AUGUST 10, 2001 (Deadline for Request for additional information/clarification: August 3'2001) Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FI. 33130 or download from City's website at www.ci.miami.fl.us. Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY CODE SECTION 2-11.1., AS AMENDED (PLEASE PRINT THIS SECTION IN BOLI) PRINT). Carlos A. Gimenez CITY OF MIAMI City Manager LOGO AD NO. 6541) t _, i 06540., %> I, City of Miami �• This number must ~� l • ' `"' REQUISITION FOR ADVERTISEMENT appear in the advertisement. r � t with this reaulsitigo. 1. Department: POLICE 2. Division: ADMINIS'CKATION - 3, Account Code numb- A. Is this a confirmation: T � � 5. Prepared by: - X1'AYXf>�61X7gJQX1 J0�1YX.X 6Y n Yes No �____ LourduF itodr. i�,►uez - - - 6. Size of advertisement: 7. 1 rr��i_g ddate: 8. Telephone number: (30) 579-6413 t _, i 06540., %> I, City of Miami �• This number must ~� l • ' `"' REQUISITION FOR ADVERTISEMENT appear in the advertisement. INSTRUCTION& Elease t with this reaulsitigo. 1. Department: POLICE 2. Division: ADMINIS'CKATION - 3, Account Code numb- A. Is this a confirmation: T � � 5. Prepared by: - X1'AYXf>�61X7gJQX1 J0�1YX.X 6Y n Yes No �____ LourduF itodr. i�,►uez - - - 6. Size of advertisement: 7. 1 rr��i_g ddate: 8. Telephone number: (30) 579-6413 9. Number of times this advertisement is to be 110, Tye of advertisement: ON(-'.)-., pe ag i _-C1 Classified ,__published: _ —_,- _ . _^ 11. Remarks: CHANGED ACCOUNT NO. 690003,2.91267.6.287 Purchase video, egLti pent: Filth aceor3noriot,, for the Department of Police. BID NO. 00-01-207 12. I( Publication Date(s) of Advertisement Invoice No Amount MTAMI 9.'-:fME,1i -- --- - - - - TtI"AM7 REVIEW -'---- - ---• - - ---- DIAR1:C1-....US) 0%,'I(TCAS - - ----- - - - - - ---- ---- --- -- - - -- -- --- - ---- -- ---. __ —_ - ----- - • ` ;'_ r;� ,•tri ,. n 13. �- Approved �1 Disapproved LLJ Depaqmtvitor/esignee Date Approved for Ppyment Date L—CLGS/PC 503 Rev. 12/89. Routing: Forward White and Canary to G.S.A. (Procurement Managemem) ano retain rim WPY• DISTRMUTION: Whit* - G,S.A,; Canary - Department