The URL can be used to link to this page

Home My WebLink AboutR-01-1007J-01-751 9/16/ 01 RESOLUTION NO. ------------ A Rf:'SOLU1'ION' O4' 7'1IG, MIAMI CI'T'Y COMMISSION, BY A 1:00IJR-F'IFTI:S (4/5THS) AFFIRMA'"IVF, VOTE, RATIrYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FTNDTNG OF AN EMERGENCY, WAIVING THE RFQ1.ITR.EUiE'N'2S FOR COMPETITIVE SRAT`FD BIDDING PROCEDURE'S AND AC:CEPTTNG THE JULY 30, 2001 BID OF WEATIIERTRVL 1vJA1NTF.,NANC.E CORPORAT_TON, 'I.!14L LOW ST RESPONSIVE AND RES PONS If3kE BT.DDER FOR THE PROJHC'I' ENTITLED "MANUEL AR'TIME COMMUNITY CENTER A/C REPAIRS, H-6389", IN Tfllr- AMOUNT OF $22, 665; ALIIOCATING F'l1NUS FROM CAPITAL 1'MPROVEMENT PROJECT NO. 322060, AS APPROI?RIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVMMENT PROJPCTS ORDINANCES, AS AMENDi.D, T.N THE AMOUNT OF $22, 665 FOR THE CONTRACT COSTS AND $4,387 FOR FIXPENSES, FOR A TOTAL I?S'1'IMAT'ED COST.' OF $27, 052; AND AU`l'HORI ,fNG THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS, IN A 'FORM ACCI.PTABkE TO T[Il, CITYATTORNEY, I JR SAID PURPOSE. BE IT RESOLVED RY THE COMMISSION OF THF'. CITY OF MTAMT, F1.IGR [ CA Section I. By a four --fifths (4/51,11") vote of the mer.:bers o the City Commission, the City Manager's T'i.nd:i.rig of an emergency t.s ratified, approved and confirmed, the requirements for competitive: sealed bidding procedures ai-e waived, and thea Vm CONIIIuSSIOx MEETING OF, 5FF' 7 r ?001 ' iiarnlutlot► Na July 30, 7.001 bid of Weathert.r•ol Rlaintcmance Corporation, the lowest responsive and responsible bidder for the project: entitled "Manuel. Ar.time Community Centel A/C Repairs, R-6389", in ,_he amour.:: of $22,665 is accepted, with funds allocated from Capital Trrproverrm.r_t Project t•.o. 322060, as appropr. i.at:ed by the Annual Appropriations and Capital Improvement projects Ordinances, as amended, i.n the amount of 522., 666 for t.he. contract costs and $4,387 for expenses, for a total esti.mateb cost of $27,052 for thc project. section 2. The City Manager I's aut.horizedil to execute all necessary documents, in a form acceptable to the City Attorney, for said purpose. section 3. This Resolution shali become effective i.m[rnediateLy upon its adoption and signature. of the Mayor.' 1 The herein authorization is further subject to compliance with all requirements that may l.)e imposed by the City Attorney, including but riot i i.n'ii*..ed to those prescribed by applicable City Charter and Code provisions. ti'ua Mayor does not. sign tt1-is Resolut.ion, i sh.111 become effective at thG cr_ci of Lurj 0a101:dar days frO1Tt the djatO it. was panst'.d :ind adopted. If the t°tayor vetoes this I<esolution, it shall become effecrcive inaedia:.ea.y upon override uL thf.! vcLu by t:nr City C_'omrr,iss .on. Page 2 of 3 PASSED AND ADOPTED this 25th day of September 2001. JOE CAROLLO, MAYOR (Inwoui,dance mv, I[c.f not IndIcair,1 of r -0is by - k inti cj:;;I, bocornos ooectivc; wiii�:Il : ui ton (I I h". regarding same, withoutih--, iVi,,iycjt* ovyrrcisi ATTEST: WALTER T. 'OEVAN CITY ITY CLERK APPROV,.JieA�S..4) F 0 .%0?7ANDRO Vl'.[-.AREI.I.,O r.ITY ATTORNEY W5600: db: LB City Clc-.,rlc AND CORRECTNESS:t/ Page 3 of 3 o o CITY OF MIAMI, FLORIDA 13 INTER -OFFICE MEMORANDUM TO: DATE: FILE Honorable Mayor and �� Members of the City Commission SUBJECT: RESOLUTION Ratifying Emergency Finding FROM: v REFERENCES: Manuel Artime Community Center Caros A. Gimenez A/C Repairs, B-6389 City Manager ENCLOSURES RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's finding of an Emergency, waiving the requirements for competitive sealed bidding procedures, and awarding a contract to Weathertrol Maintenance Corporation for the project entitled Manuel Artime Community Center A/C Repairs, B-6389, in the amount of $22,665.00. BACKGROUND The Manuel Artime Community Center air conditioning system is very old and there are concerns about its reliability. An inspection of the system revealed the condensing coil needs to be replaced to prevent a failure of the entire system and the Department of Public Facilities requested Public Works to prepare bidding documents for the A/C repairs. Funds are available for this work from the Community Development Block Grant (CDBG); however, the project must be completed by September 30, 2001 in order to avoid forfeiture of the funding. Therefore, due to the time constraints, the work must proceed immediately. CAG/FKR/JHJ 1419, M anuel AnimeCommCt-Ratify-MEMO 0i-1007 4. b. 6. is • � V tJ � V 13 -- AUG 2 1 X01 Bud tary Impact Anaiysh + C1P DIVISION [--�6 Department Agenda Item # (if available) Title and brief description of legislation or attach ordinancefresolution: Is this item related to revenue? NO: ' YES (If yes, skip.to item #7.) Are there sufficient funds in Line Item? f YES:._ Index Code Minor Obj. Cade Amount $ NO: _. Complete the following questions: Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL IadexffiGuor Ob'ecWro act No. From To 7. Any additional comments? 765-rtAj6 AmQu,C1T" rp 1, 70700 F-NC.unn 3E'12l,-Q )int :310zo(- AC10 _ Z�i�1GG'�1 • CITY OF MIAMI, FLORIDA •. CITY MANAGERSIOF�CE FFICE MEMORANDUM Carlos A. GinQ�AJJG 10 AH I1: 36 City Manager ohn H. Jacksn, Director Department of Public Works DATE. August 9, 2001 F,LE . sue��c EMERGENCY FINDING Manuel Artime Community Center A/C Repairs, B-6389 REFEP.ENCES ENCLOSURES The Manuel Artime Community Center air conditioning system is old and there .are concerns about its reliability. The City hired MH Engineering, Inc. to inspect the system. MH Engineering determined the condensing coil needs to be replaced as soon as possible to prevent failure of the entire system. The Department of Public Facilities requested Public Works to prepare bidding documents for the a/c repairs. On July 30, 2001, Public Works received bid for the project entitled, "Manuel Artime Community Center A/C Repairs, B-6389". The lowest and responsive bidder was Weathertrol Maintenance Corporation, with a bid in the amount of $22,665.00 that as approximately 48% under the construction estimate. There is $22,665.00 available from the Community Development Block Grant (CDBG) funds for this project. However, to avoid forfeiture of the CDBG funding, the project must be completed by September 30th, 2001. Therefore, due to the time constraints we must immediately proceed with the work. If this meets with your approval, please indicate by signing below, This item will be placed on the next available scheduled commission agenda for ratification. Approved: Date: Linda M. Haskins, Director Management and Budget Department Date: 41410 rove---- ;? C Cadff=90Wd==WffPM ar o iCity Manager '17:7 ;td JXiJ/,JA/ .BAB C Al: I01 AUG 9 7D01 CIP DIVISION • • FACT SHERT DEPARTMENT OF PUBLIC WORKS DATE; 7 / 30 / 2.001 JOB NUMBER: B-6389 PROJECT NAME: MANUEL AIRTIME OOMMUNITY CENTER AIC REPAIRS CIP NUMBER: 322060 LOCATION: 970 SW 1 STREET. MIAMI FLORIDA OTHER TYPE: PROJECT MANAGER f EXT. No.: JOSE A. $RIZ 1416-1209 FEDERAL (C.D.B.G.): ASSOCIATED DEPARTMENT: CONFERENCES CONVENTIONS & PUBLIC FACILrn S.N.P.S. Q ASSESSABLE: EMERGENCY: Q COMMISSIONER DISTRICT: 3 910 REQUEST. FORMAL Q INFORMAL. _ RESOLUTION No.: DESCRIPTION; -The Project consist In the purchase and Installation of a new condensing coil for a Carrier AIC equipment. (w NEClssAW. CONflNYE ON TM SACS SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST COST (% OF CONST. 0087) ADVERTISING S 1.000.00 (A) OUTSIDE DESIGN S 1.800.00 (A) TESTINGS / SURVEY / PLAT S lE) S (E) P.W. DESIGN & BID DOCUMENTS S % CONSTRUCTION S 2.2.665.00 (BID) CONSTRUCTION ADMINISTRATION S 1,587.00 7 OTHER: S S (E) (A) - ACTUAL AMT. 7 % (E) - BOTIMATE TOTAL 5 27.052.00 (TOTAL ENO. FEE) ESTIMATED CONST. COST $ 43,900.00 CONTRACTOR'S INFORMATION: CLASS: Q wl = NON - MINORITII Q TYPE OF WORK: Air Condition MINORITY = Q YEARS OF ESTABLISHMENT: 30 years LICENSE CM -C M8210 NAME: Weathertrol Malntenanoe Corporation TELEPHONE; (300) 906-1000 ADDRESS: 7200 NE 4 Averwe P PRn s a CUL; CITY, STATE, ZIP: MIAMI .FLORIDA 30116 . H Ate: 6 " �' ~ >♦ISPANC F a FEMALE Mft29: : 3 BLACK CONTACT PERSON: Isidro C. BOrj_ BUB-OONTRAOTORS: NAMES: Flor(de Weel ric P,` INFORMAL BID MANUEL ARTIME COMMUNITY CENTER AC REPAIRS PC .E Project Number: B6369 Project Manager JOSE A. BRIZ Person who received the bids: JOSE A. BRIZ Construction Estimate = $ 43,900.00 CIP Number: 322060 Date: 7 / 301 2001 Received at: MRC BUILDING PUBLIC WORK'S DIRECTOR OFFICE Time: 10:00 un. BIDDER WMTHERTROLMAINT.00RP. TEMMOLAIC ADDRESS 7250 NB 4 AVENUE 4215 SW 72 AVE. KkNll FLOPMA33131 MIAMI FL 33155 BID BOND AMOUNT 5% IRREGULARITIES MINORITY OWNED YES YES ITEM No. DESCPJPTION UNIT UNDP UNIT UNIT PRICE TOTAL PRICE 1 UTAL PRICE TOTAL PRICE TOTAL 1 FORiMR- MOVAL&DISPOSAL07IMMaS7 G CONDWSDWO COIL &.DRYERS. 2,600.00 2,750.00 2 r0R7IIEF'URC1i =a.INST_OPTIMCOND104S1000D, 17,565.00 3D,OOD.oD 3 FOR TIM PURCHASE a 1NSTALIATION OF NEW REF'ROMANTAI RF11UIltBDDRYERS. 1,500.00 918.00 4 PRONMON FOR SPECIAL rISMS 1,000.00 1,000.00 MASE BID ITEMS i -4 s 22,66S.00 S3a,668.0C • MMGULARTIIES LEGEND A — No Povrer-of-Attorney B — No Affidrrvit as to Capdal 3. Swplim of Donding Company — Conoded Erdc>miona D — Proposal Um*ned or Improperly Signed or no Corporate Seat — Inoanplete Estensiom F — Nus - mapottaive lad G — Improper Hid Hand H — No Corlrlicate of Compcioncy Nwnbcr 1 — No 1ILM Nollme limng CornplMnw Ntatemmit J — No MmoittyCerVirancoSlalemerd X — No Duplicate Hid Psopml •reapoble bid L — Nonrot n' HAS BEEN DEL'ERMINED BY THE DEPARTMENT OF PUBLIC WORKS THATTHE LOWEST RGSPONSIRLL AND RfSPONSIVr BID IS FROM l+ V1iA7rt1FRTROT,,MAI,%'ItiNANC.F CORPORATION FOR -nlli TOTAL AMOUNT OF f2Z665.011 1i the above contractor 1S not the lOIL_CSl budder explmn: /] O � lCyi // i 'i 30/0,1 0