The URL can be used to link to this page

Home My WebLink AboutR-01-1004j-01--753 9/16/0:1. RESOLUT'iON NO. _ 0 0 A RESOLUTTOIti' OF 'i'HE MIAMI CITY COMMISSION, BY A FOUR-FIf"'HS (q/5'rE's) AFFIRMA`CIVE VOTE, Fa RATIF'YTNG, APPROVING AND CONFIRMING, THE' CITY MANAGER'S S FINDING OF AN EMERGENCY, WAIVING 1'HE RLOUIREMENTS FOR COMPETI''IVE SFA ,ED RTDDING PROC-'DURES, ANI.) 7SSU1NG A FURCfiASE ORDER FOR TliE PROCURTMENT OF UNIFORM ACCFSSORTPS FOR THE DEPARTMENT OF POLICE FROM HARRISON UN1FORMS, TN AN AMOUNT NOT TO EXCEED $25,000; A-1.1.,OCATING FUNDS FROM THF POLICE GENERAL OPERATING BUDGET, ACCOUNT ('ODE hlO. 001000.290201.6.075. BE Ul' RESOLVED BY THE C:OMMISSTON OF '_''HE CITY OF MIAMI, FLORIDA: Section 1. By a fOu17—fifL'ns (4/5Lf) afff_i.rmati.ve vote of the members of t:he City Commission, i the City Manager's finding of an emergency, waiving Lhe r.eauirements for comDet:itive sealed bidding procedures, and issuing a purchase order, and approving the procurement of uniform accessories, four the Depar.tmonr_ of Police from Harrison Un_ito.r_m.s, in an amount not t.o exceed $25,000, is tali died approved and confirmed, with CITY COMMISSION MEETING OF He,00lutiun lVo. 0 0 f 11.1 n cis a 11 ocazeci from Lhe L -,o -I i ce C, re n o r a 2. 01 -.)P -rat -;nq Budget, Account Code No. 001000.2902,01-6.0'75. Section 2. This Resolution shall become ef-fective -ri-i-Inedi.ate1y .ipor, its adoption. and siq.nat-ure af. the Mayor.11 PASSFE) AND ADOPTED I.his 25th day of September f 200].. ATTEST . CITY C141-FIRK JOF. CAROLELO, MAYOR in accordanre with fl kinii Cod, Sec. 2-3F1.-7Jn((-) thp, Mayor did not of 1his 1p ,flislation by kvilli 0 —n �101 d'-, rom 6 withOLA PIC N114 -1y � do. I "I 'j, 1 10 - APPRO) AS TO FO A 4 CORRECTMESS:t/ E' DRO VILARELLO ATTORNEY W5601:db:LB T f L h 1.-,, M a y c, i: doe:; .1-10 L S i W-1 t: )'I L S 11 �J D C-- C. OR I (' C J HCT: I V a I- r. "n e enci of ten C a I y s frog! t, h e date i t v 4 a s. passed a n d -)pi-cd. if i -ho Vayor vetoes this Resohil-jon, i,t*. shal I become effe,:t vo -1 e., y ove.rritie of the vet.c) by Lhe City Commission, 'A U i ['age 21 of 2 0 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM c;arlos A. Gimenez City Manager RECOMMENDATION DATE: r•i� , n �,� SUBJECT: Resolution Ratifying City Manager's Action REFERENCES: Uniform Accessories ENCLOSURES: FILE : It is respectfully recommended that the City Commission adopt the attached Resolution ratifying the City Manager's emergency action authorizing the purchase of uniform accessories from Harrison Uniforms, in an amount not to exceed $25,000. Funding is available from the Police General Operating Budget, Account 001000.290201.6.075. BACKGROUND On June 29, 2001, Ander Police Supply was forwarded a notice of termination letter, pursuant to Section 2.48 of Bid No. 00-01-23, for failure to perform as required under the contract. Legislation was prepared to present to the City Commission at the July 26"', 2001 meeting, for a resolution rescinding the contract with Ander Police Supply and awarding the bid to Harrison Uniforms, based on the application of the local preference, On July 10, 2001, Martins Lamar Uniforms filed a notice of protest with the Purchasing Department's Director, therefore, the City cannot proceed further with the award of the contract until the protest is resolved. The Police Department must have the ability to provide uniform accessories to its sworn and civilian employees, therefore, the department received authorization from the City Manager for an Emergency Purchase in the amount of $25,000, for the continuation of these services until the protest is resolved with Harrison Uniform, who based on the application of the local preference, provided the next lowest responsible and responsive bid. Section 15-99(d) of the City Code authorizes the City Manager to continue with the Contract Award without delay should he deem it necessary to avoid an immediate and serious danger to the public health, safety or welfare. We believe this critical need for uniform accessories for sworn and civilian employees warrants the emergency purchase. P CAG /JLM/Ir �1 yL _q 2001 i';IT'f OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez�u� ��' FfN 16-2 City Manager Emergency Purchase i ul �r „ . _„ .. Uniform Accessories Chief of Police Description of commodity/service needed It is necessary for the Police Department to continue the provision of uniform accessories from Harrison Uniforms. Emergency Justification On June 29, 2001, Ander Police Supply was forwarded a notice of termination letter, pursuant to Section 2.48 of Bid No. 00-01-23, for failure to perform as required under the contract. Legislation was prepared to present to the City Commission on the July 26", 2001 meeting, for a resolution rescinding the contract with Ander Police Supply and awarding the bid to Harrison Uniforms, based on the application of the local preference. On July 10, 2001, Martins Lamar Uniforms filed a notice of protest with the Purchasing Department Director, therefore, the City cannot proceed fluther with the award of the contract until the protest is resolved. The Police Department must have the ability to provide uniform accessories to its sworn and civilian employees, therefore, the department is requesting your authorization for an Emergency Purchase in the amount of $25,000, for the continuation of these services until the protest is resolved with Harrison Uniform, who based on the application of the local preference, provided the next lowest responsible and response bid. Section 18-99(d) of the City Code authorizes the City Manager to continue with the Contract Award without delay should he deem it necessary to avoid an immediate and serious danger to the public health, safety or welfare. We believe this critical need for uniform accessories for sworn and civilian employees warrants the emergency purchase. fes! � V AUG .0 2001 LES;'', L=TAMM 200 Carlos A. Gimenez Emergency purchase Page 2 BUDGETARY REVIEW AND APPROVAL: Account Code: 001000.290201.6.075 Amount: $25,000.00 4. Linda M. Haskins Director Department of Management & Budget APPRO VEDIDISAPPROVED: arlos A. Gimenez City Manager 1)7- C/JLM/Ir $1' c:, Date Ve/-/ Date City of Miami Mokdid Time Amount of $ avegabla In sooalllt G I o C-, Verified by, SIGNATU 14 ILIDY S CARTER Director June 29, 2001 Ander Police Supply Att: Andres Dielingen 1950 N.W. 88 Court Miami, Florida 33172 Dear Mr. Dielingen: TIRLY crf 4ffiami y�SY f1F y CARLOS A. GIMENEZ • urn 6. n n City Manager C Notice of Termination Uniform Accessories (Bid No. 00-01-23) This letter is formal notice that, pursuant to Section 2.48 of the referenced Bid, the City is hereby exercising its right to terminate the contract effective immediately. This action is based on Ander Police Supply's failure to perform as required under the contract, Officer JSC/GM/gm CC: Bid File Major Jorge Manresa Rafael Q, Diaz, Assistant City Attorney James H. Villacorta, Assistant City Attorney DEPARTMENT OF PURCHASING/444 S.W. 2nd Avenue, 6th Floor/Miami, Florida 3313011305) 416.1900/Fax:1305416.1925 E -tail Address: purchaw®ci.miami.Il,us/ WeWle Adckess: htlpJ/ci.miami.p,ud Mailing Address: P.O. Box 330703 Miami, FL 332330708 CONT REVIEW AND ANALOS FORM Directions: Please Attach supporting documents. All sections must be completed, excluding "CRC Comments". Date: 19 July 2001 DEPARTMENT/DIVISION: Police/Administration CONTRACTING PERSON/CONTACT NUMBER: Lourdes Rodriguez.(305) 579-6413 CONTRACTING ENTITY: Harrison Uniforms RESOLUTION NUMBER: DID: 00-01-23 BUDGETARY INFORMATION: Are funds budgeted? YES TOTAL DOLLAR AMOUNT: $25,000.00 ® EXPENSE SOURCE OF FUNDS: Police General Operating ACCOUNT CODE(S) Budget if grant funded, is there a City match requirement? YES ❑ AMOUNT: Are matched funds Budgeted? YES ❑ NO [] Account Code(s): TERMS OF CONTRACT: Effective Date: Escalating Clause, if any: Contract Period (s): Payment terms: Penalties, (if any), for termination: If grant funded, list restrictions/requirements, if applicable: NO ❑ (If Applicable ) NO ❑ If yes, ❑ REVENUE 001000.290201.6.075 SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENTS Is this an extension? YES ❑ NO ® Reason for Extension: If YES, actual expenditures in previous contract Year Summary/Description of Contract or Agreement: Emergency purchase to ensure continued services in order for the Police Department to be able to provide uniform accessories to its swom and civilian employees, until the issue of the notice of protest is resolved. JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) The contract for uniform accessories with Ander Police Supply was terminated for failure to perform as required under the contract. Legislation was going to be presented to the City Commission to award contract to the next lowest and responsive bidder, Harrision Uniforms, but a notice of protest was filed by Martins Lamar Uniforms. Section 18-99(d) City Code authorizes the City Manager to continue with contract award should he deem it necessary to avoid an immediate and serious danger to the public health, safety and welfare. There is a critical need to continue these services for the Police Department. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes [;J Single Purchase Written quotes ❑ Short -Term Contract ❑ Negotiated Purchase ❑ Lease (Type:_ ) ❑ Sole Source (include documentation) ❑ Term of Contract 0 Bid Waiver (include documentation) 0 Formal Bid/Proposal (include bid tabulatioNproposal ranking) PREVIOUS AWARDS OF BID (IF APPLICABLE) From most recent: 1) 2) 3) Approval Approval: CRC COMMENTS: Date: Date: (S -�00