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HomeMy WebLinkAboutR-01-09829/i4 /OIL RESOLUTTON NO. w 9 C 2 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE; CITY MANAGER TO APPROVE THE FINDINGS OF THE. SELECTION COMMITTEE, PURSUANT TO REQUZST FOR PROPOSAL NO. 00-01-160, THAT THE MOST QUALIFIED FIRMS TO PROVIDE BACKGROUND INVESTIGA','ION SERVICES FOR THE DEPARTMENT OF HUIsAN RPSOURCES ARI', IN RANK ORDER: (1) CHOICE POINT, (2) NATIONAL TACKGROUNU INVE'S11GATI0NS, INC. ANP (3) PRESCREEN AMERICA; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PRO-IFE$31i ONA'L SERVICES AGREEMENT, IN A FORM ACCEPTABLE' `I'O THE CITY ATTORNEY, WITH C_N_O.ICfs' POINT, THE FIRST -RANKED FIRM; FURT111i,h AUTHORIZING THE CITY MANAGIR TO NEGOTIATI? AND EXECUTE AN AGRE:EM_NT WlTH N.7ITIONAL BACKGROUND INVESTIGATIONS, IAT'. , THE SECOND -RANKED FIRM, IN THE EVENT A FAIR, COMPETITIVE, AND REASONABLE AGREEMENT CANNOT BE NEGOTIATED AND EXECUTED WITH CHOICE POINT; AND IF NEGOTIATIONS ARE NOT SUCCESSFUL, TO PROCEED _0 PRESCREEN AMERICA, THE THIRD -RANKED FIRM; DIRECTTNG THE: CITY MANAGER TO PRESENT THE AGREEMENT TO THE CITY COMMISSION FOR ITS CONSIDERATION. BE IT RFSOT,VED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recommendation of rhe City Manager to approve the findings of Cne selection commit -tee, pursuant to cm comusslou I MEETING OF. Request for Proposal No. 00-01-160, that the most qualified firms to provide background investigation services for the Deparument of: Human Resources are, in rank order: (:1) Choice Point., (2) IVa LionaI Rac.kcfround Tnvestigatioils, Inc. and (3) Prescreen America, is accepted. aecrL.on 2. The City Mianager is authorized -1 to negotl.a n and exe(:ttto a pr.ofc!�'sional soI-Vices agreement, in a form accep,�.ab_e to the city attorney, with Choice Point., the first-ranceci fit'.M, and t.o negotiate and execuLc an agreement with National Rackground Invest_I'gations, Inc., Lhc' second-r.ariked firm, in the every a !air, (orliJeLl ive, and reasonable agree:nc.r.t cannot be negotiated and executed with Choice Point; and if negotiat-ions are not successful to proceed to Prescreen Amer.ica, the third -ranked Firm. Section 3. The City Manager is directed to present the agreement to the city commission .for its consideration. Section 4. This Resolution shall bc;cowte effective, immc:d:iately upon its adoption and signature of the Mayor.21 I/-•�f,~the hCrC1.11 aU::ilOi'iZSjt.ion i:i `urt:hctr sub ecl: -Lo comp ianGe tgiL:1 all requirements Lhat may be imposed by t:he Ci Ly I1tl_orney, including but not. limited Lo those presc:rihed by applicable City Charter and Code Provisions. I f -he Mayor does not skin rha.s i.t shay_ become of l'ect. i va al the end of ten cal rndar days t r.orn Lice data it w,ls passed ar:d adopted, If t11e Mayor vetoes th e Re olutilon, iL shah Loo-c)ru: offective immediately upon override of the veto by the City Commission. Paae 2 of 3 �' ._ 9(, PASSED AND AI)r,)25th September *-"TFD Z"'lls —7— day of I 2001 . JOE CAROLLO, MAYOR In accordancv. :"o,i!�:, Orl w in6inoO (-- this ic2garcl.ingsamo,witlioutt;;,�i'Aay- --csr isin to. ATTEST: r wal � I WAT.TT,',R J. FOEMAN CITY CURK Or-, TY ATTORNEY WS620:db:LB M AND CORRECTNESS :t Page 3 of 3 61- 982 CITY OF MIAMI, FLORIDA A=9 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM : ��4- arlos A. Gimenez City Manager RECOMMENDATION DATE; SEP 12 :'01 FILE: SUBJECT: Approving the Findings of the Selection Committee for RFP 400-01-160 REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission approve the findings of the Selection Committee for Request for Proposal (RFP) No. 00-01-160 for Background Investigation Services; and to authorize the City Manager to enter into negotiations with the recommended firms in rank order. BACKGROUND On July 2, 2001, RFP No. 00-01-160 was issued with responses due to the Office of the City Clerk by July 30, 2001. Four (4) proposals were received, and three proposals were found to be responsive and in accordance with the terms set by the RFP. Two meetings (August 14, 2001 and August 16, 2001) were held by the RFP Selection Committee to review and evaluate the proposals. The firms were evaluated based on the Proposer's a) Qualifications and Experience; b) Methodology and Ability to Perform Services; c) Fee Proposal; M/WBE Certificate and Minority Participation and d) Local Preference. The findings of the committee in rank order, are as follows: Choice Point, National Background Investigations, Inc., and Pre Screen America. It is the recommendation of the Selection Committee that the City Manager negotiate with the highest ranked firm, and in the event negotiations are not successful, proceed to negotiate with the second ranked firm and if not successful proceed to the third ranked firm. If negotiations are unsuccessful, then the committee recommends that a new RFP be issued f r background investigation services. CAG/RJNI/ARB/RSJ/atc �- 982 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM T0: Carlos A. Gimenez City Manager �� FROM: Renee S. Jones Assistant Director Department of Human Resources August 24, 2001 DATE: FELE SUBJECT: Background Investigation Services Selection Committee Recommendation REFERENCES: ENCLOSURES: This memorandum serves to provide the recommendation of the Selection Committee for Request for Proposal (RFP) No. 00-01-160 for Background Investigation Services. On August 14 & 16, 2001, the Selection Committee comprised of Bobbie J. Phillips, Miami - Dade County, Ana M. Gonzalez -Fajardo, City of Coral Gables and myself met and reviewed the three (3) proposals that were received and deemed responsive. The proposals were evaluated based on the Proposer's a) Qualifications and Experience; b) Methodology and Ability to Perform Services; c) Fee Proposal; M/WBE Certification and Minority Participation; and d) Local Preference. The results of the Committee's findings in order of results from the firm with the highest points awarded to the least are as follows: 1) Choice Point 2) National Background Investigations, Inc. 3) Pre Screen America It is the recommendation of the Selection Committee that the City negotiate with the highest ranked firm, and in the event negotiations are not successful, proceed to negotiate with the second ranked firm and if not successful, proceed to the third ranked firm. If negotiations are unsuccessful, then the conunittee recommends that a new RFP be issued for background investigation services. Should you have any questions regarding the findings of the Selection Committee, please feel free to contact me at (305) 416-2102, or Ms. Pamela E. Burns, Sr. Procurement Officer at (305) 416-1905. Approved: Date: Ci Manager 4/ARB/RSJ/ate RFP 00-01-160 TABULATION BY THE EVALUATION COMMITTEE for BACKGROUND INVESTIGATION SERVICES FIRM 1t PROPOSERS RATER #1 RATER #2 RATER t13 AVERAGE i RANKING - SCORE i i Choice Poiret ki E 1000 Alderman Drive Alpharetta, Ga. 30005 73 67 69 69.33 #1 2 National Background Investigations Inc _ 1606 Postal Road, #6 66 71 68 66.33 - # 2 Chester, Md. 21619 s 3 Prescreen America 505 West Abrams, Ste. 200 ss 61 61 62.33 #3 Arlington, Tx. 76010 APPROVED BY: Approved by. .ludy S. Caller Director 1 Si n Chief Procurement Officer _ r Date: DATE: . Prepared by Pamela Burns, 8//612001 M Rater Bobbie Phillips, Assist Dir, Viami Dade Co. Aviation Dept Ana M. Gonzalez -Fajardo, Employee Relations Dir. Coral Gables Renee Jones, Assist. air., City of Miami Human Resources • :7 ACCEPTANCE OF CITY MANAGER AND EVALUATION_ COMMITTEE'S RECOMMENDATION RFP NO. 00-01-160 ITEM: Background Investigation Services DEPARTMENT: HRD TYPE: Contract REASON: It is recommended that the top ranked firm Choice Point, provide background investigation services, for the Department of Human Rescources; authorizing the City Manager to execute a Professional Services Agreement, in a form acceptable to the City Attorney, for the Department of Human Resources; further recommending that should negotiations fail with the top ranked firm, proceed to negotiate with the second ranked firm, and if not successful proceed to the third ranked firm. rector o urchasi g o Date AwurdlssueRFP CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: DRCKGROUND INVESTIGATION SERVICES BID NO: RFP -00-01-160 DATE BID(S) OPENED: JULY 30, 2001 TIME 11:00 a'n' BIDDER TOTAL BID BID BOND (ER) AMOUNT �CA_SHIER'S CHECK A. CHECK AMERICA, INC. (one box) CHOICEPOINT PUBLIC SECTOR (One box) NATIONAL BACKGROUND (one box) PRESCREEN AMERICA INC. (4 boxes) SLAVIN MANAGEMENT CONSULTA14T (one envelope) --Utters from !'�� -�� t �.�- i I.r rR received tn'_•.:11y r -s { 'T. .� .�,., ..., •� r-, ' +'r• jjtl Me hereby reJcc!i d r_a I::t", any 4 ' received .'."? ) envelops on behalf of erson receivingbids) PROCUREMENT DEPARTMENT on (City Department) (D e) SIGNED 9epury City Clark CITY OF MIAMI ADVERTISEMENT FOR PROPOSAL Sealed proposals will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: RFP NO. 00-01-160 BACKGROUND INVESTIGATION SERVICES OPENING DATE: 11:00 A.M. MONDAY, JULY 30, 2001 (Deadline for Request of additional information/clarification: Ju!y 16, 2001 at 5:00 PM) Detailed specifications for this RFP are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130 or download from City's website at www.ci.miami.fl.us. Telephone No. 416-1906. THIS RFP SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY SECTION 2-11.1. (PLEASE PRINT THIS SECTION IN BOLI) PRINT). Carlos A. Gimenez CITY OF MIAMI City Manager LOGO AD NO. 5800 O'er; •s !�" w ''rvr'!7 f 2a;f ` Pry ■ r1 Of NEW City of Miami REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. INSTRUCTIONS: Please 1. Department: 2. Dlvisign: 3. Account Code number; 4. Is this a confirmation: 5. Prepared by: ❑ Yes ❑ No 6. Size of advertisement: 7. Starting date: ©. Telephone number: 9. Number of times this advertisement is to be il). Tye of advertisement: published: Ej Legal ❑ gilksgived ❑isplay _ 11. Remarks: f. 12. Publication Date(s) of ' Invoke No. Amount Advertisement • 3 c f ,rn: i ,r 7 ❑ Approved l ❑ Disapproved Department Director/Designee —1Date Approved for Payment Date I CIG$/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to u.s,A. (vrocuremenr nnanapomanq mia rumil, V,,,ft �4rr. DISTRIBUTION: White - G.S.A.; Canary - Departmprit F-9 %aLuD/ rt. Ivo nnv. 14jou 1 DISTRIBUTION: White - G.S.A,; Canary -Department - City of Miami REQUISITION FOR ADVERTISEMENT appenumber nemust advertisement. INSTRUCT • PI h a cogy of th —4—illearn with this reouisit'on. t. Department: 2. Division: Human Resources __J -- 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: 001000.270101_6.287 ❑ Yes ❑ No Ann m- hal r, 6. Size of advertisement: 7. Starting date: 8. Telephone number: 712/01-21111-- 8. Number of times this advertisement is to be 10. Tye of advertisement: ❑ ElDippiay ubNshed: ONCE Le al Classified 11. Remarks: BACKGROUND INVESTIGATION SERVICES RFP. NO. 00-01-160 12. — Publication Date(s) of Invoice No. Advertisement Amount MIAMI REVIEW MIAMI HERALD � ri t ,may •-• � --.� -. a.p C..)13. Approved ❑ Disapproved n ' ` Department Directo Des ee Date Approved for Payment Date .. T �',-"�.... .. -' ....u..... c.,.,.,e..i whNa ana rannry in G.S.A. (Procurement Manaqement) and retain Pink copy. %aLuD/ rt. Ivo nnv. 14jou 1 DISTRIBUTION: White - G.S.A,; Canary -Department