HomeMy WebLinkAboutR-01-0979J-01-786
9/15/01
RESOLUTION NO.
A RES0LUTI 0N OF THF MIAMI CTTY COMM'rSSTl- 0N
ACCEPT T'JG THE 13:1 !) OF SOUTH 1-7'ORIDA P4AI N`I.'EiVANCF
SERVICE'S, INC. , THE L0:�1ES'f RESPONSIVE AND
RESPONSIBLE BIDDER PURSUANT 70 INVITA'.PTON FOR
BTD-S NO. UO-O:r-G'1 DA'1"'r:D JUNE , 2001, FOR
'PHE P ?OVTSION OF GROUNDS MAIN'T'ENAN(_':E SFRVTCES
AT THE M : AMT RIVI• i2S T Dr: CENT R, 'r'OR THE
]DEPARTMENT OF GFNFRAL SERVICES ADMINISTRATION
ON A CONTRACTBASIS FOR A PE=RIOD OF TWO YEARS,
WITH THE OPTION TO RFNFL%l FOR TWO ADDI'T'IONAL
ONE-YEAR PER11.ODS5, IN AN ANNUAL AMOUNT NOT I'O
I-XCFFD $16,794; ALLOCA'1 .LNG FUNDS E'ROM GENFRAI,
SERVICw'S ADMTNISTRATIOt.d, MI AM T. RIVERS=IDE
DIV] SION, ACCOUNT_ CODE NJO. 504000. 421901.6. 6710,
SUBU"ECT TO AVA LABILifY CF FUNDS.
BE IT RESOLVED BY TELL, COMMISSION OF Tl -II? ^1`1'Y OFMIAMI,
F'LORT DA :
sect l on I. T 1-1 e b d of South F'.l.orida Maintcnance
Services, Inc. , t f:2 lowest, responsive and responsi.b1.e
bidder pursuant to Tnvitat'.-on for Bids No. 00-01-071, dated
June LI , 2001, for t=he provision of grounds maintenance, sox -vices
at. the Miami R. versi.de Center, for. the Deparument-. of. General
Services Administration on a cont=ract bas i_s for a per. od of two
yeEj r -s, with the op -lion -o r,c:new for Lwo additional one-year
CITY COtmsslou
MEETY.t�TU OF
iloeoluticrn No,
%}, .�
�.
pei-icods, [n an annual amouWl not to exceed $I 6,'194, is accep*L:ed,
W thf UridS cl-alloaed fromGenerat d
Services Administration, Miami
Riverside Division, Account 'Code No. 504000.421.901.6.6'70, subject
to :avaiiability of funds.
Sect—ion 2. This Resolution s 1) a i i become: effecLive
immediately upon its adoption and _,;J4qna[.LA2-e of the
PASSED AND ADOF1'F'ID This 25th clay of September 141: 0 0 1.
JOL CARO L.1.0, hiAYO?
In accorclatico with Miami Cncl,) Soc. P -36, ^incp thc'. Ka�ior fliLl not Indmto r,,pnrov.,,,l of
thitt 113piz--lation by
W•
u0cor-ric", aftutive Mth, th"'.
ATTEST: IM Iter J. ity Clark
WALTER j. FOEMAN
CITY CLERK
APP.P,;,A �,DA Y F,(),IpVeNpD CORRECTNESS:
/-
ANDRO VTTAR:,,:LLC',
ITY ATTORNEY
W5628:db:LB
if the Mayor dr)ns
moL s i. q ri phis Resolution,
ii:. shal _1 become
effe(A i ve ar.
~he cr)d of Len cainndar
da'S fl -0111 t-IL0 daLe-it-.
was passed and
adopt(,!cj- .1i.
1-11(-- Mayor vet.t:)f�,-
t-AiLs it. shall
become effott-Uive
i.irwtediaL-ely
%if-.5cm overrido of
Lho veto I)y City "'Or"nissioll.
2 of. 2
Page7
.9
•
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members of
the City Commission
FROM: r '%,
Carf s A. Gimenez
City Manager
RECOMMENDATION
DATE:
SUBJECT:
•
=6
FILE
SLEr7 12 ')1
Resolution Authorizing Award
of Bid No. 00-01-071
REFERENCES. Grounds Maintenance Services
at the Miami Riverside Center
ENCLOSURES:
ft is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of South Florida Maintenance Services, Inc., a Miami -Dade
Co./Fiispanic vendor, located at 8221 N.W. 54 Street, Miami, Florida 33166 for the
provision of grounds maintenance services at the Miami Riverside Center, at a total
proposed annual amount not to exceed $16,794. This service is on a contract basis for a
period of two (2) years with the option to extend for two (2) additional one-year periods.
Funds are available from the Department of General Services Administration, Miami
Riverside Center Division, Account Code No. 504000.421901.6.670 (FY01-02), and
subject to fund availability.
BACKGROUND
The Department of General Services Administration, Miami Riverside Center Division,
has analyzed the bids received pursuant to Bid No, 00-01-071 M/WBE. Seventy-six (76)
Invitations for Bids were mailed and four (4) responses were received. South Florida
Maintenance Services, Inc. submitted the overall lowest responsive and responsible bid
meeting specifications and is, therefore recommended for award.
The Miami Riverside Center is in need of grounds maintenance services which include
mowing, weeding, edging, trimming, pruning, tree maintenance, sprinkler system
maintenance, debris removal, fertilization, pest control and mulching. At the present time
the MRC staff does not have the expertise needed to continue maintaining our landscaping
and grounds. This contract is needed to adequately provide grounds maintenance services
to the Miami Riverside Center.
'9,� 4W'
CAG/FKR/AJM/ll
BID AWARD RECOMMENDATION FORM
BID NUMBER: 00-01-071 M/{JBE COMMODITY/SERVICF:GROUNDS MAINTENANCE AT THE MRC
DEPARTMENT /DIVISION: GSA / MRC
TERM OF CONTRACT: Twn ypzrs with OTR for two additional one year periods
NUMBER OF BIDS DISTRIBUTED: 76 NUMBER OF BIDS RECEIVED: 4 (1 non-responsive)
METHOD OF AWARD: To the overall lowest responsive and responsible bidder meeting
speri f irzations_ _
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
South Florida Maintenance Services, Inc. Miami-Dade/Hispanic $16,796 annual
TOTAL:
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Miami Riverside Center is in need of grounds maintenance -
services which include: mowing, weeding, edging, trimmin2,
pruning, tree maintenance, sprinkler system maintenance, debris
-removal, fertilization, pest.control and mulching. At the
present time the MRC staff does not have the expertise
weeded to continue maintaining our landscaping and grounds.
This contract is needed to adequately provide grounds maintenance
services to the Miami Riverside Center.
ACCOUNT CODEW:
50¢000.421901.6.670, sub3ect to the availa Wtl '0a ds.
(FY01-02)
DEPARTMENT APPROVAL: BUDGET
aw*ft�' 6101 �
Depart4#4 Director/ Linda M. Haskins
Designee Director
APPROVAL: PURCHASINrd APPRj2MW.
OTHER FUNDING APPROVALS, IF APPLICABLE: TITL .
PAGE 2 OF 2
u l 979
TABULATION FOR GROUNDS MAINTENANCE SERVICES AT THE MRC BID NO. 00-01-071 MIWBE
Tract 1 $566.00 $ 6,792.00
Tract 2 $665.00 $ 7,980.00
Tract 3 $765.00 $ 9,180.00
TOTAL f' $ 23,952.00
Approved
Dal
I Prepared by: Pamela Bums, 6/12/2001
Florida Lawn Service, Inc. South Florida Maintenance Julep Lawn & Landscape Lamenca Corp.
14535 SW 43 Terrace Services. Inc. 4151 NW 132 Street 6450 SW 25 Street
Miami, Fla. 33175 8221 NW 54 Street Opa Locka, Fla. 33054 Miami, Fla. 33155
Miami -Dade Co.rNispanic Miami, Fla. 33166 Miami -Dade Co./Female Miami -Dade Co.lHispanic
Miami Dade Co !Hispanic
Monthly Extended Monthly Extended R Monthly Extended r, Monthly Extended
Price Price Price Annual Price Price ..Annual Price, Price } Annual Price
$1,154.16 t. $13,849.92 - $466.50: S 5,598.00 $ 800.00 $ 9,600.00 N
= O
$1,202.16 ;t;' $14,449.92 $466.50 $ 5,598.00 , $3,000.00 $36,000.00 1 N
$ 965.83 , $11,589.80 $466.50 $ 5,598.00 $ 800.00 $ 9,600.00 R
E
3a $39,889.80 $ 16,794.00 ' $55,200 00 " S
i P
O
N
-' S
t.[� I
Approved by: V
Director/DeVgnee IE
k Date: • Failed to meet
certification requirements
r Thomas Maintenance
Services, Inc.
17200 SW 137 Avenue
Miami, Fla. 33177
t Miami -Dade CoJBIack
ty Monthly ' Extended
ascription
1,4 Price Annual Price
Tract 1 $566.00 $ 6,792.00
Tract 2 $665.00 $ 7,980.00
Tract 3 $765.00 $ 9,180.00
TOTAL f' $ 23,952.00
Approved
Dal
I Prepared by: Pamela Bums, 6/12/2001
Florida Lawn Service, Inc. South Florida Maintenance Julep Lawn & Landscape Lamenca Corp.
14535 SW 43 Terrace Services. Inc. 4151 NW 132 Street 6450 SW 25 Street
Miami, Fla. 33175 8221 NW 54 Street Opa Locka, Fla. 33054 Miami, Fla. 33155
Miami -Dade Co.rNispanic Miami, Fla. 33166 Miami -Dade Co./Female Miami -Dade Co.lHispanic
Miami Dade Co !Hispanic
Monthly Extended Monthly Extended R Monthly Extended r, Monthly Extended
Price Price Price Annual Price Price ..Annual Price, Price } Annual Price
$1,154.16 t. $13,849.92 - $466.50: S 5,598.00 $ 800.00 $ 9,600.00 N
= O
$1,202.16 ;t;' $14,449.92 $466.50 $ 5,598.00 , $3,000.00 $36,000.00 1 N
$ 965.83 , $11,589.80 $466.50 $ 5,598.00 $ 800.00 $ 9,600.00 R
E
3a $39,889.80 $ 16,794.00 ' $55,200 00 " S
i P
O
N
-' S
t.[� I
Approved by: V
Director/DeVgnee IE
k Date: • Failed to meet
certification requirements
0 •
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BID ITLM:
GROUNDS MAINTENANCE SERVICES AT MIAMI RIVERSIDE CENTER
BID NO: 00-01-071
DATE BID(S) OPENED: SUNS 11, 2001 - TIMI: 10:00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (£R)
Hl 'S CHECK
FLORIDA LIRWN SERVICE INC.
See attache4i
bid
LANENCA CORBORATION
SOUTH FLORIDA MAINTENANCE SERVICES
JULEP LAWN & LANDSCAPE
THOMAS AMINTENENCE SERVICES
We receive only
bid which was
one coppy of the
sent to Procureme
NO 810
BESTS MAINTENENCE
tict[:tr� ,I,t� r;• L�
SNAGS BUSH HOGGIN, INC,
L?, r S ; �� t ��%"•t!�
MR. CLEAN RELIABLE SERVICE, INC.
I-
i/, C
ACROPOLIS DESIGN CORP.
h Lt.:,icL 41k.
FENCE CONNECTIONS, INC.
NORTHERN SAFETY CO., INC.
GREEN LIFE IRRIGATION, INC.
Lj.,.tLA
"Offers from the ve+ncZo-s Ilsled herein cre
the only
offers
other offers submit,ed in ren-r� .zo to this
soI'cita!fen. if
any,
crre hereby -rejecte as IWO. "
-'� received
Pers receiving bid(s)
PROCUREMENT DEPARTMENT
an
(City Department)
SIGNS .
Deputy City Cler c
( ��) envelops on behalf of
4:�/ //
(Dat )
Co.
IUDY S. CARTER
Director
June 12, 2001
Mr. Norberto Lamenca
Lamenca Corporation
6150 SW 25th Street
Miami, Fla. 33155
Dear Mr. Lamenca:
Tifij of 'ffiittmi
r4Lvgv uF,f�
VIA FAX AND REGULAR MAIL
CARLOS A. GIMENEZ
City Manager
RE: Grounds Maintenance Services at the MRC
Bid No. 00-01-071 NMBE
The City of Miami is in receipt of your bid for the provision of Grounds Maintenance Services at the
MRC.
In accordance with Section 3.3 M/WBE Set -Aside Requirements, the following is reflected:
...Bidders must be currently certified with the State of Florida, Miami Dade County, and/or
Miami -Dade County Schools at bid opening and certified with the City of Miami prior to bid
award....M/WBE certification as a Black, Hispanic or Female vendor must be current and
valid at the time of bid opening and proof must be submitted with your bid....
Please be advised the City did not receive proof of certification with your bid as required. I'herefore, your
bid has been deemed non-responsive.
Your interest in doing business with the City of Miami is always appreciated.
Should you have any questions, please contact in writing Ms. Pamela Bums, CPPB, Sr, Procurement
Contracts Officer, at email pburns(a�ci.miami.fl.us or by fax (305) 416-1925.
Sincerely,
RPS. Carter
asing Director/Chief Procure ent Officer
:�- 979
DEPARTMENT OF PURCHASING/444 S.W. 2nd Avenue, 6th Floor/Miami, Florida 331301305) 416-1900/Fax: (305)416.1925
E -Mall Address: purchasefti.miaml.0.us/ Website Address: hllpJ/ci.miami,n.us/
Mailing Address; P.O. BoK 330708 Miami, fl. 33233.0708
0
CIT)' OFMIAMI OF THE CITY CLERK
BID S E CLWTV LIST
SID ITEM: GROUNDS MAINTENANCE SERVICES AT MIAMI RIVERSIDE CENTER
BID NO: 00-01-071
DATE BID(S) OPENED:— JUNE 11, 2001 TIME 10:00 a.m.
BIDDER
TOTAL BID
AMOU T
BID BOND (ER)
C HIER'S C ECK
FLORIDA LWWN SERVICE INC.
See attached
bid
LAMENCA CORBORATION
"
SOUTH FLORIDA MAI14TENANCE SERVICES
"
JULEP LAWN & LANDSCAPE
"
THOf,IAS AMINTEP(ENCE SERVICES
We receive only
bid which was
one copy of the
sent to Procurerner i
NO BID
BESTS MA114TE14ENCE
SNAGS BUSH HOGGIN, INC.
MR. CLEAN RELIABLE SERVICE, INC.
ACROPOLIS DESIGN CORP.
FENCE CONNECTIONS, INC.-
D%
NORTHERN SAFETY CO., INC.
GREEN LIFE IRRIGATION, INC.
"Offers from the w nd.orri Psted herein c
re the enly
offers
ruMvetf Timely as of o- er-7gdc-r!%-
other offers submitted in rcn-n- - ze to the
crnf .?r..•
solicitaticn, If
.jkyj
ciny,
are hereby rejected as lato."
received ( Add'—) envelops on behalf of
Peri& receiving bid(s) �—
PROCUREMENT DEPARTMENT
(City Department)
SIGNE .
Deputy City Cler
on C;�i l /0./
(Datd)
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of. Miami City Clerk at his office located at City
Hall, 3500 Pan American Drive, Miami, FL 33133 for the following:
BID NO. 00-01-071 GROIJNDS MAINTENANCE SERVICES AT MIAMI
RIVERSIDE CENTER
OPENING DATE: 10:00 A.M. MONDAY, .LUNE 11, 2001
(Deadline for Request of additional information/clarification:
.lune 1, 2001)
Detailed specifications for this bid are available upon request at the City of Miami,
Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone
No. 416-1906.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN
ACCORDANCE WITH MIAMI -DARE COUNTY ORDINANCES 98-106. AND 99-1.
(PLEASE PRINTTHIS SECTION IN BOLD PRINT).
Carlos A. Gimenez CITY OF MIAMI
City Manager LOGO
AD NO. 8714
SENT BY: C I TY OF MIAMI 5-23- 1 ;12 :13PM : PROCL'REME:N'T MGMT.
Qtlitivof tams
11.10YS. CARTER t~
Dorvi Inr ' 144491 Ism
�q
aN i
m �
v
n
W,
T
CL
3
ADDENDUM NO. I
303 858 1610:l 1l' 1
CARLOS A. CIMENE2
(;itv Knonager
VIA REGULAR MAIL
BIDNO-00-01-071 MAY 23, 2001
GROUNDS MAINTENANCE
SERVICES AT THE MRC
BE ADVISED T}IERE IS A MANDATORY PRE -131D CONFERENCE AND SITE
VISIT. WHICH WILL OCCUR ON WEDNESDAY, MAY 30, 2001 AT 10:00 A.M.
FOR DETAILED INFORMATION, PLEASE REFER TO THE SPECIAL CONDITIONS,
SECTION 3.5 MANDATORY PRE -SID CONFERENCE AND SITE VISIT,
THE DUE DATE AND TIME FOR RECEIPT OF BIDS REMAINS TliE SAME AS
REFLECTED IN THE IFB.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
SINCERELY,
C , .DIRECqs�ROCUREMENT OFFJ -R
THIS ADDENDUM IS TO HF SIGNED AND DAT.L,D BY BIDDERS AND SUBMITTED AS PROOF OF
Ri:c IP'C WITH THE SUBMISSION OF BIDS,
SIGNATURE:
DATE:
NAME, OF FIRM:
05/23/2001 1
I11•PAR f.47kN1 OF PUN C1iA51n'G1d44 5.1N. )nd Avrauu.-, Gdi F!twr/hiiama flgNda.7711Q/1.1(Itil elry 1110011 '1.; lll)Si•114.1925
F.•h�l,ul Mlriraes; purt•baxrlD� r•miami.fl,u,� W�Jrs�ar tiddrutiG: hflpr//�i.mi�mi,fl.uv
M,ulinl, Adrlrcu: V.0. tim 310,108 Miami. fl 37)1.{•070$
C GS/PC 503 Rev..12B9Hougno Forward White and canary Io ciZ.A. tvrocuremem managumunq allu [Viq 11 to -FY.
DISTRIBUTION: White - G.S.A•; Canary • Department
City of Miami
This number must
REQUISITION FOR ADVERTISEMENT appear in the
advertisement.
INSTRUCTIONS:P and attacha copy of
1. Department: 2. Division:
MRC
:Oiv:iaian -
' •� ersl., �r+ry-� ��� 1 r�Lioi1 _--
3. Account lode number: 4. Is this a Confirmation: 5. Prepared by:
502001.420101.6.187 ❑ Yes ❑ No Lc)urdC?.--, Lapez_-
6. Size of advertisement:
_
7. Starting date:
8. Telephone number:
5/.16/01
_-
9: Number of times this advertisement Is to be
10. Type of advertisement:
® ❑ ❑
_published:. Olive
Le al _•-.__ Cl p§ified _ Displ
11. Remarks:
Landscaping and Gouund Maintenan(ze Servic:c.s
BID N0. 00-01-71
12.
Publication Date(s) of
Advertisement Invoice No. Amount
MIAMI TIMES
MIAMI REVTEW
DIARIO LA AMERICAS
is
-
1
f
i
i
-13. i
111-1 }' 1 S•( JO i,1 10
ApproJed
Disapproved
tc :oi t -lel F i 1�Vtd iooZ
�Q
—�,
Departfnent ire to De ignee Date
Approved for Payment Date
C GS/PC 503 Rev..12B9Hougno Forward White and canary Io ciZ.A. tvrocuremem managumunq allu [Viq 11 to -FY.
DISTRIBUTION: White - G.S.A•; Canary • Department