HomeMy WebLinkAboutR-01-09749/15/01
RESOLUTION NO.
A RESOLUTICN OF T'Ht; MIAIAI CITY COMMISSION
ACCE;PTTNG THE BID OF M311JE AND AC'CASSO.RY,
INC., THE, LOWEST RESPONSIVE AND RESPONSIBLE
13T D1)r?R PURSUAN'i' TC INVITATION FFR BI DS
NO. 00-01-1.79, DATED JUNE 27, 2001, FOR THE
PROCURENhNT OF THRET. F UFI, 'I'RANSPORT TANKr:RS
FOR TFE Ut:.PARTMEN_ OF GENERAL SERVICES
ADMINISTRATION, 1N AN AMOUM' NO'S' TO EXCEED
1.09, 350; ALLOCATING FUNDS FROM CAPITAL
IMPROVEMENT PROJECT NO 511702.92.9401.6.840.
BE TT R:-:SOLVF) BY 'PHE COMMTSSTON OF THF' CITY OF MTAN;T,
FLORIDA:
Secll-ion 1.. The bid of Engine and Accessory, .Inc., the
lowest rosponsi.ve and responsible bidder pursuant to Invitation:
for Bids No. 00-01-179, dated June 27, 2001., for the procurement
of three fuel transport tankers for the Department of Gencra.l
Services Administration, in an amount not to exceed X109,350, is
accopted, with funds allocated from Capi.L'al Improvement Project
No. 311702.429401.6.840.
OM COMA
MEETING OF
SET 11 r
Rusalutlun No.
Section 2. This Resolution shall become effecr-ive
irrLmediate.ly upon iz-s adopt -ion and signature of the Vayo.r.l'
PASSED AND ADOPTED this 25th
day of September. 2001
In,yocorclance with Miami Coda Soc, 2-36, sinre the Mayor did not incl1cate approv.-I of
ililis legislation by c.;(;nino it in tho 6-qviL:ted provi'loclidl IDi,
bacornec, c-,'Ifective %oiltil tljc' C% 0 Jays , •M ho di. Jr
. �i lf!rl (I
regarding same, without the Mayor orcis g 0.
AT' -TIES'].': vvaltJ.'- M City Clark
WALTER J. F01:4MAN
CITY "CLERK
APPROVED AS TO FORM
JA
,YDRO V7rARE
!ZATTORNEY
W5624:db:LB
CORRECTNESSt/
I/ - - not 1. A. on, -,e effective at
JJ Lfic Mayor.' dQQ��, %iiqn Lh';s Pc�,j(.)IuL -1t shall becon
I -ht,, [�nd of (:en calendar tiay,-j from Lhe date it was passed and adopted. TL
tho 1%1wiyor vet:o(':" thi.,; Resolut—ion, _Lt- :Thal] hocom(i effective i mined i.atcly
upon override of the Veto by the City ("orilini s.,;., i- on .
Page 2 of 2
V i - 5 71 4
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
,15
��.
FRO
Ws':_Cnmenez
City Manager
RECOMMENDATION:
DATE: SEP 12 2001
SUBJECT Resolution Authorizing the
Purchase of Three (3)
REFERENCES: Fuel Transport Tankers
ENCLOSURES: Bid No. 00-01-179
FILE:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Engine & Accessory, Inc., a non-minority/local vendor, located at 2215 N.W. Miami
Court, Miami, Florida 33127, for the procurement of three (3) fuel transport tankers (2- 2,000
Gallon Fuel Delivery Tanker/1- 1,000 Gallon Fuel & Field Lubrication Tanker), for the Department
of General Services Administration, at total cost not to exceed $109,350. Funds are allocated from
the Capital Improvement Program, Project No. 31 1702.429401.6.840,
BACKGROUND:
The Department of General Services Administration is recommending that Bid No. 00-01-179 be
awarded to the only bidder, Engine & Accessory, Inc. Fifteen (15) Invitations for Bids were mailed
and one (1) response was received, Engine & Accessory, Inc., a non-minority/local vendor,
submitted the only responsive and responsible bid meeting specifications and is, therefore,
recommended for the award.
The requested purchase is necessary to provide General. Services Administration personnel the
ability to safely and timely deliver gasoline and diesel fuel to remote City locations such as Fire
Stations, Parks and Marinas. These units will replace 13 -year-old units currently in our fleet.
q0.0
CAG/FKR/AJM/11
I1 97 4.
TO:
Judy S. Carter
Chief Procurement Officer
PROM Maritza S Iarez
Sr. Procurement Specialist
• •
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: FILE
July 2, 2001
SUBJECT:
Fuel Transport Tankers
Bid No. 99-0 -179
REFFRENCES
ENCLOSURES:
The subject bid opened June 27, 2001, and one bid was received for the furnishing of three fuel transport
tankers for the Department of General Services Administration.
Three (3) vendors responded with a "no bid" for the following reasons:
McLellan Euqipment, Inc. — Joe DeBattista
"No Bid at this time ".
Allied Trucking Florida Vice President of Operations
"We do not offer this product
Rechtien International Trucks — Account Manager
"We do not sell mounted equipment on cab & chassis other than International or UD Brands. This
equipment is to be mounted on Ford brand cab & chassis ".
It should be noted that efforts to recruit vendors revealed a total of fifteen (15) potential vendors to be
part of the mailing list for this IFB. Listings from our APS database, the Yellow Pages; and the Thomas
Register were researched, One local vendor was identified, who was contacted by the Local Vendor
Outreach Liaison and who expressed an interest in receiving a bid package.
L, additionPent
ould also be noted that the sole bid received was from the local vendor contacted by the
Local enutreach Liaison and the total price of the bid is within the estimated budgeted amount by
or this purchase.
Based on the above data, I recommend we accept the sole bid received from Engine & Accessory, Inc.
ward.
Date:
SOLEBID.DOC r 1. 9 7 4
•
•
BID AWARD RECOMMENDATION FORM
BID NUMBER: 00-01-179 1COMMODITY/SERVICE: Fuel Transport Tankers
DEPARTMENT/ DIVISION: General Services Administration
TERM OF CONTRACT: Single Purchase
NUMBER OF BIDS DISTRIBUTED: Fif teen (15) NUMBER OF BIDS RECEIVED: One (1)
METHOD OF AWARD: Lowest responsible and responsive bidder meeting Specifications
RECOMMENDED VENDOR(S):
Engine & Accessory, Inc.
STATUS:
Non-Minority/Local
CONTRACT VALUE:
$109,350.00
TOTAL: $109.350,04
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Department of General Services Administration iF in need
of three fuel transport tankers. The requested purchase is
necessary to provide GSA personnel the ability to safely and
timely deliver gasoline and diesel fuel to remote City iocations
such as Fire Stations, Parks and Marinas. These units will
replace 13 -year-old units currently in our fleet.
ACCOUNT CODE(S): CIP, 311702. 429401.rp. 840
a.. ar Saenz, IC
DEPARTMENT APPROVAL: BUDGET R IEW APPROVAL:
1
0*04<--s'Of1p) T _
Departrnt D rector/ Linda M. Haskins
Designee ' Director C. OVAL:
OTHER FUNDING APPROVALS, IF APPLICABL '
2 OF 2
a
c;'i— J74
TABULATION OF BIDS
FUEL TRANSPORT TANKERS
BID NO.00-01-179
Item
No. Description:
1 Fuel Delivery Tankers
2,000 Gallon Fuel Capacity
Manufacturer/Model No:
Manufacturer Standard Warranty
2 Fuel & Field Lubrication Tankers
1,000 Gallon Fuel Capacity
Manufacturer/Model No:
Manufacturer Standard Warranty
Total of items 1-2:
Prepared by Maritza Suarez, 712101
Engine & Accessory Inc.
2215 NW Miami Court
Miami, FL 33127-4023
Non-Minority/Local
Est. Unit of Extended
Qty Measure Unit Price Amount
2 ea $ 33,585.00 $ 67,170.00
A90LS 2000 Gallon tank and pumping package
12 months
1 ea $ 42,180.00 S 42,180.00
Al OLS 1000 Gallon 2 compartment tank,
pumping package with lubrication kit
12 months
$ 109,350.00
Page 1 of 1
Department Approval:
0
0
Titgr of 'fflYaxttY
G�qY Opp
i
JUDY S. CARTER r�A
Director uon ��rn t
ADDENDUM NO. 1
BID NO. 00-01-179 June 1 5, 2001
FUEL TRANSPORT TANKERS
CARLOS A. GtMENEZ
City Manager
Please be aware that a change has been made to the Specifications of the above referenced Invitation for Bids.
Section II.B., Page 5 of 5 should reflect a new line item to read as follows:
Section I1. 1,000 GALLON FUEL & FIELD LUBRICATION DELIVERY TRUCK
R. Truck Equipment
15. Three (3) each, 18"X18"X24" 33 gallon aluminum oil tanks shall be provided and
permanently mounted on the vehicle body.
ALL OTHER TERMS AND CONDITIONS OF THE BID DOCUMENT REMAIN THE SAME.
FICER
THIS ADDENDUM SHOULD BE SIGNED AND DATED BY BIDDERS AND SUBMITTED AS PROOF OF RECEIPT
WITH THE SUBMISSION BID RESA SES,
SIGNATURE: NAME OF FIRM: Aifi NYS P 47 ecMI C04 , _/uC.
l r
DATE: 6 -a)- 0i
01-- 974
DEPARTMENT OF PURCHASINU444 S.w. 2nd Avenue, 6th Flow/Miami, Florida 3713(Y(305)4l&190WFax! (3D5)4t6.1435
E -Mail Addems; purchsse4v&miami.fl.uV Webslte Address; h0p://ci.miami.fl.u51
Mailing Address: P.O. Bax 330708 Waml, FL 33233.0708
received timely as of the ttbc:•e Osrn.r.•tAe�'We Cr"
are hereby rejected cis late."
I received ' envelops on behalf of
Verson receiving bid(i) /
oanCtIP MENT nFPARTMFN7 on Iv Cid
(City Department) (Dat _
Deputy City
C'IT's' OF MIAMI OF THE
CITY CLERK
BID SECURITY
LIST
FUEL TRANSPORT TANKERS
BIDBIDITEM:
BID NO:
00-01-179
DATE BID(S)OPENED: JUNE 27, 2001
TIME
11:00 a.m.
BIDDER
TOTAL BID
BID BOND (ER)
AMOUNTCASHIER'S
CHECK
ENGINE &ACCESSORY
INC.See
attached
,
Tii
NO BID
McLELLAN
EQUIPMENT, INC.
Attv
C
iNe' i
c°a
ALLIED TRUCKING FLORIDA
iacok
r.Dc. Nat
RECHTIEN
INTER. TRUCKS
):tde
received timely as of the ttbc:•e Osrn.r.•tAe�'We Cr"
are hereby rejected cis late."
I received ' envelops on behalf of
Verson receiving bid(i) /
oanCtIP MENT nFPARTMFN7 on Iv Cid
(City Department) (Dat _
Deputy City
0 ■1
911
s ii
• 0
FIRST-CLAS
U.S. POSTAr
MttST
PAID
MIAMI, FL
PERMIT NO, 231
005917-0 RENEWAL
�� ► UCENSENO. 005917—D
ENGINE & ACCESSORY INC
2215 NN MIAMI CT
33127:MIAMI
OWNER
ENGINE A ACCESSORY INC
sic 7Aw as eussirmss EMPLOYEES
220 WHOLESALE/DISTRIBUTOR 1
na111=00CUPAMM
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prmiaanEum my
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cn*a QR SO rr
ENGINE E ACCESSORY INC
!LwT sarror■.��uara. .r ENGINE G ACCESSORY-INC
ax�n
�„oR W T 2215 NW MIAMI CT
�mm O1'�"�"' MIAMI FL 33127*
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9tM8435 NAME / LOCAMON
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ENGINE E ACCESSORY
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2215 NW MIAMI CT
33127 MIAMI
OWNER
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FIRST-CLASS
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PAID
MIAMI, FL
PERMIT NO. 231
005917-0 RENEWAL
BUSMESS NAME / LOCATION INCENSE NO. 192237-7
ENGINE E ACCESSORY INC
2215: NW MIAMI CT
33127.MIAMI
. OWNER
ENGINE'S ACCESSORY INC
Ser- Type of owkwa EMPLOYEES
213"SERVICE / REPAIRS 10
uxCo fromI= NOT A CONTRACTORS LICENSE
.�,r � >< eee rim
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ENGINE E ACCESSORY INC
OAp61N'*'�0101E'111, 2215 NW MIAMI CT
w.nrseirfAfiTm MIAMI FL 33127
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NOJOU 11x1 co,ldtradu is Non Iransfuroble. 11
BILL /1111docah,, wil Ihu hulinusl. of eller a the IWO
usm
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t71 17,/F711ttC5 :1 IIL'W [A!7lllil:alr! 711US1 be O(l1aIfiCf1
CERTIFICATE OF USE
1.17111 Ii+uMfing .and l.OIlin(j al 444 S.W. au1
DATE ISSUED: J 2 C �, G
/ ,/ i
Avouue. 4111 Floral. I'Ilan7! (305) -116 1199
'
FIRE SAFETY PERMIT
VALID FROM: 01/0.1 /01
T0:1 ZIS1 /()I
.
'
ACCOUNT NO: 392108—
176865
I
SERVICE ADDRESS:
2215 NM HIAMI
CT
ENGINE
ACCESSORIES INC
APPROVED USE:
2215 kid
141ANI CT
CU03—RETAIL —
CENTIFiCAU OF USE
MIAMI
FL 33127-4923
RESTRICTIONS:
• PLEASE DISPLAY THIS CERTIFICATE IN A CONSPICUOUS LOCATION AT OCCUPANCY ADDRESS.
• FAVOR DE MOSTRAR ESTE CERTIFICADO EAI UN SITIO VISIBLE EM LA DIRECCION DEC COMERCIO.
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ENGINE & ACCESSORY, INC.
rn waw: _
� ACCESS
GENERAL SPECIFICATIONS AND COMPONENTS
2000 GALLON FUEL DELIVERY TRUCK
TANK
Progress tank model number A90LS, aluminum single compartment rear bucket box with no skirting or
cabinets.
Note: See attached specification sheet for details.
PUMPING EQUIPMENT
1- Blacluner TXD2.5A product pump
1- 2" Line strainer
1- 2" M7Gl Liquid Control meter with high capacity, air eliminator, standard ticket printer, spring back check
valve and no preset.
1- Hannay floor mounted hose reel to fit bucket box (rear cabinet) tanks with left side swing joint, 1-1/2" male
riser with crank handle, 12 VDC motor and will hold up to 150' of 1-3/8" delivery hose and is painted
silver.
1- 175' x 1-1 /4" delivery hose assembly
1- 1-1 /4" manual nozzle with swivel
l- Installation of tank, equipment, labor, fuel test and all additional material required to complete the unit.
TRUCK EQUIPMENT
Heavy-duty hot shift PTO for Allison automatic transmissions with brake interlock kit. Installation of PTO
controls to be installed inside cab.
Heavy duty PTO drive line
OPTIONS
1- Preset (Auto stop) to meter
1- 20 lb. ABC Fire Extinguisher and bracket
01— 974
2215 N.W. Miami Court, Miami, Florida 33127 305-573-2268 800-327-5431 Fax: 305.576.4617
Standard Features &
Specifications:
progress NO
Model No.
Tank: Elliptical design, fabricated from polished aluminum.
Bulkheads: Double bulkhead construction. Heads are dished andl
flanged for maximum strength and to meet D.O.T. MC -406 regula- _;
tions. Surgeheads installed and spaced to meet D.O.T. ,a
e Underframe: Extruded "J" type sill welded to tank bottom.
a Crossmembers are installed at each surgehead and bulkhead.
Outriggers are standard on tanks 2500 gallons or larger. _
Flashing: Full length double legged leak proof extruded aluminum
overturn rails to meet D.O.T. MC -406. May be used as vapor
recovery header. Expanded aluminum metal between rails. i.
' Flashing Drains: Two external 1 112" O.D. drains at front.
Black PVC 1112" tubing shipped loose with tank.
Manholes: 16" manholes with 10" fills. D.O.T. MC -406
approved venting.
Calibration: 15" threaded rod with marker in each compartment.
Sealed at rated capacity.
Discharge Lines: 3"x 2" emergency valves with 2" steel tubing ter-...;.
minating in rear bucket box with male pipe threads. Standard pipe
rotation I>r 2-4-3-1. Emergency valve operator installed overhead
in bucket box, emergency release at street side front.
Permanent Pipelines: Four 2" pipelines (2 -suction and
2 -discharge) with victaulic grooves at both ends for dual pumping.
Bucket Box: Sloping aluminum cabinet 44" deep at bottom with
floor lowered to enclose faucets. Single rear lift door with gas
springs. Hose door outlet each side with stainless steel paddle
handle slam latches, extra wide "C" spring hold open device and
loose pin hinges with stainless pins and grease zerks. `(note. full
width floor is standard - landmark style floor must be specified.)
umper: Heavy duty wrap around bumper meets D.O.T. MC -406.
adder: Ladder with platform street side front.
Fenders: Jeep style aluminum fenders. Shipped loose with tank.
Eights: Federal Standard MVSS108. Betts "snap seal" lights with
apor proof wiring. Vapor proof light in bucket box with
Separate switch.
inish: Aluminum left in bright finish. Steel parts painted. _
All hinges have stainless pins and grease zerks.
1 All latches are stainless steel
.ice>_JL�.. ...
IFCF
C" ML -L � I
110 TANK LCNc1H
r -- — — — — — ---- Ll
A
I AI
O
i �• , 1
E4
CA
152
65
IH 470D
TOTAL
EST. WTS. FRONT EST. WTS. REAR EST. WTS.
TRUCK TRUCK 1 07001
TANK 3242 TANK I J2001
ACROSS
EQUIPMENT 1100 EQUIPMENT 800PAYLOAD 14 1 PAYLOAD 6.7 #1GAL.
19 CROSS 61
PLOT SCNC- 1.48
sw rin RSMs+a+s aAn it wtss omarst srtvo n.oned ,Mt w harts
nTLE MODELQOLS P r ores s
2000 GALLONS X I COMPT. Tar n
for
sic
I CUSTOMER DRAWING a' ~ °"'an i6 w0w. `4"'7
•
DIVISION OF
ENGINE & ACCESSORY, INC.
A41AMI-DADE, FLORIDA
Service Warrant -,N
SERVICE WARRANTY
EAM WARRANTS PARTS SOLD BY IT TO BE FREE FROM DEFECTS IN MATERIAL AND WORKMANSHIP,
UNDER NORMAL USE AND SERVICE, FOR (12) MONTHS AFTER DATE OF DELIVERY TO THE INITIAL USER,
SUBJECT TO THE FOLLOWING PROVISIONS: THIS WARILkNTY AND EAM'S LIABILITY HEREUNDER IS
LIMITED TO THE REPAIR OR REPLACEMENT, AS EAM MAY ELECT AT AN ESTARL ISHMENT AUTHORIZED BY
1T, OF SUCH PARTS AS SHALL APPEAR TO EAM, UPON INSPECTION, TO HAVE BEEN DEFECTIVE IN
MATERIAL OR WORKMANSHIP, BUT DOES NOT INCLUDE ANY INSTALLATION OR TRANSPORTATION COSTS.
THIS WARRANTY DOES NOT APPLY TO NORMAL MAINTENANCE SERVICE OR TO NORMAL REPLACEMENT
OF SERVICE ITEMS. NO WARRANTY IS MADE WITH RESPECT TO ITEMS MADE BY OTHERS WHEN SUCH
ITEMS ARE WARRANTED BY THEIR RESPECTIVE MAKERS OR WHEN THEY ARE SUPPLIED BY EAM ON
SPECIAL ORDER. NO RECOMMENDATION OF ITEMS MADE BY OTHERS SHALL IMPLY OR CONSTITUTE ANY
WARRANTY WITH RESPECT TO SUCH ITEMS.
THIS WARRANTY 1S EXPRESSLY IN LIEU OF ANY OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
ANY WARRANTY OR MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND CONSTITUTES
THE EXCLUSIVE REMEDY. IN NO EVENT SHALL EAM BE LIABLE FOR ANY CONSEQUENTIAL, SPECIAL OR
OTHER DAMAGES
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BIDITF.M: FUEL TRANSPORT TANKERS
BID NO: vu—" 1
DATE HID(S) OPENED: JUNE 27, 2001
TIME 11:00 a.m.
BIDDFR
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
ENGINE & ACCESSORY INC.
See attached
bid
NO BID
McLELLAN EQUIPMENT, INC.
ALLIED TRUCKING FLORIDA
RECNTIEN INTER. TRUCKS
"Offem from the mendarm 11nind-
received timely as of the abo-ve oncn
n.'q 11WO
,.
are hereby rejected as late.
cm-!
lt.fe
,
t —9e
� Sel
received L� ) envelops on behalf of
Person receiving bid(s)
PROMUMFNT DEPARTMENT on (p � C�,✓
(City Department) r (Dat
SIGNE
Deputy City
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City
Hall, 3500 Pan American Drive, Miami, FL 33133 for the following:
BID NO. 00-01-179 FUEL TRANSPORT TANKERS
OPENING DATE: 11:00 A.M. WEDNESDAY, JUNE 27, 2001
(Deadline for Request of additional information/clarification:
June 20, 2001)
Detailed specifications for this bid are available upon request at the City of Miami,
Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130 or download
from City's website at www.ci.miami.fl.us. Telephone No. 416-1906.
THIS AID SOLICITATION 1S SUBJECT TO THE "CONE OF SILENCE" IN
ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1.
_PLEASE PRINT THIS SECTION IN BOLD PRINT).
Carlos A. Gimenez CITY OF MIAMI
City Manager LOGO
AD NO. 8717
'= _� City of
Miami i
V.
REQUISITION REQUISITION FOR
ADVERTISEMENT This number must
appear In the
advertisement.
INSTRUCTIg.I e t hi coov of the
1. Department:2.
General Services Adv �Qt;Cration
sion Heavy Fleet l)ivisiott
3. q m
�nlo ?,474 tri
4: -Is this a confirmation:
yes yes _ �_ No
7. Starting date: _
_ 5. Prepared by: —
Y Conrad+ Ssslaiar---
8. Telephone nu L
�-S7S--S 130
6. Size of a vertisement:
�
_ Legal __
June 11 2001_
9. Number of times this advertisement Is to be 10. Type of advertisement:
ublished:,once' - — - - ( Legal
I� Classified _ _- • Display —.-
-
11. Remarks:
Purchase and Delivery of 11iree (3)
Fuel. Trucker
Bid No. 00--01.-179
12.
Publication Date(s) of.
Advertisement Invoice No. Amount
— Mianii Review
Ml.nniJ. 'Viines
Di.a'to 'Las Americae
13.
7.
.,
4
Approved
❑ Disapproved
+ -�
4 13 101
�
Departmb Ire for/Deas nee Date
Approved for Payment Date
C GS/PO 503 Rev, 12/89 ~Routin •_Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy,