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Home My WebLink AboutR-01-0917J- 01-'7 61 9/10/01 RESOLUTION NO. u l — 917 A RESOLUTION OF 'fHE MIAMI CITY COMMISSION, BY A 'FOUR-FTFTHS (4/5TFI;) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND RENTAL OI ONE PORTABLE BATHROOM TRATLER AT THE MARINE STADIUM MA<INA FOR THE DEPARTMENT' O)•' CONFERENCES, CONVENTIONS AND PUBLIC FAC:IL1`I IES FROM PORI' O TECf1, 7'14C,, TN AN AMOUNT NOT TO EXCEED $8,800; ALLOCATING FUNDS FROM THE MARINE STADIUM MARINA GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 402003.350508.6.340. BE IT RESOLVED BY TI;E COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By an affirmative vote of four-fifths (4/5th5) of the members of the City Commission, the City Manager's finding of an emergency, waiving L -he, requirements for competitive scaled bidding procedures, and rental of one portable bathroom trailer at the Marine Stadium Marina for the Department of Conferences, Conventioi:s and PuiDlic Facilities from Port O Tech, .Inc., in an amount not to exceed $8,800, is ratified, approved and confirmed, . � b►!'EETIO� OF F,,rr 'r i R'YMaluti'Al No. } r' A. � 1 r with funds a].Jocat:ed from the Marine: Stadium Marina General Opera Ling Budget, Account: Code No. 402003.350508.G.340. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' PASSED AND ADOPTED this 13th clay of, September 2001. JOE, CAROLLO, MAYOR In accordance with Miarni Dodo Se.c. 2-30, since the Mayer did not indicate approval of this legislation by cic?Izinrx it in the d !n aed p!.ica provided, :aid loci3laticn nova becomes c'f,:c;ive will" th^ of teen (t ') d:i from tho of Corr,rnia ' action regarding same, without thO Niayor cx r 'si vet TT JST V`Jait . Foeman, City Cleric WALTER J. FOiE'MAN CITY CLERK AND CORRPCTNESS:e- W5607:db:LB If the Mayr.,r does nol sign Lh.i.;, ReesoluLion, i.L shal-I bacome effective at Lhe encs of ten calendar days from Lhe date it was passed and adopted. If Che Mayor vetoos Lhi.s Resolution, it shall become effecti.va 'I11rf1@di.i3L@ly upon override of the veto by the City Coneniss.Lon. Page 2 of 2 01— 91.7 CITY OF MIAMI, FLORIDA 29 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission ••City Manager T DATE: J 11G L _ . FILE: SUBJECT REFERENCES ENCIOSURrM Resolution Ratifying the City Manager's Emergency Finding for Rental of Portable Toilets at Marine Stadium Marina Office RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids and approving the rental of a portable bathroom trailer at Marine Stadium Marina from Port O Tech, Inc. at a cost of S2,200 per month, for four months, at a cost not to exceed 58,800. Funding has been allocated from the Marine Stadium Marine FY 2001 Account No. 402003.350508.340. BACKGROUND The main sanitary sewer beneath the bathroom facilities at Marine Stadium Marina recently collapsed, rendering the facilities inoperable. Until such time as repairs are completed, it is essential to provide a portable bathroom trailer on site to serve the Marina's customers and the customers and employees of the facility's three commercial tenants. Three quotes were received, and Port O Tech, Inc provided the. most responsive proposal for the rental of a portable trailer at a cost of 52,200 per month, for a total not to exceed $8,800 for four months. ,1 -77 CAG/FKR/CPA/yp 11~ CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Carlos A. Gimenez City Manager FROM; Christina P. Abrams,. Director Conferences, Conventions, & Public Facilities DATE: August 6, 2001 FILE : SUBJECT: Authorization To Rent Portable Bathroom Trailer / Marine Stadium Marina REFERENCES: ENCLOSURES: Please allow this to serve as request for your authorization to continue to utilize the services of Port O Tech, Inc. for the emergency rental of a portable bathroom trailer on a month-to-month basis at Marine Stadium Marina while emergency repairs are undertaken on the facility's bathrooms. The main sanitary sewer line beneath the Marina's bathrooms recently collapsed, rendering the facilities inoperable and necessitating the rental of a portable bathroom trailer. Three quotes were solicited for the provision of this service and the lowest responsive and responsible vendor was Port O Tech, Inc., at a cost of $2,200 per month. This vendor has provided the rental trailer for the past two months. This Department is currently working with the Department of Public Works and the Purchasing Department to solicit and procure the professional services necessary for the repair project. Until such time as these repairs are completed, it is essential to have a portable bathroom trailer on-site to service the needs of the Marina's customers, as well as the customers and employees of the facility's three commercial tenants. Funding for these services, estimated at four months at a cost of $8,800, is available from Marine Stadium Marina's FY 2001 Budget Account No. 402003.350508.6.340, as verified below by the Budget Department. Please indicate your approval by signing below, �Arow'ed: ~' Date: b c_Rp -- enc , City Manager Verification of available funding in the amount of $8,800 from Marine Stadium Marina FY 2001 Budget Account No. 402003.350508.6.340: MY d Miami IAatllpMaaltt� a�d�at Linda Haskins, Director Do.5GC R O 1 Department of Management & Budget Tho q; 10 1- Amount of $15,1B03 .- N �P� �`� available in amunt number CAG/F�CPA/shb - 3 4o ce- Vadfied by. SIGNATU -- 91. 'r i MNTRACT REVIEW AND ANALYSIS Mitm Directions: Please Attach SLWftg documents. All sections must be compm. excluding "CRC Comments". Date: August 6, 2001 DEPARTMENT/DIVISION: Pub CONTACT PERSON / CONTACT CONTRACTING ENTITY: Por RESOLUTION NUMBER: BUDGETARY INFORMATION: Are funds budgeted? YES Z] TOTAL DOLLAR AMOUNT: $13 400.00 ® EXPENSE SOURCE OF FUNDS:, MSM FY 2001 Bud aeAo OUNT CODE(S) If grant funded, is there a City match requirement? YES ❑ NO ❑ Are matched funds Budgeted? YES ❑ NO ❑ Account Code(s): TERMS OF CONTRACT: Effective Date: Escalating Clause, if any: Contract Period (s): Payment terms: _ Penalties, (if any), for termination: If grant funded, list restrictions/requirements, if applicable: SUMNIARY/DESCRIPTION OF CONTRACT OR AGREEMENTS Is this an extension? YES ❑ NO ❑ Reason for Extension: _ If YES, actual expenditures in previous contract Year Summary/Description of Contract or Agreement: BID: ( If Applicable) NO [2 If yes, ❑ ..REVENUE CIP ACCOUNTS AMOUNT: Emergency Blanked P 0 to continue rental of portable bathroom trailer at Marine Stadium Marina while emergency bathroom repairs are undertaken. JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) Vital to maintain buSineSS QpCXgtions of Marina and 3 cotttmercial tenants . PrAyi nus Emergency P-0- 21 92' 2 ($4.40Q) noypred 2 months rental, This FPO ($8,800)covers up to 4 additignal months METHOD OF PURCHASE (If 2pplic2ble) ❑ Telephone quotes ❑ Single Purchase �] Written quotes ❑ Short -Term Contract ❑ Negotiated Purchase ❑ Lease (Type:_ ) ❑ Sole Source (include documentation) ❑ T'erm of Contract ❑ Bid Waiver (include documentation) ❑ Formal Bid/Proposal (include bid tabulation/proposal ranking) PREVIOUS AWARDS OF BID (IF APPLICABLE) CRC COMMENTS: From most recent: 1) 2) Approval: Date: /7 O 'encz, City Manager Approval: Date: Financial Oversight Board CITY OF MIAMI CONFERENCES, CONVENTIONS, & PUBLIC FACILITIES MIAMARINA / MARINE STADIUM MARINA Phone: 579-6955 Fax: 579-6957 0 PURCHASE REQUISITION: ALU PURCHASE ORDER Facility: r Date: �0 Amount: goo Vendor: C) 33g3 L (3C6) Z -S8- C)1Clc) Entered By: ---- Account: 3 -4 C) Vendor #: 3-}' . Description- — �--Y�QJ5 Qrv- 1-O' C 1�`�1`-2�1 L�� '��. CLt1��'� SCC C.� C– Q J�rf Cmf� C., yq, c.,l'�',-�-kc,6 REQMNT004507AUG0601 0108 Ne Screen *quisition Detail to Header Re #' 8043068 Status 0 cTig-Auth to summary A/C90 Type Quantity Unit Price UOM Dist cd stock # whse Budget Description 5/L Account # catalog 3/0 Auth stock Description 5/L Deliver To -------------------------------------------------------------------------------- M 0 0 + s 402003.350508.6340.34075 ------------•--------------------------------------.------------------------------ Default options vendor Name PORT O TECH vendor # 37852 Addr # 0 Enc Y Ship Date 80601 Commodity 999 / 99 / / BPO # BPO Ref # Comm Desc DUMMY COMMODITY # FOB Ship Via Ship to 1 Bill to 1 Consolidate Asset records Buyer Hazard Tax Code Terms Grant Project Task wo # 0 Bid Bid # PO # Trans # 0 Requester STEPHEN BOGNER Total Encumbrance 8,800.00 + Line # 2 Detail Lines 1 Detail Total 8,800.00 DESCIT004506AUG0601 0108 Nexlfcreen •em Descriptions Req/Po/BPo/Bid # R043068 Trans # 122100000209 A/C/D Line # Description -------------------------------------------------------------------------------- 10 EMERGENCY BLANKET P.O. FOR THE CON - 20 TINUED RENTAL OF PORTABLE BATHROOM 30 TRAILER AT MSM. 3 VENDORS SOLICITED 40 PER EPO #219232. AUTH. MEMO FROM CM 50 ATTACHED. 0 0 0 0 0 0 0 ( i _ 917 FROM CITY OF MIAMI MARINE STM A FAX NO. : 305 3651142 e!5/�5/2ee1 13:4® 30�'wl 6 PM101 CH PORT O TECH 27821 S.W.129 Cf. HOMESTEAD, FL 33032 PH: 303-2.%4190 ATTN: JUAN GINARTE MARINA OPERATION SUPERVISOR QUOTE: MARINE STADIUM MARINA 3501 RICKENRACKER CSWY. MIAMI, FL 33149 May. 25 2001 03:20FM P1 • PAGE E2 1 CROWD PLEASER: 2X'S A WEEK PUMP OUT SERVICE 52,200.00 PER MON'T'H. EXTRA SERVICE., $102.00 PER PUMP OUT I HANDICAP UNIT: 2X'S A WEEK SERVICE $125.00 PER MONTH. DELIVERED FRIDAV MAY 259 2001 NO DELIVERY FEE PLEASE SIGN AND FAX TO 305-259-3306 i LINA E 01- 917 FROM GI IT 1k MLFIMI {'1•RI E STADIUM is FAX M.I. : .3105 ;1651142 May. 25 2001 03:20PM P2 86/25/2881 12:12 36554018 FR SCAF'F'CU)S • . PAGE 01 PLUDIOG.YJOiM>IIC. • 7121 1!M 7 AVD MIAIp1L 31121 70siM-11111 FA7io 103•ft'T•I llq • pp • V to: C,�i . f �.•fn1 c �iiiy � ' �4��I�/I .✓t/1 of.� �wu'��'/• .i'.�/6 ►ooia��i. ,Tri. •iz • ♦ - CC: a u1p,1 10 rasse4w o Pbw camal pp PimmR CI ph= Rog" r�aUs:. / •1 sl I�f//si 01-- 91.7 hFiOra G.1 1 7 UP- PI 1 NPI I MHK i rve O I rW t W'I " r m^ /vu. iIAY-:�3-1i •�S1T rM �6-all=L.aCRf C?fPOR7.INC "1 -800 -TOILETS 8AN1'I'ATIONa INC. •ao. �x coos MIAMI, FL 3311140-W99 U.S.A. "FAX" No.: Phase deliver 0 Total pages rley. a� sx.ra •••c.R.� • • P.01 MIAUAI 430* wyalms" Ndii17 UGx WA♦s 4H*- �1.�6~ Calling No.: or pages, Including cover Sheet: Date: Secretary's name; ... Our telecopier aumbcr (24 hours) is: (305) 477.2021 If you do not receive all pages please call and ask for: --- MESSAGE: G O 10 APO. del* �17 51— 91.'7