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HomeMy WebLinkAboutR-01-0909J-01-760 9/12/01. �.Q — 909 RESOLUTION NO. A RESOLU'T'ION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5T111) AFFIRMATIVE VOTE, AMENDING RESOLUTION NO. 00-260 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH AT&T WIRELESS SERVI'CB, THE SOLE SOURCE PROVIDER, FOR THE ACQUISITION OF THE WIRELESS CELLULAR DICITAL PACKET' DATA CDPD SERVICE TO (1) INCREASE THE EXISTING AGREEMENT IN THE AMOUNT OF $275,000, FROM $225,000 TO $500,000, (2) INCREASE THE INITIAL TERM OF THE CONTRACT FROM ONE YEAR TO TI3REE YEARS FROM THE ADOPTION OF THIS RESOLUTION, (3) REDUCE THE OPTION TO EXTEND THE AGREEMENT FROM THREE ONE-YEAR `PERMS TO ONE ONE-YEAR TERM, (4) EI.,IMINATE AN INCR.EASR AT TIME OF RENEWAL, AND (5) AU'T'HORIZE ALLOCATION OF FUNDS FROM CER'T'AIN APPROPRIATED CAPITAL T-MPROVEMEN'[' PROJECTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: : Sect ion 1. By a four-fifths (4/5"""g) affirmaLiva vote, the City Manager is author=zed to execute an amendment to an agreement, in a form acceptable to the City Attorney, with AT&T Wireless Service, the sole source provider, for the acquisition of the Wireless Cellular Digital Packet Data CDPD service to (1) increase the existing agreement in the amount of $275,000, from crff COMMISSION MEETING OF.. 5FP 1 3 2001 • • $225,000 to $500,000, (2) increase the initial term of the contract from one year to three years from the adoption of this resolution, (3) reduce the option to extend the agreement from three one-year terms to one one-year term, (4) eliminate an increase- at Lame of renewal, and (5) authorize allocation of funds from certain appr-opriazed Capital Improvement Projects. Section 2. Resolution No. 01-32.8, adopted April 26, 2001, is amended in the following particulars:11 "Resolution 00-2.60 Section 2. By a four-fifths (4/5tha) affirmative vote of the members of the City Commission, aft -e1: a duly advertised public hearing, the City Manager's finding of sole source and waiving the requirements for competitive sealed bids are hereby ratified, approved, and confirmed and the acqui.siti.on of the Wireless Cellular Digital Packet Data CDPD service from AT&T Wireless .Services, Inc., the sole source provider, for the Department of Information Technology, at a total eotima6ed-an-i-m cost not to exceed $22S; 0.0-& $500,000, for the term of oee +14- +-ear three (3) years from_the adoption of this resolution, with the option to extend for three one (1) additional one (1) year terms, aut-he.i tg—a- ea-c4mum Hf—t::enr == ���'- (1�%�--der - eaeh—e t ens � year - d -there- a-ee-- saterease in he _ ou j-eee with funds-tzer-eo�=--l��y allocated from ap rp opriated Capital Improvement Projects and_ the operating budgets of various user departments, requiring budgetary approval prior to usage. " Word;3 ird/or l igcires stricken through rihal l he delc_ted. Under cored word; and/or figures shall be added. 'i'lhe r.emainirig provisions arc now in effect� and remain u2ichanged. Asterisks indicate omittcd and ur.)changed mau.crial. Page 2 of 3 61- 909 Section 3. This Resolution shall become effective immediately upon. its adoption and signature of the Mayo.r..21 PASSED AND ADOPTED this 13th day of September ', 2001.. MAYOR ATT/ ST ALTER -.^M-A14 CITY CLERIC APPROVE;? FORM_04Rj? CORRECTNESS: ,qMRO VILARELLO CIATTORNEY X5611:db:LB:BSS 7f Tf the Mayor does not. sign this Resoltit:i.on, it. shall become effective t. Hie end of ten calendar days from the date it was passed and adopted. T the Mayor vetoes this Reso.l.uti.on, it shall become effective immediately upon override of 1 -he veto by the City Commission. Page 3 of 3 0J.- 9G13 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and DATE : FILE: Memb s f the City Commission AUG 2 9 SUBJECT: Resolution Amending Resolution No. 00-260, enez Authorizing Acquisition FROM: City Manage REFERENCES: of Cellular Digital Packet ENCLOSURES: Data (CDPD) Services RECOMMENDATION. it is respectfully recommended that the City Commission adopt the attached Resolution amending Section 2 of Resolution No. 00-260, adopted March 23, 2000, ratifying, approving and confirming by a four fifths (4/5th) affirmative vote of the City Commission, after a duly advertised public hearing, the City Manager's finding of sole source, waiving the requirements for competitive sealed bids, and approving the acquisition of the wireless Cellular Digital Packet Data (CDPD) service from AT&T Wireless Services, Inc., the sole source provider, for the Department of Information Technology, at a total estimated annual cost not to exceed $225,000, for the initial term of one (1) year, with the option to extend for three (3) additional one (1) year terms, authorizing a maximum of ten percent (10%) for each extension year should there be a cost increase in the service, subject to negotiation and approval; with funds therefor hereby allocated from the operating budgets of various user departments, requiring budgetary approval prior to usage; thereby modifying the amount of the award to a total amount not to exceed $500,000 (resulting in an estimated savings over this three (3) year period of $168,000), extending the term to three (3) years from the adoption of this resolution, with the option to extend for one (1) additional one (1) year term, and modifying the funding allocation to include appropriatted capital improvement projects and operating budgets of the various user departments, subject to budgetary approval. BACKGROUND: The Department of Information Technology has determined that Cellular Digital Packet Data (CDPD), a wireless data communications service, is currently the most effective and efficient technology to allow field personnel access to City information from any location via computer. In accordance with Resolution 00260, adopted March 23, 2000, the Miami City Commission approved the acquisition of Cellular Digital Packet Data (CDPD) service from AT&T Wireless Services, Inc., the sole source provider, at a total estimated annual amount not to exceed $225,000, for the initial term of one (1) year, with the option to extend for three (3) additional one (1) year terms. The initial installations of 0 , 905 • The Honorable Mayor and Members Of the City Commission Resolution Amending Resolution No. 00-260, Authorizing Acquisition of Cellular Digital Packet Data (CDPD) Services Page 2 r: the CDPD service have provided field personnel with an immediate, as -needed connection to critical information, thereby increasing their efficiency and effectiveness and enhancing their ability to service the needs of the citizens of the City of Miami. AT&T Wireless Services, Inc. has offered the City a discount of thirty (30) percent from the current monthly service charge if the City commits to and prepays for service for three (3) years hence; resulting in an estimated savings over this three (3) year period of $168,000. In order to take advantage of this cost savings, the City must enter into a new agreement with AT&T Wireless Services, Inc, with revised pricing, terms and conditions. x'71" CAG/RJN/AGS/NMG/eeb j1-- 909 4 J-00-243 3/8/00 RESOLUTION NO. 260 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR FIFTHS (4/5"9) AFF-TWATIVE VOTE, AFTER * DULY ADVERTISEn PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS; AND APPROVING THE 'ACQUISITION OF A WIRELESS CELLULAR DIGITAL PACKET DATA SERVICE, FROM AT&T WIRELESS SERVICES, THE SOLE SOURCE PROVIDER, FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY, AT AN TOTAL ESTIMATED ANNUAL COST NOT TO EXCEED S,225,000, FOR THE INITIAL TERM OF ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR THREE (3) ADDITIONAL ONE (1) YEP -R TERMS, AUTHORIZING A MAXIMUM OF A TEN PERCENT (109) ANNUAL INCREASE FOR EACH EXTENSION YEAR, WITH ANY INCREASE SUBJECT TO NEGOTIATION AND APPROVAL; ALLOCATING FUNDS THEREFOR FROM THE OPERATING BUDGETS OF VARIOUS USER DEPARTMENTS, SUBJECT TO BUDGETARY APPROVAL PRIOR TO USAGE. WHEREAS, the Department of information Technology requires Circuit Data Packet Data ("CDPD"), a wireless data communications service, that will allow field personnel to have access to all City information from any location via a computer; and WHEREAS, CAPD service would provide field personnel with an immediate, as -needed -connection to information required to perform their jobs efficiently and effectively thereby, enhancing their ability to service the needs of the community; and 0202 coMggglo* METING or MAR 2 3 2000 00- n AaowdonNa nn 0 — 260-1 60 - 1- seiT©'d 0T9T BSB sed C, a -.r S0I jc10 sxd3-l0 AV I� _. Ik ST T00Z-W-SITU WHEREAS, having this information readily available in the field would increase the productivity of field personnel and - their responsiveness to the oitixens ooff Miami; and WHEREAS, AT&T Wireless Se-rvices/ is the sole provider of the Wireless IP Service Agreement for CDPD Service in the South Florida area; and WHEREAS, the Chief Procurement officer has adopted a finding that AT&T Wireless Servicesr i9 the only vendor able to supply the Wireless IP service Agreement for CDPI3 service in the South Florida area; and WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the finding of the city Manager; and WHEREAS, the City Manager and the Director of the Department of Information Technology recommend that the requirements for competitive sealed bide be waived and the Wireless IP Service Agreement for CDPD service from AT&T Wireless Services, the sole source provider, be approved; and WHEREAS, funds will be allocated from operating budgets of various user departments, requiring budgetary approval prior to usage; NOW, THEREFORE, HE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: S0/20'd 0T9T 8S8 S0£ Page Z of 4 (j i 30'JX S*1313 Al I D 909 00' 260 0£:91 ip0Z-02-onw section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four fifths (4/5"00) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of sole source and waiving the requirements for competitive sealed bids are hereby .ratified, approved, and confirmed and the acquisition of the Wireless Cellular Digital Packer Data CDPD service from AT&T' Wireless Services, the sole source provider, for the Department Information Technology, at a total estimated annual cost not to exceed $225,000, for the initial term of one (1) year, with the option to extend for three (3) additional. one (1) year terms, authorizing a maximum of ten percent (lo -W) for each extension year should there be a cost increase in the service, subject to negotiation and approval; with funds therefor hereby allocated from the operating budgets of various user departments, requiring budgetary approval prior to usage. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' 1/ if the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 00- Page 3 of 4 S0is:0 ' d 0 T9 T 8S8 50£ SJ I dd0 S>WBIJ Al l D 02 : ST T©ee-ae-rJ' nW 909 '• 1 PASSED AND ADOPTED this 23Xd_ day of March 2000, JOE CAROLLO, MAYOR In accordance with Miaml Code Seo, 2.36, since the Mayor did not Indicate approval of this legislation by signing It in the designated place provided, said legisi becomes effective with the slApse often (10) days fr �n regarding same, without the Mayor cxer9is /� ATTEST; WALTER J. FOEMAN CITY CLERK �. ESS e J. Page 4 of 4 S8�t�8'd OSyT Me Sq� BaIdd0 SMNRI0 J.lI0 00- 260 0z : S T 100-02- J 0 1- W09 ITEM: DEPARTMENT: TYPE OF PURCHASE. AMENDMENT TO SOLE SOURCE CONTRACT Cellular Digital Packet Data (CDPD) ITD Amending Resolution 00-260 REASON: The Department of Information Technology, has seen a need to extend the terms of the contract for the provision of Cellular Digital Packet Data Services. RECOMMENDATION: It is recommended that an amendment of contract with AT&T Wireless Services, Inc., the sole source provider, for the Department of Information Technology at a total estimated annual cost not to exceed $225,000, for the initial term of one (1) year, with the option to extend for three (3) additional one (1) year terms, authorizing a maximum of ten percent (10%) for each extension year should there be a cost increase in the service, subject to negotiation and approval; thereby modifying the amount of the award to a total amount not to exceed $500,000, extending the term to three (3) years from the adoption of this resolution, with the option to extend for one (i) additional one (1) year teen and modifying the funding allocation to include appropriated capital improvement projects and operating budgets of the various user departments, subject to budgetary AwardAmend 01- 909 i • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Walter J. Foeman August 28, 2001 TO: City Clerk DATE: FILE: SUBJECT: Public Hearing Notice Regarding Amendment to Sole Source FROM: Aldo Stancato REFERENCES; Acquisition of CIO Cellular Digital Packet Information Technology Department ENCLOSURES: Data (CDPD) Service Attached please find the public hearing notice regarding an amendment to a sole source acquisition of Cellular Digital Packet Data (CDPD) service from AT&T Wireless Services, Inc. for the Information Technology Department scheduled for the Commission meeting of September 13, 2001. Please feel fi•ee to contact me at 416-1505 if you have any questions. Approved: E I v i G. onso Agenda Coordinator AGS/ecb Al - 909 CITY OF MIAMI FLORIDA NOTICE TO THE PUBLIC A public hearing will be held by the Commission of the City of Miami, Florida, on Thursday, September 13, 2001, at 9:00 AM, in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering an amendment to a sole source acquisition of Cellular Digital Packet Data (CDPD) services from AT&T Wireless Services, Inc., at a total amount not to exceed $500,000. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceeding is made, including all testimony and evidence upon which any appeal may be based. Walter Foeman City Clerk Miami, Florida 01-- 909