HomeMy WebLinkAboutR-01-0869f
J-01-725
8/2 i /01
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROV?NG THE ACQ;JI.SITION OF RLMOVAL SERVICES
WOR DERELICT VESSELS WTTHIN 1'}i CTTY O-' 161:AMT
WATERINIAYS FOR THE DEPARTMENT OF CONFERENCES,
CONVENTI-ONS AND PUBLIC FACILI'T'IES FROM DOCK AND
AlAR'.NLS CtONSTRUCTIOPJ, INC. AND BLUL,' WATER 1,1ARJNE
SERV.TCES, INC. , UNGf;R EXISTTNG M1.AML, I-DADI,
COUId'1'l' CON-'RACT NO. 2L)50-3/0�)-OTR-CW, 1-17-hECTIVE,
THROUGH AUGUST 31, 2002, AND ANY EXTENSIONS, TN_
AN AGGREGATE AMOUNT NOT TO EXCEED $68,000;
ALLOCATING FUNDS FROM ACCOUNT CODE
N0. 110021..350118.34^.
BE Ii RESOLVED AY THLCOMMISSION OF THE CITY OF MTAMI,
-'LORI-DA:
Section 1. The acUliisiCion of removal services for
dereli;-t vessels within the City of Miami_ waterways for Lhe
Department. of Conferences, Conventions and Public Faci.l.iti.es from
Duck and Plarine Cons t ruction, Inc. and .01 u Wa far Ma.rinE.,,
Services, Jnc., under exisLi.ng Miami -Dade County Contract
No. 2.550-3/05--O1'R--CI^l, affective Lhrough August 3 i, 2002, and any
extcns-ions, in an aggregate amounL nal: ro exceed $68,000, is
em cowaswou
MEETING OF
SPP 1 3 2001
ftow" no.
01 869
approved, w.iLh funds allocated from Account Code
Na. 110021.350118.340.
Section 2. This resolution sha2l become effective
immediately upon its adoption and signature of the Mayor!'
PASSED AND ADOPTED this 13th day of — September 2Q01
JOE CAROLLO, MAYOR
In (300ort.lf ico Witlr C;r1V,1,? ync:. 2-2r, since tht:? Mayor rlid not Indicate ppprovai of
titin Ic}IFt411-ttion isy Okjnin it it) tlx:, praviniaci, naid ksgd.Slatiotl now
I:l3Gnl'lik .,
6 -R)011 -vv VJJlVl the l'i•': +;'it;' `'i fucml data of 711. 11*10,
01
reprsrdinlj c;arno, w4houl tliu Mayor i;,xarc:Islog ta.,, v t
Walter J. 'roernan, Clerk
WAI..TE'R L'OLMAI�r
CITY CLERK
;P,KPROV S T�ORM Am r) CORRECTNESS V
l
�LE 'DRO VTLl1RT,LLO
CITY ATTORNEY
W5577:db:LB
ii if the Mayor does nor. sign Lhlp Resolutiori, iL shall become effective aL
the ermt of ten calendar days L,_om Lhe dazo iL was Massed .Ind adopted. if
Che Mayor vetoes this Resolution, i.L shall he -_come ei ect_ive imrucdia;el.y
upon ovor-ide of r.'r:e veto by L110 City
Page 2 of 2 61— 869
CITY OF MIAMI, FLORIDA C =18
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: C .
City Manager
DATE: AUG 2 9 :: 31 FILE:
SUBJECT: Resolution Approving Procurement
Of Derelict Removal Services from
Miami -Dade County Contract
REFERENCES No. 2550-3/05 OTR -CW
ENCLOSURES,
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution approving
the procurement of derelict vessel removal services within the City of Miami waterways utilizing
Miami -Dade County Contract No. 2550-3/05 OTR -CW with services provided from Dock and
Marine Construction, Inc. and Slue 'Vater Marine Services, Inc. Funds in the amount of $68,000
are available in Account Code 110021.350118.340 established with grant funds.
BACKGROUND
The City of Miami wishes to remove derelict vessels from the City's waterways which present a
threat to public health and safety, the environment and navigation. The Department of
Conferences, Conventions and Public Facilities recommends that the City utilize the derelict vessel
removal services of the vendors identified in the existing Miami -Dade County Contract No. 2550-
3105 OTR -CW, Dock and Marine Construction, Inc. and Blue Water Marine Services, Inc.
CAG KR/CPA/yp
1- S69
• � Y61 UVJ
CONTRACT AWARD SHEET
DEPARTMENT OF PROCUREMENT MANAGEMENT
SIDS AND CONTRACTS Df%1S10N
TITLE: PRE -QUALIFICATION FOR REMOVAL AND DiSPOSI►L OF DERELICT VESSELS
COMMODITY CODE NO.: 910.27 OTR YEARS: THREE (3)
CONTRACT PERIOD: SEPTEMER 1, 2000 THROUGH A.UGU .T 31, 2002
AWARD BASED ON MEASURES: ❑ YES ® NO CJ PROCUREMENT Aobwt:
N SR, PROCUREMENT ADEM: Vi sinia HovmA
PHONE: 305.375.1077
❑ Set Aside
❑ "1
13") Pref arkOC
❑ NMilolg Wages (Re:aa. 90-143)
M7 71: VENDOR AWARDED
1`.E.I,N.:
VENDOR:
STREET:
CTIY/STATFJ?.IP:
F.O.E. TERMS:
PAYMENT TERMS:
DELIVERY:
TOUT. FREE PHONE 11
PIiONE:
FAX:
E-MAIL:
CONTACT PERSON:
Bid Preference
SBE [D ME ❑ WBE Owned Firms
❑ CSBE Level
590913754
DOCK & MARINE CONSTRUCTION, INC. -
75214,E. 79 STREET
MIAMI, FL 33138
DESTINATION
NET30
AS NEEDED
:VIA
(305)751-9911
(MS) 751-05
NIA
MARK LARSON
DEPr\RTMI} NI' OF PjtOCURBAI wr MANA,GEwmw
BIDS AND CONTRACTS DWISION
1
AWAMWW60
trAnd 01ga100
01- 869
l l,' 11100 NOV 12:310 FAX
PART #2: ITEMS AWARDED
AS PER ATTACHED
PART #3: AWARD WFERMAT[ON
13 LSCC ® PAD AWARD DATE: 091: ?!00 AGENDA ITEM #: NIA
BIDS & CONTRACTS RELEASE DATE: 09/IS100 OTR. YEAR: NIA
ADDITIONAL. ITEMS ALLOWED: MA
SPECIAL CONDInONS: SM: CAPTAIN DAN'S MARINL9. TOWING & SALVAGE AND BLUE WAT&R.
MARM SERVICES, LXC. WIM BE ADDED TO THIS CONTRACT AWARD SUET VtW-114 THEY
COMPLY WITH ALL REQUIREMENTS.
TOTAL COMl AC r VALUE: S3NiQQ
OULLARALLOCATE
S377,000.00
DEPARTMENT OF PROC[7L`EM04T MAMAGRAWM
BIDS AND CONTRACTS DMMION
1
400"m own.4-
MridOf�Y�o
til- 869
004
9
rr Gw-t'
TO: ALL DEPARIW NTS
is
AWARD SHEET
ADDENDUM NO. 1
DATE: 10/10/00
wi VuC
FROM: VIRGP.VIA HOWARD. CPPB BID P10.: 2550.3/05 -OTR -CW
DPM TITLE: Pre -Qualification For Removal
And Disposal Of Derelict Vessels
Please note the Callowin chenre(s):
THE FOLLOWING VENDOR HAS BEEN ADDED TO Ti.US CONTRACT:
F.E.I.N.:
650535505
VENDOR:
BLUE WATER MARINE SERVICES, INC, —'
STREET:
P.O. BOX 901716
CITY/STA7VZIP:
HOMESTEAD, FL 330906-1716
F.O.B. TERMS.
DESTINATION
PAYMENT TEILMS:
NET 30
DELIVERY:
AS NEEDED
TOLL FREE PHONE
NIA
PHONE:
305 230-0030
M.
305 230M30
E-MAIL
NIA
CONTACT:
WILLIAM HICKS
ALL OTHER I..WORMATION REMAINS THE SAME
.,wAxa ZW-wNNDVM ", f1W"
01- 869
BID NO.: 2550 -3/05 -OTR -CW mi
OPENING: 2:00 P.M.
• WEDNESDAY
Aug. 9, 2000
MIAMI-DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
PRE -QUALIFICATION OF CONTRACTORS FOR THE REMOVAL AND DISPOSAL OF
DERELICT VESSELS FOR A TWO (2) YEAR PERIOD WITH OPTION TO RENEW FOR
THREE (3) YEARS
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
AFFIDAVITS
SEE APPENDIX - SECTION I
BID DEPOSIT AND PERFORMANCE BOND
N/A
CATALOGUE AND LISTS
N/A
CERTIFICATE OF COMPETENCY
N/A
EQUIPMENT LIST
N/A
INDEMNIFICATIONANSURANCE
SEE SECTION 2.0 PARA. 2.11
LIVING WAGE
SEE SECTION 1.0 PARA 1.3 M
PRE-BID CONFERENCE/WALK-THRU
N/A
RACE -CONSCIOUSNESS MEASURE
N/A
SAMPLES/INFORMATION SHEETS
N/A
SECTION 3 - MDHA
N/A
SITE VISIT/AFFIDAVIT
N/A
SURCHARGE FEE
SEE SECTION 2.0 PARA. 2.21
WRITTEN WARRANTY
N/A
FOR INFORMATION CONTACT
VIRGINIA HOWARD AT (305) 375.1077
IMPORTANT NOTICE TO BIDDERS
MIAMI-DADE COUNTY
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
FAILURE TO SIGN PAGE 55 OF SECTION 4.0, BID PROPOSAL WILL RENDER
YOUR BID NON-RESPONSIVE
�►1- BG�i
•
MIAMI-DADE COL .'Y
0
BID NO. 50 -3/05 -OTR -CW
INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A
FORMAL BID SOLICITATION
Each bid proposal submitted to the CLERK OF THE BOARD will have the following
information clearly marked on the face of the envelope:
> Bidder's Name and Return Address > Bid Number
> Opening Date of Bid > Title of the Bid
Failure to include this information may result in your bid not being considered.
The bidder will submit each bid proposal, consisting of one original and three copies and any
attachments in one envelope.
Bid responses submitted at the same time for different bid solicitations shall be placed in
separate envelopes and each envelope shall contain the information previously stated. Failure to
comply with this requirement may result in the bid from being considered.
"BIDSIPROPOSALS MUST BE SUBMITTED IN A SEALED ENVELOPE OR
CONTAINER AND WILL BE OPENED PROMPTLY AT THE SUBMITTAL
DEADLINE. BIDS/PROPOSALS RECEIVED AFTER THE FIRST BID/PROPOSAL
ENVELOPE OR CONTAINER HAS BEEN OPENED WILL NOT BE OPENED OR
CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING BIDS/PROPOSALS TO
THE CLERK OF THE BOARD ON OR BEFORE THE STATED TIME AND DATE IS
SOLELY AND STRICTLY THE. RESPONSIBILITY OF THE BIDDER. MIAMI-DADE
COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY ANY MAIL, PACKAGE
OR COURIER SERVICE, INCLUDING THE U.S. MAIL, OR CAUSED BY ANY
OTHER OCCURRENCE."
THIS BID/PROPOSAL SHALL BE SUBMITTED TO THE FOLLOWING ADDRESS:
CLERK OF THE BOARD
Stephen P. Clark Center
111 NW 1st Street, 17th Floor, Suite 202
Miami, Florida 33128-1983
The County provides equal access and does not discriminate on the basis of disability In its programs or
services. It is our policy to make any communication available to the public. It is also available to the people
who are blind/visually impaired and deaf/hard of hearing. If you require Information in an alternate format
please call 305.375.5278.
SFrCTION 1
REwsao OUNM Q �,
01— OU
• •
MIAMI-DADE CC_ArfY BID NC.._550-3/05-0TR-CW
GENERAL TERMS AND CONDITIONS
1.1 DEFINITIONS
The term "bid" shall refer to any offer(s) submitted in response to this bid solicitation.
The term "County" shall refer to Miami -Dade County.
The term "bidder" shall refer to anyone submitting a bid in response to this bid solicitation.
The term "contractor" or "successful bidder" shall refer to the bidder receiving an award as
a result of this bid solicitation.
The term "bid solicitation" shall mean this bid solicitation, the bidder's response to this bid
solicitation, as approved by the County in accordance with Administrative Order 3-2 and
any purchase order or change order issued by DPM.
The term "DPM' shall refer to Miami -Dade County's Department of Procurement
Management.
1.2 CONTENTS OF BID
A. General Conditions
(1) It is the sole responsibility of the bidder to become thoroughly familiar
with the bid requirements and all terms and conditions affecting the
performance of this bid solicitation. Pleas of ignorance by the bidder of
conditions that exist, or that may exist will not be accepted as a basis for
varying the requirements of the County, or the compensation to be paid to
the successful bidder.
(2) The bidder is advised that this bid solicitation is subject to all legal
requirements contained in the County's Administrative Order 3-2 and all
other applicable County Ordinances and/or State and Federal Statutes.
Where conflicts exist between this bid solicitation and these legal
requirements, the higher authority shall prevail in the following order:
Federal, State and local
B. Additional Information/Addenda
(1) Request for additional information, explanation, clarification or
interpretation must be made in writing to the Department of Procurement
Management, Bids and Contracts Division contact person identified on the
cover page of this bid solicitation and file a copy with the Clerk of the
Board, 111 KW 1st Street, 17`i' Floor, Suite 202, Miami, Florida. The
request shall be received no later than fourteen (14) working days prior to
the bid opening date. Any request received after that time may not be
II E REVISED 03,74aA�rO
V 1 w ` 6 ()
MIAMI-DADE COL : Y BID NO. 50 -3105 -OTR -CW
reviewed for inclusion in this bid solicitation. The request shall contain the
requester's name, address, and telephone number. If transmitted by
facsimile, the request shall also include a cover sheet, with the sender's
facsimile number. This bid solicitation is subject to the "Cone of Silence"
in accordance with County Ordinance No. 98-106.
"CONE OF SILENCE"
PURSUANT TO ORDINANCE 98.106, AS AMENDED, A "CONE OF SILENCE"
IS IMPOSED UPON RFPs, RFQs OR BIDS AFTER ADVERTISEMENT AND
TERMINATES AT THE TIME THE COUNTY MANAGER ISSUES A WRITTEN
RECOMMENDATION TO THE BOARD OF COUNTY COMMISSIONERS. THE
CONE OF SILENCE PROHIBITS COMMUNICATION REGARDING RFPs,
RFQs OR BIDS BETWEEN POTENTIAL VENDORS, SERVICE PROVIDERS,
BIDDERS, LOBBYISTS OR CONSULTANTS AND THE COUNTY'S
PROFESSIONAL STAFF INCLUDING, BUT NOT LIMITED TO, THE COUNTY -
MANAGER AND THE COUNTY MANAGER'S STAFF. A CONE OF SILENCE
IS ALSO IMPOSED BETWEEN THE MAYOR, COUNTY COMMISSIONERS
OR THEIR RESPECTIVE STAFFS AND ANY MEMBER OF THE COUNTY'S
PROFESSIONAL STAFF INCLUDING, BUT NOT LIMITED TO, THE COUNTY
MANAGER AND THE COUNTY MANAGER'S STAFF.
THE PROVISIONS OF ORDINANCE 98.106 DO NOT APPLY TO ORAL
COMMUNICATIONS AT PRE-BID CONFERENCES, ORAL PRESENTATIONS
BEFORE SELECTION COMMITTEES, CONTRACT NEGOTIATIONS
DURING ANY DULY NOTICED PUBLIC MEETING OR COMMUNICATIONS
IN WRITING AT ANY TIME UNLESS SPECIFICALLY PROHIBITED BY THE
APPLICABLE RFP, RFQ OR BID DOCUMENT. BIDDERS OR PROPOSERS
MUST FILE A COPY OF ANY WRITTEN COMMUNICATION WITH THE
CLERK OF THE BOARD, WHICH SHALL BE MADE AVAILABLE TO ANY
PERSON UPON REQUEST. THE COUNTY SHALL RESPOND IN WRITING
AND FILE A COPY WITH THE CLERK OF THE BOARD, WHICH SHALL BE
MADE AVAILABLE TO ANY PERSON UPON REQUEST.
IN ADDITION TO ANY OTHER PENALTIES PROVIDED BY LAW,
VIOLATION OF ORDINANCE 98-106 BY ANY BIDDER OR PROPOSER
SHALL RENDER ANY RFP AWARD, RFQ• AWARD OR BID AWARD
VOIDABLE. ANY PERSON HAVING PERSONAL KNOWLEDGE OF A
VIOLATION OF THIS ORDINANCE SHALL REPORT SUCH VIOLATION TO
THE STATE ATTORNEY AND/OR MAY FILE A COMPLAINT WITH THE
ETHICS COMMISSION. BIDDERS OR PROPOSERS SHOULD REFERENCE
THE ACTUAL ORDINANCE FOR FURTHER CLARIFICATION.
(2) The Department of Procurement Management, Bids and Contracts
Division will issue a response to any inquiry, as it deems necessary, by
written addenda, issued prior to the bid opening date. The bidder shall not
rely on any representation, statement or explanation other than those made
in this bid solicitation document or in any addenda issued. Where there
appears to be a conflict between this bid solicitation, and any addenda
issued, the last addendum issued will prevail.
(3) It is the bidder's responsibility to ensure receipt of all addenda and
substitute bid proposal foryps. If applicable, the bidder is required to
III REVISED 03/24W
01- 869
MIAMI-DADE CC. _ ,-rrY BID N(,.._550-3/05-0TR-CW
submit the substitute bid proposal forms and acknowledge the number of
addenda received as part of this bid solicitation, by completing and signing
the attached Addenda Acknowledgment Form.
C. Conflicts in this Bid Solicitation
Where there appears to be a conflict between the General Terms and
Conditions, the Special Conditions, the Technical Specifications, the bid
proposal Section, or any addendum issued, the order of precedence shall
be: the last addendum issued, the bid proposal Section, the Technical
Specifications, the Special Conditions, and then the General Terms and
Conditions.
D. Prices Contained in this Bid Solicitation
(1) Prompt Payment Terms
a. The bidder may offer cash discounts for prompt payments; however,
such discounts will not be considered in determining the lowest price
for bid evaluation purposes.
b. The bidder is required to provide prompt payment terms in the space
provided on the bid proposal signature page of this bid solicitation. If
no prompt payment discount is being offered, the bidder shall enter
zero (0) for the percentage discount to indicate no discount. If the
bidder fails to enter• a percentage, it is hereby understood and agreed
that the payment terms will be 2% 20 days, effective after receipt of
invoice or final acceptance, whichever is later.
1.3 PREPARATION AND SUBMISSION OF BID
A. Preparation/Submission
(1) The bid proposal form shall be used when submitting a bid. Use of any
other form shall result in the rejection of the bidder's Proposal.
(2) The bid will either be typed or completed legibly in ink. The bidder's
authorized agent will sign the bid proposal Form in ink, and the authorized
agent will initial all corrections made by the bidder in ink. The use of
pencil or erasable ink may result in the rejection of the bid. Failure to
sign the Bid Proposal signature page will render your bid non-
responsive.
(3) Where there is a discrepancy between the unit prices and any extended
prices, the unit prices will prevail.
(4) The County may consider additional bid proposal(s) from the same bidder
for the same bid solicitation, provided that; (a) the additional bid(s) offer a
IV UV ISED 03n4a
01- 869
MIAMI-DADE COL. . Y BID NO.. .i0 -3/05 -OTR -CW
different product and/or level of service that meets or exceeds this bid
solicitation requirements; (b) the bidder completes a separate bid proposal
Form for each bid and shall mark "Alternate bid(s)" on the first page.
Failure to comply with the foregoing may result in the rejection of the
additional bid(s).
(5) The bidder is allowed to offer multiple product brand names for each item
listed on the bid proposal, provided that (a) such offer is allowable in
accordance with Section 2.9 of this bid solicitation and (b) the same price
is offered for all brand names bid. If the County determines that all brand
names are acceptable based on the quality standards, the County may, at
its option, order either of the brands names made available through this
bid solicitation. Conversely, the Vendor will deliver the brand name that
has been ordered by the County.
(6) Unless otherwise specified in the Special Terms and Conditions, the
proposed delivery and/or completion time, if required, shall be stated in
calendar days.
(7) The bidder shall not charge tax, as the County is exempt from all State,
Excise, Federal and Local sales tax. Not withstanding, any tax on
materials and/or supplies which are purchased by the bidder, in
conjunction with this bid solicitation shall be subject to the Florida State
Sales Tax, in accordance with Section 212.08 of Florida Statutes, amended
1970, and all amendments thereto, shall be bome solely by the bidder.
When the bidder does not manufacture the materials and/or supplies, taxes
must be incorporated in the bid price, not as a separate item. When
materials and/or supplies are manufactured by the bidder and are not for
resale, the County is exempt. The County may be subject to applicable
taxes on goods purchased for the purpose of resale. Upon request, the
County will provide a tax exemption certificate, if applicable. Any special
tax requirements will be specified either in the Special Conditions or in the
Technical Specifications.
(8) Any telegraphic or facsimile bid will not be considered.
(9) The bidder shall incorporate in their bid price all costs related to this bid
solicitation.
(10) The apparent silence of the specifications and any addenda regarding any
details or the omission from the specifications of a detailed description
concerning any point shall be regarded as meaning that only the best
commercial practices are to prevail, and that only materials and
workmanship of first quality are to be used. All interpretations of the
specifications shall be made upon the basis of this bid solicitation.
V REv LSED 036!400
01- 869
MIAMI-DADE CC_ STY BID NC... _550 -3/05 -OTR -CW
B. Vendor Registration
tration
The County requires the bidder to complete a registration application
including the required disclosure affidavits with the Department of
Procurement Management. The bidder must be registered to be
recommended for any contract award*. To register, or for assistance in
registering, contact Vendor Assistance at 305-375-5287.
*Section 2.113(d) of the County Code provides that a person (County Employee) may not enter into any
contract or transact any business through a firm, corporation, partnership or business entity in which he
or any member of his immediate fandiy has a controlling nnancial interest. direct or indirect, with the
County or any person or agency acting for the County and any such contract, agreement or business
engagement entered in violation of this subsection shall render the transaction voidable. For additional
information please contact the Ethics Commi.+sion hot One at 305.519.2593,
The following are the documents with the vendor registration application: -
(1) Disclosure of Employment Affidavit
Pursuant to County Ordinance No. 90-133, the bidder shall disclose the
composition of the workforce, wages and benefits to be paid and existence
of collective bargaining agreement.
(2) Disclosure of Ownership Affidavit
Pursuant to County Ordinance No. 88-121, the bidder shall disclose the
full legal name and business address of any individual (other than
subcontractors, materialmen, suppliers, laborers, or lenders) that have, or
will have any interest (legal, equitable beneficial or otherwise) in the
contract or business transaction with the County. If the contract or
business transaction is with a corporation, the full legal name and business
address shall be provided for each officer and director and each
stockholder who holds directly or indirectly five percent (5%) or more of
the corporation's stock. If the contract or business transaction is with a
trust, the full legal name and address shall be provided for each trustee and
each beneficiary. Post Office addresses are not acceptable.
(3) Drug -Free Affidavit
Pursuant to County Ordinance No. 92-15, the bidder shall certify that it is
providing a drug-free workplace and notices to each employee of the
danger of drug abuse; the firm's policy of maintaining a drug-free
environment; availability of drug counseling, rehabilitation and employee
assistance programs; and penalties that may be imposed upon employees
for drug abuse violations. The bidder shall also require an employee to
sign a statement, as a condition of employment that the employee will
abide by the terms of the drug-free workplace policy, and notify the
employer if any criminal conviction occurring no later than five (5) days
after receiving notice of such conviction, and impose appropriate
personnel action against the employee up to and including termination.
•
•
MIAMI-DADE COI i Y BID NO.. 50 -3/05 -OTR -CW
(4) Family Leave Affidavit
Pursuant to County Ordinance No. 142-91, the bidder shall certify that it
entitles an employee who has worked for the firm for at least one (1) year,
ninety (90) days of family leave during any twenty-four (24) month
period, for medical reasons, for the birth or adoption of a child, or for the
care of a child, spouse or other close relative who has a serious health
condition without risk of termination or employment or employer
retaliation.
(5) W-9 and 8109 forms
The bidder must furnish a W-9 and 8109 (Federal Tax Deposit Coupon)
forms as required by the Internal Revenue Service in order to enter into _
this contract with the County.
(6) Social Security Number
The bidder must furnish a copy of the Social Security card if a social
security number is being used in lieu of the Federal Identification Number
(F.E.I.N.).
C. Americans with Disabilities Act (A.D.A.) Affidavit
It is the policy of the County to comply with all requirements of the
Americans with Disabilities Act (A.D.A.). For A.D.A. complaints call
305-375-3566. The bidder recommended for award shall be required to
complete an A.D.A. affidavit in accordance with County Resolution No.
385-95 prior to the award of this bid solicitation. Failure to complete the
affidavit as required may result in the rescinding of the recommendation
for award. (See Appendix - Section 1)
D. Antitrust Laws
By acceptance of this contract, the successful bidder agrees to comply
with all antitrust laws of the United States and the State of Florida, in
order to protect the public from restraint of trade, which illegally increases
prices.
E. Collection of Fees. Taxes and Parking Tickets Affidavit
Pursuant to the procedures contained in Section 2-8.1 (c) of the County
Code, and as amended by County Ordinance No. 95-198, the bidder shall
certify that all delinquent and currently due fees, taxes and parking tickets
have been paid. (See Appendix - Section 1)
F. Conflict of Interest and Code of Ethics
VII REws� 9r4W 8 6 r
• •
MIAMI-DADE CG _N'TY 131D NC,.L550-3/05-OTR-CW
Pursuant to County Ordinance No. 98-73 amending Section 2-11.1(s) of
the County Code. every lobbyist whom is found to be in violation of this
section shall be prohibited from registering as a lobbyist or lobbying in
accordance with the following schedule:
First. violation, for a period of 90 days from the date of determination of
violation;
Second violation, for a period of one (1) year from the date of
determination of violation;
Third violation, for a period of five (5) years from the date of
determination of violation;
The bidder shall be subject to the debarment provisions of Section 10-38
of the County Code as if the bidder were a contractor where the bidder has
violated this section, either directly or indirectly or any combination
thereof, on three or more occasions. As used herein, a "direct violation"
shall mean a violation committed by the bidders and an "indirect
violation" shall mean a violation committed by a lobbyist representing
said bidder. If this contract is entered into a violation of this section, it
shall also render the contract voidable.
G. Criminal Conviction Disclosure
Pursuant to County Ordinance No. 94-34, "Any individual who has been
convicted of a felony during the past ten (10) years and any corporation,
partnership, joint venture or other legal entity having an officer, director,
or executive who has been convicted of a felony during the past ten (10)
years shall disclose this information prior to entering into a contract with
or receiving funding from the County."
H. Debarment Disclosure Affidavi
Pursuant to County Ordinance No. 93-129, the bidder will agree to comply
with the provisions of this ordinance, which prevents the contractor,
subcontractors, their officers, their principals, stockholders, and their
affiliates who have been debarred by the County, from entering into this
contract with the County during the period for which they have been
debarred. It is the bidders responsibility to ascertain that none of the
subcontractors, their officers, principals, or affiliates, as defined in the
ordinance, are debarred by the County pursuant to Ordinance No. 93-129
and Administrative Order 3-2 before submitting the bid proposal. The
Disclosure Affidavit requires the bidder to affirm under oath, that the
County debars neither the bidder, its subcontractors, or their officers,
principals nor affiliates, at the time of the bid proposal. If the bidder fails
to complete the Disclosure Affidavit it shall not be awarded this contract,
If this contract is entered into in violation of this ordinance, it is void, and
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any person who willfully fails to disclose the required information or who
knowingly discloses civil or criminal penalties, or both can punish false
information, as provided for in the law. (See Appendix - Section 1)
1. Independent Private Sector inspector General
(1) Pursuant to A.O. 3-20, the County has the right to retain the services of an
independent private sector inspector general (IPS1G). Upon written notice
from the County, the Vendor shall make available to the IPSIG retained by
the County all requested records and documents for inspection and
copying. The terms of this provision apply to the bidder, its offices, agents
and employees. Nothing contained in this provision shall impair any
independent right of the County to audit or investigate the operations,
activities and performance of the Vendor in connection with this contract.
The terms of this provision are neither intended, nor shall they be
construed, to impose any liability on the County by the Vendor or third
parties.
(2) Pursuant to Ordinance 97-215 Miami -Dade County has established the
Office of Inspector General, which is required to perform mandatory
random audits on all County contracts throughout the duration of each
contract. The cost of the audit for this contract shall be r/. of 1% of the
total contract amount which cost the (ContractorNendor/Consultant)
agrees is included in the total contract amount. The audit cost will be
deducted by the County from progress payments to the
(ContractorNendor/Consultant). The audit cost shall also be included in
all change orders to this contract and all contract renewals and extensions.
Accordingly, the audit cost will be dedueted.from progress payments to
the (ContractorNendor/Consultant) pursuant to all change orders, contract
renewals and extensions.
The Miami -Dade County Inspector General is authorized and empowered
to review past, present and proposed County and Public Health Trust
programs, contracts transactions, accounts, records and programs. In
addition, the Inspector General has the power to subpoena witnesses,
administer oaths, require the production of records and monitor existing
projects and programs. Monitoring of an existing project or program may
include a report concerning whether the project is on time, within budget
and in conformance with plans, specifications and applicable law. The
inspector general is empowered to analyze the necessity of and
reasonableness of proposed change orders to the contract. The Inspector
General is empowered to retain the services of independent private sector
inspectors general to audit, investigate, monitor, oversee, inspect and
review operations, activities, performance and procurement process
including but not limited to project design, bid specifications,
(bid/proposal) submittals, activities of the
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(Contractor/Vendor/Consultant), its officers, agents and employees.
lobbyists, County staff and elected officials to ensure compliance with
contract specifications and to detect fraud and corruption.
Upon 14 days prior written notice to (Contractor/Vendor/Consultant) from
the Inspector General or IPSIG retained by the Inspector General, the
(Contractor/Vendor/Consultant) shall make all requested records and
documents available to the Inspector General or IPSIG for inspection and
copying. The Inspector General and IPSIG shall have the right to inspect
and copy all documents and records in the
(Contractor's/Vendor's/Consultant's) possession, custody or control
which, in the Inspector General's or IPSIG's sole judgement, pertain to
performance of the contract, including, but not limited to original estimate
files, change order estimate files, worksheets, proposals and agreements
from and with successful and unsuccessful subcontractors and suppliers,
all project -related correspondence, memoranda, instructions, financial
documents, construction documents, (bid/proposal) and contract
documents, back -charge documents, all documents and records which
involve cash, trade or volume discounts, insurance proceeds, rebates, or
dividends received, payroll and personal records, and supporting
documentation for the aforesaid documents and records.
The provisions in this section shall apply to the
(Contractor/Vendor/Consultant), its officers, agents, employees,
subcontractors and suppliers. The (Contractor/Vendor/Consultant) shall
incorporate the provisions in this section in all subcontracts and all other
agreements executed by the (Contractor/Vendor/Consultant) in connection
with the performance of the contract.
Nothing in this contract shall impair any independent right to the County
to conduct audit or investigative activities. The provisions of this section
are neither intended nor shall they be construed to impose any liability on
the County by the (ContractorNendor/Consultant) or third parties.
J. Minority and Disadvantaged Business Enterprises
The County endeavors to obtain the participation of all minority and
disadvantaged business enterprises. For information and to apply for
certification, contact the Department of Business Development, 175 NW
1st Avenue, 28`h Floor, Miami, FL 33123-1844, Phone: 305-349-5960.
K. Public Entity Crimes Sworn Statement
Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a
bid solicitation to provide goods and/or services to a public entity, may not
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submit a bid on a bid solicitation with a public entity for construction or
repair of a public building or public work, may not submit a bid on leases
of real property to a public entity, may not be awarded or perform work as
a contractor or, supplier, or subcontractor or consultant under a bid
solicitation with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section
287.017, for CATEGORY TWO ($10,000.00) for a period of thirty-six
(36) months from the date of being placed on the convicted vendor list."
L. Living Wage
In accordance with Ordinance 99-44 beginning November 11, 1999, all
Service Contractors who enter into this contract shall agree to pay the
Living Wage required by Ordinance 99-44 to all its employees providing
Covered Services. The current Living Wage applied to this contract (if
applicable) is $8.56 per hour plus Health Benefits as described in the
aforementioned ordinance or $9.81 per hour without Health Benefits. The
Living Wage required by Ordinance 99-44 is subject to indexing as set -
forth in Section "C" (Indexing). Such Health Benefits shall consist of
payment of at least $1.25 per hour towards the provision of health care
benefits for employees and their dependents. Proof of the provision of
Health Insurance must be submitted to the County to qualify for the wage
rate for employees with health benefits. The Service Contractor shall also
agree to produce all documents and records relating to payroll and
compliance with this Ordinance prior to award of this bid solicitation
upon request by GSA Procurement Management Division.
The provisions in this Ordinance applies to all Service Contracts
involving the expenditure of over $100,000 per year for the following
types of ("Covered Services") services:
(i) Food preparation and/or distribution
(ii) Security services
(iii) Routine maintenance services such as custodial, cleaning, refuse
removal, repair, refinishing and recycling
(iv) Clerical or other non -supervisory office work, whether temporary
or permanent
(v) Transportation and parking services including airport and seaport
services
(vi) Printing and reproduction services
(vii) Landscaping, lawn and/or agricultural services
If records reflect, that the Service Contractor is in violation of this
Ordinance, the County has the right to sanction the Service Contractor to
include but not limited to termination, fine and suspension.
This Ordinance encompasses various responsibilities that must be
accomplished by the successful bidder such as record keeping,
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posting and reporting. Upon the award of this contract, the
successful bidder must be prepared to comply with these
requirements as outlined in Ordinance 99-44.
M. Code of Business Ethics
In accordance with Resolution R-994-99 each person or entity that seeks
to do business with Miami -Dade County shall adopt the Miami -Dade
County/Greater Miami Chamber of Commerce Code of Business Ethics
as follows:
Miami -Dade County and the Greater Miami Chamber of Commerce seek
to create and sustain an ethical business climate for its members and the
community by adopting a Code of Business Ethics. Miami -Dade
County/Greater Miami Chamber of Commerce encourages its members
to incorporate the principles and practices outlined here in their
individual codes of ethics that will guide their relationships with
customers, clients and suppliers. This Model Code can and should
prominently be displayed at all business locations and may be
incorporated into marketing materials. Miami -Dade County/Greater
Miami Chamber of Commerce believes that its members should use this
Code as a model for the development of their organizations' business
codes of ethics.
This Model Code is a statement of principles to help guide decisions and
actions based on respect for the importance of ethical business standards
in the community. Miami -Dade County/Greater Miami Chamber of
Commerce believes the adoption of a meaningful code of ethics is the
responsibility of every business and professional organization.
By affixing a signature in the did Proposal signature page the bidder
hereby agrees to comply with the principles of Miami -Dade
County/Greater Miami Chamber of Commerce Code of Business
Ethics. If the bidder firm's code varies in any way the bidder must
Identify the difference(s) on a separate document(s) (cover).
Compliance with Government Rules and Regulations
• We, the undersigned will properly maintain all records and post all
licenses and certificates in prominent places easily seen by our
employees and customers;
♦ In dealing with government agencies and employees, we will conduct
business in accordance with all applicable rules and regulations and in
the open;
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♦ We, the undersigned will report contract irregularities and other
improper or unlawful business practices to the Ethics Commission,
the Office of Inspector General or appropriate law enforcement
authorities.
Recruitment selection and Compensation of Vendors and Suppliers
♦ We, the undersigned will avoid conflicts of interest and disclose such
conflicts when identified;
♦ Gifts, which compromise the integrity of a business transaction, are
unacceptable; we will not kick back any portion of a contract
payment to employees of the other contracting party or accept such
kickback. _
Business Accounting
♦ All our financial transactions will be properly and fairly recorded in
appropriate books of account, and there will be no 'off the books"
transactions or secret accounts.
Promotion and Sales of Products and Services
♦ Our products will comply with all applicable safety and quality
standards;
♦ We, the undersigned will promote and advertise our business and its
products or services in a manner which is not misleading and does not
falsely disparage our competitors;
♦ We, the undersigned will conduct business with government agencies
and employees in a manner, which avoids even the appearance of
impropriety. Efforts to curry political favoritism are unacceptable;
♦ Our bids will be competitive, appropriate to the bid documents and
arrived at independently;
♦ Any changes to contracts awarded will have a substantive basis and
not be pursued merely because we are the successful bidder;
♦ We, the undersigned will, to the best of our ability, perform
government contracts awarded at the price and under the terms
provided for in the contract. We will not submit inflated invoices for
goods provided or services performed under such contracts, and
claims will be made only for work actually performed. We will abide
by all contracting and subcontracting regulations.
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♦ We, the undersigned will not. directly or indirectly, offer to give a
bribe or otherwise channel kickbacks from contracts awarded, to
government officials, their family members or business associates.
♦ We, the undersigned will not seek or expect preferential treatment on
bids based on our participation in political campaigms.
Public Life and Political Campaigns
♦ We, the undersigned encourage all employees to participate in
community life, public service and the political process, to the extent
permitted by law;
♦ We, the undersigned encourage all employees to recruit, support and -
elect ethical and qualified public officials and engage them in
dialogue and debate about business and community issues, to the
extent permitted by law;
• Our contributions to political parties, committees or individuals will
only be made in accordance with applicable laws and will comply
with all requirements for public disclosure. All contributions made on
behalf of the business must be reported to senior company
management;
♦ We, the undersigned will not contribute to the campaigns of persons
who are convicted felons or those who do not sign the Fair Campaign
Practices Ordinance.
♦ We, the undersigned will not knowingly disseminate false campaign
information or support those who do.
Pass-through Requirements
♦ This Code prohibits pass-through whereby the prime firm requires
that the MBE firrn accept payments as a MBE and pass through those
payments to another entity;
Rental S acp e. Equipment and Staff Requirements or Flat Overhead Fee
Reguirements
♦ This Code prohibits rental space requirements, equipment
requirements, staff requirements and/or flat overhead fee
requirements, whereby the prime firm requires the MBE firm to rent
space, equipment and/or staff from the prime firm or charges a flat
overhead fee for the use of space, equipment, secretary, etc;
MBE Staff Utilization
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♦ This Code prohibits the prime firm from requiring the MBE firm
to provide more staff than is necessary and then utilizing the MBE
staff for other work to be performed by the prime firm.
♦ The Code also requires that on any contract where MBE
participation is purported, the contract shall specify essential terms
including, but not limited to, a specific statement regarding the
percent of participation planned for MBEs, the timing of payments
and when the work is to be performed.
N. Individuals and Entities Doing Business with the Count not Current in
their Obligations to the County (See Appendix- Section 1)
Pursuant to Ordinance No. 99-162 and Section 2-8.1 of the County Code,
no individual or entity who is in arrears in any payment under a contract,
promissory note or other loan document with the County, or any of its
agencies or instrumentalities, including the Public Health Trust (herein
referred to as "County"), either directly or indirectly through a firm,
corporation, partnership or joint venture in which the individual or entity
has a controlling financial interest as that term is defined in Section 2-
11.1(b)(8) of the County Code, shall be allowed to receive any additional
County contracts, purchase orders or extensions of County contracts until
either the arrearage has been paid in full or the County has agreed in
writing to a payment schedule. Failure to meet the terms and conditions
of any obligation or repayment schedule shall constitute a default of the
subject contract and may be cause for suspension, termination and
debarment, in accordance with the terms of the contract and the
debarment procedures of the County
1.4 MODIFICATION OR WITHDRAWAL OF A BID
A. Modification of a Bid
Any modification by the bidder to a bid shall be submitted to the Clerk Of
The Board prior to the time and date set for bid opening. The bidder shall
submit the new bid proposal form and a letter, on company letterhead,
signed by an authorized agent of the bidder stating that the new submittal
supersedes the previously submitted bid proposal. The sealed envelope
shall contain the same information as required for submitting the original
bid. In addition, the envelope shall contain a statement that this bid
replaces the previously submitted bid. No modifications of a bid shall be
accepted after the bid has been opened.
B. Withdrawal of a Bid
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A bid shall be irrevocable unless the bid is withdrawn as provided herein.
Only written letter received by the Clerk Of The Board prior to the bid
opening date may withdraw a bid. A bid may also be withdrawn ninety
(90) days after the bid was opened and prior to award, by submitting a
letter to the contact person identified on the front cover of this bid
solicitation. The withdrawal letter must be on company letterhead and
signed by an authorized agent of the bidder.
1.5 EVALUATION OF A BID
A. Resection of Bid
(1) The County may reject any bidder's Proposal and award to the next lowest
responsivetresponsible bidder or may reject and re -advertise for all or any -
part of this bid solicitation, whenever it is deemed in the best interest of
the County. The County shall be the sole judge of what is in its "best
interest."
(2) The County may reject any bid if: (a) prices are not fair and reasonable, as
determined by the County, and/or exceed the County's estimated budget
for this bid solicitation; (b) the bidder take exceptions to or modifies the
terms and conditions of this bid solicitation; (c) the bidder failed to satisfy
claims on previous contracts with the County or past -due payments for
County services or claims for damage to County property. The County
shall be the sole judge of what is "fair and reasonable."
B. Bidder's Past Performance
Pursuant to County Ordinance No. 98-42, the bidder's performance as a
prime contractor or subcontractor on previous County contracts shall be
taken into account in evaluating the bid proposal received for this bid
solicitation.
C. Elimination from Consideration
This bid solicitation shall not be awarded to any person or firm which is in
arrears to the County upon any debt, taxes or contracts which are defaulted
as surety or otherwise upon any obligation to the County.
D. Waiver of Informalities
The County reserves the right to waive any informalities or irregularities
in this bid solicitation.
E. Demonstration of Competency
(1) A bid will only be considered from a firm that is regularly engaged in the
business of providing the goods and/or services required by this bid
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solicitation. The bidder must be able to demonstrate a good record of
performance and have sufficient financial resources, equipment and
organization to ensure that they can satisfactorily provide the goods and/or
services if awarded this bid solicitation.
(2) The County may conduct a pre -award inspection of the bidder's site or
hold a pre -award qualification hearing to determine if the bidder possesses
the requirement as outlined in the above paragraph, and is capable of
performing the requirement of this bid solicitation. The County may
consider any evidence available regarding the financial, technical and
other qualifications and abilities of the bidder, including past performance
(experience) with the County or any other governmental entity in malting
the award.
(3) The County may require the bidder to show evidence that they have been
designated as an authorized representative of a manufacturer, supplier
and/or distributor, if required by this bid solicitation.
(4) The County reserves the right to audit all records pertaining to and
resulting from any award from this bid solicitation, financial or otherwise.
(5) In the event that the bidder will sub -contract all or part of its work to
another -vendor, or will obtain the goods required in conjunction with this
contract with another source of supply, the bidder may be required to
verify the competency of its subcontractor or supplier. The County
reserves the right, before awarding this contract to require the bidder to
submit such evidence of its subcontractor, as it may deem necessary.
F. CO2M of Bid Tabulation
The bidder who desires to receive a copy of the bid tabulation shall
enclose a self-addressed/stamped envelope (correct size of envelope and
postage is a must depending on the amount of information involved) when
submitting its bid proposal. Bid results will not be given out by telephone
or facsimile.
1.6 AWARD OF BID SOLICITATION
A. Contract
This bid'solicitation, any addenda and/or properly executed modifications,
the purchase order (if issued), and a change order (if applicable),
constitute the entire contract.
B. Tie Bid
The Director of Bids and Contracts or designee, and according to County
Resolution 1574-88 will decide any tie bid.
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C. Additional Information
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BID Nt,..2550-3105-OTR-CW
The award of this bid solicitation may be preconditioned on the
subsequent submission of other documents, as specified in the Special
Conditions or Technical Specifications. The successful bidder shall be in
default of its contractual obligation if such documents are not submitted in
a timely manner and in the form required by the County. Where the
successful bidder is in default of the contractual requirements, the County,
through action taken by GSA Procurement Management Division, may
rescind the award.
D. Term of Contract
The term of this bid solicitation shall be specifiedon one of three
documents, issued to the successful bidder. These documents may either
be this bid solicitation, a purchase order or an award sheet.
E. Contract Extension
The County reserves the right to automatically extend this contract for up
to ninety (90) calendar days beyond the stated contract term. The County
shall notify the successful bidder in writing of such extensions. Additional
extensions over the first ninety (90) day extension may occur, if, the
County and the successful bidder are in mutual agreement of such
extensions.
F. Warrant
Any implied warranty granted under the Uniform Commercial Code shall
apply to all goods purchased under this bid solicitation.
G. Estimated Quantities
Estimated quantities or estimated dollars, if provided, are for bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the contract period. The County is not
obligated to place any order for a given amount subsequent to the award of
this bid solicitation. Estimates are based upon the County's actual needs
and/or usage during a previous contract period. The County for purposes
of determining the low bidder meeting specifications may use said
estimates.
H. Non -Exclusive Contract
Although the purpose of this bid solicitation is to secure a contract that can
satisfy the total needs of the County or of a specific County agency, it is
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hereby agreed and understood that this bid solicitation does not constitute
the exclusive rights of the successful bidder to receive all orders that may
be generated by the County in conjunction with this bid solicitation. In
addition, any and all commodities, equipment, and service required by the
County in conjunction with construction projects are solicited under a
distinctly different bid process and shall not be purchased under the terms,
conditions and awards rendered under this bid solicitation, unless such
purchases are determined to be in the best interest of the County.
I. Local Preference
The award of this bid solicitation is subject to County Ordinances Nos. 96-
26,94-166 and 94-196, and Resolution No. R-50-96; which, except where
Federal or State law mandates to the contrary, allow preference to be -
given to a local business in the amount of one and one-half percent (1.5%)
for Miami -Dade County and one percent (1%) for Broward County of the
bid proposal price. For the purposes of the applicability of this Ordinance,
"local business" means the bidder has its headquarters located in Miami -
Dade or Broward Counties or has a place of business located in Miami -
Dade or Broward Counties at which it will produce, distribute and/or
perform a substantial portion of the goods and/or services to be purchased.
J. Limited Contract Extension
Any specific work assignment which commences prior to the termination
date of the contract and which will extend beyond the ter narration date
including any previous contract extension(s) shall, unless terminated by
mutual written agreement by both parties, continue until completion at the
same prices, terms and conditions as set forth in this bid solicitation.
1.7 RIGHT OF APPEAL
Any bidder may protest any recommendation for contract award or rejection of all bids,
in accordance with the procedures contained in Sections 2-8.3 and 2-8.4 of the County
Code, as amended by, County Ordinances Nos. 95-201 and 95-126, and as established in
Administrative Order 3-21.
A. Bid Award Recommendation Over $500,000.00
This bid award recommendation will be in writing, signed by the Director
of the Department of Procurement Management or designee and filed with
the Clerk of the Board. The bidder shall have ten (10) business days after
the filing of an award recommendation to file a written protest with the
Clerk of the Board. As a condition of initiating a protest of award
recommendation, the bidder shall post at the time of filing a Surety Bond
(cashier's check or money order) in the amount of L500.00 payable to the
Board of County Commissioners. Failure to file the proper Bond at the
time of filing the protest will result in denial of the protest. If, the
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Hearing Examiner's ruling is in favor of the County's
recommendation, the bidder's Bond may be forfeited and the County
may seek all costs, attorneys and administrative fees.
Bid Award Recommendation Over 5100.000.00 and up to $500,000.00
This bid award recommendation will be posted in the lobby of the Stephen
P. Clark Building. It shall be the responsibility of the bidder to monitor
such Bulletin Board after the bid opening to ascertain that a
recommendation for award has been made. Bid award recommendations
are posted by 9:00 A.M., every Monday. In addition, the bidder can call
the bid Award Recommendation Line at 305-375.4724 or (800) 510-
4724, or contact the person identified on the cover page of this I bid
solicitation. The bidder shall have five (5) business days after the posting
of an award recommendation to file a written protest with the Department
of Procurement Management, Bids and Contracts Division. The bidder
shall post at the time of filing, a Surety Bond (cashier's check or money
order) in the amount of $500.00 payable to the Board of County
Commissioners. Failure to submit the proper Bond at the time of filing
the protest will result in denial of the protest. If, the County Manager,
or designee, upholds the recommendation of the contracting
department, the bidder's Bond may be forfeited and the County may
seek all costs, attorneys and administrative fees.
1.8 CONTRACTUAL OBLIGATIONS
A. Rules, Regulations, Licensing Requirements
The successful bidder shall comply with all laws and regulations
applicable to the goods and/or services contained in this bid solicitation.
The bidder is presumed to be familiar with all Federal, State and local
laws, ordinances, codes and regulations that may in any way affect the
goods and/or services offered.
B. County Contractors Employment and Procurement Practices Affidavit
In accordance with the requirements of Ordinance 98-30, all firms with
annual gross revenues in excess of $5 million, seeking to contract with
Miami -Dade County shall, as a condition of award, have a written
Affirmative Action Plan and Procurement Policy on file with the County's
Department of Business Development. Said firms must also submit, as a
pari of their proposals/bids to be filed with the Clerk of the Board, an
appropriately completed and sighed Affirmative Action Plan/Procurement
Policy Affidavit. Firms whose Boards of Directors are representative of
the population make-up of the nation are exempt from this requirement
and must submit, in writing, a detailed listing of their Boards of Directors,
showing the race or ethnicity of each board member, to the County's
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Department of Business Development. Firms claiming exemption must
submit, as a part of their proposals/bids to be filed with the Clerk of the
Board, an appropriately completed and signed Exemption Affidavit in
accordance with Ordinance 98-30. These submittals shall be subject to
periodic reviews to assure that the entities do not discriminate in their
employment and procurement practices against minorities and women -
owned businesses.
It will be the responsibility of each firm to provide verification of their
gross annual revenues to determine the requirement for compliance with
the Ordinance. Those firms that do not exceed $5 million annual gross
revenues must clearly state so in their bid proposal.
Any bidder/respondent which does not provide an affirmative action plan -
and procurement policy may not be recommended by the County Manager
for award by the Board of County Commissioners.
(See Appendix - Section 1)
Conditions of Material and Packaging
(1) Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or storage
and comply with the County's Recycled Packaging Resolution No. 738-
92. (See Appendix - Section 1)
(3) All goods furnished shall be fully guaranteed by the successful bidder
against factory defects and workmanship. The successful bidder at no
expense to the County shall correct any defects, which may occur within
the period of the manufacturer's standard, and/or any implied warranty.
The Special Conditions may supersede the standard manufacturer's
warranty.
Subcontracting
(1) Unless otherwise specified in this bid solicitation, the successful bidder
shall not subcontract any portion of the work without the prior written
consent of the County. The ability to subcontract may be further limited
by the Special Conditions. Subcontracting without the prior consent of the
County may result in termination of this bid solicitation for default.
(2) Quarterly reporting when a subcontractor is utilized: The successful bidder
is advised that when a subcontractor is utilized to fulfill the terms and
conditions of this bid solicitation, County Resolution No. 1634-93 will
apply to this bid solicitation. This resolution requires the successful bidder
to file quarterly reports as to the amount of contract monies received from
the County and the amount that have been paid by the successful bidder
directly to certified Black, Hispanic and Women -Owned businesses,
performing part of this bid solicitation work. Additionally, the listed
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businesses are required to sign reports, verifying their participation in this
bid solicitation work and their receipt of such monies. The requirements of
this resolution shall be in addition to any other reporting requirements by
Federal, State or local laws, ordinances or administrative orders.
(3) Where subcontracting is permitted, the successful bidder shall obtain
written consent of the County prior to utilizing the subcontractor. All
actions of any subcontractor are the sole responsibility of the successful
bidder.
Note: This requirement is separate and independent from any requirements
that may be contained in the Special Conditions, Paragraph 2.2.
(4) In accordance with Ordinance No. 97-104, all bidders and respondents on
County contracts for purchase of supplies, materials or services, including
professional services, which involve the expenditure of $100,000 or more
and all bidders or respondents on County or Public Health Trust
construction contracts which involve the expenditure of $100,000 or more
shall include, as part of their bid or proposal submission, a listing which
identifies all first tier subcontractors who will perform any part of the
contract work and describes the portion of the work such subcontractor
will perform, and all suppliers who will supply materials for the contract
work direct to the bidder or respondent and describes the materials to be
supplied. Failure to include such listing with the bid or proposal shall
render the bid or proposal non-responsive. Ordinance No. 97-104, applies
to all contracts whether competitively by the County or not. Those
contracts that have received authorization by the Board of County
Commissioners to waive formal bidding procedure must also provide a
listing of all first tier subcontractors and direct suppliers.
`Subcontractor/Supplier Listing, SUB Form 100' may be utilized to
provide the information required by this paragraph. A bidder or
respondent who is awarded the contract shall not change or substitute first
tier subcontractors or direct suppliers or the portions of the contract work
to be performed or materials to he supplied from those identified in the
listing submitted with the bid or proposal except upon written approval of
the County. (See Appendix - Section 1)
NOTE: ORDINANCE NO. 97-104 REQUIRES A
BID OR PROPOSAL FOR A COUNTY OR
PUBLIC HEALTH TRUST CONTRACT
INVOLVING THE EXPENDITURE OF $100,000
OR MORE INCLUDE A LISTING OF
SUBCONTRACTORS AND SUPPLIERS WHO
WILL BE USED ON THE CONTRACT, AND
PROVIDES FAILURE TO INCLUDE THE
REQUIRED LISTING SHALL RENDER THE BID
OR PROPOSAL NON-RESPONSIVE. THE
XXII fXVIS no3/24M
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MIAMI-DADE CO. rY BID NO. X50-3/OS-UTR-CW
REQUIRED LISTING MUST BE SUBMITTED
AND SIGNED EVEN THOUGH THE BIDDER OR
PROPOSER WILL NOT UTILIZE
SUBCONTRACTORS OR SUPPLIERS ON THE
CONTRACT. IN- THE LATTER CASE, THE
LISTING MUST EXPRESSLY STATE NO
SUBCONTRACTORS, OR SUPPLIERS, AS THE
CASE MAY BE, WILL BE USED ON THE
CONTRACT. TIMELY SUBMISSION OF A
PROPERLY COMPLETED AND SIGNED
"SUBCONTRACTOR/SUPPLIER LISTING, SUB
FORM 100" (A COPY OF WHICH IS INCLUDED
IN THE BID PACKAGE) CONSTITUTE
COMPLIANCE WITH THE LISTING
REQUIREMENTS OF THE ORDINANCE. IN
ORDER TO BE DEEMED PROPERLY
COMPLETED, THE WORD "NONE" MUST BE
ENTERED UNDER THE APPROPRIATE
HEADING OF SUB FORM 100 IF NO
SUBCONTRACTORS OR SUPPLIERS WILL BE
USED ON THE CONTRACT.
(5) In accordance with County Ordinance No. 97-35 (Fair Subcontracting
Policies), "all successful bidders/respondents on County contracts in
which subcontractors may be used, shall be subject to and comply with
Ordinance 97-35 as amended, requiring bidders/respondents to provide a
detailed statement of their policies and procedures for awarding
subcontracts which:
a) Notifies the broadest number of local subcontractors
of the opportunity to be awarded a subcontract;
b) Invites local subcontractors to submit bids in a
practical, expedient way;
C) Provides local subcontractors access to information
necessary to prepare and formulate a subcontracting
bid;
d) Allows local subcontractors to meet with
appropriate personnel of the bidder to discuss the
bidder's requirements; and
e) Awards subcontracts based on full and complete
consideration of all submitted proposals and in
accordance with the bidder's stated objectives.
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MIAMI-DADE CC _,%TY BID NG.. -550 -3/05 -OTR -CW
All bidders/respondents seeking to contract with the County shall, as a
condition of award, provide a statement of their subcontracting policies
and procedures. Bidders/Respondents who fail to provide a statement of
their policies and procedures may not be recommended by the County
Manager for award by the Board of County Commissioners.
(See Appendix - Section 1)
E. Assienment
The successful bidder shall not assign, transfer, or otherwise dispose of
this contract, including any rights, title or interest therein, or their power to
execute such contract to any person, company, or corporation without the
prior written consent of the County.
F. Delivery
Unless otherwise specified in this bid solicitation, prices quoted shall be
F.O.B. Destination with freight included in the proposed price.
G. Employee is the Responsibility of the Successful Bidder
The employee of the successful bidder shall be considered to be, at all
times, employee of the successful bidder tinder its sole direction and not
an employee or agent of the County. The successful bidder shall supply a
competent and physically capable employee, The County may require the
successful bidder to remove an employee it deems unacceptable. Each
employee shall wear proper identification.
H. Indemnification of County by the Successful Bidder
The successful bidder shall indemnify and hold harmless the County and
its officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attorney's fees and costs of defense,
which the County or its officers, employees, agents or instrumentalities
may incur as a result of claims, demands, suits causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the Agreement by the successful bidder or its
employees, agents, servants, partners, principals or subcontractors. The
successful bidder shall pay all claims and losses in connection therewith,
and shall investigate and defend all claims, suits or actions of any kind or
nature in the name of the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which
may issue thereon, The successful bidder expressly understands and agrees
that any insurance protection required by this Agreement or otherwise
provided by the successful bidder shall in no way limit the responsibility
to indemnify, keep and save harmless and defend the County or its
officers, employees, agents and instrumentalities as herein provided.
XXI V REVISED 03/24=
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1. Protection of Property
All existing structures, utilities, services, roads, trees, shrubbery, etc, shall
be protected against damage or interrupted services at all times by the
successful bidder during the term of this contract. The successful bidder
shall be held responsible for repairing or replacing property, to the
satisfaction of the County, which is damaged by reason of the successful
bidder's operation on County property.
1.9 MODIFICATION OF THE CONTRACT
The contract may be modified by unilateral action of the County or by mutual consent, in
writing, and through the issuance of a modification to the contract, purchase order, change
order or award sheet, as appropriate. _
1.10 TERMINATION OF CONTRACT
A. Termination for Convenience
The County, at its sole discretion, may terminate this contract without
cause by providing the successful bidder with thirty (30) day advance
notice. Upon the receipt of such notice, the successful bidder shall not
incur any additional costs under this contract. The County shall be liable
only for reasonable costs incurred by the successful bidder, as determined
by the County, regardless of the method of payment required by this
contract. The County shall be the sole judge of "reasonable costs."
B. Termination for Default
The County may terminate this contract upon the failure of the successful
bidder to comply with any provision and/or requirements of this contract.
The County's decision not to take action upon failure of the successful
bidder to perform shall not be construed as a waiver of the ability of the
County to take additional action at a later date and time. The County shall
also have the ability to place the successful bidder on probation and/or
terminate any portion of this contract. The date of termination shall be
stated in a written notice to the successful bidder. In the event the
successful bidder is terminated for default, the County reserves the right to
re -procure the goods and/or services from the next lowest responsive
responsible bidder or re -solicit the goods and/or services. The County may
further charge the successful bidder any differences in cost between the
successful bidder's price and the re -awarded price and/or any costs
associated with re -awarding or re -soliciting this contract. The County may
also debar or suspend the successful bidder from conducting business with
xxv UVISM034AW 01- 8 6 9
MIAMI-DADE CC _ .-iTY BID NO-._350-3/05-0TR-CW
the County, and/or eliminate the defaulted contractor from consideration
in future bid solicitation, in accordance with appropriate County
ordinances, resolutions and/or administrative orders.
C. Ordinance 93-137
Any individual or corporation or other entity that attempts to meet its
contractual obligations with the county through fraud, misrepresentation
or material misstatement, the county shall, whenever practicable,
terminate the contract. The county as a further sanction may terminate or
cancel any other contracts with such individual or other entity. Such
individual or entity shall be responsible for all direct or indirect costs
associated with such termination or cancellation, including attorney's fees.
Notwithstanding, any individual or entity who attempts to meet its
contractual obligations with the county through fraud, misrepresentation
or material misstatement may be disbarred from county contracting for up
to five (5) years.
1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE ORDERS
To request a copy of any ordinance, resolution and/or administrative order cited in this bid
solicitation, the bidder must contact the Clerk of the Board at 305.375-5126.
1.12 YEAR 2000 COMPLIANCE WARRANTY
Definition: For the purpose of this Year 2000 warranty, the term "Product" shall include
software, firmware, and micro code, hardware and embedded chip technology.
Vendor warrants that the Product is Year 2000 Compliant. All versions of the product
offered by the vendor and purchased by the County, for which the Vendor is obligated to
provide maintenance service are, and in the future, will be, Year 2000 Compliant. Year
2000 Compliant mean the Product will include the ability to: consistently handle date
information after January 1, 2000, including accepting date input, providing date output
and processing dates; function after January 1, 2000, without the need for program changes
caused by the advent of the new century; properly handle all date related information
before and following January 1, 2001, including but not limited to accurate and reliable
performance in processing date and date related data, including calculating, comparing and
sequencing; properly process any and all date calculations after the leap year date of
February 29, 2000 and store and provide output of date information in ways that are
unambiguous as to century.
The duration of this warranty and the remedies available to the County for breach of this
warranty shall be as defined in, and subject to, the terms and limitations of any general
warranty provisions of this contract, provided that notwithstanding any provision to the
contrary in such warranty provision(s), or in the absence of any such warranty provision(s),
defects in the Product with regard to Year 2000 Compliance, if any, will be corrected by
Vendor at Vendor's cost within a timeframe mutually agreed upon with the County.
XXV I REVISED 03124M
MIAMI-DADE COL i Y BID NO.. 50 -3/05 -OTR -CW
Vendor cannot be held responsible for errors resulting from devices or systems to this
contract which are permitted to directly access any database provided under this Agreement
and overwrite Product date fields or from the users improper integration of non -Year 2000
compliant systems.
Nothing in this warranty shall be construed to limit any rights or remedies the County may
otherwise have under this contract with respect to defects other than Year 2000
performance.
YEAR 2000 REMEDY CLAUSE
In the event of any decrease in product functionality related to time and date related codes
and internal subroutines that impede the hardware or software programs from operating
beyond the Millennium Date Change, Licensors and Vendors of Licensors products, -agree
to immediately make required corrections to restore hardware and software programs to the
same level of functionality as warranted herein at no charge to the licensee, and without
interruption to the ongoing business of licensee, time being of the essence.
RESELLERS
All products bid under this bid/contract will be Year 2000 compliant. Year 2000 compliant
means the Product will include the ability to: consistently handle date information after
January 1, 2000, including accepting date input, providing date output, and processing
dates; function after January 1, 20000, without the need for program changes caused by the
advent of the new century; properly handle all date related information before and
following January 1, 2001, including but no limited to accurate and reliable performance in
processing date and date related data, including calculating, comparing and sequencing;
properly process any and all date calculations after the leap year of February 29, 2000 and
store and provide output of date information in way that are unambiguous as to century.
Resellers may provide a "pass through warranty" from the manufacturers/software
developer, which meets all the warranty requirements by the County, and which shall
include all other warranties provided by the manufacturer or software developer. Reseller
shall be responsible for warranty assurance, assistance; enforcement and any other actions
or remediation, required to satisfy warranty requirements.
X1 V II REVISED 03124W
01- 869
MIAMI-DADE C, NTV BID NU .-550-3/05-OTR-CW
SECTION 2.0 SPECIAL CONDITIONS
PRE -QUALIFICATION OF CONTRACTORS FOR THE REMOVAL AND DISPOSAL
OF DERELICT VESSELS
2.1 PURPOSE: To PRE -QUALIFY BIDDERS
The purpose of this Invitation to Bid is to pre -qualify potential bidders for future bidding
through the submission of documents and forms which verifies that the bidder meets or
exceeds minimum criteria. All bidders which meet or exceed the criteria established in
the invitation to Bid shall be placed on a Pre -Qualification List that may be accessed by
County departments in order to obtain price quotations for the provision of
2.2 INTENTIONALLY OMITTED
2.3 INTENTIONALLY OMITTED
2.4 TERM OF CONTRACT: MONTHS
This contract shall commence on the first calendar day of the month succeeding approval
of the contract by the Board of County Commissioners, unless otherwise stipulated in the
Notice of Award Letter which is distributed by the County's Department of Procurement
Management, Bids & Contracts Division; and contingent upon the completion and
submittal of all required bid documents. The contract shall remain in effect for ( )
months and upon completion of the expressed and/or implied warranty period.
2.5 OPTION TO RENEW FOR ONE (1) ADDITIONAL YEAR(S) (With Price
Adjustment)
The prices for a one (l) year period from effective date shall be consistent with the
Provisions outlined in section 2.7 of these terms and conditions; at which time Dade
County shall have the option to renew for an additional one (1) years on a year to year
basis. At that time Dade County will consider adjustment to price based on ( ). It shall
be further understood that the County reserves the right to reject any price adjustments
submitted by the bidder and/or to terminate the contract with the bidder based on such
price adjustments. Continuation of the contract beyond the initial period is a County
prerogative; not a right of the bidder. This prerogative may be exercised only when such
continuation is clearly in the best interest of the County.
In the event that the bidder declines the County's right to exercise the option period, the
County will consider the successful bidder in default and affect its eligibility for future
contracts.
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW,
IT SHALL BE ONLY FOR THOSE ITEMS ORIGINALLY
AWARDED.
28 m"E� 3wv°° 869
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MIAMI-DADE CO. TY
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BID NO.. 50 -3/05 -OTR -CW
2.6 METHOD OF AWARD TO SIX (6) PRE -QUALIFIED BIDDERS WHO WILL BE
INVITED TO PARTICIPATE IN SPOT MARKET PURCHASES
Award of this contract will be made to the ( ) pre -qualified bidders who are actively
engaged in providing removal and disposal of derelict vessels and meet the pre -
qualification criteria listed below. Pre -qualified bidders will be invited to participate to
offer a lump sum price for each project as they are identified by the County on an as
needed basis.
A) Are Currently licensed in one or more of the following:
1. Marine Contractor
2. Marine Towing and Recovery
3. Marine Diving and Salvage
4. Demolition Contractor
B) Have access to appropriate water bound equipment such as tug boats, towboats
barges and cranes.
C) Have a minimum of Three (3) years of experience in the removal and disposal of
derelict vessels.
The using department shall contact all pre -qualified bidders for a quotation.
Bid quotations shall be submitted within seventy-two (72) hours of the Invitation to Quote.
2.8 INTENTIONALLY OMITTED
2.9 INTENTIONALLY OMITTED
2.10 INTENTIONALLY OMITTED
2.11 INDEMNIFICATI,ON AND INSURANCE - (1) GENERAL SERVICE AND
MAINTENANCE (CQNTRACT
Provider shall indemnify and hold harmless the County and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including
attorneys' fees and costs of defense, which the County or its officers, employees, agents
or instrumentalities may incur as a result of claims, demands, suits, causes of actions or
proceedings of'any kind or nature arising out of, relating to or resulting from the
performance of this Agreement by the Provider or its employees, agents, servants,
partners principals or subcontractors, Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any
kind or nature in the name of the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may issue
thereon. Provider expressly understands and agrees that any insurance protection
29 UVISEa OM&Ob
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BID N%_..2550 -3105 -OTR -CW
required by this Agreement or otherwise provided by Provider shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herein provided.
The vendor shall furnish to, Metropolitan Dade County, c/o Department of
Procurement Management, Bids & Contracts Division, 111 N.W. 1st Street, Suite
2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that
insurance coverage has been obtained which meets the requirements as outlined
below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
B. Public Liability Insurance on a comprehensive basis in an amount riot less
than $300,000 combined single limit per occurrence for bodily injury and
property damage. Dade County must be shown as an additional insured
with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and hired
vehicles used in connection with the work, in an amount not less than
$300,000 combined single limit per occurrence for bodily injury and
property damage.
The insurance coverage required shall include those classifications, as listed in
standard liability insurance manuals, which most nearly reflect the operations of
the vendor.
All insurance policies required above shall be issued by companies authorized to
do business under the laws of the State of Florida, with the following
qualifications:
The company must be rated no less than "B" as to management,
and no less than "Class V" as to financial strength, by the latest
edition of Best's Insurance Guide, published by A.M. Best
Company, Oldwick, New Jersey, or its equivalent, subject to the
approval of the County Risk Management Division.
or
The company must hold a valid Florida Certificate of Authority
as shown in the latest "List of All Insurance Companies
Authorized or Approved to Do Business in Florida", issued by
the State of Florida Department of Insurance and are members
of the Florida Guaranty Fund.
30
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BID NO. .50 -3/05 -OTR -CW
Certificates will indicate no modification or change in insurance shall be made
without thirty (30) days written advance notice to the certificate holder.
NOTE:DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR
ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the vendor of his
liability and obligation under this section or under any other section of this
Agreement.
Issuance of a purchase order is contingent upon the receipt of the insurance
documents within fifteen (15) calendar days after Board of County Commission
approval. If the insurance certificate is received within the specified time frame
but not in the manner prescribed in this Invitation To Bid, the Bidder shall be
verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the County. If the Bidder fails to submit
the required insurance documents in the manner prescribed in this Invitation To
Bid within twenty (20) calendar days after Board of County Commission
approval, the Bidder shall be in default of the contractual terms and conditions
and shall not be awarded the contract. Under such circumstances, the Bidder may
be prohibited from submitting future Proposal to the County in accordance with
Section 1.0, para 1.6 of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance certificates
required in conjunction with this Section remain in force for the duration of the
contractual period; including any and all option years that may be granted to the
Bidder in accordance with Section 2.5 of the Special Conditions. If insurance
certificates are scheduled to expire during the contractual period, the Bidder shall
be responsible for submitting new or renewed insurance certificates to the County
at a minimum of thirty (30) calendar days in advance of such expiration. In the
event that expired certificates are not replaced with new or renewed certificates
which cover the contractual period, the County shall suspend the contract until
such time as the new or renewed certificates are received by the County in the
manner prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such suspension
exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate
this contract for cause and seek re -procurement charges from the Bidder in
conjunction with Section 1.10, of the General Terms and Conditions.
2.12 INTENTIONALLY OMITTED
2.13 INTENTIONALLY OMITTED
2.14 INTENTIONALLY OMITTED
2.15 METHOD OF PAYMENT: PERIODIC PAYMENTS FOR SERVICE RENDERED
01- 869
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MIAMI-DADE CL NTY BID NG.. -550 -3/05 -OTR -CW
The County shall provide periodic payments for services rendered by the successful
bidder. In order for the County to provide payment, the bidder shall submit a fully
documented invoice which identifies the appropriate purchase order number, the service
location, and itemizes the services provided to the County using department(s). The
invoice shall be submitted to the County department within thirty (30) calendar days after
the service have been rendered. It shall be understood that such invoices shall not be
submitted for payment until such time as the service has been completed and a County
representative has reviewed and approved the service.
2.16 INTENTIONALLY OMITTED
2.17 COMPLETION OF WORK FROM DATE OF NOTICE TO PROCEED
The Bidder shall state in its proposal the number of calendar days from the date of the
Notice To Proceed in which it will guarantee to complete the work, repair, and/or service.
A verbal instruction from an authorized County representative shall constitute sufficient
notice to the vendor to commence work. Time for completion may be considered a factor
in determining the successful bidder. The completion date shall not exceed thirty (30)
calendar days after date of Notice to Proceed.
All work shall be performed in accordance with good commercial practice and the work
schedule and completion dates shall be adhered to by the successful bidder(s); except in
such cases where the completion date will be delayed due to acts of God, strikes, or other
causes beyond the control of the bidder. In these cases, the bidder shall notify the County
of the delays in advance of the original completion date so that a revised completion date
can be negotiated.
Should the bidder(s) to whom the contract(s) is awarded fail to complete the work within
the number of days as stated in its proposal, it is hereby agreed and understood that the
County reserves the authority to cancel the contract with the bidder and to secure the
services of another vendor to complete the work. If the County exercises this authority,
the County shall be responsible for reimbursing the bidder for work which was completed
and found acceptable to the County in accordance with the bid specifications. In
addition, the County may, at its option, request payment from the bidder, through an
invoice or credit memo, for any additional costs over and beyond the original bid price
which were incurred by the County as a result of having to secure the services of another
vendor. If the bidder fails to honor this invoice or credit memo, the County may suspend
the bidder from submitting bid proposals on County contracts for a minimum period of
six (6) months.
2.18 INTENTIONALLY OMITTED
2.19 INTENTIONALLY OMITTED
2.20 CONTACT PERSONS:
32 1MV ISM 03n4M
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BID NO. .50 -3/05 -OTR -CW
For any additional information regarding the specifications and requirements of this
contract, Contact: Virginia Howard, CPPB at (305) 375-1077.
COUNTY-WIDE/STATE-WIDE USAGE
Any Governmental, not-for-profit or quasi -governmental entity in the State of Florida,
may avail itself of this contract and purchase any and all items specified herein from the
successful bidder(s) at the contract price(s) established herein.
Each Governmental, not-for-profit or quasi -governmental entity which uses a contract(s)
resulting herefrom, will establish its own contract, place its own orders, issue its own
purchase orders, be invoiced therefrom and make its own payments, determine shipping
terms and issue its own exemption certificates as required by the bidder.
It is understood that unless specified in Section 2, paragraph 2.16, entitled "Shipping
Terms", all prices shall be quoted, "FOB Destination." For entities other than those
belonging to Miami -Dade County or those located outside of the geographical boundaries
of Miami -Dade County, the successful vendor shall be entitled to ship goods on an "FOB
Destination, Prepaid and Charged Back" basis. This allowance shall only be made when
expressly authorized by a representative of the entity, prior to shipping the goods.
It is also understood and agreed that Dade County is not a legally binding party to any
contractual agreement made between any governmental unit and the bidder as a result of
this bid.
SURCHARGE FEE AND QUARTERLY SUMMARY REPORT
Per Miami -Dade County Surcharge Fee Ordinance No. 98-43, please be advised that this
contract is subject to a user surcharge fee in the amount of 2% on all sales resulting
from this contract or any contract resulting from this solicitation and the utilization of the
County contract price and the terms and conditions identified herein.
Vendors shall be required to furnish the attached Quarterly Surcharge Payment Report in
a timely manner. Quarterly reports and all applicable payments must be submitted to
GSA/Accounts Receivable, no later than 15 days after the end of each quarter, regardless
of the value of sales during the preceding quarter.
By submission of these sales summary reports and corresponding surcharge fees, the
vendor is attesting to their correctness. All such reports and fees shall be subject to audit
by Miami -Dade County.
Failure to submit the following Quarterly Surcharge Payment Report and make
applicable payments in a timely manner, may result in termination or cancellation of
contract with the non -conforming vendor and any and all remedies relating to the
collection of such fees shall be enforceable. Additionally, any reprocurement charges
may be charged to the vendor in default. Willful failure or falsification of sales reports or
01~ 869
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MIAMI-DADE G JNTY BID N` .1550.3/05 -OTR -CW
failing to make timely payments of the surcharge fee shall constitute sufficient cause for
terminating the contract for cause of the non -conforming vendor.
MIAMI-DADE COUNTY
Department of Procurement Management, Bids & Contracts Division
111 N.W. 1st Street
Suite 2350
MIAMI, FLORIDA, 33128
(305) 375-5289
Vendor Instructions for Completing Quarterly Surcharge Payment Report:
1) Complete section 1, 2, 3, and sign form.
2) Enter amount of total amount paid with this summary.
4) Make check payable to Board of Countv Commissioners.
5) Attach check to report form and remit to:
GSA/Accounts Receivable
111 NW 1 st Street
Suite 2410
Miami, FL 33128
NOTE: Quarterly report must be submitted to GSA/Accounts Receivable, no later that 15 days
after the end of each quarter, regardless of the value of sales during the preceding quarter.
Start of Quarter
Report/Check (If Applicable)
Due
151 Quarter — January 1 — March 31
April 15
2nd Quarter - April 1 - June 30
July 15
3rd Quarter - July l - September 30
October 15
4th Quarter - October 1 - December 31
January 15
34
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01- 869
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MIAMI-DADE COUNTY
General Services Administration/Accounts Receivable
111 NW 1st Street
Suite 2410
Miami, Florida 33128
(305) 375-4143
QUARTERLY SURCHARGE PAYMENT REPORT
SECTION 1 Vendor/Contract Information: Date Submitted _/,_/
Vendor Name FEIN #
Address -
City State _ Zip Code
Contact Person Phone#
FAX# E -Mail
Contract#_
Tile
SECTION 2 - Applicable Reporting Period �Ccheck One)
OJan. 1 - March 31 []July 1 - Sept. 30 []April 1 - June 30 []Oct. 1 - Dec. 31
(1S1 Quarter) (2nd Quarter) (3`d Quaner) (4`" Quarter)
SECTION 3 - Summarv:
1) Total Sales this Quarter $,
2) 2% of all sales related to contract $
Total due to County for this quarter (LINE 2) $
By submission of this Quarterly Surcharge Payment Report and corresponding surcharge fees,
I certify the correctness of the information. I understand
that all reports and fees may be subject to an audit by Miami -Dade County or designee.
Authorized Signature
Title/Position Held
n
35
Date
cit— 869
MIAMI-DADE CC _NTY BID N6.._550 -3/05 -OTR -CW
IMPORTANT NOTICE TO VENDORS
This bid contains contractual language which allows municipal and quasi -governmental entities
to access the terms and conditions of the contract. After award the following entities will receive
copies of our contract Award Sheet. Please feel free to contact the Purchasing Agents listed
below to promote the usage of the commodities or services that you were awarded.
COUNTYWIDE KEY CONTACT LIST
TOWN OF BAY HARBOR ISLANDS
ATTN: Joseph Fox
Sup. Public Works
9665 Bay Harbor Terrace
Bay Harbor Islands, FL 33154
(305) 866-6241
CITY OF CORAL GABLES
Art: Wayne Moody, Sr. Buyer
340 San Lorenzo Avenue
Coral Gables, Florida 33146
(305) 460-5102
CITY OF HIALEAH
Art: Manuel Rodriguez
501 Palm Avenue Room 304
Hialeah, Florida 33011
(305)883-5865
CITY OF HOMESTEAD
Att: Purchasing Director
790 Homestead Blvd.
Homestead, Florida 33030-6299
(305) 247-1801, Ext. 188
CITY OF MIAMI BEACH
Att: Michael Rath
Procurement Director
1700 Convention Center Drive
Miami Beach, Florida 33139
(305) 673-7490
CITY OF NORTH MIAMI BEACH
Art: Lynn Gribble
Purchasing.Agent
17011 N.E. 19th Avenue
North Miami Beach, Florida 33162
(305) 948-2976
TOWN OF SURFSIDE
Att: Jeffrey I. Naftal,Town Clerk
9293 Harding Avenue
Surfside, Florida 33154
(305) 861-4863
CITY OF BOYNTON BEACH
Att: Lana Koester, Purchasing Agent
P.O. Bo% 33.0
Boynton Beach, Florida 33425-0310
(407) 738-7415
VILLAGE OF KEY BISCAYNE
Art: Tom Zannis, Finance Director
85 W. McIntry Street
Key Biscayne, FL 33149
(305) 365-8903
VILLAGE OF VIRGINIA GARDENS
Att: Paul Bithorn, Mayor
6498 N.W. 3$th Terrace
Virginia Gardens, FL 33166
(305) 871-6104
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MIAMI-DADE CO I'Y
THE CITY OF MIAMI
Att: Judy S. Carter, Director
Purchasing Department
400 S.W. 2nd Avenue, 16th Floor
Miami, FL 33130
(305) 579-6845
CITY OF NORTH MIAMI
Att: Pam Thompson, Director
Purchasing Department
P.O. Box 610847
North Miami, Florida 33261-0847
(305) 893-6511, Ext. 2135
CITY OF AVENTURA
Att: Glen Marcos
2999 NE 191st Street
Aventura, FL 33187
(305) 466-8900
CITY OF NORTH BAY
VILLAGE -POLICE DEPT.
Att: F.B. Dunphy, Chief of Police
7903 East Drive
North Bay Village, FL 33141
(305) 758-2626
MIAMI DADE COMMUNITY COLLEGE
Att: Linda Pagliaro
Director of Purchasing
11011 S.W. 104th Street
Miami, FL 33176
(305)237-2400
CITY OF OPA-LOCKA
Att: Rona M. Sandler
Purchasing Director
12950 Lejune Rd
Opa-Locka, FL 33054
(305)953-2825
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BID NO. 50 -3/05 -OTR -CW
UNIVERSITY OF MIAMI
Att: Susan Montes
Director of University Purchasing
P.O. Box 248184
Coral Gables, FL 33124
(305) 243-3464
INDIAN CREEK VILLAGE
Act: Melissa Garcia
Purchasing Department
9080 Bay Drive
Indian Creek, FL 33154
(305) 365-4121
CITY OF HALLANDALE
Att: E. Dent McGough, Director
Central Services Department
400 S. Federal Highway
Hallandale, Florida 33009
(954)457-1331
MIAMI SHORES VILLAGE
Att: John Rumble/Scott Davis
Purchasing Department
1701 N.W. 103 Street
Miami Shores, FL 33147
(305)795-2210
CITY OF DEERFIELD BEACH
Att: Donna M. Council
Purchasing Agent
210 Goolsby Blvd.
Deerfield, Florida 33442
(954)480-4380
DADE COUN'T'Y PUBLIC SCHOOLS
Att: Joe Gomez, Director
Division of Procurement Mgt.
1450 N.E. 2nd Avenue
Miami, Florida 33432
(305) 995-1364
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MIAMI-DADE CL ..VTV
CITY OF OAKLAND PARK
Att: Larry Fagen,
Purchasing Agent
3650 N.E. 12th Avenue
Oakland Park, FL 33334
(305) 561-6105
BAL HARBOUR VILLAGE
Att: Purchasing Agent
655 96th Street
Bal Harbour, Florida 33154
(305) 866-4633
BROWARD COMMUNITY COLLEGE
Att: Janet Rickenbacker
Purchasing Director
225 E. Las Olas Blvd.
Ft. Lauderdale, FL 33301
(954) 761-7455
BROWARD COUNTY
Att: Glenn R. Cummings
Purchasing Director
115 So. Andrews Ave. Room 212
Ft. Lauderdale, FL 33301
(954) 357-6070
DEPARTMENT OF OFF STREET PARKING
Purchasing Office
Att: Carlos Vilches
190 N.E. 3 Street
Miami, FL 33132
(305) 373-6789
SOUTH FL. WATER MGT DISTRICT
Att: Julie Stem
Procurement & Contract Admin.
3301 Gun Club Road
West Palm Beach, FL 33406
(407) 686-8800
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BID N(._._5S0-3/05-0TR-CW
CITY OF MIAMI SPRINGS
Att: John M. Benson
Purchasing Director
201 Westward Drive
Miami Springs, FL 33166
(941) 339-6260
CITY OF )HOLLYWOOD
Att: John L. Weyrauch
P.O. Box 229045
Hollywood, Florida 33022-9045
(954) 921-3210
CITY OF MARGATE
Att: Patricia Greenstein
Purchasing Agent
5790 Margate Blvd.
Margate, FL 33063
(954)972-6454
CITY OF SOUTH MIAMI
Att: Kathy Vazquez
Purchasing Director
6130 Sunset Drive
South Miami, FL 33143
(305) 663-6339
JACKSON MEMORIAL HOSPITAL
Purchasing Office
Att: Tom Przybyski, Director
1611 N.W. 12th Ave.
Miami, FL 33136
(305)585-2289
CITY OF WEST PALM BEACH
Att: Purchasing Manager
1045 Charlotte Ave.
West Palm Beach, FL 33401
(407) 659-8036
61- 869
MIAMI -DADS CO. rY
STATE OF FLORIDA DADE COUNTY
DEPARTMENT OF HEALTH
Att: Donald E. Young
Purchasing Agent I
1350 N.W. 14th Street,
Bldg. 1, Room 202
Miami, FL 33125
(305) 324-2416
BROWARD COUNTY SHERIFF'S OFFICE
Att: Leslie A. Dell
2601 W. Broward Boulevard
Fort Lauderdale, FL 33312
(954) 831-8170
CITY OF FLORIDA CITY
Att: Sonia Young Hernandez
404 W. Palm Drive
Florida City, FL 33034
(305) 247-8221, Ext. 124
TOWN OF GOLDEN BEACH
Interim Town Manager
1 Golden Beach Drive
Golden Beach, FL 33160
(305) 932-0744, Ext. 21
DORIS ISON SOUTH DADE COMMUNITY
HEALTH CENTER
Alt: Ivory L. Williams, Pro. Spec.
10300 S.W. 216th Street
Miami, FL 33190
(305) 253-5100
CITY OF WEST MIAMI
Att: Yolanda Aguilar,
City Manager
901 S.W. 62nd Avenue
West Miami, FL 33144
(305) 266-1122
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BID NO. 50 -3105 -OTR -CW
CITY OF PEMBROKE PINES
Att: David E. Fitzgerald,
Buyer
P.O. Box 9000
Pembroke Pines, FL 33084
(954) 435-6717
TRI -COUNTY RAIL AUTHORITY
Att: Jane Davis -Ember
Purchasing Department
305 South Andrews Avenue
Fort Lauderdale, FL. 33301
(954) 728-8512
TOWN OF DAVIE
Att: Herb Hyman,
Procurement Manager
6591 Orange Drive
Davie, FL 33314
(954)797-1016
CITY OF SUNRISE
Att: Marsha Peterson
10770 W. Oakland Park Blvd.
Sunrise, FL 33351
(954) 572-2274
CITY OF RIVIERA BEACH
Att: Veronigue Rellford
Purchasing Director
2391 Ave. "L"
Riviera Beach, FL 33404
(407) 845-4180
PALM BEACH COUNTY SHERIFFS OFFICE
Att: Lisette Alfonso
Purchasing Manager
415 Gator Dr
Lantana, Fl 33462
(407)533-1225
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MIAMI-DADE C,, NTV
CITY OF BOCA RATON
Att: Carol Thomas.
Purchasing Manager
201 W Palmetto Park Rd
Boca Raton, FL 33432
(407) 393-7876
CITY OF MIAMI SPRINGS
Att: John M. Benson
201 Westwazd Drive
Miami Springs, FL 33166
(954) 885-4581
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BID N(..._550-3/05-0TR-CW
CITY OF POMPANO BEACH
Atv Ernie Siegrist,
General Servs. Director
P.O. Drawer 1300
Pompano Beach, FL 33061
(954) 786-4098
CITY OF SUNNY ISLES BEACH
ATTN: Charlene Coletta
17070 Collins Ave., Suite 250
Sunny Isles Beach, FL 33160
(305) 947-0606
STATE-WIDE KEY CONTACT LIST
BROWARD COMMUNITY COLLEGE
Att: Janet Richkenbacker
Purchasing Director
225 E. Las Olas Blvd.
Ft. Lauderdale, FL 33301
(954) 761-7455
CITY OF FORT WALTON BEACH
Att: Byron Armstrong
Purchasing Director
P.O. Box 4009
Fort Walton Beach, FL 3254
(904)244-2045
CITRUS COUNTY SCHOOL BOARD
Att. William Humbaugh
Director of Management Operations
1007 West Main Street
Inverness, FL 34450
(352) 726-1931
CHARLOTTE COUNTY BD. OF COUNTY
Att: Kimberly Churchwell
Purchasing Director
18500 Murdock Circle
Port Charlotte, FL 33948-1094
(941)743-1372
CITY OF FORT PIERCE
Alt: Tony Barnes
Purchasing Director
P.O. Box 1480
Fort Pierce, FL 34954-1480
(407) 460-2200
CITY HALL - PURCHASING DEPT.
Att: Charlotte A. Heisler, CPPB
Assistant Purchasing Agent
326 W. Marion Avenue
Punta Gorda, FL 33950
(941) 575-3368
CITY OF GREEN ACRES CITY
Att: David Miles
Purchasing Director
5958 Tenth Avenue Nor
Green Acres City, FL 33463
(561) 642-2013
CITY OF LEESBURG
Att: John Spence
Purchasing Director
P.O. Box 490630
Leesburg, FL 34749-0
(904) 728-9880
REWSED oar -4000
01 8G19
MIAMI-DADE CC . _ 4TY
CITY OF BRADENTON
Att: ED J. Hargaden
Purchasing Director
1300 6th Street West
Bradenton, FL 34205
(941) 748-0800
CITY OF DUNEDIN
Att: Jeff Thomas
Purchasing Manager
750 Milwaukee Avenue
Dunedin, FL 34698
(813)738-1843
CITY OF EUSTIS
Att: Norman Showley
Director of General Svcs.
P.O. Drawer 68
Eustis, FL 32727-0068
(352) 483-5470
CITY OF FT. MYERS
Att: Robert George
Purchasing Director
P.O. Box 2443
Ft. Myers, FL 33902-2443
(941) 332-0593
CITY OF PORT ST. LUCIE
Att: David Pollard
Purchasing Director
121 S.W. Port St. Lucie Blvd.
Port St. Lucie, FL 34984
(407) 871-7391
CITY OF PANAMA CITY
Att: Veryl J. McIntyre
General Servs. Director
519 East 7th Street
Panama City, FL 32401
(850) 872-3070
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BID NO. .1'50-3/05.OTR-CW
CITY OF JACKSONVILLE
Att: Jacquie Gibbs
Chief Procurement& Supply
220 East Bay Street 3
Jacksonville, FL 322
(904) 630-1192
CITY OF LAKELAND
Att: Pat. Williams
Purchasing Director
1140 E. Parker Street
Lakeland, FL 33801
(813) 499-6780
CITY OF LONGWOOD
Att: Rhonda Ledford
Purchasing Director
175 W. Warren Avenue
Lakeland, FL 32750-4197
(407) 260-3480
CITY OF MELBOURNE
Att: David McCue
Purchasing Manager
900 E. Strawbridge Av
Melbourne, FL 32900
(407) 953-6271
CLAY COUNTY SCHOOL BOARD
Att: Ann Martin,
Purchasing Director
900 Walnut Street
Green Cove, Springs FL 32043
(904) 284-6502
COLLIER COUNTY PURCHASING
Att: Steve Carnell,
Purchasing Director
3301 E. Tamiami Trail
Naples, FL 34112
(941)774-8425
REViSM03 al4j — 869
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MIAMI-DADE C4-,NTV
CITY OF POMPANO BEACH
Att: Ernie Siegrist
General Servs. Director
P.O. Drawer 1300
Pompano Beach, FL 33061
(954) 786-4098
CITY OF RIVIERA BEACH
Att:.Veronique Rellford
Purchasing Director
2391 Avenue "L"
Riviera Beach, FL 33404
(407) 845-4180
CITY OF ST. AUGUSTINE
Att: M.D. Strickland
P.O. Box Drawer 219
St. Augustine, FI 33061
(901) 825-1020
CITY OF ST. PETERSBURG
Att: Louis Moore
Purchasing Director
P.O. Box 2842
St. Petersburg, FL 33731
(813) 893-7220
CITY OF TAMPA
Att: Joan McConnell
Purchasing Director
306-E. Jackson St., 2"d Fir. East
Tampa, F] 33602
(813) 274-8353
CITY OF VENICE
Att: John Enlow
Purchasing Director
401 West Venice Avenue
Venice, FL 34285
(813) 485-3311
BID NG..1550.3105-0TR-CW
COLLIER COUNTY SCHOOL BOARD
Att: Nancy Goodwin-Sirko
Purchasing Director
3710 Estey Avenue
Naples, FL 33942
(813)643-2700
COLUMBIA COUNTY SCHOOL BOARD
Att: R.M. "Mike" Null,
Purchasing Director
528 W. Duval St.
Lake City, FL 32055
(904) 755-8030 -
DEPT. OF CORRECTIONS -REGION
Att: Patti Casey,
Purchasing Director
P.O. Box 147007
Gainsville, FL 32614
(352)955-2035
EMERY RIDDLE AERO. UNIV.
Att: Kathy Welch
Purchasing Director
600 S. clyde Morris Blvd.
Daytona Beach, FI 32174-3900
(904) 226-6243
HILLSBOROUGH COUNTY
PURCHASING
Att: Theodore Grable
Purchasing Director
601 E. Kennedy Blvd. County Center
Tampa, F133602
(813) 272-5290
HRS -DISTRICT 14 STATE OF FLORIDA
Att: Glenda"Dianne" Forgey
Purchasing Director
P.O. Box 605
Polk City, FL 33868
(941) 533-4276
42 REVISED 03134W
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-DADEC•TY •
MIAMI OO.SO-3/OS-OTR-CW
CITY OF WINTER SPRINGS
INDIAN RIVER SCHOOL DISTRICT
Att:. JP Petrencsik
Att: Rick Chuma,
Purchasing Director
Purchasing Director
1126 E. SR. 434
1990 25th Street
Winter Springs, FL 32708-2799
Vero Beach, FL 32960
(407) 327-1800
(561) 770-5581
LEE COUNTY SCHOOL DISTRICT
PINELLAS COUNTY SCHOOL BOARD
Att: Michael Bowen
Att: Mark Lindemann
Purchasing Director
Purchasing Director
2523 Market Street
301 4th Street S.W.
.Ft. Myers, Florida 33901-3901
Largo, FL 33770
(941) 337-8201
(813) 588-6143 -
LEE COUNTY SHEREFF'S OFFICE POLK COUNTY SCHOOL
Att: Robert Anderson Att: Gerald Wilson
Purchasing Director Purchasing Director
14750 Six Mile Cypress Pkwy. 2470 Clower Lane
Fort Myers, Florida 33912 Bartow, FL 33831-9005
(941) 477-1312 (813) 534-0300
LEON COUNTY SCHOOL BOARD
PUTNAN COUNTY
Att: Byron Williams
Att: Willian Phillips
Purchasing Director
Purchasing Director
2757 West Pensacola Street
P.O. Box 1647
Tallahassee, Florida 32303
Palatka, FL 32177
(904) 487-7283
(904) 329-0370
MANATEE COUNTY
Att: Rob Cuthbert
Purchasing Director
1112 Manatee Ave., West
Suite 803
Bradenton, FL 32405
(813) 749-3041
OKALOOSA COUNTY BOCC SCHOOL BOARD OF SARASOTA COUNTY
Att: James "Pete" Sumblin Att: Pat Black
Purchasing Director Purchasing Director
602-C N. Pearl Street 101 Old Venice Rd.
Crestview, FL 32536 Osprey, FL 34229
(904) 689-5960 (813) 486-2183
til— 86,)
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MIAMI-DADE C. .NTY
OSCEOLA SCHOOL DISTRICT
Alt: Donald Miller
Purchasing Director
817 Bill Beck Blvd.
Kissimmee, FL 34744
(407) 870-4625
PASCO COUNTY, BCC
Alt: Frank Fortino
Purchasing Director
8919 Government Drive
New Port, FL 34654
(813)847-8194
VOLUSIA COUNTY SCHOOL BOARD
Alt: Tom Simms
Purchase Director
P.O. -Box 2118
Deland, FL 32721
(904) 255-6475
CITY OF OCALA
Alt: John Tingue
Purchasing Director
P.O. Box 1270
Ocala, FL 34478
(352) 351-6700
ORANGE COUNTY
Purchasing Department
201 S. Rosalind Avenue
Orlando, FL 32802
(407) 836-5635
I
44
BID N •550 -3/05 -OTR -CW
ST. JOHNS COUNTY SCHOOL BOARD
Alt: Don Hurd
Purchasing Director
299 Sch000l House Rd.
St. Augustine, FL 32095
(904)826-3312
TAMPA SPORTS AUTHORITY
Alt: Joseph Haugabrook
Purchasing Director
4201 N. Dale Marby HWY.
Tampa, FL 33607
(813) 673-4300
VOLUSIA COUNTY
Alt: Kenneth Hayslette
Purchase Director
123 W. Indiana Ave., 3rd Floor
Deland, FL 32720-4608
(904) 736-5935
DEPARTMENT OF TRANSPORTATION
Alt: Doug Smit
Contractual Services
3400 West Commercial Blvd.
Fort Lauderdale, FL 33309-3421
(954) 777-4477
CTFY OF OVIEDO
Alt: Denise K. Schneider,
400 Alexandria Blvd.
Oviedo, FL 32765
(407) 977-6058
REVISED OK WU
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•
BID NC SSO-3/05-OTR-CW
2.22 ACCIDENT PREVENTION AND REGULATIONS:
Precautions shall be exercised at all times for the protection of persons and property. All
Contractors and Sub -Contractors shall conform to all OSHA. State and County
regulations while performing under the Terms and Conditions of this contract. Any fines
levied by the above mentioned authorities because of inadequacies to comply with these
requirements shall be borne solely by the bidder responsible for same.
2.23 AVAILABILITY OF CONTRACT TO OTHER COUNTY
DEPARTMENTS
Although this Solicitation is specific to a County Department, it is hereby agreed and
understood that any County department or agency may avail itself of this contract and
purchase any and all items specified herein from the successful bidder(s) at the contract
price(s) established herein. Under these circumstances, a separate purchase order shall be
issued by the County, which identifies the requirements of the additional County
department(s) or agency (ies).
2.24 CLEAN-UP
All unusable materials and debris shall be removed from the premises. At completion,
the successful bidder shall thoroughly clean up all areas where work has been involved as
mutually agreed with the Department Project Manager.
2.25 COMPLIANCE WITH FEDERAL REGULATIONS DUE TO USE OF EEDERAL
DOLLARS
Since the goods, services, and/or equipment that will be acquired under this bid
solicitation will be purchased, in part or in whole, with federal dollars, it is hereby agreed
and understood that Section 60-250.4, Section 60-250.5 and Section 60-741.4 of Title 4
of the United States Code, which addresses Affirmative Action requirements for
handicapped workers, is incorporated into this bid by reference.
2.26 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this bid shall be in accordance with all governmental
standards, to include, but not limited to, those issued by the Occupational Safety and
Health Administration (OSHA),the National Institute of Occupational Safety Hazards
(NIOSH), and the National Fire Protection Association (NFPA).
oi- 861
45 REvuen01a4 o
•
MIAMI-DADE C_ ,NTY
2.27 COST ESTIMATES FOR EACH PROJECT
BID Ni- • SO-3/05-0TR-CW
The successful bidder(s) shall be required to submit a written estimate on each
prospective project before a work order is issued. The estimate must reflect the regular
hourly wages for each classification represented in this bid and the percentage discounts
or mark-ups for materials and equipment that were quoted by the bidder on its Bid Pro-
posal form. The estimate shall be itemized by the number of work hours per
classification and by the cost of materials and equipment. Lump sum estimates shall not
be accepted. The County reserves the right to award the project to the lowest bidder
based on the written estimate or to reject all estimates based on price and obtain the
required services from another source of supply. The actual charge to the County shall
not exceed ten percent (10%) of the Bidder's estimate without the expressed prior
approval from an authorized agent of the County. -
2.28 FURNISH AND INSTALL REQUIREMENTS
These specifications describe the various functions and classes of work required as
necessary for the completion of the project. Any technical omissions of functions or
classes within the sections of these specifications shall not relieve the bidder from
furnishing, installing or performing such work where required to the satisfactory
completion of the project.
2.29 LABOR, MATERIALS. AND EQUIPMENT SHALL BE SUPPLIED BY THE
BIDDER
Unless otherwise provided in Section 3 of this Solicitation entitled "Technical
Specificptions", the Bidder shall furnish all labor, material and equipment necessary for
satisfactory contract performance. When not specifically identified in the technical
specifications, such materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to the inspection
and approval of the County's Project Manager.
2.30 LEGAL REQUIREMENT FOR POLLUTION CONTROL
It is the intent of these Specifications to comply with the Dade County Pollution Control
Ordinance as stated in Chapter 24 of the Metro -Dade Code. This ordinance is made a
part of these specifications by reference and may be obtained, if necessary, by the bidder
through the Department of Environmental Resources Management (DERM), 33 SW 2nd
Ave., Miami, Florida 33130, Telephone (305) 372-6789.
46 flEVISED 0324W
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MIAMI-DADE CO, rY
2.31 LICENSES. PERMITS AND FEES
2.32
2.33
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BID NO.- S0-3/05.OTR-CW
The bidder shall obtain and pay for all licenses. (including a valid Occupational License
issued by Miami -Dade County) permits and inspection fees required for this project; and
shall comply with all laws, ordinances, regulations applicable to the work contemplated.
herein. Damages, penalties and or fines imposed on the County or the bidder for failure
to obtain required licenses, permits or fines shall be borne by the bidder.
114
Licenses may vary depending on trade the contractor is involved in (i.e. Towing and
Recovery, Marine Contractor, Salvage Contractor and/or other related field.)
LOCAL OFFICE SHALL BE AVAILABLE
The Bidder shall maintain an office within the geographic boundaries of Dade or
Broward Counties, Florida. This office shall be staffed by a competent company
representative who can be contacted during normal working hours and who is authorized
to discuss matters pertaining to the contract.
WORK ASSIGNMENTS IDENTIFIED BY THE COUNTY
All work assignments during the contract period will be on an "as needed" basis,
complying with notification requirements. Bidder shall assume no guarantees as to the
number or frequency of work assignments or the amount of payments under the terms of
this contract.
Determination of material quantities and/or specifications for each assignment will be
made by the County Department. The County department will notify the Bidder of each
work assignment; at which time the Bidder and the County Department will mutually
agree, in writing, of the beginning and ending dates of the work assignment. For each
assignment, the Bidder shall be responsible for the proper and necessary use of the
materials in performance of the work.
47 AEVISM OXa400
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MIAMI-DADE CG .TY BID NO.._,50-3/05-OTR-CW
SECTION 3.0 TECHNICAL SPECIFICATIONS
REMOVAL AND DISPOSAL OF DERELICT VESSELS
3.1 GENERAL
The work specified in this section consists of the removal and disposal of
derelict vessels and debris.
3.2 DERELICT VESSELS AND DEBRIS
A derelict vessel is: Any boat which has a current derelict vessel report
in this office, and a vessel on which the Florida Marine Patrol has clearly
painted derelict vessel numbers. -
The debris or other objects on the shoreline which may be removed
under this contract will be designated by the Project Manager at the time
of removal. This may include, but not be limited to, objects such as
boards, tires, pieces of vessels which cannot be designated as derelict
vessels, litter. This is material not directly associated with clean-up or
removal of the designated derelict vessel.
3.3 SITE INVESTIGATION
The Contractor, agrees that he understands the nature and location of
the work, the general and local conditions in Biscayne Bay or other
County waters, including, but not restricted to, those bearing upon
transportation, handling, access to the pick-up and disposal sites; and
the character of equipment and facilities needed to perform the work.
Failure on the part of the Contractor to completely or properly evaluate
any factors of his costs prior to bidding shall not form a basis for -
additional compensation if he is awarded the contract.
3.4 PANS
There are no plans for this project, however copies of Florida Marine
Patrol Derelict Vessel Reports will be made available to the successful
Contractor by the user department(s).
3.5 SCOPE OF WORK
3.5.1 The Contractor shall obtain and pay for all licenses, permits and
inspection fees required for this project; and shall comply with
all laws, ordinances, and regulations applicable to the work
contemplated herein. Damages, penalties and/or fines imposed
on the County or the Contractor for failure to obtain required
48 REVISED03/24 o
0.f.-- 869
MIAMI-DADE CG•,TY
BID NC• %$0.3/03 -OTR -CW
licenses, or permits. and abide by their provisions. shall be borne
by the Contractor. The Contractor shall comply with all the
requirements of the Federal Water Pollution Control Act. The
Contractor shall be responsible for providing all supervision.
labor, equipment, tools, fees (including disposal) and taxes
required to complete this project to the satisfaction of the
County. Thirty (30) days will be allowed for the removal of any
derelict vessel after notification to proceed. The Contractor shall
be responsible for making any and all arrangements for access to
the vessel(s) to be removed.
3.5.2 Any vessel(s) which is to be removed and disposed of at the
South Dade landfill (24000 SW 97th Avenue). other County
approved landfill, or other DERM approved location, shall be
removed from its present site in such a manner as not to damage
the natural environment surrounding the vessel. All debris from
the vessel shall be removed and the site left in a reasonable clean
condition. No oil or fuel shall be permitted to be dumped or
spilled into or unto the water or land.
Disposal fees at County's approval landfill or other DERM
approved locations shall be the responsibility of the vendor and
shall not be an additional cost to the County.
3.5.3 Any vessel which is to be hauled and sunk at a specified reef site
is required to comply with all Federal, State and County laws
and ordinances pertaining to such operations. In addition, prior
to removal and hauling of the vessel the Contractor must notify
Mrs. Jo Anne Clingerman of DERM at (305) 372-6582 in order to
make an on-site determination of vessel suitability for sinking.
Should in the opinion of Dade County, the vessel be unsuitable
for reef material, the Contractor shall dispose of vessel in County
approved landfill site. The Contractor shall be responsible for
establishing a marker buoy(s) on the reef site (as located by
DERM) which will remain on station for the duration of the
sinking of the vessels. Additionally, the Contractor will be
responsible for sinking and seeing that the vessel sinks at the
site designated, within 50 L.F. of the established marker buoy.
The Contractor must notify the U. S. Coast Guard Marine Safety
Office (Telephone (305) 536-5651 a minimum of 72 hours prior
to sinking.
3.5.4 The following items must be accomplished prior to this office
granting approval for the sinking of a vessel as an artificial reef.
01- 869
49 REVISEDOA&M
3.6
•
MIAMI-DADE C.: ,NTY
•
BID NL _550.3/05 -OTR -CW
A. All oil must be removed from tanks, pipes, bilges, etc.. to
ensure that no pollutants enter the water (steam cleaning is
preferred).
B. All watertight doors/hatches/bottom tank covers, etc., must
be removed or welded open.
C. Any items that may float free when the vessel sinks must be
removed from the vessel.
D. All deck areas, bilge areas, engine spaces and cargo spaces
should be broom swept.
E. Sufficient ballast to maintain location of vessel on ocean
bottom must be placed fn the vessel and shall consist of
clean concrete.
3.5.5 The U. S. Coast Guard's inspection of a vessel does not remove
liability for oil pollution or for a violation of the Ocean Dumping
Act from the Contractor.
3.5.6 The Contractor shall adhere to U.S.C.G. Specifications and all
U.S. Fish and Wildlife Service requirements regarding
endangered species and specifically the West India Manatee.
PROOF OF PROPER DISPOSAL AND '10TIFICATION TO MARINE
PATR L
3.6.1 The Contractor must submit prior to receiving any payment: a
receipt for each vessel and debris, including the date of disposal,
disposal site, telephone number and title and signature of person
at disposal site.
3.6.2 In addition to the above information, the Contractor must submit
a picture of the vessel demonstrating its removal, and showing
its DV Numbers to Mr. Jose C. Diaz of the Department of
Environmental Resources Management, Suite 400, 33 SW 2""
Ave. Miami, FL 33130-1540.
3.6.3 The 'successful bidder shall notify and coordinate all work with
Officer Frank De La Torre of the Florida Marine Patrol/Florida
Fish & Wildlife Conservation Commission at (305) 956-2500.
Craig Grossenbacher, Section Chief of Coastal Resources/DERM
shall also be notified at (305) 372-6584. Notification shall be
made before any work and prior to removal and during the
disposal of each vessel.
50 aEVISEV 01124M
01- 869
MIAMI-DADE CO. i'Y
BID NO. .50 -3/05 -OTR -CW
3.7 RESTORATION OF PROPERTY
Property public or private if damaged during construction or removed for
the convenience of the work, shall be repaired or replaced at the expense
of the Contractor in a manner acceptable: to the Project Manager, prior to
the final acceptance of the work. Such facilities shall include, but are
not limited to: walls, fences, boating ramps (either concrete or asphalt)
sod, and walkways.
3.8 Pre -Qualification
1) Bidder must have an established business which is regularly
engaged in the business of performing the service as described in
this bid invitation.
2) Bidder must have a local office and posses a current occupational
license.
3) Local office must have. a fax machine in order to respond to request
for bid quotations.
51 A , EnoMayq ��
aU
•
MIAMI-DADE COUNTY
•
CONTRACT NO. 2550 -3/05 -OTR -SW
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
RECOMMENDATION:
Derelict Removal Service
Conferences, Conventions and Public Facilities
`I
The Department of Conferences, Conventions and
Public Facilities has a need for derelict vessel removal
services within the City of Miami waterways.
It is recommended that award be made to Dock
and Marine Construction, Inc. and Blue Water
Marine Services, Inc., for the procurement of
derelict vessel removal services within the City of
Miami waterways, under existing Miami -Dade County
Contract No. 2550 -3/05 -OTR -SW, effective
through August 31, 2002, subject to any extensions
thereto by Miami -Dade County, for the Department
of Conferences, Conventions and Public Facilities, in
an amount not to exceed $68,000; allocating funds
therefore from Account Code No.
1 1021.3501 18.340.
Q" �' 4 ( _- ", -
ud S. a e
D ctor of Purchasing
Dat1?/11
i
Award Under Dade County Conuacts
�� _ 869