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Home My WebLink AboutR-01-0866M J-01--731 E3/27/Cl. 01- 866 RESOLUTION NO. A RESOLU'ilON OF THE MIAMT CITY COMMISSION APPROVING THE ACQUISITION OF ONE PITNEY BOWES PARAGON J7 MA'1 1� PROCESSOR Wt -Tl- ANNUA.I, MAINTENANCE SERVTCE FOR THE DEPARTMENT OF GFNE,RAL SERVICES ADMTN:I.STRATION FROM PITIVEY BOWES, UNDER ',XISTING STA'.'E; OF FLORIDA CONTRACT NO. 600-760-00--1, EFFECTIVE UNTIL F E?RUARY 20, 2005, AND ANY EXTENSIONS, TN AN AMOUN'.I' NOT TO I:,XCEED $45,733, INCLUDING FIRST YEAR MAINTENANCE, WT.TI1 AN ANNUAL MAINTENANCE INCREASE OF 5% FOR SUBSEQUENT YF,ARS, SUBJFC'I' '110 AVAILABILITY OF' FUNDS; ALLOCATING FUNDS I ROM THE MIAMI RIVERSIDE CENTER GFNF-.RAL OPERATING BUDC, ,'1', ACCOUNT CODE NO. 504000.421901.6.840. BE TT RESOLVED BY '_'HE' COMMISSION OF THE CTTY OF MIAMI, FLORIDA: Section 1. The acquisit.ion of one Pitney Bowes Paragon. II mail. processor with annual maintenance service for the Department of General Services AdminisLrat~i.on f.ro i P_il:ney Bowes, under existing Sl --ate of F'icrida Contract No. 600-760-00-1, effective until. February 20, 2005, and any extensions, in an Amount not to exceed $45,733, inciuding first year maintenance, with an annual maintcnan -ce increase of 5`3 for subsequent years, =7 Commstox MEETING OF sir, I subject ro avaiiability of funds, is approved, with funds allocated from tete Miami Riverside Center General Operauing Budget, Account Code No. 504000,421-901.6.840. Section 2. This Resolution shall become effective mediately upon its adoption and signature of the Mayor/ PASSED AND ADOPTED 7hi.s 13th day Of_S�p.tem�r 2001. JU:� CI,ROLLO, MAYOR nor 0 t;fti# IC{xl'?I[,'uicm by F.':{iil ii) it, !f{'ilif; r.i' :ii'• ..'C �::.. ;t,i :_,_,{.;,.; .. 1 i't.t:,r 1C�t,Cari��,,; i1Si�: �lh'C1 :iittt� F'7' is ;i �:1 Irit c' rclari3in0 ram, lrrfthota iIr 1vi y(:,I �,,i;;t f<� ATTEST: WALTER J. POEMAN C'1TY CT Walt r re:'a , , Dty Ciork AYPKOVEPx`A. CO FO AND CORRL'CTNESS: t/ XK. NDRO VTLARELLO CT •. ATTORNEY W5583:db: LB I[ t.i*w!. Mayor does no-. sign this; Rosmlut•ioll' it- shall become effective at the and of Len i:alc dar. clays f.roir. tho. data i.* was passed and adopted. 1f Lhr Mayor veLoes rhi:a Resolution, .it shall become, r_ffcc:t.ive immediately nporl overr.ich.) of :1113 vc:t.o by the City cwunission, Page 2 of 2 01-- 866 TO: FROM CITY OF MIAMI, FLORIDA =15 INTER -OFFICE MEMORANDUM The Honorable Mayor and Members DATE : FILE: of the City Commission AUG 2 9 SUBJECT : Proposed Resolution enez REFERENCES: Purchase of One (1) Pitney Bowes 4ity Manag r Paragon II mail processor ENCLOSURES! RECOMMENDATION It is respectfully recommended that the City Conunission adopt the attached Resolution authorizing the purchase of one (1) complete Pitney Bowes Paragon II mail processor with annual maintenance from Pitney Bowes (non-minority/non-local vendor), located at 14361 Commerce Way, Miami Lakes, Florida 33016-1585, through a bid awarded under State of Florida Contract # 600-760-00-1, effective tlu-u February 20, 2005, and subject to further renewals from the State of Florida under the same terms and conditions, in an amount not to exceed $ 45,733 (including I" year maintenance), with an annual maintenance for subsequent years of .$4;639, allowing for an annual maintenance increase of 5%, subject to the availability of funds. Funds are available from MRC Division operating budget. 504000.421901.6.840. BACKGROUND The Department of General Services Administration seeks to purchase one (1) Pitney Bowes Paragon II mail processor and Accutract HT Accounting System with annual maintenance. The Miami Riverside Center Mailroom needs to replace a twelve (12) year old Pitney Bowes 6100 Mailing System that is utilized to process approximately 1,200 pieces of outgoing U.S. mail daily. In the last two years we have experienced growing repair problems and a shortage of replacement parts. The new system incorporates new features that would greatly increase the mailroom's efficiency and productivity such as "Weigh -On -The -Way" (WOW) weighs every piece of mail (up to 16 ounces) as it passes, automatically determining the correct postage, and setting the meter all at up to 90 pieces per minute. The second feature "Feed Mail As It Comes" mails large pieces with small, and light pieces with heavy, accepts pieces 3.5" wide or as long as 15" (13" in WOW mode) it feeds open and closed flaps as well as sealed and unsealed envelopes. The third feature, "Differential Weighing" allows you to stack several pieces of mail on the scale's platform when an item is removed, it's weight is determined, postage is calculated, the meter is set, and a tape is instantly produced. The fourth feature, " Bar Code Scantling" provides accurate and quick input of departmental index codes for internal charge backs by scanning preprinted barcodes. This feature greatly reduces errors and the time consuming task of keying numbers by hand. The system also comes with a full accounting package with the ability to generate charge back reports in spreadsheet format that can be forwarded directly to the Finance Department. y 866 CAG/FKR/AJM/es 0 • Alex J. Martinez, Acting Director August 17, 2001 General Services Administration Mailing System Purchase Mike Mejia, MRC Facility Manager MRC Division 2 The Miami Riverside Center Mailroom needs to replace a twelve (12) year old Pitney Bowes 6100 Mailing System that is utilized to process approximately 1,200 pieces outgoing U.S. mail daily. This system has been very reliable, however, for the past 2 years we have experienced growing repair problems and a shortage of replacement parts. The 6100 mailing system now requires constant maintenance to operate well enough to meet the City's increasing mail demands. Additionally, the accounting system on this machine is very antiquated an Account Clerk is performing manual entries every week to provide postal charge, -backs to the Finance Department. Because of these issues, I am respectfully requesting that we proceed with the acquisition of a new mail processing system. I am recommending that we upgrade to the Pitney Bowes Pagaron 11 mail processor. The System incorporates new features that would greatly increase the mailroom's efficiency and productivity. The first feature, "Weigh -On -The -Way" (WOW) weighs every piece of mail (up to 16 ounces) as it passes, automatically determining the correct postage, and setting the meter... all at up to 90 pieces per minute. The second feature, "Feed Mail As It Comes" mails large pieces with small, and light pieces with heavy, accepts pieces 3.5" wide or as long as 15" (13" in WOW mode) it feeds open and closed flaps as well as sealed and unsealed envelopes. The third feature, "Differential Weighing" allows you to stack several pieces of mail on the scale's platform, when an item is removed, it's weight is determined, postage is calculated, the meter is set, and a tape is instantly produced. The fourth feature, "Bar Code Scanning" provides accurate and quick input of departmental index codes for internal charge backs by scanning preprinted barcodes. This feature greatly reduces errors and the time consuming task of keying numbers by hand. The system also comes with a full accounting package with the ability to generate charge back reports in a spreadsheet format that can be forwarded directly to the Finance Department. The Pagaron 11 mail processor is currently available under State of Florida contract pricing (contract # 600-760-00-1). Below you will find an itemized list of equipment and services needed to replace our current system. Pricing is based on an outright purchase. The total cost of this purchase is $45,733.00. Funds for this equipment will be available in the FY' 00-01 MRC Division operating budget, account code 504000.421901-840. 01- 866 1 2. 3. 4. 5. W 0 Budgetary Impact Analysis • Department General. Services Adm. Division MRC Division Agenda Item# (if available) Title and brief description of legislation or attach ordinance/resolution: For the purchastof one (1) complete Pitney Bowes Paragon Il mail processor with Is this item related to revenue? NO: x YES (11yes, skip to item #7.) Are there sufficient funds in Line Item? YES: Y Index Code Minor Obj. Code Amount $ NO: ____ Complete the following questions. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL IndezlMiaor Ob'ect/Pre'ect No. From $ To $ 7. Any additional comments? I. MRC Division 504000.421901.6.840. $45,733, with an annual maintenance of Approved by: 8. 6 I, -- Depar#eJ ate FOR DEPARTM 01AMEMENT AND BUDGET USE ONLY Verified by: Verified by: .� Department of 1Nianagement and Bud et Mra Budget Analyst Date MAY- 14-01 09:09 AM IRENE.COLA VOLPE TO: SUBJECT. MESSAGE TOTAL PAGES TO FOLLOW " OF P.el I MOVY-14-01 09:09 AM IRENE.COL.AVOL.PE 9546706906 P.tb3 Suite .115 • PAIC 2 of 2 railure to perform according to the requirements of tW6 contract on Complaint to Vendor, form PUR 7017. Stwuld the ver.dor fail to correct the problem within a prescribed period of time, then form PVR 7029. Rt:yuest for Assistance, is to be filed with this office. E. SPECIAL AND GENI~R.AL CONDITIONS - Special and generni conditions are enclosed for your information. Any restrictiors aacopted frons thesupplier are noted on the ordering Instructions F (.*nN7RACT APPRAISAL FORM - State Contrav Appraisal, h"rwt V K 7073 should be used to provide your inpu, and recommendatio-m- tier inprovcntetus in the curact to Stalc Purchasing for receipt 11, hater thin 90;m days prior to the expiratlotn date cf this V011tt'rCt Awfititized Sianawrc :�tta: zcn�nts rile 'C' ' WINDOWS'71:N1cat it)n.Hill i MRY-14-01 09:03 Atq ><RENE.CULAVOLFE 934378680b r • c�� tune 315 • Pagel of Z Rb -*Y BOIW�eS Suite 31 S Warm takov Qlatrial Mice CERTIFICATION OF CONTRACT TME. Mail Prucrssing Equipment CONTRACT NO. 640.760-00-1 BMW 1 �-600.760-K EFFECTIVE Fehrusrti 1.1: 2000 thrrniuh Feb -Ila- 20, _Oitc CON 1 KACTOR(S) SLTPERSGDES 600.750-47-1 As-Om-Has'er Mailing Systems, Inc. (A) Francotclr-Priwlia, Inc. (A) American Basirress Systems (M) Pitnoy Rowers (A) (Rc\ 'Jul tlrt) ANY QUESTIONS. SUGGESTIONS. OR C ONTRAC"1' SUPPLIER PROBLE.W WHICH NIAV ARISE SHALL BE RROUCHT TO T'IlC LTTE NTION OF K.%REN ESSM %T 1650) 483.7804 SUNC OM '7804. E-1IAIL: c rpt+k:'i<�dniaattue.tl.tts A At- THOR1TY - "'pon affirmative action taken by t1,e State 0- FlWida Department of Management Servicer. nn February 9, 20100, a covtrUl has been exccur-d between the State of Florida and the dr.rii,, rated con;raetors. 13 EFFECT • This contract was entered into to provide cconornie,, in the purcha a of Mail Processing Equipment by all S'ale of F•icrida agcrcies and institutions Therefore, in compliance with S�:ti:�n 7.97 raj. Florid.+ Statt:Acs, all port hoses of throe commodities shall be mai* under the tams, prig"s. and eomdit:ons ofthk contract and .rith the 9umlicrs apecifed C' ORDERING INSIKl1CUIONS -.Ali purchase orders shall hr 'sued in accordance with the attached ordering instructions. Purchawr ehall order ar the price% indicated excl:rive.. of all Federal, Stitc and local txw. %!I contract purchase orders shalt show the State Purchas`.rg .ontra,-t number. product wrnbcr, quantity, description of item, until unit prices extended and purchase order totaled. (This requiretnent may hr waived -when purchase is made by a blanket purchase order.) D CONR TRACTOR PERFO.MNC'E - A�cncies shall rrpor t ani; ', er:chir 0 '4.24!1 8G(i State of Florida Contract ##600-760-00-1 Purchase Price Product Description Quantity Price *Annual Maintenance SP9Y Pagaron 11 mail processor Includes: 16oz WOW, AccuTrac HT Direct Connect Standard Rates, and Automation Rates I $17,247.00 *$2,269.00 SPC3 AccuTrac HT system, PC with System software, color monitor, and Internal modem 1 14,025.00 *$371.00 Z531 AccuTrac UCB for Paragon 1 $2,315.00 *$322.00 Z5E4 3 port Ethernet Hub 1 $223.00 *$0 USPO Power Stacker 1 $1,374.00 *$221.00 UP3P 301b. differential weighing pIatfom-/w stand I $3,400.00 *$153:00 Z5C5 25ft of Cable (used to connect peripheral) 1 $36.00 *$0 Z538 Laser Scanner 1 1,423.00 *181.00 UC30 Console 1 $I,155.00 *$0 USTR Paragon Operator Training 1 $335.00 *$0 Z5H1 AccuTrac HT Operator Training 1 $441.00 *$0 Sub Total $41,974.00 $3,517.00 *Maintenance 9 months (]"year) with 90 -day manufacture's warranty $2,637.00 Meter Rental and Reset Charges Product Description Quantity Unit Cost Extended Cost E100 E 100 Paragon Postage by Phone Meter (Rental) 12 months $84.00/Mo $1,008.00 E100 Reset Charges 12 months $9.50/Mo $114.00 *Sub Total $1,122.00 *Total Cost Maintenance, Meter Rental and Reset Charges (1't year) $3,759.00 Total Cost Maintenance, .Meter Rental and Reset Charges (2nd year) $4,639.00 * Purchase Price + Maintenance, Meier Rental and Reset Charges (]"year) $45,733.00 01.- 866 MY 11 0911 IP!S 1 FR MIAMI SAS FS Pitmu'rBowes May 11, 2001 Milton Mizell City of Miami Miami, FL Dear Milton. 70� Aa:' 1 PAP Tn 19I-F;75515P P. np/P4 0 Pitney Bowes Mailing System 14361 COWneree W2y Miami lakes, FL 33016 www pitneybowes.com As per our phone convercation, please be advised that there has been a pricing change effective April 1, 2001. This now pricing has been approved by the State of Florida, Contact thorc is Karun Esser. In addition, I have just been adviaw;l that uvy (Stale or Fivoojw) I,avW wt yet UpuigtW their web site, Our website, (Pitney Bowes) has been updated, copy of which has been previously submitted to you. I know this is a little confusing, having different pricing effective April 1. The State of Florida contract does have a stipulation allowing for price changes throughout its contract term. The attached letter from Karen Esser, approves this April 1 change. Once a State customer is on the contract however, (for instance, term rental on a 3e or 48 month term), that pricing is guaranteed for the term of the rental. I hope this Gears things up, if you or anyone in procurement should have any questions, ploaoo ftal hoc to cull me I. -GOO 669 2565 cxt. 2863, Sincerely, Pi>orfey Bowes, Inc. Inns Colavolps Senior Account Executive 614 866 i E Ll - L/p8 -- 78oy _ • - ai t (e6SM KARW <ISSEMWms.stsls.fl vs> on 04117M6i W:43:33 PM 0. a. To. "Chip R Davin' <daviacr@WnWo?.pb.ccm> cc: (bcc: Chip R t)a rOALESR)91P" --N�, M M Subjwl: RE Update m �# Chip. 00 ~ '"- Ttis is to nolify You of approval of the pilau sheets you submitted for update. Pismo post them to your web slfe and dlred State users to (Ms 4 ai a URL. mAs �v mga ds the replacement of the materially eel melers„ please encourage v, those wieo ON have this type mater to amend the original purchase order to reflect the optacmern in accordance with The US Postal Sowlce Rules and Repdations. Tlrer* you for your eflorts. Please cell If there are any questions. Keen U7 -----Odpinal Mempe----- From: CW R Davin gyral wdavkw&b com) .- SAN-. Saturday, March 31, 2M 131 AM To: ESSER. KAREN E Subject update LL IL 6 to � m -4 ,. ., m � Karen- 1 As a mnli ev the new pddq for PB vAl lake ofleet on 411101. Web-sile . r 00 yyIN be updaled. i E • it Pitney Bowes Miami Lakes District Office April 24, 2001 Mike Mejia City of Miami 444 SW 2nd Avenue Miami, FL 33130 Dear Mike, n This letter will confirm pricing submitted to you for new updated equipment in your mailroom that would include a Paragon II mail machine, scale, console, Accutrak system and Postage by Phone Meter. All pricing is effective April 1, 2001 and is guaranteed not to increase for the entire term of the lease. State contract # 600-760-00-1. The State of Florida has approved this pricing. Please feel free to visit the State of Florida website at www.pb.com/states/florida. in addition, please also note that the Accutrak chargeback report is included with this proposal. There is no additional cost for this report. If I can be of any further assistance, please feel free to call me at 1-800-659-2555 ext, 2863. Sincerely, Pitney Bowes, Inc Irene Colavolpe Senior Account Executive 61- 8-66 14361 Commerce Way Miami Lakes, FL 33016-1565 1-800-322-8000 • STATE OF FLORIDA EQUIPMENT PRICE LIST CONTRACT NUMBER 600-760-00-1 TABLE OF CONTENTS 1. SMALL / LOW VOLUME PRODUCTS 2. LOW VOLUME MAIL SYSTEMS 3. MEDIUM VOLUME MAIL SYSTEMS 4. HIGH VOLUME MAIL SYSTEMS 5. SYSTEMS METERS 6. ELECTRONIC SCALE SYSTEMS 7. ACCOUNTING SYSTEMS S. TRACKING SYSTEMS 9. CARRIER MANAGEMENT SYSTEMS 10. FOLDING AND INSERTING SYSTEMS 11. MAIL OPENERS 12. ADDRESSING AND PRINTING SYSTEMS 13. RATE CHANGES 14. SUPPLIES 15. GENERAL INFORMATION VISIT OUR STATE OF FLORIDA, PITNEY BOWES WEB SITE AT http://www.pb.com/states/florida Effective Date: 1/1/01 PURCHASE TERM RENTAL w/ MAINT. Annual 2 Yr. 3 Yr. 4 Yr. Product Description Price - Maint. Mthly Mthly Mthly 3 MEDIUM VOLUME MAIL SYSTEMS Mailing Machines E585 Auto -Feed with Sealer and Strip Tape $3,655 E595 Auto -Feed with Sealer and Roll Tape $3,940 U570 Mailing Machine $6,099 3250 U570 Power Stacker $1,156 Galaxy Mai! Processor $294 $189 $139 $113 $438 $214 $159 $132 $487 $315 $230 $188 $245 $74 $57 $49 SPGO 180 WOW with Drop Stacker $10,914 $1,133 $586 $434 SPED 210 non -WOW with Drop Stacker $8,636 $1,160 $474 $354 SPCO 210 WOW with Drop Stacker $12,738 $1,236 $648 $480 $358 $294 $396 Gah ry Options SPDY 5 Ib. Integra Scale for GalaxyT"s $2,001 $86 $97 $69 $56 Interfaced to E300 Meter SPHX 15 lb, Integra Scale for GalaxyTM $2,966 $117 $146 $105 $84 Interfaced to E301 Meter SPSZ 15 Ib. Differential Integra Scale for Galaxy TM $3.,389 $117 $162 $115 $92 Interfaced to E300 Meter SPT9 30 lb. Integra Scale for Galaxy T" $3,493 $121 $167 $119 $95 Interfaced to E300 Meter SPMA 30 lb. Differential Integra Scale for Galaxy Im $4,105 $121 $195 $138 $109 Interfaced to E300 Meter SPJZ 70 lb, Differential Integra Scale for Galaxy T" $5,478 $152 $259 $183 $145 Interfaced to E300 Meter SPJC 149 Ib. Integra Scale for Galaxy T111 $5,121 $152 $243 $172 $136 Interfaced to E300 Meter U7TR Smart Services Training for Galaxy (TM) - 2 $263 $0 $12 $9 $6 hours U7C 1 Console for Galaxy' (TM) $798 $0 $36 $25 $19 L77PS Power Stacker for Galaxy (TM) $1,383 $183 $80 $61 $51 01- so(; 3 PURCHASE TERM RENTAL w/ MAINT Annual 2 Yr. 3 Yr. 4 Yr. Product Description Price Maint. Mthly Mthly Mt Medium Volume Term Rental Packages w/Maintenance & FREE Soft card (Placed with a.A900, 6500 and 6501 Meters) FLSPDT E585 interfaced to 5K00 51b Scale N/A N/A $280 $208 $171 FLSPHS E585 interfaced to 6K00 151b Scale N/A N/A $317 $236 $195 FLSPDV E595 interfaced to SK00 51b Scale N/A N/A $309 $230 $191 FLSPHU E595 interfaced to 6K00 151b Scale N/A N/A $351 $260 $214 FLSPHW U570 interfaced to 6K00 151b Scale N/A N/A $465 $340 $278 FLSPGX U570 interfaced to 7K00 301b Scale N/A N/A $488 $356 $290 FLSPJN 0570 interfaced to 9K00 701b Scale N/A N/A $520 $379 $309 FLSPGY Classic 6100 interfaced to 7K00 301b Scale N/A N/A $601 $452 $379 FL$PJS Classic 6100 interfaced to 9K00 701b Scale N/A N/A $656 $492 $410 4. HIGH VOLUME MAIL SYSTEMS Paragon Mail Processor SP6L Non -WOW, drop stacker+ $11,062 $1,236 $601 $447 S370 SPPC Classic- l loz WOW w/100 accts. $14,811 $1,536 $794 $588 $486 + drop Stacker SP6M 16oz WOW, drop stacker -+- $15,359 $2,269 $880 $667 $560 SP9Y 16oz WOW, Accu Trac HT Direct Connect $17,247 $2,269 $965 $725 $606 SP6D 16oz WOW with 500 department $19,171 $2,269 $1,052 $785 $653 accounting, J610 printer + SP6H 16oz WOW, Power Stacker with 1500 $21,089 $2,490 $1,157 $863 $717 department accounting, + 4 866 of-- 866 5 PURCHASE TERM RENTAL w/ MAiNT. Annual 2 Yr. 3 Yr. 4 Yr. 'roduct Description Price Maint. Mthly Mthly Mthly Paragon O t� ions UXFO Flats Feeding Kit (Must order USPO Power $0 $0 $0 $0 $0 Stacker) UX2PI/O Expansion Kit $0 $0 $0 $0 $0 USTR Paragon Operator Training .'$335 $0 $15 $10 $8 UXMO Auto Postage-By-Phone(R) Modem $379 $0 $17 $12 $9 UXE1 Carrier Management System Interface $1,155 $0 $52 $36 $28 UC30 Console $1,155 % $0 $55 $36 $28 UXW2 Pen Scanner. $1,247 $127 $67 $49 $41 USPO Power Stacker . $1,374 $221 $80 $61 $52 UXPC PC Interface (must have accounting). $1,441 $0 $65 $45 $35 Includes 18Ft. cable. UXLI Laser Scanner. $1,731 $180 $93 $69 $57 UP15 15 lb. Platform w/ Stand $1,922 $150 $99 $72 $59 UP3P 30 lb. Differential Weighing Platform w/ $3,400 $153 $166 $118 $95 Stand UP10 100 Ib. $3,228 $150 $158 $113 $91 UWOW 11 oz.WOW Upgrade (for Non Wow Sys) $4,431 $286 $223 $162 $131 of-- 866 5 5 SYSTEM METERS PURCHASE/RENEWAL METERS Systems Meters are for renewal customers who originally purchased from the State Contract and are for new placements when the Purchase Program is used from the State Contract. Product Description 1 Year Rental Reset Charge (Per Reset) A900 Postage by Phone Meter $52 Mthly $9.50 B900 Postage by Phone Accounting Meter $52 Mthly $9.50 6500 Postage by Phone Meter $54 Mthly $9.50 6501 Non Postage by Phone Meter $54 Mthly N/A E101 Paragon Non Postage by Phone Meter $84 Mthly N/A ElOO Paragon Postage by Phone Meter $84 Mthly $9.50 E300 Galaxy Postage by Phone Meter $86 Mthly $9.50 F900 DM300 Digital System Meted $59.25 Mthly $9.50 F800 DM200 Digital System Meter $59.25 Mthly $9.50 TERM RENTAL/LEASE METERS For customers who have chosen the Term Rental/Lease Program from the contract. Please note that there is no yearly renewal pricing required for these meters. These meters are secured for the term of the Rental/Lease period. (deter pricing includes FREE Postage by Phone resets) Product Description 6909 Postage by Phone Meter B700 Postage by Phone Meter A900 Postage by Phone Meter B900 Postage by Phone Accounting Meter 6500 Postage by Phone Meter 6501 Non Postage by Phone Meter E101 Paragon Non Postage by Phone Meter E300 Galaxy Postage by Phone Meter F900 DM300 Digital System Meter F800 DM200 Digital System Meter 2-3-4 Year Term Rental/Lease $33 Mthly $37 Mthly $42 Mthly $42 Mthly $44 Mthly $44 Mthly $74 Mthly $76 Mthly $48 Mthly $48 Mthly 6 ji- 866 PURCHASE TERM RENTAL w/ MAINT Annual 2 Yr. 3 Yr. 4 Yr. Product Description Price Maint. Mthly Mthly Mthly ACCOUNTING SYSTEMS Accutrac SA System Z521 StandAlone Mail Accounting Station with Dot $3,940 $449 $214 $160 $132 Matrix Prtr ccutrac Options ZSK2 Interface to B900 Meter $263 $0 $12 $8 $6 ZSTR AccuTrac SA operator training - up to 2 $263 $0 $12 $8 $6 operators for 2 hours ZSK1 Interface to 6500A/6541/A900 Meter $263 $0 $12 $8 $6 2538 Laser Scanner $1,423 $181 $79 $59 $49 AccuTrac HT System PCAeeountigg Svstein - SPC3 PC with system software,color monitor, $14,025 $380 $663 $468 $371 internal modem + Argutrac Options - Z5C5 25 ft cable (Used to connect peripheral to $36 $0 $2 $1 $1 Ethernet Hub) Z5R5 25 ft cable (Used at Remote Sites) $66 $0 $3 $2 $2 Z5C0 100 R cable (Used to connect peripheral to $173 $0 $8 $6 $5 Ethernet Hub) Z5E4 3 Port Ethernet Hub $223 $0 $10 $7 $5 Z5H1 AccuTrac HT Operator Training (4 hours) $441 $0 $20 $14 $11 Required ZSCT Custom Report Development - Crystal $446 $0 $20 $14 $11 Reports Z5H3 AccuTrac HT Conversion Services $512 $0 $23 $16 $12 (Provided in 4 hr blocks) ZSBB Breakout box $530 $0 $24 $16 $13 ZSMD Modem for remote sites $1,066 $0 $48 $33 $26 UFU6 AccuTrac Direct Connect S/W Software w/ $1,155 $0 $52 $36 $28 USPS,UPS & FED -EX Rates 8 of- SGG MAY 11 101 1 P : S1 FR MIAMI CAI FS IMS R:7 1131? Tn :inc;s?-Ks i c�p P. NIP4 • •TERM PURCHASE RENIAL w/ N INT. Annual 2 Yr. 3 Yr. 4 Yr. Product Description Price Maint. Mthly M.tbly Mthly jccunac Qptions -Coating A Z530 Paragon interface converter(for main nr $2,205 $266 $121 $91 $75 remote site) off- 2531 Accutrac UCS for Paragon $2,315 $322 $131 $99 ;83 Z523 Remote data station $1,972 $322 S203 $149 $122 2522 Nctwurk dd(u, sidtiun $3,922 $322 $203 $149 $122 ZSZ2 Stand Alone Terminal $5,338 $322 5267 $193 $156 Z545 Receipt Printer $888 S127 $51 $38 $32 ZSU7 AccuTrac lnterfatce Galaxy $621 $0 $26 $19 $15 Z5AS Master RTG AccuTrac - Ascent $446 $U $20 $14 $11 ZSE6 16 Port Ethernet Hub $531 $0 $24 $17 $13 SP -50 ARRJIVA.L txpress Software ,v/ Seanncr 52,545 $238 $134 $99 $81 &TRACIgNG SYSTEMS Arrival F.rprrsr T540 Software Only Version includes ARRIVAT. $1,695 $0 $76 $53 $41 Windows software, + SP5F includes: CPU, modem, USB adapter, J765 $5,322 5291 $264 $190 $153 scanner. 50 transactinns + Arr,tvol gig= uplions T535 J632 Stand ud rcpurt printer $51U $122 $33 $26 $22 T534 J624 Laser Printer 5845 $88 $45 $34 $28 T536 J645 4" label Printer $845 $106 S47 $35 $29 TSFA Unlimited Transections Option $1,020 $p $46 $32 $25 -Mf TOTAL f AGG. u4 >11.k ITEM: DEPARTMENT: 0 • AWARD UNDER STATE OF FLORIDA CONTRACT NO. 600-760.00-1 One (1) Pitney Bowes Paragon II mail processor Police TYPE OF PURCHASE: Tenn REASON: The Department of Police General Services Administration has a need to purchase one (1) Pitney Bowes Paragon II mail processor and Accutract HT Accounting System, with maintenance services, for the Miatni Riverside Center Mailroom. RECOMMENDATION: It is recommended that award be made to Pitney Bowes for the procurement of one (1) Pitney Bowes Paragon II mail processor, awarded under existing State of Florida Contract No. 600-760-00-1, effective through February 20, 2005, subject to any extensions thereto by the State of Florida, for the Department of General Services Administration, in an amount not to exceed $45,733, including the first year maintenance, with an annual maintenance increase of 5% for subsequent years, subject to the availability of funds; allocating funds therefor from the Miami Riverside Center Operating Budget Account Code No. 504000.421901.6.840. AwardStateContraas Vr ctor sing g �v Date