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Home My WebLink AboutR-01-0865J-0_-715 8/29/0'1 RESOLUTION N0. A RES0_',UT1O1J OF THE MIAMI CITY COMMISSION APPROVING T13F PROCUREMEN"' OF' THREE SPACE:SAVER HIGH D'_NSITY FILE SYS'T'EMS, FROM UIVI'TEL> BUS11JLSS S.YS:!'F:MS FOR THE DEPARTMENT OF POLTCF, UNDER EXiST114G STAT;0 F'LORI DA CONTRACT NO. 420-590-9B-1, F'FFC'"TVr. UNTTL. NOVEMBER 1.3, 2001, AND ANY EXTFNSIONS, IN AN AMOUNT NOT TO EXCEED $43,674.35; ALLOCATING FUNDS FROM THE POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.2.90201..6.850. 3f; IT REISOLVED BY THE COMMISSION OF' THE CITY OF MIAMI, FLORIDA: Section 1. The procurement of thr.ce spacesaver high density file sySLems, from United 13u3.iness Systems for the Department of Police, under existing SLaLe of _Florida ConLraCL No. 420-590--98-1., eff'ect.i.ve unt:i.1 November. 1.3, 2001, and any oxte rasions, in an amount not to excGc=d $43,674.33, is approved, with funds allocated from Lhe Police General Ope.raLJ r.g Budge L, Account Code No. 001.000.290201.6.850. Claw W. HiQ AR llawsjuiion Na 01-- 86 Section 2. Thi.s ResoluLior, sisal-. be cc)j,-,e effective immediateiy upon i.f--s adoption and signature of the Vayot-' PASSED AND ADOPTED t-hls 13th day of 2001 JOE CAROLLO, MAYOR In nccordarin Willi (rij r,aclls pec. 2,16, 6imrmI thn R"yov 010 Not 1110!"tft fq3pjbvf.jj t# this logUalion it in th,,'i pj- � 7 1 1. -1 now becoaw, I.. I .%y;nh C-1 "'n (.10 .."0. )' rugald.11U ;;wlv' wilhaut 11w, tdayol a"'01,62inil ATTEST: WAL'PL"R U". FOEMAN CITY CLERK APPR(�� T"D P' f AND CORR--'CTEE7'SSt/1 f- � LAA- ISLLDO CITY ATTORNF.Y W5567:db: LB r+- tlin lvayor does not sign t 1�csol tit. j or. L- s h a I I h� r 4 --)me e f -F (-, c t .; vc! at: the (,-md of. Len calendar days E-rc,,rl the date i-!- was Passed and adopted. if the Mcayor vetoes this Resolution, it Shi-1.13. b000MG! :i.mMedicAte'ly upon nverl-J.de of the VeLtD by 010 Cit.V (-'(XT!111i!3:3 Page 2 c) f- 2 • • CITY OF MIAMI, FLORIDA = 14 INTER -OFFICE MEMORANDUM 70 The Honorable Mayor and Members of the City Commission �H rnom . .arlos A. Goenez City Man-4cr RECOMMGNDA,r[ON DAIL. Fi,c KINF(A : Proposed Resolution FieFE.4[t4CL5:Purchase of Spacesaver High Density File System It is respectfully recommended that the City Commission adopt the attached Resolution, with attaclunents, authorizing the purchase of three (3) Spacesaver High Density Pile Systems for the Police Department, under existing State of Florida, Contract No. 420-590-98-1, effective until November 13, 2001, from United Business Systems, a non-local/non-minority vendor, located at 3109 West Hallandale Beach Boulevard, Suite 101, Hallandale, FL 33009, at a total cost not to exceed $43,674.35. Funding is available from the Police General Operating Budget, Account Code No 001000,290201.6.850. BACKGROUND The Police Department must comply with on-site records retention requirements as per the State of Florida Bureau of Archives and Records Management, as well as, the standards set by the Commission on Accreditation of Law Enforcement Agencies (GALEA). The long-term records retention period and the overwhelming number of files have created a critical filing space shortage that requires an immediate solution. The purchase of the Spacesaver High Density File Systems will alleviate the filing space shortage and expand the Police Department's abilities to adequately manage its records keeping function. CGAT C/JLM/lr Carlos A. Gimenex City Manager f �J ' FROM ;Raul M tin 'Chief of Pol • • CITY OF MIAMI, FLOHIVA INTER -OFFICE MEMORANDUM SUBJECT Purchase of Spacesaver High Density rile System HEITHE.NCES ENO VSUI4Ei9: The Police Department has verified 1.hat funds are available with the Department of Management & Budget to purchase three (3) Spacesaver High Density Pile Systems from United Business Systems, in an amount not to exceed $43,674.35. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.850. BUDGETARY,4EV1EW & APPROVAL: Linda M. Haskins Director Department of Management & Hudget RM/ C/.TLEllr c+e► a Mini MMIpN11�IMi IIi1�11 Da Time `l Amount of $ r., i 1A 0 r available in a=untnumbw G �r ? by SlrNATURE 01— 865 420-590-98-I = Furniture: Lib r y Page] of 2 Furniture: Library 420-590-98-1 Effective: 05/14/98 through 11/13/01 Certification Special- Conditions Price Sheet Ordering Instructions Revisions Contractors: Adagio Stora a Products Www ada tp o.coin Adjustable ShelvingProducts B.C. Inventar www.bci-usa,com I3orroughs.C�rporation www borrouRhs.com 1.3orrou hs CorpgWi-o.n-- Wilsonstak www.borroughs.co_m Brodart Co. www,brodurt corn I3uckstaff Company- www.buckstaff.c_om Ccraln Cgrporation (Woodtronics www woodtronics.com Cherokee Products Inc. Blanton & Moore Co. %Nww.i-ai-nerica.net/blantonandmoore Datum I fling Sy_stenis www.datumf ling.com Dell, lnc. Clecompack Estey www.tennsco.com Equiptq www equ_pto.com F.E. Mfa. Co. www.ntcnet coin/ -I-laic Gressco www.gresscoltd,com lloll;a, lnc, www liul�!a com KarrdexSystems, Inc. www.kardex.com L,ee Metal Products www sc..ho.olspecialtv.com Library Bureau Library Bureau Steel "ole Library Furniture Mantel- ActnastakiInc, www.mantel com Palmieri f urniture Limited www.onrarnmca/ Plan IIold International Pride L ----p ices www.gridefl,com Richards -Wilcox, www.richards-wilcox.com -Inc.. Russ D ssett wivw.russbassett.com Southern Metal Industries Sp- acesave-r Corporation Tab Products Company www.tab,cp.m Tcxwood_Furniture Ui nuc l-urnish ngs,_Ltd. www.uwniciuefiimishinv-s.coni TheWprdenCi _ui w«�y.ordenconpanycorn 01.- �CiJ littp://fen.state.fl.us/st_contracts/42059098 I / 8/6/01 SPACESAVER CORPORATI• Page 1 of 1 is SPACESAVER CORPORATION PRICE SHEET BRAND NAME BID: SPACESAVER CORPORATION PRICE LIST NAME: / NUMBER: STANDARD_ SPECIAL PRICE LIST 2/I/98_UTILISTORC 1l/1/95 QUICK_SHI_P PRICE LISTS &_OSA - 28F -- 1003E (11/1/94 THRO 10/31 /03) rOR L ISCOU 7 FIXED DISCOUNT FROM LIST PRICES / GSA DISCOUNT: SEE GSA SCHEDUL ADUI'TIONAL QUANTITY DISCOUNTS: NONE. QUICK IP PROGRAMS ARE_AVAII.,AI3LE FOR: LIST' ANS' SERIES / PRODUCTSAVAILABLE ON QUICKSHIP: GSA DISCOUNTS APPLY TO QUICK SHIP PRICING. S/1 SERIES MOBILE - SHELVING KITS - LATERAL FILE SYSTEMS -- 4 -POST -- X-RAY -- CAST: TYPE:. INSTALLATION COSTS: 28% OF INET COST OF ITEMS -- MINIMUM INSTALLATION CLIARCM, OF S350.00 SPACE PLANNING COSTS: $45.OU PEIt I-IUUR SHIPPING / DELIVERY COSTS: Ir'I'1-I1 It- EARG --DI)TTIONAL COSTS NOT ALREADY LISTED IN THE BASIC DISCOUT PRICE.., PLEASE DETAIL. THOSE BELOW: INSIDE DELIVERY $8.00 C/WGT UNLOADING TRUCKS / PORTAGE TO INSTALLATION SITE $10.00 C/WGT (NEW 12 OCT 99) Of- 865 http://fcii.state.il.tis/st_coiitrlcts/420590981 /pricc34.htm 8/6/01 SPACESAVER CORPORATI� • Page 1 of 3 PRODUCT INFORMATION: DIRECT INQUIRY TO: NAME AND TI'I'Lh;:MARK HAUBF NSCHILD, DIR._OF SALES ADDRESS .----__.-_ .--- _ -- 1450JANESVILLE, AVE.._..!____ _ ---__-- CITY, STATE, ZIP:._ ..__ FOR'l'_ATKINS-ON, _ WI 1 53538_ TE'LEPI-IONE:..__ _920-563-0532 'POLL FRE E NO.: --_____ URI_. IIOME PAGE ADDRESS:, . FLY,'CTRONIC MAID ADDRESS: _...... ... mark_liaubenschild cispacesEtver,com (Rev 7 April 00) SPACESAVER CORPORATION 01- 865 http://fcn.state.fl.Lis/st_-contracts/420590981 /order30.htin 8/6/01 SPACESAVER CORPORATION ORDERING INSTRUCTIONS NOTE: ALL ORDERS SHOULD BE DIRECTED TO: SPURS VENDOR NUMBER: F 591224726- 001 VENDOR:. . .._ — —. _ UNITED BUSINESS SYSTEMS _CO. INC, (A) STREET ADDRESS OR P.O. BOX:-_..- 122 COAS'r-L NF_RnAD __S1JITE 1004 CITY, STATE, ZIP:_.. -.-_SANFURP,__.FL_.. 32771 . TELEPHONE: _ . -----. ___..._ --- 407-328- 0688 'TOLL FREE NO.: ORDERING FAX NO.: __--------- --- - -._. 407-32$- - 8188 REMIT ADDRESS: _-_ UNITED 131JSINESS SYSTEMS._Co, CITY", STATE, ZIP:___-- - .__:_ SANFORD, FL 3277.1 <WILI, ACCEPT THE VISA CARD> PRODUCT INFORMATION: DIRECT INQUIRY TO: NAME AND TI'I'Lh;:MARK HAUBF NSCHILD, DIR._OF SALES ADDRESS .----__.-_ .--- _ -- 1450JANESVILLE, AVE.._..!____ _ ---__-- CITY, STATE, ZIP:._ ..__ FOR'l'_ATKINS-ON, _ WI 1 53538_ TE'LEPI-IONE:..__ _920-563-0532 'POLL FRE E NO.: --_____ URI_. IIOME PAGE ADDRESS:, . FLY,'CTRONIC MAID ADDRESS: _...... ... mark_liaubenschild cispacesEtver,com (Rev 7 April 00) SPACESAVER CORPORATION 01- 865 http://fcn.state.fl.Lis/st_-contracts/420590981 /order30.htin 8/6/01 SPACESAVER CORPORAIlf SERVICING DEALERS • Page 2 of 3 WESTERN DISTRICTS: DEALER NAME & ADDRESS CONTACT PERSON PHONE NO_. — United Business Systems Art Hoge 904- 396-4700 4417 Beach Blvd., Suite 305 John Massa 800-432- 6230 Jacksonville, FL 32007 904-398- 2435 FAX Walter Hopkins Company Tim A. Steed 850-939- 4349 10069 Calle De Palencia 850-939- 5150 FAX Navarre, FL 32566 NORTHERN DISTRICT: DEAL] NAME & ADDRESS CONTACT PERSON PHONE NO United Business Systems Art Hoge 904- 396-4700 4417 Beach Blvd. John Massa 800-432- 6230 Suite 305 904-398- 2435 FAX Jacksonville, FL 32007 United Business Systems Conrad C. Palumbo 407- 328-0688 122 Coastline Rd. John Massa 800-432- 6230 Suite 1004 Van Taylor 407-328- 8188 FAX Sanford, FI 32771 Sid Doyle CENTRAL DISTRICT: LEA NAMC 8c ADDRESS CONTACT PERSON PHONE NO. United Business, Systems Conrad C. Palumbo 407- 328-0688 122 Coastline Rd. John Massa 800-432- 6230 Suite 1004 Van 'Taylor 407-328- 8188 FAX Sanford, FL 32771 Sid Doyle United Business Systems Chuck Palumbo 813- 626-3378 5803 Breckenridge Dr. Tom Kelly 800-432- 6230 Suite E John Massa 813-626- 9327 Fax Tampa, FL 33610 United Business Systems Dan Smith 954- 01— 865 http://fcii,state,11.us/st—coiltracts/420590981/order30.htm 8/6/01 SPACESAVER CORPORA"1IQN 961-6611 3109 W. Hallandale Beach Blvd. 6230 Suite 101 0961 Fax Hallandale, Fl, 33009 8932 Total Business Associates 644-4429 1154 Solana Avenue 4832 FAX Winter Park, FL 32789 SOUTHERN DISTRICT: DEALER NAME & ADDRESS: NO. United Business Systems 961-6611 3109 W. Hallandale Beach Blvd. 6230 Suite 101 0961 Fax Hallandale, FL 33009 8932 (NEW 12 OCT 99) • David Ryan John Massa Paul Tomaszewski CONTACT PERSON ].Jan Smith David Ryan John Massa http://fen.state.fl.us/sl_contracts/420590981 /order30.htm Page 3 of 3 800 -432- 954 -961- 305 -621- 407- 407 -644 - PHONE 954- 800-432- 954-961- 305-621- J 8/6/01 SPECIAL. CONDI'T'IONS • • SPECIAL CONDITIONS PURPOSE Page 1 of 10 The purpose of this bid is to establish a 36 month contract for the purchase of Educational/Institutional Furniture by all State of Florida agencies and other eligible users in accordance with Eligible Users paragraph, General Conditions. It is anticipated that the contract will be effective from April 1, 1998 through March 31, 2001. SCOPE This invitation covers all library furnishings, including: bookcases, stationary and mobile shelving, display racks and cases, audio-visual carts and consoles, card catalog files, carrels, library tables and seating, and charging desks and stations. All products offered under this contract shall be neve and unused and in current production -- remanufactured or refurbished products are not a part of this offering. No series shall be considered for award under this solicitation if already awarded tinder another State contract. ESTIMATED QUANTITIES It is anticipated that the State of Florida agencies, and other eligible users, will expend approximately $2,000,000 annually under any contract resulting from this bid. These estimated figures are given only as a guideline for preparing your bid and should not be construed as representing actual figures under the contract. SPECIAL ACCOMMODATION Any person requiring a special accommodation at the Division of Purchasing, because of a disability should call the Division of Purchasing at (850) 488-8440 at least five (5) workdays prior to the opening date. If you are hearing or speech impaired, please contact the Division by using; the Florida Relay Service which can be reached at 1-800-955-8771 (TDD). ADDITIONAL ELIGIBLE USERS in addition to "Eligible Users" paragraph. General Conditions, use of State contracts shall he available to Federal agencies and private non-profit educational facilities as defined in Section 240.605, Florida Statutes, which may desire to purchase under the terms and conditions of the contract. OPTIONAL_ CONTRACT USAGE In addition to the eligible users referenced above and with the consent of the successful bidder(s) purchases may be made under the terms and conditions of this Invitation to ]aid, by governmental entities located outside the State of Florida. Appropriate governmental entities' purchasing laws, rules and regulations shall apply to purchases made under this contract. SURCHARGE FEE AND SUMMARY OF_.TOTA_L SALES The Division of Purchasing; hereby imposes a vendor surcharge fee of I% on contractors' sales under any contract resulting from this bid. The fee will be paid by the contractor and must be included in prices bid and cannot be added as a separate item. Use of this contract will be optional by State Agencies. If a State Agency littp:Hfcn.state.fl.us/st_contracts/420590981/conditions.litm 8/6/01 SPECIAL. CONDITIONS • • Page 2 of 10 elects to purchase from a source other than the resulting State contract, such purchases shall be in accordance with Chapter 287, F.S., and 60A Florida Administrative Code. After receipt of payment from the contract purchases, all vendor surcharge fees shall be payable to the State of Florida no later than 15 days after the end of each quarter. Vendor surcharge fee and contract number should be noted on the check and remitted to: State of Florida Department of Management Services P.O. Box 5438 Tallahassee, FL 32314-5438 Contract supplier shall furnish the Division of Purchasing a detailed summary of sales at the end of each quarter. By submission of these Sales Summary reports and corresponding vendor surcharge deposits, the contractor(s) is certifying their correctness. All such reports and fee deposits shall be subject to audit by the State of Florida. Failure to comply with these requirements will result in the contract supplier being found in default, in which case any and all reprocurement costs and all outstanding vendor surcharge fees may be charged against the defaulting contractor and may result in immediate, unilateral cancellation of your contract by the Division of Purchasing. SALES REQUIREMENT'S: Should no sales be recorded in two consecutive contract quarters, the contract supplier may be placed in probationary status. Should no sales be recorded for three consecutive quarters, the contract. supplier may be removed from the contract. CONTRACT ADMINISTRATION The contract resulting from this Solicitation will become a public document. The State of Florida, Division of Purchasing (DOP), is using the Florida Communities Network (FCN) on the Internet World Wide Web (WWW) to distribute contract and product information to users of State Term Contracts. Contract information includes certification, special conditions, and revisions. Product information includes specifications, pricing, ordering information, and revisions. The following components and activities may be required of each CONTRACT HOLDER unless specifically exempted, in writing, by the DOP: INTERNET HOME PAGE: Each CONTRACT HOLDER will be required to develop and maintain a Home Page on the Internet WWW. The Home Page must be built and then maintained over the life of the State 'term Contract to be compatible with the most recent version of browser software being used by the DOP. As of the writing of this Solicitation, Netscape Navigator 2.0 is the DOP browser standard. The DOP intends to upgrade to new browser versions as they become available and fully tested, at its discretion. Each CONTRACT HOLDER Horne Page must include, at a minimum, text based infornnation about the products and/or services to be provided under the contract that effectively describes the product or service. Though not littp://fcn.state.fl,us/st—contracts/420590981/conditions.htm 0 a— 8 G 5 8/6/01 SPECIAL CONDITIONS Page 3 of 10 • • required at this time, it is highly recommended that graphics and/or audio based information also be used. Descriptions of products or services must be organized on the CONTRACT HOLDER Home Page based on UUP Commodity Code. A separate Universal Resource Locator (URL) must be provided for each DOP Commodity Code, The URL for the Home Page must be listed in the space provided on the Ordering Instructions page of the bid. PRICE LISTS: DOP, at its discretion, will allow the CONTRACT HOLDER to configure its own PRICE LIST of all eligible offerings and to post the prices on the CONTRACT HOLDER [-tome Page. However, price changes must be reviewed and approved by the DOP Contract Administrator before they can be posted to the CONTRACT HOLDER. Home Page. Price lists and revisions for the Home Page must be provided by the CONTRACT HOLDER in American National Standard Code for information Interchange (ASCII) text format or as a Word For Windows file. At the discretion of the DOP, price list and revision text or Word For Windows files will be required to lie sent electronically using .E-MAIL, and/or shipped by carrier using diskette, to the Contract Administrator. Product and service pricing must be organized on the CONTRACT HOLDER Home Page based on the CONTRACT HOLDER Home Page based on DOP Commodity Code. A separate Universal Resource Locator (URL) must be provided for each DOP Commodity Code. Failure to submit the information required in this section may be grounds for disqualification of your bid and/or removal from any resulting contract. TECI•INiCAL DOCUMENTATION All products bid must meet or exceed all conditions and specifications of the Invitation to Bid (ITB). When technical documentation is required by this ITB, its purpose is to demonstrate compliance of the product bid with applicable technical requirements of the ITB and to allow a technical evaluation of the product. Failure to provide the required technical documentation with the bid submittal shall make the bidder non-responsive, unless the Divisions of Purchasing, in its sole discretion and in the best interest of the State, determines the acceptability of the products offered. through technical documentation available within the Division as of the date and time of bid opening. Such authority of the Division shall in no way relieve the bidder from the ultimate responsibility to submit the required technical documentation, nor shall any bidder assume that such documentation is otherwise available to the Division. The State shall not be responsible for the accuracy of the technical documentation in its possession. Q ALIFICATI0_NS Only those bids direct from product manufacturers will be considered for evaluation. Contract orders may be directed to a manufacturer's representative or to servicing dealers, but only those bids signed and presented by the product manufacturer will be considered for contract award. All bidders shall provide technical documentation of products bid, including illustrations, product specifications, price lists, and finishes. Failure to do so may grounds for refection of bid. The http://fcn.stitte,il.us/st._contracts/420590981/conditionsAtin �} . "' g 6 r1 8/6/01 SPECIAL CONDITIONS • Page 4 of 10 • Division of Purchasing reserves the right to require bidders to submit samples of the proposed products before making a final determination of acceptability. REFERENCES All bidders shall furnish a minimum of three (3) projects sold to "Eligible Users" (see General Conditions, 4.13.) completed in Florida in the last 24 months including name of the agency, university, city, county or school board, responsible personnel and phone number where this specific type of furniture is installed. Three (3) purchase orders or invoices shall, be submitted with the bid package to document the sales of each manufacturer's brand bid. Failures to supply the required documentation will result in disqualification. of your bid. The State of Florida reserves the right to contact the references regarding the services provided. PRICES Prices shall be submitted in the form of a discount off manufacturer's current published price list or GSA discounts in effect at the time of bid opening. Discounted prices shall be firm net delivered price to the ordering agency. A copy of the price list must be submitted with the bid. The price list offered with the bid shall be firni against any increase for 180 days from effective date of contract. After this period, a revised price list may be submitted to the Division of Purchasing with the State reserving the right to accept or reject within 30 days, or cancel the contract. Any increase accepted shall not become effective prior to 30 days after the date of request. All requests for acceptance of revised price lists must be substantiated by written evidence that they are the result of general industry -wide changes. The Division of Purchasing reserves the right to reject discounts that are less than discounts offered to other eligible users (i.e. city or county contracts) or discounts that do not offer substantial savings to the State. FILL-IN PRICING The bidder must also honor "fill-in orders at the same pricing and discount for 90 days after substantial completion of a single job, delivered to a single location. QUANTITY DISCOUNTS Bidder is urged to offer additional discounts for one time delivery of large single orders of any assortment of items in the space provided on the price sheets. Such discounts will not be considered in evaluation of bid. SPECIAL SALES OFFERS All purchases made from State contracts by State agencies, institutions and political subdivisions must be in strict adherence to all terms, conditions and prices contained therein; therefore, all contract suppliers and their representatives are required to present any "special" price proposals directly to the Division of Purchasing. DELIVERY METHODS - DEFINITION OF TERMS Non -Installed Orders: On non -installed orders, items delivered to the ordering agency shall be unloaded by the delivering carrier and placed on the agency's loading dock. If there is no loading dock, items shall be unloaded by the delivery carrier and placed in a space immediately adjacent to the carrier's vehicle at the delivery location. http://fr,n.state.fi.tis/st_contracts/420590981/conditions.htm 01— $ 6 `l 8/6/01 SPECIAi., CONDITIONS Page 5 of 10 Inside Delivery, Non -Installed: On orders specifying inside (non -installed) delivery, items shall be unloaded and delivered, in the shipping carton, to the ordering agency by the delivering carrier and placed inside the door on the first or ground level floor of the building. Installed Delivery: On installed orders, (open, set in place, ready for use) the contract supplier or the delivering carrier, acting as the contractor's agent, shall be responsible for receipt, inspection, and assembly of items delivered in the area designated by the ordering agency, as well as prompt removal and disposal of all debris which is a result of the delivery. The ordering agency shall be responsible for (lie immediate removal of any existing furniture from the area in which the contract items are to be installed. Elevator(s) must be made available if more than one story. I f no elevator is available delivery will be made to the ground floor. DELIVERY FROM STOCK Bidders are encouraged to offer, as an option, pricing for deliveries not to exceed 30 days after receipt of order. Bidders must indicate model number, minimum/maximum quantities, and any additional charge. The Division of Purchasing reserves the right to accept or reject any individual item(s) offered under this option. DELIVERY REQUIREMENTS Delivery of all contract items is required within 90 days from receipt of purchase order containing complete ordering information; contract number, commodity number, item description, manufacturer's model number and street delivery address (not Post Office Box). Any known factors (including vacation period, factory inventory, etc.) that may disrupt this delivery schedule must be clearly stated in the bid along with the specific information on how orders will be processed during such periods. Delay in delivery beyond the time specified in the bid must be justified to the ordering agency, in writing, and if required, the contract supplier shall provide temporary furniture on a rent- free basis. Furthermore, items not delivered within the required delivery schedule may result in the contractor being found in default by the Division of Purchasing in accordance with nonconformance to contract. conditions paragraph, General Conditions. INSTALLATION COSTS/SPACE PLANNING FEES Installation charges shall be listed as a per -item fee or percentage of price fee, on the price sheets. Installing agent shall be responsible for receipt, inspection, and assembly of items at the location listed on the purchase order. All items shall be made ready -for -use, with removal and disposal of all debris and shipping materials. The ordering agency shall be responsible for removal of any existing furniture from the arca in which the contract items are to be installed. Elevators must be made available if more than one story. if no elevator is available, delivery shall be made to the ground floor, or additional fees for installation may be negotiated. The installation charges shall also apply to any required reconfiguration of furniture during the term of the contract. Space planning fees shall be listed as an hourly tee on the price sheet. CONFORMANCE TO CODES The servicing dealer shall be responsible for verifying furniture space plan/configuration fits the given space and all aisles and openings and doors meet the local fire and safety codes and are in conformance with ADA regulations. littp://i'cn,state.fl,us/st_contracts/420590981/conditions.htm 01 - 's 6 ai 8/6/01 SPECIAL CONDITIONS • • Page 6 of 10 SERVICING DEALERS CERTIFICATION FORM Bidders are required to name at least one servicing dealer for each of the geographical regions, as indicated on the form following the pricing pages. Each dealer named will be responsible for delivery and installation of products, as well as providing needed assistance to the Users, as defined in the Eligible Users paragraph, General Conditions. There must be a minimum of two (2) different dealers named, with each dealer servicing no more than two (2) districts, see enclosed map. Bidders are encouraged to use certified Minority Business Enterprise dealers. The list of servicing dealers shall be provided by the bidder as part of the bid package in hard copy, and on a 3.5 inch diskette in a Word for Windows file. Any subsequent revisions shall be submitted in the same format to the DOP contract administrator, for review and approval prior to implementation. Diskette must be formatted as: "Word for Windows" Font: Times New Roman 12 Preset tabs only Margins: .5 Left and .5 Right, .5 Top and 1.0 Bottom No Tables No Headers or Footers No Excel files Failure to comply_witli_this requirement_ will result in disqualification of bid. NOTICIE TO CONTRACTOR The employment of unauthorized aliens by any contractor is considered a violation of section 247A (e) of the Immigration and Naturalization Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract. PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the constriction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in fs. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. http://fcn. state,fl.us/st_contracts/420590981 /conditions.ihtm 8/6/01 SPECIAL. CONDITIONS • rage 7 of 10 • DOCUMENTS TO BE SUPPHED WIT H_THIS_BID The following documents shall be submitted with and in addition to the bid package. Do not put bid or documents in a ring binder as these cannot fit on our file shelves. 1) The manufacturer's current published price list (in effect by the bid opening date) shalt be supplied with the bid. 2) All product information and specifications. 3) Price lists pertaining to quick ship or in -stock programs. NEW 1'RODUCTS/V14,NDORS New vendors/products will be considered for addition to the contract if in the best interest of the State and/or at the request of using agencies. The contractor shall not be authorized to sell any new product prior to a contract revision issued by the Division of Purchasing. Manufacturers may be considered for addition to the contract only by the written request of a using agency and following receipt of completed bid documents and product review. Unless otherwise warranted in the best interest of the State, manufacturers will he reviewed for addition to contract only on a scheduled twice -yearly basis to be determined by the Division of Purchasing. CHANGE ORDERS Issuance of a purchase order under a contract resulting from this bid is a binding agreement. Purchasers should carefully check the accuracy of the order. Change orders or revisions are thereafter subject to the following,: 1. Changes in the number of units (additions or deletions), commodity number, description, features or colors can only be made subject to the approval of the contractor. 2. Changes or revisions in the method of delivery or the designated delivery destination can only be made subject to the approval of the contractor. 3. Multiple delivery points must be clearly indicated on the purchase order. When multiple delivery locations are required, enter "See Below" in the "Ship To" box on the purchase order. Gist delivery locations and instructions in the body of the purchase order, as well as the commodity number and quantity for each location. 4. Orders may be cancelled only by obtaining approval from the contractor, and may be subject to a 25% re -stocking fee, plus freight charges, REOUIREM_ENTS OF BIDDERS Bidders are strongly encouraged to subscribe to the "State Term Contract" service on the 11orida Communities Network (httL),/hvww.fcnatate.tl.us), http.//fcn.statc.fl.us/st_contracts/420590981/conditions.htm U I — 8 6 5 8/6/01 SPECIAL CONDITIONS • 0 Page 8 of 10 and are strongly encouraged to include their dealer and rep network in their subscription. This department will be discontinuing printed paper copies of contracts. Successful bidder shall, within 30 days subsequent to notification of an award, furnish all State agencies and political subdivisions an approved price list containing all awarded items, and the vendor may post price lists at their site on the "On -Line Purchasing Center". Color brochures and tabrie/finish cards must be provided to all users upon request. All price lists and literature will be provided at no charge to the users or the State. The Department of Management Services, Division of Purchasing shall review and approve all literature, price lists, and promotional materials before distribution to agencies and political subdivisions. Mailing label diskettes will be provided to contractors by the Division of Purchasing after approval of literature, etc. Failure to comply with this requirement will result in the contractor being found in default. WARRANTY All equipment, including material used therein, shall be warranted by the contractor against mechanical, electrical, and workmanship defects. In the event defects become evident within the warranty period, (lie contractor shall either repair or replace the defective parts and materials at no additional cost to the purchaser. The contractor shall be liable to the purchaser for supply of information and material necessary for mandatory revisions determined by the manufacturer at no additional cost to the purchaser for the duration of the warranty period. The duration of this full parts warranty period shall be at least 5 years (except for fabric and pneumatic cylinders, which shall be warranted for l year). The warranty period shall start with the date of equipment acceptance and shall be extended to include times during which the equipment is out of service for warranty repair. The warranty shall apply to all equipment provided under any contract resulting tom this bid regardless of the location within the State of Florida. PURCHASING CARD PROGRAM The State of Florida has implemented a purchasing card program through NationsBank, using the Visa network. Vendors will receive payment from the purchasing card in the same manner as other Visa purchases. Please indicate your ability to accept Visa in the space provided on the Ordering Instruction page of the bid. VENDOR I.ESPONSC SYSTEM To access an interactive Voice Response System for vendor payment inquiry, vendors may call (850) 413-7269 between 7 a.m. and 6 p.m. Monday thru Friday to check on the status of payments by State agencies. The system can accommodate English and Spanish speaking callers. SECTION_ 946.515 FLORIDA STATUTES It is, expressly understood and agreed that any articles which are the subject of, or required to carry out this contract shall be purchased from the corporation identified under Chapter 946, F.S. in the same manner and under the same procedures set forth in Section 946.515(2), (4), F.S.; and for purposes of this contract the person, firm, or other business entity carrying out the provisions of this contract shall be deemed to be substituted for this agency insofar as dealings with such corporation are concerned. 01- 86P. littp:Hfcn.state.fl.us/st_contracts/420590981/conditions.litin 8/6/01 SPL:CIAL CONDITIONS Page 9 of 10 Available products, pricing and delivery schedules may be obtained by contacting: Bid Administrator PRIDE of Florida 2720 Blair Stone Road Suite G Tallahassee, Florida 32301 Telephone: (850) 487-3774 Fax: (850) 488-1299 "Pursuant to Section 287.043, Florida Statutes, products comparable in price and quality and approved by the Division of Purchasing may be listed on the resulting contract." INSURANCE, WORK_IRS' COMPENSATION The contractor shall take out and maintain during the life of this agreement, Workers' Compensation Insurance for all of his employees connected with the work of this project and, in case any work is sublet, the contractor shall require the subcontractor similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the contractor. Such insurance shall comply fully with the Florida Workers' Compensation law. In case any class of employees engaged in ha7.ardous work under this contract at the site of the project is not protected under the Workmen's Compensation statute, the Contractor shall provide, and cause each sub -Contractor to provide, adequate insurance, satisfactory to the Purchaser, for the protection of his employees not otherwise protected. INSURANCE, CONTRACTOR'S PUBLIC LIABILITY AND PROPERTY DAMAGE The contractor shall take out and maintain during the life of this agreement COMMERCIAL. GENERAL. LIABILITY AND COMMERCIAL, AUTOMOBILE LIABILITY INSURANCE as shall protect him from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operating under this agreement whether such operations are by himself or by anyone directly or indirectly employed by him, and the amount of such insurance shall be the minimum limits as follows: A. CONTRACT'OR'S COMMERCIAL GENERAL $300,000.00 LIABILITY COVERAGES, BODILY INJURY Each Occurrence, & PROPERTY DAMAGE Combined Single Li B. AUTOMOBILE LIABILITY COVERAGES, BODILY INJURY & PROPERTY DAMAGE; $100,000.00 Each Occurrence, Combined Single Li littp://fen.state.fl.us/st._contracts/420590981/conditions.htm 01— 865 8/6/01 SPECIAL CONDITIONS • Page 10 of 10 Insuring clause for both BODILY INJURY and PROPERTY DAMAGE shall be amended to provide coverage on an OCCURRENCE BASIS. EVALUATION/AWARD Award shall be by manufacturer's products, for each item, on a multiple award basis. All other provisions of Awards Paragraph, General Conditions, shall prevail. http://fen. state.fl.us/st_contracts/420590981 /conditions,litm 8�5 8/G/01 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Major Jorge L. Manresa April 9, 2001 TO : OA7F : FILE Commander Business Management Section SUBJECT. Request for Spacesaver High Density File System FROM Major Patricia R. Bentoski REFERENCES: Commander Personnel Resource Management Section ENCLOSURES. Attached is a quote from United Business Systems regarding the purchase of the Spacesaver High Density File System for the Personnel Unit. Items to be purchased areas SSI14 (6 t follows: RECEI ED Spacesaver Mechanical Assist Mobile File System $13,850.2 12. • File Conversion for 2,460 employees (1500 current employees and 960 retired employees) [Tint Color Labels (.30C x 2,460) Apply Labels (.13¢ x 2,460) Alpha Color Coded Desk Kit Labels (2packs @ $18.95 each) 5'/4 Expansion Pockets ($2.26 x 3,000) Total for File Conversion: Color &r 04ck, sh�P sopr " --a Total Cost: Thank you for your assistance in this matter. PRB:mvr Attachment MANAGEMENT $319.80 $57.00 $17.90 $6780.00 7912.70 $27,762.95 E C E I V E APR 10 2001 DEPUTY CHIEF ADMINISTRATION DIV 01- 865 • 0 April 01, 2001 Ms, Mabel Rodriguez Human Resources City of Miami Police Department 444 NW 2nd Avenue Miami, F1. 33330 t t RE: Project MO 1-0301675 Spacesaver High Density File System Dear Ms. Rodriauez. It is with great pleasure that 1 submit the following information for your consideration. United Business Systems is a leader in the record management industry, having serviced hundreds of accounts in Florida over that past 33 years. United Business Systems has years of experience in record storage and can appreciate your initiative in researching New Concepts of Records Management. With our support staff and equipment we can bring 4 basic sections of assistance I o you. I - Custom designed Spacesaver High Density Mobile System as illustrated on drawing 4031675A attached. 2 - Information on converting your top tab file folders to end tab file folders which are more efficient when utilizing shelf filing on the Spacesaver System. 3 - Information on new computer technology that will allow you to utilize any portion of your current Client database to maximize control of your records and the information contained in these records. Bar code technology is featured. 4 - holder design with various options in efficiently organizing and housing your paper records. But most important each folder can now become the menu of the transaction commands that may be used on PC based software. In addition to providing the above materials and service, United Business Systems can provide full service assistance to you in conversions to your new System. w 01 - 8G* (�!'i:i`:;i Ye'..'.I'" 'i'• ,.�i::. 7 i.ii(` ia�i:ii:;l'1 BlvU. ^ Switf; �v' e 1 tiallamiale, Florida 33009 l•. .. +' rcrwarcl 954."l -6G 11 Fax 9:s' +J61 U961 • Page #2 In conclusion, our theme is to develop an overall record management program that will include the preparation and disciplines that are necessary to prepare for the future and to increase productivity in today's competitive environment. Si relAyur 01— �6 United Business Systems Offices: Orlando, Miami, Tampa, Jacksonville Business Systems SCHEDULES - WARRANTY SCHEDULES The work to be performed under this proposal can commence upon receipt of your order and clarification of all details as follows: Submission of final drawings and approved layout seven (7) days after award of contract. Shipment of material should be anticipated as forty five (45) days after reaches factory. Installation can occur when all components have been received and verified, and the installation and staging; areas are free and clear. Installation does not include site preparation or modification, electrical power Outlets, structural modification and relocation of existing equipment or housed materials. Should any of the above excluded services be required, it must be specifically noted on your contract. WARRANTY United Business Systems warrants this equipment/system to be free from defects in workmanship and material under normal use and conditions, from the time of acceptance by the user for a period of time as specified by manufacturer. This warranty can range from 1 year to 5 years based on manufacturer's terms. All products sold and installed by United Business Sytems will be installed and serviced by Factory Trained Employees. During warranty period, scheduled service calls and warranty calls will be made during established business hours, Monday through Friday, excluding weekends and holidays. Note; The warranty does not cover any product/system which may have been modified or repaired by anyone other than an authorized United Business Systems service person. United Business Systems Offices; Orlando, Miami, Tampa, Jacksonville I"_ 01-- 865 United Business Systems E DATE: April 01, 2001 TO: City of Miami Police Department Personnel Deparment 400 NW 2nd Avenue Miami, Fl. 33130 QUOTATION NUMBER: MOI -0301675 ACCOUNT REFERENCE: _305579-6613 0 rtUn jpked inessems Gentlemen: We propose to furnish the material specified at prices quoted below and under the conditions stated below. ITEM: Spacesaver Mechanical Assist Mobile File System QUANTITY: I Lot per Bill of Materials Attached DESCRIPTION: Spacesaver Mechanical Assist Mobile File System per attached bill of materials and written description. Pricing in Accordance with State of Florida State Contract Contract 0420-590-98-1 Price List - Spacesaver Corporation SC -0004 3-00 Contractor: Spacesaver Corporation / The Spacesaver Group Contract NO: GS -28F -1003C Modification #16 9-16-00 PERIOD: November 1, 1994 through October 31, 2003 Equipment. List Price $17,865.95 Net GSA Discount (48.7%) - Mobile Portion - $8,220.75 $ 4,217.24 (49.5%) - Shelving $9,645,20 $ 4,870.83 NET GSA TOTAL $ 9,741.66 Optional Installation & set up (28% of net - Min. $350.00) $ 2,727.66 Optional off loading truck at site $10.00/0-4,578 $ 457.80 Inside delivery to installation site $ 8.00/C# - 4578# $ 366.24 Engineering/Space Planning $ 566.89 Total order amount: $13,850.25 Color: Order Address: United Business Systems Inc. Spurs Vendor Number; F .591224726-001 Att: Dan Smith 305 1#621-8932 3109 W Hallandale Beach Bvld Suite 101 01— United Business Systems Offices; Orlando, Miami, Tampa, Jacksonville • PURPOSE &. SCOPE C� The proposal and drawing will describe the design and operation of Spacesaver High Density Mobile Systems for storage of the I Department's Personnel Files. The following information outlines the existing file equipment and it's capacity. This information should be to evaluate the proposed systems and capacity. Based on information gathered, your existing equipment is as follows: Active Personnel Records 4 Tier 36" laterals 128" ea total 12 1,536" 5 Tier 36" Laterals 128" ea total: 2 256" Retired & Miscellaneous Records 3 Drawer 36" Lateral 96" total: 1 96" 4 Tier 36" Lateral 128" ea total: 7 896" total file inches in existing equipment: 2,784" The system design presented in this proposal provides a total of 5,040 file inches, which represents 80% growth over current lateral drawer files. Further, we are presenting information that relates to converting your top tab folders to end tab folders. New computer software technology has greatly aided this process. This techonoiogy also provides tremendous opportunities in controlling the flow of information contained in these records We will furnish factory trained employees of United Business Systems to successfully and efficiently install your equipment as defined by our proposal and drawings. United Business Systems Offices: Orlando, Mlami, Tampa, Jacksonville United Business Systems • File. e:kado&saMr-I1031675ags Revision: Tunday, March 27, 12:01 PM. 2001 Verviaw 3,61 Commercial Area Contractor Intrrmrtler UNITED BUSINESS SYSTEMS • shelving Iftow Qty UM Fart Number MOW lien" Weigbtlesm Weltm price Lisle ►riot Qry UM Fan Number Dostriolion WeighNn Woipr !rice Lime Brite 30. FT RLO02 B -Anti Tip Rail SAO ISO 28.25 $4750 77 SF FFl L Low Profile Plasvated Floor 5,00 383 9.23 712.25 10 EA FR1L L Ramp 8.00 go 16.25 162,50 1 EA P2SIONS Stationary Platforms 140.00 140 684.00 684.00 3 EA CDW2S ZONA Utilislore Mech Assist Caniege 230.00 690 1525.00 4575.00 2 EA ATI Ansf-15p Overhead 10.00 20 164.00 328.00 3 EA AT4 Anti -Tip Brackets Dud Flange In Rail 3.00 9 32.50 97.50 1 EA DL2 Waist High Lock 6.00 6 229.00 229.00 2 EA RE3 MW Stop, Anti -Tip, S -Rail 0.23 1 30.50 61.00 2 E4 F.I,I'P1296 LPLFPreanWm Panel 3100 64 10100 206.00 2 EA E1PP2496 LPLFPrdmtum Panel 6400 128 159.00 318.00 14 FA SF -3612-S Low Profile Shelf Slotted 4.50 Total Mobilo Wt: S$220.75 147.00 4 EA SF -3618-S Total Mobile Weft: 1673 shelving Iftow Qty UM Fart Number Descripthr Weigbtlesm Weltm price Lisle ►riot S COMM 99 TO BE DETERMINED EA 11S-1276-C'A Upright -Clued Angle 15.50 62 37.75 151.00 2 EA US -1876 -CA Upright -Closed An81e 19.00 36 42.00 04,00 4 Fit US -2476 -CA Upright-Cluacd Angle 22.75 91 50.00 200.00 4 r-4 115.127647 Upright -Closed xee 19.00 76 42.50 170.00 1 EA US -1876 -CT Upright -Closed Tee 22.50 23 4730 47.50 4 EA US•2476-C1' Upright-ClosedTco 26.00 104 55.50 222.00 2 El Sr3612-P low Proflk Shelf Plain 4.50 9 logo 21.00 2 EA SF -361 8-P Low Profde Shelf, Plain &SO 13 13.75 27.311 2 EA SF -3624-P Low Profile Shelf,Plain $25 17 17.7.E )5.50 4 F.A S1, 4212-P low Profile Shelf. Plain 5.25 21 12.25 49.00 4 E4 Sl -4224-P Low Profile 37telf, Plain 9.75 39 22.75 91.00 14 FA SF -3612-S Low Profile Shelf Slotted 4.50 63 10.50 147.00 4 EA SF -3618-S Low Profile Shelf, Slotted 6.30 26 13.75 5500 14 Get SF -J624 -S Low Profile Shelf, Slotted 8.25 116 17.75 248.50 28 P:1 V.4212 -S 1 -ow Profile Shelf, Slotred 5.25 147 12.23 343.00 28 EA SF -4224-S Low Profile Shelf, Slotted 9.75 273 22.7J 637.00 76 EA SS4614-F .ihelfSupport 1.75 133 3.20 243.20 128 E4 SS. 4211-F Shelf ,1upport 9.23 416 5.65 723.20 70 FA SR -24-F Shelf ltelnf0r(VMCnt 1. 23 88 2.30 161.00 I EI BP -3676 Back 1925 19 70,00 70.00 2 E1 19P-4276 Back 22.50 45 82.00 164.00 16 EA BS -364' Back Stop 1.75 28 475 76.00 860 0 • Fite: o:lcadoplssarch-1W31673ags Revision: Tursby, Match 27, 01:55 PM, 2W Vorsioa: Qty UM tart NasSw Dascriptiaa WeitWa wow Price Line Price 28 EA BS -42-F BaekSrop L00 16 1.10 142.80 j4 £.1 C.S-3Q-l- renmr Slop 5.15 46 6.13 86.10 •28 F CC42-F Center Slop 3.73 105 7.55 211.40 504 EA FD -1006 File Divider 1.00 504 1.03 982.80 2 JVA F71.3604 Fran Base 2.00 4 3.83 7.70 ToW 5belving List: 33397.18 Ted Sbdw l Woitbt: ISO Contmeor lomm Qty UM !an Number Description WOOVOa Weight Price Um Price 16 EA KSS036186A Orawor-Storage (Key Alike) 15.00 238 223.011 3565.00 16 EA KSMDS Umket-Motimting, (Dt&wcm) 2.00 32 27.50 440.00 16 M KS1)S18 Divide -Bonum,Srorage (3 mk) 210 34 15.00 110.00 Total Contractor Lkt: $424.00 Total Comractor Waitbe: 334 -2. �1 - 865 ^' CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Major Jorge L. Manresa Commander Business Management Section FIR.OM: Major Frank E. Christmas Commander Internal Affair Section DATE.: May 15, 2001 FILE: FIN 164 SUBJECT: Request for Spacesaver High Density File System FIF..FERF.NCES ENCLOSURES rj.. The Internal Affairs Section filing space has reached a critical stage that requires quick action for a long-term solution. As of this time the only filing space available will fill up with the next 130 case files open, which will happen in a time frame of approximately ninety days. The approximately 10,000 cases on hand must be maintained as the personnel investigated is still employed and therefore not subject to the purging policy. These files ►nust also be retained on premises to satisfy the numerous public records requests that are received on a daily basis. The attached proposal submitted by United Business Systems provides the filing space; support and technology to adequately managed the records keeping function of this Section for the next ten years. i'5 • Spacesaver Mechanical Assist Mobile Filing System $15,254,29 ✓• End Tab Letter 15pt Manila Expansion #872M1 (@ $1.80 /M) 2,000 files $ 3,000.00 A End Tab Letter 14pt Manila Folder #ETCC 14-1-3 (@ $29.75/100) 1500 file $ 446.25 -/• End Tab Letter 5 `/z Expansion Pocket DST i S34TY (@ $2.30 ea) 200 files $ 460.00 • ColorBar Click Strip Software S 600.00 • Labels -Water Guard Labels (50 labels per box) 200 boxes $ 3,790.00 Total Cost $23,550.50 Your assistance in bringing this project to fruition will be greatly appreciated. FEC:LFG:Ifg 01- 865 ECEIVE MAY F"'2001 2.001 . , ,,m rrY qi1F:F ADNI;NIS f'!tATION DIV • PROPOSED SYSTEM DESCRIPTION GSA QUOTATION - STATE OF FLORIDA BUDGET ONLY Project No: M01 - Date: April 09, 2001 Drawing No: Sketch - Room 403-B 0 System type: Spacesaver Migh Density Mobile File System 1 lot Spacesaver structural rail system, entrance ramp, and elevated floor. Ramp & floor require covering - the or carpet - owner's responsibility. 2 Stationary Units - 12" deep X 1 @ 6' long and I @ 9' X 93.5" high. Unit has 7 shelf openings - l l-1/4" clearance between shelves. 4 moveable dividers per shelf opening. Laminate Face panel on front. Total file inches provided by each unit: 6' unit - 504" 9' unit - 756" 2 Spacesaver Mechanical Assist Mobile Units - 24" deep X 5'6" long X 93.5" high. Units have 7 shelf openings - 1 I -1/4" clearance between shelves. 43 moveable dividers per shelf opening. Laminate Face panel on front. Total file inches provided by each unit: 924" ea. Total File Inches - Letter Size provided by system: 3,108" Note: existing file cabinets in Room 403-B provide a total of 1,061" - 300% growth in area with use of Mobile. Net State of Florida GSA Contract Cost - equipment cost: $6,916,00 BUDGET ONLY Formal State of Florida Quotation provided prior to submitting for purchase. United Business Systems Offices: Orlando, Miami, Tampa, Jacksonville 01- 865 • DATE: _April 29, 2001 TO: City of Miami Police Department Internal Affairs 400 NW 2nd Avenue Miami, Fl. 33130 QUOTATION NUMBER: MO 1-0301687 Room 403-8 ACCOUNT REFERENCE: 0 __'k A M Unked Business sntslls Gentlemen: We propose to furnish the material specified at prices quoted below and under the conditions stated below. ITEM: Spacesaver Mechanical Assist Mobile File System QUANTITY: 1 Lot per Bill of Materials Attached DESCRIPTION: Spacesaver Mechanical Assist Mobile File System per attached bill of materials and written description. Pricing in Accordance with State of Florida State Contract Contract #420-5901-98-1 Price List - Spacesaver Corporation SC -0004 3-00 Contractor: Spacesaver Corporation / The Spacesaver Group Contract NO: GS -28F -1003C Modification #169-16-00 PERIOD: November 1, 1994 through October 31, 2003 Equipment List Price $ 7,927.40 Net GSA Discount (48.7%) - Mobile Portion - $4,823.25 $ 2,474.33 (47.1%) - Shelving $3,104.15 $ 1,642.10 NET GSA TOTAL $ 4,116.43 Optional Installation & set up (28% of net - Min. $350.00) $ 1,152.60 Optional off loading truck at site $10.00/C#-2178# $ 217.80 Inside delivery to installation site $ 8.00/C# - 2178# $ 174.24 Engineering/Space Planning $ 720.93 Total order amount: $ 7,102.93 Color, tai— 865 United Business Systems offices: Orlando, Miami, Tampa, Jacksonville C PROPOSED SYSTEM DESCRIPTION GSA QUOTATION - STATE OF FLORIDA BUDGET ONLY Project No: M01 - Date: April 09, 2001 Drawing No: Sketch - Room 403-M System type Spacesaver Migh Density Mobile File System I lot Spacesaver structural rail system, entrance ramp, and elevated floor. Ramp & floor require covering - the or carpet - owner's responsibility. 2 Stationary Units - 12" deep X i @ 9' long and 1 @ 12' X 93.5" high. Unit has 7 shelf openings - 1 I -1/4" clearance between shelves. 4 moveable dividers per shelf opening. Laminate Face panel on front. Total file inches provided by each unit: 12' unit 1,008" 9' unit - 756" 2 Spacesaver Mechanical Assist Mobile Units - 24" deep X 9' long X 93.5" high. Units have 7 shelf openings - 11-1/4" clearance between shelves. 43 moveable dividers per shelf opening. Laminate Face panel on front. Total file inches provided by each unit: 1,512" ea. Total File Inches - Letter Size provided by system: 4,788" Note: existing file cabinets in Room 403-M provide a total of 2,356" - 200% growth in area with use of Mobile. Net State of Florida GSA Contract Cost - equipment cost: $9,357.00 BUDGET ONLY Formal State of Florida Quotation provided prior to submitting for purchase. United Business Systems Offices: Orlando, Miami, Tampa, Jacksonville �sill�ss DATE: April 29, 2001 TO: City of Miami Police Department Internal Affairs 400 NW 2nd Avenue Miami, Fl. 33130 QUOTATION NUMBER: M01-0301687 Room 403-M ACCOUNT REFERENCE: Gentlemen: We propose to furnish the material specified at prices quoted below and under the conditions stated below. ITEM: Spacesaver Mechanical Assist Mobile File System QUANTITY: 1 Lot per Bill of Materials Attached DESCRIPTION: Spacesaver Mechanical Assist Mobile File System per attached bill of materials and written description. Pricing in Accordance with State of Florida State Contract Contract #420-590-98.1 Price I.i'st - Spacesaver Corporation SC -0004 3-00 Contractor: Spacesaver Corporation / The Spacesaver Group Contract NO: GS -2817-1003C Modification #16 9-16-00 PERIOD: November 1, 1994 through October 31, 2003 Equipment List Price $10,206.90 Net GSA Discount (48.7%) - Mobile Portion - $5,726.75 $ 2,937.82 (47.1%) - Shelving $4,480.15 $ 2,369.99 NET GSA TOTAL $ 5,307.81 Optional Installation & set up (28% of net - Min. $350.00) $ 1,486.19 Optional off loading truck at site $10.00/C# - 3081# $ 308.10 Inside delivery to installation site $8.00/C#- 3081# $ 246.48 Engineering/Space Planning $ 803.42 Total order amount, $ 8,152.00 Color: United Business Systems Offices: Orlando, Miami, Tampa, Jacksonville 01- 865 � I NOTES: 0 N 6 ('I LEGEND X END STOPS * BACK PANELS + REFERENCE SHELVES 0 FRS SHELF SUPPORTS E EXISTING EQUIPMENT 9' 9'•5' FLOOR PLAN .-..1..,� move 0.EVAt10N 11 7925' UPAIOHI' 000W United Business system: 0fIL=*"#JACICl0M 4 TAIPA 18004w4m FAX 1.407 388.8188 SALESMAN DAN SMITH TELEPHONE (954)961 -6611 oW"Wa*,Ww=0An Mm.. M�arnlp. � I�f61 � MAMW a Y�prM Yr w Ma��ruwrr �M r�r rn wrrAl� .�.n �wlr w. uw rr+.w 4+�• r D/619NSpedli0oUo I rWWWW Item Sp dkat on AWWM D Flow Plan Elevatbn Carriage Cow Shelving Cow Color Floorirp c0 BY DATE 04-2401 DRAWING 0 031687A SCALE 1/2" ISSUE f CITY OF MIAMI POLICE INTERNAL, AFFAIRS ROOM 403-M 01— 865 KI NOTES: LEGEND X END STOPS - BACK PANELS REFERENCE SHELVES FRS SHELF SUPPORT EXISTING EQUIPMENT FLOOR PLAN u l_ 865 M09I.J; iUi MON 79.2E UPRIGHT PO N9r %u r,—oae�,.*7---�United Business Systems 011IA w , I w,, dACKB01 U.E I TAIVA 1800 4324x!90 FAX 1407328.6189 SALESMAN DAN SMITH TELEPHONE (654)9618611 oom�onr� aw wno w..+w.rn.a ALIN"Ir/11Im• 1Nliwld/M�► o/�rL deo ir�w �rMn N M. M�M�rM+�rgn�o�^w �� w Mn�r, wArsl � w�,ra fa, wuM� NowpMwlrr�r Poem Spedlicatbn Appfwiw Do" Floor Plan Elevatlon Carrlepe Color Shelving Color Laminate Col FlowN covering BY DATE 04.24-01 DRAWING 6 0316878 SCALE 1/2' ISSUE 1 CITY OF MIAMI POLICE INTERNAL. AFFAIRS ROOM 403.8 8Ei 95, Major Jorge L. Manresa ro Commander Business Management Section MCti,40Richard Walterman Commander Recruitment and Selection Unit GITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM I DATE: - May 21, 2001 SUBJECT: Request for Spacesaver High Densitty+Fille S RE E rNIC E J '. nkll FILE: The Recruitment and Selection Unit Filing space has rea 9 Sl�l imtii e that requires quick S �' �`�Z-) action for a long-term solution. As of the present time there is little space available that will fill tip with this 2001 Recruitment Class. Our records must be maintained for 50 years per the State of Florida Bureau of Archives and Records Management and C.A.L.E.A. standards. Our files must also be maintained as the Personnel are still employed and therefore not subject to the purging CIZ 410 policy. The attached proposal submitted by United Business Systems Provides filing space with a 46% growth potential; support and technology to adequately manage the records keeping function for the next .15 years. Pricing is in accordance with State of Florida State Contract #420-590-98-1. Your cooperation to this matter is greatly appreciated. Attached is a quote from United Business Systems regarding the purchase of the Spacesaver High Density File System for the Recruitment and Selection Unit. Items to be purchase are as follows: /• Spacesaver Mechanical Assist Mobil File System 14 569.17 • ETCC 14 End Tab Letter 14pt Manila Folder ($14.00 per 100 (1000) _ • 872M 1 Economy Expandi File ($2,10 per 100 (1000) 2" Expansion 1 Inner Divider with twin prong fastener • 873M2 Economy Expandi-File ($2.93 x 1000) 3" expansion 2 Inner Divider with twin prong fastener • File Conversion Existing files will be converted from Top tab letter/legal folders To end tab letter/legal folders by the above mentioned vendor and prices are as follows: yo� ✓ Color Bar Click Strip Label Print System Print Color Labels (.30 cents x 1000) Apply labels (.13 cents x 1000) ol — TOTAI , 140.00 2,100.00 2,930.00 600.00 3,000.00 1,300.00 865 S24.6.39.17 Unked BYsinm S1r:tems PROPOSAL FOR: City of Miami Police Department Recuitment Section 400 N.W. 2nd Avenue Miami, Florida 33128 DATE: May 15, 2001 QUOTE NO: MO 1-0301694 DRAWING NO: 4031694A Issue I Gentlemen: We propose to furnish the material specified below at the prices quoted and under the conditions stated below. . DESCRIPTION: Spacesaver Mechanical Assist Mobile Storage System System design features: Structural steel track, leveled with levelers and maintained level by leveler/grout method. Ask for details. Entrance ramp at front of rail and elevated flooring between rails. Ramp flush with front of carriage - ADA compliant Closed shelving uprights and moveable dividers in each shelf opening. Laminate Face Panels on front with Mechanical Assist Spoke Operator. I Stationary Shelf Units - 12" deep X 9' long X 83.5" high - Unit to have 7 shelf openings - 9-3/4" clearance. 4 dividers per shelf opening. Total file inches: 756" each. 5 Spacesaver Mechanical Assist Mobile Units - 24" deep X 9' long X 83.5" high - Unit to have 7 shelf openings - 9.3/4" clearance between shelves - 4 dividers per shelf openings. Total File Inches: 1,512" Total File Inches for Legal End Tab Folders: 8,316" Mechanical Assist Mobile System with Anti -Roll Pin in spoke operator Delivered & Installed: $14,569.17 Refer to State of FI. Contract pricing attached Ill— $Eiji United Hosiness Systems Offices: Orlando, Miami, Tampa, .Jacksonville DATE: May 15, 2001 TO: City of Miami Police Department Recruitment Section 400 NW 2nd Avenue Miami, Ft. 33130 QUOTATION NUMBER: M01-0301694 ACCOUNT REFERENCE: Gentlemen: We propose to furnish.the material specified at prices quoted below and under the conditions stated below. ITEM: Spacesaver Mechanical Assist Mobile File System QUANTITY: I Lot per Bill of Materials Attached DESCRIPTION: Spacesaver Mechanical Assist Mobile File System per attached bill of materials and written description. Pricing in Accordance with State of Florida State Contract Contract #420-590-96-1 Price List - Spacesaver Corporation SC -0004 3-00 Contractor: Spacesaver Corporation / The Spacesaver Group Contract NO GS -28F -1003C Modification # 16 9-16-00 PERIOD: November 1, 1994 through October 31, 2003 Equipment Ust Price $18,304.65 Net GSA Discount (48.7%) - Mobile Portion - $10,786.75 $ 5,533.60 (47.1 %) - Shelving $7,517.90 $ 3,976,97 NET GSA TOTAL $ 9,510.57 Optional Installation & set up (28% of net - Min. $350.00) $ 2,662.96 Optional off loading truck at site $10,00/C#-59130 $ 591.30 Inside delivery to installation site $8.00/C#- 5913# $ 473,04 Engineering/Space Planning /Site Cleanup $ 1,331.30 Total order amount: $14,569.17 Color: United BLISineSS Systems Otfice:s: Orlando, tlinmi, rarnpa, Jai -.ksonvlllo VnftW Susirleu systema Bixkwu System Order Address: United Business Systems Inc. Spurs Vendor Number: F 591224726_001 Att: Dan Smith 305 N621-9932 3109 W Hallandale Beach Bvld Suite 101 Hallandale, Fl. 33009 Payment Address: United Business Systems 122 Coastline Road Suite # 1004 Sanford, FI. 32771 We accept Credit Cards - Visa or MasterCard Subject to our credit department approval, this quotation is made for immediate acceptance and is subject to change without notice. Catalog items are made to order and entirely special orders are not subject to return. Deliveries are subject to delays from fires, strikes, and other causes beyond our control. We reserve the right to correct clerical errors. By: Dan A. Smith United Business Systems Inc. 3109 W Hallandale Bch Blvd # 101 Hallandale, Fl. 33009 Accepted by: Date: 01- 86 i United Business Systems Offices: Orlando. Miami, Tampa, Jacksonville File: e:lcadop1ssarch-11031694ags Revision: Monday, May 07,11:39 AM, 2001 Version: 3.61 Commercial Area Contractor Informodon UNITED BUSINESS SYSTENfS Shelving Items Qty UM Pari Number Mobile Items Weightiea Weight Price Liue Price Qty UM Part Number Description Weight/ea Weight Price Lice Price 2 EA RE1 End Stop 1.00 2 35.00 70.00 30 Fr PLO 11 L hail Load 4.00 120 34.50 1035.00 112 SF FF1L Low Profile Elevated Floor 5.00 560 9.25 1036.00 15 EA FRIL L Ramp 8.00 120 16.25 243.75 1 EA P2S09NS Pladorm 119.00 119 639.00 639.00 5 EA CDW2SO9NA Utdistore Mach Assist Carriage 196.00 990 1373.00 6865.00 1 EA ELPP1296 LPLF Premium Panel 31.00 31 103.00 103.00 5 EA ELPP2496 LPLF Premium Panel 64.00 320 139.00 793.00 SS -3614-F Shelf Support 1.75 504 Total Mobile List: $10786.75 SR -14-F ShelfReinforcemenr 1.25 Total Mobile Weight: 2263 Shelving Items Qty UM Pari Number Description Weightiea Weight Price Liue Price S COLOR 99 TO BE DETERMINED EA US -1276-C.4 Uprighr-Closed Angle I S, 50 .1 37.75 73.50 10 EA US -2476 -CA Upright -Closed Angle 21.75 218 50.00 500.00 2 EA US -1176 -CT Upright -Closed Tee 19.00 38 11.50 85.00 10 EA US -2476 -CT Upright-ClosedTee 16.00 260 55.50 555.00 3 EA SF -361:-P Low Profile Shelf, Plain 4.50 14 10.50 31.30 IS EA SF -3614-P Low Profile Shelf, Plain 8.15 114 17.75 266.15 21 EA SF -3612-S Low Profile Shelf, Slotted 4.50 95 10.50 120.50 105 EA SF -3624-S Low Prof+le She if. Slotted 8.25 866 17.75 1863.7.5 288 FA SS -3614-F Shelf Support 1.75 504 3.10 921.60 105 EA SR -14-F ShelfReinforcemenr 1.25 131 2.30 241.J0 3 EA BP -3676 Back 19.25 .i8 70.00 210.00 21 EA BS --36-F Back Stop 1.75 j7 4.75 99.75 103 E4 CS -36-F Center Stop .3.25 341 6.1 .5 645.75 914 EA FD -1006 File Divider 1.00 924 1.95 1801.80 Total Shelving List: $7517.90 Total Shelving Weight: 3650 NOTES: • LEGEND X END STOPS * BACK PANELS + REFERENCE SHELVES O FRS SHELF SUPPORT E EXISTING EQUIPMENT L LOAD RAIL DUAL FLANGED FLOOR_ PLAN u t - U 9 MOBILE ELEVATION LP T RAIL 76.26" UPRIGHT DO NOT SCALE United Business systems ORLANDO' MIAMI' JACKSONVILLE' TAMPA 1-900 432.6230 FAX 1.407 32&8199 SALESMAN DAN SMITH TELEPHONE (954)961-6611 oorWAMrtO NQ mm awes mars A � LxNam"M swm, rnmeow r ..rGOWAN Ow ft Awl, r, �� w wrrl w ��n Ywr wr" tines M�d*own"Mbw>Mlwr+ .p.Npw�eyr. DesigniSpecificatlon Approval Item Specification APProved Dale/By Floor Plan Elevation Carriage Color Shelving Color Laminate Color Flooring Covering By DATE 05-07-01 DRAWING 0 031694A SCALE 1/4" ISSUE 1 CITY OF MIAMI RECRUITMENT J 86415 THE SPAt'ESAVER CCI JCEFT Systemize your ink'r-matio n management, vlakc r(), -In, f'c,r Pk'c and equipment. Dcloy building expansion for years. Spacesaver will help match your filing anti systems with the �V;It r yotj Or, would like to tti-ork. They help you batter organize, access, file, store and protect the "th your organization needs to functior They give you irnprcrved open tions, increased prod uctit1i.N,, and l organization. Spacesaver systerns c also be expanded, reconfigUrec1 and moved to keep pate with your growth and changing; needs. The Spacesaver mobile conce reclaims space you already have. Spacesaver system can actually increase your storage car fila capacity by as much as 300%. The graphics at right are a simple illustration of how the concept works. 1. This is how conven- tional shelving normally locks. Notice the aisle space used or wasted, depending on your point of view. 2. A Spacesaver system will transform that area Into produc- tive space while still giving you complete access to what's on your shelving. Notice that the new system does not use any more floor space than the conventional layout but increases your storage capacity by 100%. Or, you can use your new-found space for people or equipment. j • AS-SISIT .......................................................... Spacesaver nlc�chanically- -nobilt, SySterlls give You "Fenithff tOLIC11" I'IIC)Vt'nlellt for the C,I.S S t , k C to your stored Material of* any other mechanical syst(,Ill ri'lacle. 'I'lic remarkable case of is due to their rugged and durable perforinance engl- net-TIng, Thc Features it right ShOW VOLT WlIV. 0 01- 865 MOVEMENT Carriage will not fishtail or whlp, and wheel slipping is eliminated, because both sides of the carriage are dnven, not just one. Synchronous drive provides the best carriage tracking you an buy. It reduces wear co the wheels, giving better petformance and adding to the We of your system. Frictionless movement with the largest selection of guidance systems in the industry By reducing wheel friction they add life to your system. All mechanically assisted systems are designed lot easy upgrading to electric control operation. Spacesaver systems are the easiest to move In the Industry, regardless of carriage weight or length — because we offer the widest range of drive ratios. Is CONSTRUCTION Strongest and most rigid carriage system In the industry. Welded steel construction has no fasteners to loosen or break. Keeps carriage allgnment true over Yale of use. Your system will last longer because metal fatigue Is reduced. That's due to the hard steel, precision machined wheels and rails. Shelving and cabinets won't shift, move or lose their alignment because Spacesaver has an extra deep shelving recess design. The paint finish will look new for years to come because it's the most durable in the Industry. Oven cured powder coated paint exceeds the most stringent scuff, scratch and chip requirements of the American Library Association. Available In all designer colors. Comfort and ease of use are enhanced by ergonomically designed, soft -touch, three spoked rotating handles. Other handle designs are optional to fit with any decor. You don't have to worry about toad carrying capacity because all Spacesaver carriages have a minimum 1000 Ib. per fool load capa- city, Your Spacesaver system will be designed to handle whatever you want to put on Itl SAFETY Stability Is designed In. Anti -tip devices are approved for the most earthquake -prone areas Of the country. Unwanted movement Is prevented by a safety lock control that has a bright, visual Indicator showing lock status. Prevent unauthorized access to any or all aisles with optional hub locks. For user safety, optional automatic aisles locks prevent system from being closes an an occupied aisle. To ensure the maxlmum protection for users and the material being stored, Spacesaver recommends the optional safety sweep/brake features on all mechanically -assisted systems. • 4k�•lill„('tiill a :I � , 111; t'!'!7. Ili. ,.i1'' i �711�,.11f1(1,:.', f�Iil�r'r''!..1 I •.t`ii, '•>'�.`•it'fll,:, titil.'t:� till! MMILf•iilm <li, t. :! tht s}'5ti'fll 1tsk."If.'That's ass o. . SSit'ty fr,'iitl, rcY f:tilt trd% \ uOIA Jild I, )t F t: LISO tilt., SVStcm tiiilf�ip't• t •,:Il}Ilii ll (,t ho:-. ... `till'{ a 1''.'!!t I,1' .I,'l,, l•l, l�' ,. You %. Ith 1!IC fl••ti1. fm—L:-- t�, avlailah1c u, the mdustr; --h `info, r•ffi..ilmt iw.d I0n6Y-la.tin"1 pt, rfc,rnmm:. - k spacesavor',i prinlar" cols a:• • I � 01- 8sa 0 i of filing. For storing sup- plies, comput- er tapes, disks, cartridges. bank cliecks. books, draw- ing.., x lays,, pimrimicauticals, doc- (iments, records, periodicals, per- scirial effects and inventories. We've. i j i les I qn�,d Spacesavef systems to fit Sittiation 01- 865 In 4- 1 CAPACITY A Spacesaver system gives ot14 more capacity regardless of how VOU'W filing or storing things now, whether on shelving, in filing c-abinets, rotary files or mechanized vertical storagU. There's an easy way to deter- mine how much space you'll gain. Compare the lineal storage or filing capacity you have and the floor space it requires with the Spacesaver solution. Let's assume a typical average -sized office has about 1300 filing inches which requires 40 to 75 square feet of floor space. Compare how that stacks up against a Spacesaver system that. gives you the same amount of stor- age space in only 24.9 square feet! If you're using filing cabinets you're familiar with the stuff that ends up on top of them. A Space - saver system eliminates that clutter by using the space above the cabinets as well. Your benefit; more shelving inches per square foot of floor space, Lateral Slidil Shelves 5 (7 -tier] units occupy 34.9 square feet producing 1,360 lineal triches 39.0 111y'stuayr, inches per square foot Spacesaver Mobile System 3 units occupy 24.9 square feet producing 1,360 lineal inches 54.6 filing/storage inches per square foot Rotary Shelving 4 units (7 high) occupy 45.7 square feet producing 1,344 lineal inches A9 d filing/st ..,a inches per square foal Mechanized Vertical 1 unit occupies 67.8 square feet producing 1,232 lineal inrhes 8.2 tiling/st...—d- inches n..inches per square foot 1 Open Shelf 5 sections Orcupy 37.5 square feet producing 1,360 lineal inches 36.3 filmhA niches per square loot 4 -Drawer Cabinets 12 cabinets occupy 55.6 square feet pioducing 1.152 lineai inches 20.7 liling;st kff inches per square foot 4 -Drawer Lateral Files 8 cabinets occupy 86.3 square feet producing 1,440 lineal inches 16.7 filing/st_._�_ inches per square foot 01— 865 r , • . ti'T1IS I i V t: IV '?1!.1t ,` J', r'I t''al i,>ii',.� l,.l'.fl',!tl�i �;} ;�t';•.; � �t.11ltl";l� t�,i'•..ttt' .'i��.'l t.!ll`,fi il't 11(' I `'oti'!liIII ;(last' LitiC, r_'1'ilic' VOtlI' <Ct,t.l',a'' ,1I1t1 ft111'1�; rlit`tl;�.!il'�, �Iil{l llt:il�ii y01ILL tK)n.5 alk- t�) fit: cwc'clti. C� Ot-11' r,,-ptttat;iort and leadership in tht' IIIdLt`�tl V r1..'!1L'%AS otir customer r:'1a10 ln; t.-![ .�I kVICE .. . , ,i trr your system is in�tullt-,l. Your Spacesavor Conlractof-Distributor: The world's largest and most flexible research and manu- facturing facility devoted exclusively to mobile storage. Only Spacesaver has over 30 product engineering U.S. patents — more than the rest of the industry combined. Copyright 2000. Spacesaver Corporation. The first systems to be listed by Underwriters Laboratories All rights reserved. and certified by CSA in Canada. Rev. t.C/SC•9653 ANCJCGI 5,00 p of— SVI esm Spacesaver Corporation SpAwiiiiii 0 adivisionKI 14500Janesville Aver.;,;, Furl rUk,nsor., Wisconsin 53538 USA `•,, 920-563.6362. 1-600-492 3434 • FAX 920-563-2702 Website: www,spacesavot.com E -mach ssc9space3avercorn 0 AWARD UNDER STATS -A OF FLORID CONTRACT NO. 420-59.0. -98_1 1'rEM: DEPARTMENT: TYPE OF PURCHASE: REASON: Spacesaver High Density File System Police Single Purchase The Department of Police must comply with on-site records retention requirements as per the State of Florida Bureau of Archives and Records Management as well as, the standards set by the Commission on Accreditation of Law Enforcement Agencies (CAL EA). RE, COMMENDATION: It is recommended that the procurement of three (3) Spacesaver high Density bile Systems award be made to United Business Systems, awarded under existing State of Florida Contract No. 420-590-98- 1, effective through November 13, 2001, subject to any extensions thereto by the State of Florida, for the Department of Police, in an amount not to exceed $43,674.35; allocating funds therefor from Account Code No. 001000.290201.6.850. DirecSbr ofPing' T � , Date A 1YardS tateCont mels 01- 865