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HomeMy WebLinkAboutR-01-0861. (-I- .- E!/ J-0 -710 8/23/01. RESOLUTTON NO. A RESOLUTION,N OF THE; MIAMI CITY COMMISSION ACCEPTING THE BID OF MTAMI ELECTRIC SUPPLY ASSOCIATES, THE LOWEST RE SPONS' VE AND RESPONSIBLE BIDDER PURSUANT TO INVITATION FOR BIDS NO. 00-01-a98, DATED JULY 18, 2001, FOR I'HE PROCUREMENT 0'r' HADCO STREETI,TGHT FIXTURES AND POLES ='Oli THE DEPARTMEN'f OF GENERAL. SERV i CES ADMTNIS`I'RATTON, 1N AN AMOUNT NOT 7'O EXCEED 822, 050. 65 FOR `1'HE F TRS'!.' YEAR AND A THREE PERCENT TNCREASE FOR EACH SUBSEQUENT YEAR, ON AN AS-NEF-DED CONTRACT BASTS, FOR A PERT0D OL' ONE YEAR, WITH THE 0P'l ON TO RENEW FOR TWO ADDTTI'ONAL ONE-YEAR PI-_,RIODS; ALLOCATING c.UNDS FRIOM THE DEPARTMENT OF GENERAL SERVICES ADM[N1STRATTON, PROPERTY MATNTENANCE D:[VISTON, ACCOUNT CODE-' NO. 504000 ,X120119.6. 707, SUBJE'C'T' TO AVATLABT [_,I`1'Y Or' FUNDS FOR SUBSEQUENT YEARS. BE IT RESOLV;�D BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. '11ne }.yid of M.i.alni Electric Scrpply ASSOC1at:eS, the lowest responsive Find responsi})le bidder pursuant to Invitar.ion for Bids No. 00--01-1.98, dated July 18, 2001, for the procurernerit o:: Hadco street _i :i.ghl: fixtures and poles for the Depart -Anent of General Services Administration, in an amount not to exceed $22,050.65 for the first year and a three percent _increase for each subsequent year, on an as -needed contract ?CITY CobwSSION MEETING OF SES' 1 ! 11�+iolullou [ccVa basis, for a period of one year, with the option to .ronew for two additional. one-year per. i ods, is accepted, with .f: uccls allocated from the Department of General Services Administration, Property P9aa.l7LC.na11C.F O_vision, Account Code No. 5011000.420:11.9.6.707, 7.L sll�'lll subject to availability of funds for subsequent years. dale .r. vm!7. Soc:tio:: 2. 'Phis Reso.l_UL.iq:i shall. become effec.Live immediatoi.y upon its ado,)t:ior and signature o the blavorI f PASSED AND ADOPTED this 13th day ofSeptember ^� 2001. fn ac ., ,.;r r: JOIE CAROLLO, MAYOR rc. rfancc, . tth P.r i Cod;; SO.,, n- °,lnc e the M -i ar did not inc'Icata approval of (his I':tl'�hai•ti0f1 1)}' ::I(rliit(� ii Irl tt?C•'• (j c'^ftarL'it(t'�f r,1;tCl+ Vii:��d, E�j� IC4tsliaibrl n^1LM ISCCUn'll a c1lLctiv(; W1t! i Vie ;,!�,'.;;( o regr�rdirly ;arn(?, without the May* ATTEST: WAITER J, FOEHAN CITY CLERK Walter J. APPRQkfiD A#Ir o F. M AND CORRECTNESS t )kLE NDRO VILARELI,0 - C Y ATTORNEY W5562 : db: 1.,B If the Mayer doe!3 nni: :sign Li;.i.s Re'spluti.on, 7.L sll�'lll become c ffL-ctivP. at :ho end c)f tc;P. ca.ler.dar d-cy.s flow rhe dale .r. vm!7. passed and adc)ptcid. If t.hc. Mayor vet:oc_s Lhi s Rase] ut•.i.on, it: become effec:t:ive innediaLely cipon ove'vicic: of the Volo by t:hr City Com:aiss.ion. _'age 2 QF 2 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: "Che Honorable Mayor and Members of the City Commission FROM os A. t ez City Manag RECOMMENDATION: CA -10 DATE : Al1u 2 9 SUBJECT: Authorizing the Purchase of Streetlight Fixtures & Poles REFERENCES :Bid No. 00-01-198 ENCLOSURES: FILE : It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Miami Electric Supply Associates, a l-lispanic/Local vendor, located at 5757 S.W. 8 Street, Miami, Florida 33144, for the purchase of Hadco Streetlight Fixtures and .Poles, on an as - needed contract basis, to be used by the Department of General Services Administration, for one (1) year with the option to renew for two additional one-year periods, for a total first year award amount not to exceed $22,050.65, allowing for an annual award increase of 3% for each subsequent year (2"a Year - $22,712.17; 3rd Year - $23,393.53). Funds are available from the Department of General Services Administration, Property Maintenance Division, Account Code No. 504000.420119.6.707, in the amount of $2,000 (FY00-01) and $20,050.65 (FY01-02), subject to the availability of funds for succeeding fiscal years. BACKGROUND: The Department of General Services Administration has analyzed the bids received pursuant to Bid No. 00-01-198. Twenty-four (24) Invitations for Bids were mailed and four (4) bids were received. The low bid from South Dade Electrical Supply, a Non-Minority/Dade vendor, is matched by Miami Electric Supply Associates, a local vendor, under the 10% local vendor preference ordinance. The Department of General Services Administration, Property Maintenance Division, is responsible for the repair and maintenance of streetlights located in Coconut Grove. Currently there are 1 l8 streetlights at the aforementioned location. Approxirnately two poles per month need to be repaired and/or replaced due to accidents and vandalism. The requested contract is necessary to provide proper lighting to the Coconut Grove streets and thus provide additional security to the citizens. CAG/F�A �0\01 01.- 86,11. C� BID AWARD RECOMMENDATION FORM BID NUMBER: 00-01-198 COMMODITY/SERVICE: Streetlip-ht Fixtures & Poles _ DEPARTMENT / DIVISION: Genera]. Services Administration TERM OF CONTRACT: Contract for fib@ year with OTR for two additimal one year periods NUMBER OF BIDS DISTRIBUTED: Twenty-four (2 NUMBER OF BIDS RECEIVED: Four (4) METHOD OF AWARD: Lowest responsible and responsive bidder meeting Specifications NOTE: Local Preference Ordinance applied. RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: Miami Electric Supply Associates Hispanic/Local THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: L3% increase) (3% increase) $22,050.65 (1st year) $22,712.17 (2nd year) $23.39 .53 3rd year) TOTAL: $68,156.35 3 year contract amount JUSTIFICATION: The Department of General Services Administration., Property Maintenance Division ,s responsible for the ra air anCI Maint<pnance of streetlights located in Coconut Grove __ C_urrg-nt l y there are 118 streetlights� at the aforementioned t onat i on . Approximately two poles per month need to be repaired and/or repjarc-d darn to acnidpntc and vandalism. The requested contract ,G n c scary tQ j2Lnyide-px-u er lighting to the Coconut Grove ctrpets and t -bus = rovi dp adde r IC)nal security to the citizens. ACCOUNTCODE(S): 504000.42 19._x._707, in the amount of $2_000 (Pv00-()I) and $20.0501.65 (FY01-02)_. gjahjc-ct to the availahi,.A.r y; of Punas for succeeding fiscal years. lapbuP$:r"'r'''hsrr�" DEPARTMENT APPROVAL: BUDGET EW APPROVAL: *a, x�c f� 1-4 Departn1Dir CtOr/�Jq Linda M. Haskins Designee Director OTHER FUNDING APPROVALS, IF APPLICABLE: PAGE 2 or 2 PURCHASING APPROVAL: TITLE: �l 1- 8 :i. CIT' ' OF MIAMI OF THE CITY CLERK HID SECURITY LIST BID ITEM: STREETKIGHT FIXTURE AND POLES BID NO: 00-01-198 DATE BID(S) OPENED: JULY 18, 2001 TIME 11:00 a.m. BIDDER TOTAL BID MOU BID BOND (ER) CASHIER'S C ECK MIAMI ELECTRIC SUPPLY, INC. See attachet bi 4ir',wni� SOUTH DADE ELECTRICAL SUPPLY " cti MERCEDES ELECTRID SUPPLY ' it toe' C� � CEO RAYBRO it NO BID TRI CITY ELECTRIC CO., INC. ,, �`L't0'7 K� Q.�,tmr ff4:r7 THE POLE COMPANY (V od e, "Offers from The Or�ii�r!!f received Pmr'y c -n ci 111..,. are hereby re;eciad cs e ^ •N r L—f` N�'S�e���� received 046ion receiving bid(s) PROCUREMENT DEPART14ENT on (City Department) SIGNS Deputy City Clerk �) en ops on behalf of / CJ 01 86.1. 07/24/2001 08:33 305-26'2- 014 h11AMI ELEC SUPPLY SETT BY ;C 1 TY OF y I AM I �-19- � 2: OVY,, PROCILRE14EW T716tv of JL10Y S. f;AR7EF Aim ro Mr. Ramon R. Mesa Miami Electric Supply Associates 5767 SW a Street Miami, FL 33144 Dear Mr, Mesa: w r PUIV , 2001 PAGE 01 305 262 7U14;# 1! 2 i i SENT VIA FAX CARUM�. GIMEdCZ City Mnroapr , Subject: Bid No. 00.01-198 Streetlight Fixtures and Poles Section 16-79(h) of the City Coda, As Amended, States tilal the Cily Coforiiilision may offer to a responsible and responsive bidder, whose primary office is located in the Clly of Miami. the opportunity of accepting a bid at the low bid amount, If the original bid amount submitted by the loQ'al vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. As a local vendor, your bid amount for the subject bid meets the above rnqulrements. Please sign below to indicate your firm's acceptance or rejection of the bid at the low bid amount of $22,050.55 (1" ; year of contract), $2$712.17 (3" year eonboat), and $23,383.33 (31" your Contract), subject to City Commission approval. N you choose to accept this low bid arpount, you are indicating your acceptance of the unit prices per Item (see attached sheet). This letter and the attached sheet listing the unit prices per item must be returned to the Purchasing Department no Hater than Tuesday. July 24, 2001, 5:04 p.m. {nom Accept: e. Nam ZMOA Title: �--`3 _=f.P_.1._ JSCIMS: me Enclosure c: Bid File DCDARIMeN7UFPURCIlASIN(W 44 S.W.ZndAven,;e r,�l�luuvNi�ml,i�orlu�.1'S1J(YI}USlIlO•f90fkFa�:t305)�n�.'v!S I'MniU.odr r.our[Pw+,a'�,.,i���m6fL�dWub�ile/vld�ar+: hull�lci•in�ami.11.usv ' Al�iilin4 ldi.c cni f'.Ca fM.. �lUTUCl hllnm,fL.1pQ9'f p7vu � 0?J2C/2t�91 02:33 305-262-?014 MIAMI ELEC SUPPLY PAGE 01 SENT BY :CITY 4F MIAMI �-19- ] 2 : O6PM PROMMI'Two- 305 262 7P14:14' 2; � STREETLIGHT FIXTURES AND POLES BID NO. 00-01-198 . i i Mlpml Electric Supply AeiwjL:. 5757 SW 8 Street Miami, FL 33144 HspanIOLoest in Pleatsindiswisyouracgpts u of the low bid amount Per ft4m Item Est. Unit Extended No.QtL on Ilan Pt1ce Silk 1 Hadco fixture No. L0101AT 12 S 623.00 lea S 6.278,00 2 Hadco Poles No. P1 5205A 12 S 348.00 lea $ 4,176.00 3 Hodco Finial No, OD1101001 12 $ 19.30 fee $ 23-1.60 T �S 4 I loJw Vcq 11. Oar j(..w) No, 100 10026 T� r- 5 Hadco Vent Cap (bottom) Na. 19p1 oT27 _ 15 3 14.30 lea S 214.60 - -�-s-�-- i 6 ai0dC0 Borne No. 07111332 20 ;' 3 157.40 lea $ 3.140.00 7 Hadco Band No, 31000057 i 12 S 132.00 lee $ 1,584.00 —T 8 Hadco Clear t.exen lens No. 07110051 .1 20 $ 114.0P lea $ 2,280.00 5 8 Hadco Clear Chimney No. 08010010 ' 50 $ 12.75 lea S 637.50: 10 Hadco Body Qny Na. 01404004 12 S 86.90 lw $ 1,182.60 11 Hadco Complete Body No. 31000040 12 3 127.00 lea S 1.524 n0 12 Hadco Front Chlmney No. 08010010 50 $ 12.75 lea $ 637.60 tE? Total let Year Contract Anwunt: $ 27,050.65 Is there a peroentage increase beyond the first year of the contract? Yes 2nd year of contract percentage inrrn884 aha Total 2nd Year Cwtfact Amount S 22,712.17 . 3rd your of contract peroenta©e increaso; 39'0 Total ]rd rear Contract Amount S 23,383.63 TOTAL THRE11 YrAAR CONTRACT AMOUNT: ti 68+106.35 Authonzoo Signature: "�"� 'YV1 Prfnt'Nsme: `��l w1 A * t Sr1 i Prepared by Maritza Suarez, 7110joi Page 1 of 1 f Is there a percentage increase beyond the first year of the contract? Yes Yes 2nd year of contract percentage increase 3% 3% Total 2nd Year Contract Amount S 22,712.17 $ 23,240,27 3rd year of contract percentage Increase 3% 3% Total 3rd Year Contract Amount $ 23,393.53 $ 23,937.46 TOTAL THREE YEAR CONTRACT AMOUNT: Prepared by Maritza Suarez, 7119/01 $ 68,156.35 $ 69,741.12 Yes Yes 1,51°Io S -.n4,458 29 ' $ 22,712.17 1.68% il; 24;660x} $ 23,393,53 $ 74 1580 ' $ 68,156,35 'Local Preference Ordinance applied 3% $ 24,923.94 3% $ 25,671.66 S 74,793.60 Approval: Page 1 of 1 DepartRfnt direcibirldeiignee TABULATION OF BIDS EETLIGHT FIXTURES AND POLO BID NO. 00-01-198 South Dade Electrical Supply Mercedes Electric Supply Miami Electric Supply Assoc. CED Raybro 13100 SW 87 Avenue 8550 NW South River Drive 5757 SW 8 Street 3590 NW 34 Street Miami, FL 33176 Miami, FL 33166 Miami, FL 33144 Miami, FL 33142 Non-MinoritylDade Hispanic/0ade Hispanio+loal Non•Minodty/0ade item Est. Unit Extended '. Unit Extended Unit Extended Unit Extended No. DescdpWn 9w. pte Amount ;. Price Amoun price Amount Price Arnaunt 1 Hadoo Fixture No. L0101AT 12 $ 523.00 lea S 6,276.00: $ 534.00 lea 5 6,408.00 5-566:00 lea i-- 6,78286 S 572.00 lea $ 6,864.00 ; $ 523.00 ' $ 6,276.00 2 Hadco Poles No. P1520SA 12 S 348,00 lea $ 4,176.00 s S 356.00 lea $ 4,2.72.00 ,; $-31" lea 6 --4;569,86 $ 381.00 lea $ 4,572.00 S 348.00 • $ 4,176.00 3 Hadco Finial No. 001101001 12 $ 19.30 lea S 231.60 S 19.75 lea $ 237.00 $--8 99 lea 4--- 26490. S 21.25 Me $ 255.00 $ 19.30 $ 231.60 4 Hadco Vent Cap (top) No.19010026 15 $ 12.45 lea $ 186.75 $ 12.74 lea $ 191.10 i--34.50 lea 217.50 . $ 13.65 /ea S 204.75 S 12.45 ' S 186.75 5 Hadoo Vent Cap (bottom) No 19010021 15 $ 14.30 lea $ 214.50 ' S 14.65 lea $ 219.75 5-3659 lea $---24; $ 15.75 lea $ 236.25 S 14.30 S 214.50 6 Hadco Dome No. 07111332 20 $ 157.00 lea S 3,140.00 S 160.79 lea S 3,215.60 &4;&.00 /ea S- 3&.11080 $ 172.00 lea S 3,440.00 $ 157.00 • $ 3,140.00 , 7 Hadco Band No. 31000057 12 $ 132.00 lea S 1.584,00 $ 135,50 lea S 1,626.00 $ :144:89 lea S-7,72 00 S 145.50 lea $ 1,746.00 ' S 132.00 ' S 1,584.00 8 Hadco Clear Lexan Lens No. 07110051 20 $ 114,00 lea S 2,280.00 $ 116.95 lea $ 2,339.00 "25:00 lea 5---2;590:06 S 125.00 lea $ 2,500.00 S 114.00 S 2,280.00 9 Hadco Clear Chimney No. 08010010 50 $ 12,75 lea $ 637.50 S 13.03 lea $ 651.50. 4 14.00 lea 6--780:00 $ 14.40 lea $ 720.00 $ 12.75 ' S 637.50 10 Hadco Body Only No, 01400004 12 $ 96.90 lea $ 1,162.80 S 99.05 lea $ 1,188.60 5--305:00 lea $---4 260-00 $ 105.75 lea $ 1,269.00 $ 96,90 ' $ 1,162.80 11 Hadco Complete Body No. 31000040 12 $ 127.00 lea $ 1,524.00 $ 130.26 lea S 1,563.12 $ 336:00 lea i---1,656-00 $ 139.25 lea S 1,671.00 $ 127.00 ' $ 1,524.00 12 Hadco Front Chimney No, 08010010 50 $ 12.75 lea $ 637.50 $ 13.03 lea $ 651.50 $--43:00 lea S---700-03 S 14.40 lea S 720.00 $ 12.75 ' $ 637.50 Total 1st Year Contract Amount: S 22,050.65 S 22,563.37 5-24,42&.00 i 24,198.00 ' $ 22,050,65 Is there a percentage increase beyond the first year of the contract? Yes Yes 2nd year of contract percentage increase 3% 3% Total 2nd Year Contract Amount S 22,712.17 $ 23,240,27 3rd year of contract percentage Increase 3% 3% Total 3rd Year Contract Amount $ 23,393.53 $ 23,937.46 TOTAL THREE YEAR CONTRACT AMOUNT: Prepared by Maritza Suarez, 7119/01 $ 68,156.35 $ 69,741.12 Yes Yes 1,51°Io S -.n4,458 29 ' $ 22,712.17 1.68% il; 24;660x} $ 23,393,53 $ 74 1580 ' $ 68,156,35 'Local Preference Ordinance applied 3% $ 24,923.94 3% $ 25,671.66 S 74,793.60 Approval: Page 1 of 1 DepartRfnt direcibirldeiignee CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST Bit) ITEM: STREETLIGHT FIXTURE AND POLES BID NO: 00-01-198 DATE BID(S)OPENED- JULY 18, 2001 TIME 11:00 a.m. BIDDER TOTAL BID AM2UNT • BID BOND (ER) CASHIER'S CHECK MIAMI ELECTRIC SUPPLY, INC. See attacheJ bid SOUTH DADE ELECTRICAL SUPPLY � MERCEDES ELECTRID SUPPLY If if CEO RAYQRO NO BID TRI CITY ELECTRIC CO., INC. THE POLE COMPANY "Offers from th.e r..,� 11.04 ,...�.,0 r!feF" receEved t!mrty rg r l 0-t are hereby resected rs lair." ` • / >��, received r3on receiving bid(s) PROCUREMENT DEPARTMENT on (City Department) �� f Deputy City Clerk en ops on behalf of (Date) CITY OF MIAMI ADVERTISEMENT FOR BID Scaled bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Ilan American Drive, Miami, FI. 33133 for the following: BID NO. 00-01-198 STREETLIGHT FIXTURES AND POLES OPENING DATE: 11:00 A.M. WEDNESDAY, JULY 18,2001 (Deadline for Reguest of additional information/clarification: JULY 11 2001 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130 or download from City's website at www.ei.miami.fl.us. Telephone No. 416-1906. THIS BID SOLICI'T'ATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI -RADE COUNTY SECTION 2-11.1. (PLEASE PRINT THIS SECTION IN BOLD PRINT). Carlos A. Gimenez CITY OF MIAMI City Manager LOGO AD NO. 8665 r� J +: 7 r' • •'yam CO j y� (� ' `�+ ON . 1 .-_NEW - C taS/PG, 803_Rev.12189 1 Rooting Forward White and Canary to O,S.A, (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary Department • ! '-'yy City of Miami "1 REQUISITION FOR ADVERTISEMENT 'This number must appear in the I advertisement, , INSTRUCTIONS: Please 1. Departmerit: General Servicen Administration 2. Division: Property Maintenace 3. Account Code number. 4. Is this a confirmation: 5. Prepared by: _50ZO •!;.?.QIQ1, 6. 287 0 Yes ❑ No . _ - Courad_ Salazar _ - 6. Size of advertisement: 7. Starting date: 8. Telephone number_ ___._ 305-575-5130 9. Number of times this advertisement is to be 10. Tye of advertisement: published:; Legal ❑ Classified —0 Display 11. Remarks% Streetlight Fixture S Poles for Coconut Groves 'BID NO. 00-01-198 12. Publication Date(s) of Advertisement Invoice Na Amount MIAMI TIE h;Y IEW.---- 1 5`.. V.. a� 13. I F9 Approyed Disapproved 6�, 04101— - Departm r;1' Dir ctor/oesign a Date Approved for Payment _ Date . ,� C taS/PG, 803_Rev.12189 1 Rooting Forward White and Canary to O,S.A, (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary Department