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HomeMy WebLinkAboutR-01-0854J-01-727 8/24/01 ``'' RESOLUTiON NO -01— O J 4 A RESOLUTION OI" THE MIAMI COMMT.SSION APPROVING THE ACQUISITION OF PAGER RENTAL SERVICES FROM PAGL;NFT, INC. /ARCH WIR.DLF.,SS FOR THE DEPARTMENT OF PURCHASING, TO BE USED BY VARIOUS CITY DEPARTMENTS, ON AN AS -NEEDED CONTRACT BASIS, UNDER EXISTING MIAMI-DADE COUNTY CON7.'RACT NO. '0736 -4/05 -OTR -SW, EFFEC'T'IVE THROUGH JUNE 30, 2002, WI'S'H THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE -'FEAR PERIODS, AND ANY EXTENSIONS; ALLOCATING FUNDS FROM EACH OF THE GENERAL OPERATING BUDGETS OF THE VARIOUS USER DEPARTMENTS, AUTHORIZING SAID ACQUISITIONS AS NEEDED, SUBJECT TO AVAILABILITY Ob' FUNDS. BE IT RESOLVED BY THE COMMISST.ON OF TI•IE CITY OF MIAMI, FLORIDA: Section 1. The acquisition of pager rental services from Pagenet, T.nc. /Asch Wireless for the Department of Purchasing, to be used by various City departments, on an as -needed contract basis, under existing Miami -Dade County Contract No. 6736 -4/05 -OTR -SW, effective through June 30, 2002, with the option to renew fo:r: Tour additional one-year periods, and any extensions, is approved, with funds allocated from each of the General Operating Budgets of the various user departments, authorizing said acquisitions as needed, subject to availabil—ity of-' funds. Section 2. 1, h i s Resolution s ha i I become effective immediateLy upon -ilts adoption and signature of the vlayor2./ PASSED AND ADOPTED this 13th c p day (� f _September JOE CAROLLO, MAYOR In @Ccor(],)111-p viij;,1 ,,, 3 r4ncr- ill F? MFyn!' did not inrft,atv @pprovd of P. I.., i ncnpl 1C. C' O."OerTri-orNs c' lk;' 0 n regLirdwg %,ithwil tr'4- -A�,,yuf AMA M= A'TfEST: WALTER J. FOEMAN CTTY Cl,l-',P.K APWOVEDA lZ'fFORM AND CORREECTNESS& ALE A�!)RG VTLARELL0 C. ATTORNEY W5579:db:1.jB TV Lhe M4%yor does not siqn I -hi ' s It. 5;hall become effecti.ve at: U -in End of ten cal.ondar days Lhe da Le it, was passed and adopted. 11 the Mayor. !-,osoluti-nn, i.l. shail become off-fective ..mmediatf-,ly upori overy-ido of 1 -he vo:311') hy !-I'C' CiAy of 2 CITY OF MIAMI, FLORIDA A=3 INTER -OFFICE MEMORANDUM TO : DATE : A�J 2 CJ . _ FILE Honorable Mayor and Members of the City Commission SUBJECT: Resolution Authorizing the Citywide Purchase of Rental of Pagers tinder existing Miami -Dade FRo1A : s en REFERENCES County. Contract No. 6736-4/050TR-S W t y snag ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution authorizing the city-wide contract for the Rental of Pagers from Pagenet Inc. /Arch Wireless, to be used by various user departments on an as needed contract basis, effective through June 30, 2002, with the option to renew for four (4) additional one year periods, subject to further extensions thereto by Miami -Dade County. Funding is available from the various user departments and requiring budgetary approval of funds from individual departmental accounts prior to usage. BACKGROUND: The Department of Purchasing has realized substantial savings utilizing the Miami -Dade Contract for the Rental of Pagers. Purchasing needs to secure a citywide contract for this commodity for use by various City departments on an as needed basis under existing Miami -Dade County Contract No. 6736 -4/05 -OTR -SW to continue to provide pertinent city staff with pagers. It is therefore recoirunended that award be made to the lowest responsive, responsible bidder Pagenet, Inc./Arch Wireless. CAG/RJN/JSC/ 01- S54 CONTRACT AWARD SHEET DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION BID NO.: 6736 -4/05 -OTR -SW Previous Bid No.: 6042 -4/03 -1 -OTR -CW TITLE: Rental Of Pagers COMMODITY CODE NO.: 725-45 OTR YEARS: 4 LIVING WAGE APPLIES: ❑ YES ® NO CONTRACT PERIOD: 07/01/2001 through 06/30/2002 AWARD BASED ON MEASURES: Ll YES [ NO ® SR.PROCUREMENT AGENT: Gerald Williams [j PROCUREMENT AGENT: ❑ Set Aside ❑ Goal ❑ Local Preference ❑ Prevailing Wages (Reso. 90-143) ❑ Living Wage PART #1 : VENDOR AWARDED 621560954 VENDOR: Pagenet, Inc. STREET: 8297 S. Dixie Highway CITY/STATEIZIP: Miami, Fl. 33146 F.O.B. TERMS: Dest C PAYMENT TERMS: Net 30 DELIVERY: As Arranged TOLL FREE PHONE # 800-736-4557 PHONE: 305-740-8176 FAX: 305-667-7586 E-MAIL: CONTACT PERSON: Ms. Vivian De Arias ADDITIONAL CONTACT LIST: O PROCUREMHN7- TECIiNICIAN: 11crinan Ramsey PHONE: 305-37.5-2356 ❑ Bid Preference ❑ BBE ❑ I -IBE ❑ WBE Owned Firms ❑ CSBE Level SA Rina Lopez relopez@arch.com (305)740--8176 exL 1106 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 1 AWARD SHUT doc Revis(d, 00/14/00 ��� Rai T. • OA Alicia Sanchez (305)740-8176 ext 1100 Dranch Mgr Vivian de Armas (866)233-0888 vdearm@arch.com Regional VP Chuck Franks (954)382-4915 • azsancl;ez@arch.com 2330888@archwireless.net cfranks@arch.com I also wanted to give you the call center number (800)'136-4557 If you need anything, please contact me. Vivian de Armas aranch Sales Manager Miami -Dade Arch Wireless 866-233-0888 PART #2: ITEMS AWARDED GROUP A MOTOROLA BR850 VIBRATING PAGER OR EQUAL THE VENDOR WILL U GRADE MODELS TO THE MOST RECENT AS THEY COME AVAILABLE FROM THE MANUEACTMR 1. Local: Unlimited calls required per Pager. $ j_2_0//Month 2. Statewide: Unlimited calls required per Pager. $ 4.90/Month 3. Full Nationwide Includes 200 calls (See Option $ 16.95/Month D,E&F) OPTIONS: A) Group paging (Per Pager Cost) with Single call entry. $ 1.00 Per Uttit/Mo, II) Insurance per pager (Full cost of replacement Whether damaged lost or stolen) $ 10.00 Per Unit/Mo. C) Replacement costs - damaged beyond repair Lost or stolen. S 25.00 Per Unit DEPARTMENT OF PROCUREMENT MANAGEMENT 1 — 85 4 BIDS AND CONTRACTS DIVISION 2 AWARD SHEEr due Reviled 09/19/00 OPTIONS: A) r 0 D) Nationwide Pager Service Insurance per pager (Full cost of replacement (in excess of 201 calls) $ .25 Per Call E) 800 Phone Number inclusive of 200 calls 10.00 Per Unit/Mo. C) per month. $ 5.00 Per Month (800 phone number 201 calls and up) $ .50 Per Call F) One (1) additional phone number $ T1.00 Per Unit/Mo. G) I ) Voice Mailbox: $ 3.00 Per Month Local 2) Voice Mailbox; $ 6.00 Per Mo. Nationwide GROUP B. MOTOROLA ADVISOR ELITE ALPHANUMERIC PAGER OR EOUIL. THE VENDOR WILL_ UPGRADE MODELS TO THE MOST RECENT AS THEY COME AVAILABLE FROM THE MANUFACTURER: $ .25 Per Call F) 1. Local: Two Hundred (200) Calls minimum $ 6.95 ,Month 2. Statewide: Two Hundred (200) Calls required per pager $ 10.95/Mout 3. Full Nationwide: (See Option H & I) $ 34.95/Month OPTIONS: A) Group paging (Per Pager Costs) $ 1.00 Per Unit/Mo, B) Insurance per pager (Full cost of replacement Whether damaged lost or stolen. $ 10.00 Per Unit/Mo. C) Replacement costs damage beyond Repair lost or stolen. $ 75.00 Per Unit D) 800 Phone Number with pin number $ 5.00 Per Unit/Mo, 800 Phone Number without pin number $ 5.00 Per Unit/Mo. E) Overcall charges in excess of 201 calls Local paging. $ .25 Per Call F) Overcall charges in excess of 201 calls Statewide paging. $ .25 Per Call G) Nationwide overcall charges in excess of 201 calls. $ .50 Per Call LI) Voice Mailbox 1) Local S 3.00 Per Unit/Mo. 2) Nationwide S 6.00 Per UniuMio I) Third Party Alpha Message Dispatching $ 6.95 Per Unit/Mo- J) One (1) additional phone number $ 1,00 Per UniUMo. DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 3 A14ARD SHEET.dw }� Revi50d 09/19100 OPTIONS: - MISCELLANEOUS A) Motorola Alphamate 250 $ 1'0.00 Per Unit/Mo. B) Motorola Quick Work $ 5.00 Per Unit/Mo. C) Replacement price for Alphamate 250 message entry device If damaged beyond repair, lost or stolen. $ 245.00 !Each D) Replacement price for Quick Word message entry device if Damaged beyond repair, lost or stolen. $ 60.00 /Each E) Windows base software purchase price. $ 19.95/Each LIST PAGER_FREOUENCIES OF SIGNAL OSCILATION: (GROUPS A & 8 158.750 929.9625 R25 Network 902.01825 454.175 931.2875 929.3625 929.1375 931.3375 929.4375 931.6875 929.5625 931.5625 TRANSMITTER SITES FOR THE FOLLOWING AREAS: I . Local Tri -county (Dade, Broward and Palm Beach Counties) Capability _„Y,-_ Yes No 2. Statewide Capabilities X _ Yes No 3. Nationwide Capabilities X Yes _ No DEPAR`T'MENT OF PROCUREMENT MANAGEMENT 01— 854 BIDS AND CONTRACTS DIVISION 4 AWARD SHEET da Rnotd 09/19/00 • 0 PART ##3: AWARD INFORMATION ❑ BCC [] PMD AWARD DATE: 06/28/01 AGENDA ITEM #: 2-21 BIDS & CONTRACTS RELEASE DATE: OTR YEAR: ADDITIONAL. ITEMS ALLOWED: SEF. SECTION 2.0, 2.32 SPECIAL CONDITIONS: NONE TOTAL CONTRACT VALUE: $660,000.00 USER DEPARTMENTS) DOLLAR ALLOCATED USER DEPART�IENT(S) DOLLAR ALLOCATED Audit $ 2,000.00 Fire Rescue $ 10,000.00 Aviation $ 22,200.00 General Services Adm. $ 34,500.00 Building Code Compliance $ 3,000.00 Housing Agency $ 15,000.00 Building $ 3,000.00 Human Services $ 19,000.00 Business Development $ 3,000.00 Homeless Trust $ 500.00 Budget $ 650.00 Information Technology $ 34,000.00 Community Action Agency $ 10,000.00 Judicial Admin.(Ja01) $ 20,000.00 County Commissioners $ 15,000.00 Judicial Admin.(Ja05) $13,000.00 Community & Econ. Dev. $ 4,500.00 Libraries $ 7,000.00 Clerk Of Courts $ 6,000.00 Mayor's Office $ 11,000.00 County Managers $ 4,500.00 Medical Exarnincr $ 900.00 Corrections & Rehab. $ 40,000.00 MMAP $ 2,000.00 Consumer Service $ 3,000.00 Metro Planning $ 700.00 Communications $ 2,000.00 Metro Transit $ 35,700.00 County Attorneys $ 600.00 Police Department $ 200,000.00 Cultural Affaairs Council $ 1,000.00 Parks & Recreation $ 32,700.00 Environ. Resources $ 27,000.00 Public Works $ 10,000.00 Elections $ 8,500.00 Planning & Zoning $ 2,500.00 Employee Relations $ 1,700.00 SFETC $ 2,000.00 Empowerment Trust $ 1,000.00 Seaport $ 10,000.00 Finance $ 3,000.00 Solid Waste $ 20,000.00 Team Metro $ 5,000.00 Urban Economic $ 500.00 Vizcaya $ 1,000.00 Water & Sewer $ 2,500.00 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 5 nwAxn SHEErdoc itevised 09119/00 '�� •'f BID NO.: 67364/05 -OTR -SW y , OPENING: 2:00 P.M., WEDNESDAY FEBRUARY 289 2001 MIAMI-DADE COUNTY, FLORIDA INVITATION TO BID TITLE RENTAL OF PAGERS FOR VARIOUS MIAMI DADE COUNTY DEPARTMENTS FOR A ONE (1) YEAR PERIOD WITH OPTION TO RENEW FOR AN ADDITIONAL FOUR (4) YEAR PERIOD ON A YEAR TO YEAR BASIS THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW: AFFIDAVITS BID DEPOSIT AND PERFORMANCE BOND CATALOGUE AND LISTS CERTIFICATE OF COMPETENCY EQUIPMENT LIST INDEMNIFICATIONANSURANCE LIVING WAGE PRE-BID CONFERENCE/WALK-THRU RACE -CONSCIOUSNESS MEASURE. SAMPLES/INFORMATION SHEETS SECTION 3 --• ,MDHA SITE VISIT/AFFIDAVIT SURCHARGE FEE WRITTEN WARRANTY SEE APPENDIX - SECTION I N/A N/A N/A N/A SEE SECTION 2.0 PARA. 2.11 N/A N/A N/A SEE SECTION 2.0 PARA. 2.9 N/A N/A SEE SECTION 2.0 PARA. 2.21 N/A FOR INFORIMATION CONTACT: MARK RIPLEY AT (305) 375-1079 IMPORTANT NOTICE TO BIDDERS N/A MIAMI-DADE COUNTY DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION FAILURE TO SIGN PAGE 31 OF SECTION 4.0, BID PROPOSAL WILL RENDER YOUR BID NON-RESPONSIVE 01- 854 MIAMI-DADE C • TY • 131D NO.: 6736 -4/05 -OTR -SW INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A FORMAL BID SOLICITATION Each bid proposal submitted to the CLERK OF THE BOARD will have the following information clearly marked on the face of the envelope: > Bidder's Name and Return Address > Bid Number > Opening Date of Bid > 'Title of the Bid Failure to include this information may result in your bid not being considered. The bidder will submit each bid proposal, consisting of one original and three copies and any attachments in one envelope. Bid responses submitted at the same time for different bid solicitations shall be placed in separate envelopes and each envelope shall contain the information previously stated. Failure to comply with this requirement may result in the bid from being considered. "BIDS/PROPOSALS MUST BE SUBMITTED IN A SEALED ENVELOPE OR CONTAINER AND WILL BE OPENED PROMPTLY AT THE SUBMITTAL. DEADLINE. BIDS/PROPOSALSRECEIVED AFTER THE FIRST BID/PROPOSAL ENVELOPE OR CONTAINER HAS BEEN OPENED WILL NOT BE OPENED OR CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING BIDS/PROPOSALS TO THE CLERK OF THE BOARD ON OR BEFORE THE STATED TIME AND DATE. IS SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER. MIAMI-DADE COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY ANY MAIL, PACKAGE OR COURIER SERVICE, INCLUDING THE U.S. MAIL, OR CAUSED BY ANY OTHER OCCURRENCE." THIS BID/PROPOSAL SHALL BE SUBMITTED TO THE FOLLOWING ADDRESS: CLERK OF THE BOARD Stephen P. Clark Center 111 NW 1st Street, 17th Floor, Suite 202 Miami, Florida 33128-1983 The County provides equal access and does not discriminate on the basis of dissibility in its programs or services. It is our policy to make any communication available to the public. It is also available to the people who are blind/visually impaired and deaf/hard of hearing. If you require information in an alternate format please call 305-375-5278. 01-- 854 REVISED DN2WO, MIAMI-DADE COUNTY BID N• 736 -4/05 -OTR -SW SECTION 1 GENERAL TERMS AND CONDITIONS 1.1 DEFINITIONS The term "bid" shall refer to any offer(s) submitted in response to this bid solicitation. The term "County" shall refer to Miami -Dade County. The tern "bidder" shall refer to anyone submitting a bid in response to this bid solicitation. The term "contractor" or "successful bidder" shall refer to the bidder receiving an award as a result of this bid solicitation. 'Che term "bid solicitation" shall mean this bid solicitation, the bidder's response to this bid solicitation, as approved by the County in accordance with Administrative Order 3-2 and any purchase order or change order issued by DPM. The term "DPM" shall refer to Miami -Dade County's Department of Procurement Management. 1.2 CONTENTS OF BID A. General Conditions (1) It is the sole responsibility of the bidder to become thoroughly familiar with the bid requirements and all terms and conditions affecting the performance of this bid solicitation. Pleas of ignorance by the bidder of conditions that exist, or that may exist will not be accepted as a basis for varying the requirements of the County, or the compensation to be paid to the successful bidder. (2) The bidder is advised that this bid solicitation is subject to all legal requirements contained in the County's Administrative Order 3-2 and all other applicable County Ordinances and/or State and Federal Statutes. Where conflicts exist between this bid solicitation and these legal requirements, the higher authority shall prevail in the following order: Federal, State and local. B. Additional Information/Addenda (1) Request for additional information, explanation, clarification or interpretation must be made in writing to the Department of Procurement Management, Bids and Contracts Division contact person identified on the cover page of this bid solicitation and file a copy with the Clerk of the Board, 11 l NW 1 st Street, 17`h Floor, Suite 202, Miami, Florida. The request shall be received no later than fourteen (14) working days prior to II RF.vIsEp 06"" 854 0 MIAMI-DADE COUNTY • BID NO.: 67364/05 -OTR -SW the bid opening date. Any request received after that time may not be reviewed for inclusion in this bid solicitation. The request shall contain the requester's name, address, and telephone number. If transmitted by facsimile, the request shall also include a cover sheet, with the sender's facsimile number. This bid solicitation is subject to the "Cone of Silence" in accordance with County Ordinance No. 98-106. "CONE OF SILENCE" PURSUANT TO ORDINANCE 98-106, AS AMENDED, A "CONE OF SILENCE" IS IMPOSED UPON RFPs, RFQs OR BIDS ATTER ADVERTISEMENT AND TERMINATES AT THE TIME THE COUNTY MANAGER ISSUES A WRITTEN RECOMMENDATION TO THE BOARD OF COUNTY COMMISSIONERS. THE CONE OF SILENCE PROHIBITS COMMUNICATION REGARDING RFPs, RFQs OR BIDS BETWEEN POTENTIAL VENDORS, SERVICE PROVIDERS, BIDDERS, LOBBYISTS OR CONSULTANTS AND THE COUNTY'S PROFESSIONAL STAFF INCLUDING, BUT NOT LIMITED TO, THE COUNTY MANAGER AND THE COUNTY MANAGER'S STAFF. A CONE OF SILENCE IS ALSO IMPOSED BETWEEN THE MAYOR, COUNTY COMMISSIONERS OR THEIR RESPECTIVE STAFFS AND ANY MEMBER OF THE COUNTY'S PROFESSIONAL STAFF INCLUDING, BUT NOT LIMITED TO, THE COUNTY MANAGER AND THE COUNTY MANAGER'S STAFF. THE PROVISIONS OF ORDINANCE 98-106 DO NOT APPLY TO ORAL COMMUNICATIONS AT PRE-BID CONFERENCES, ORAL PRESENTATIONS BEFORE SELECTION COMMITTEES, CONTRACT NEGOTIATIONS DURING ANY DULY NOTI+CED PUBLIC MEETING OR COMMUNICATIONS IN WRITING AT ANY TIME UNLESS SPECIFICALLY PROHIBITED BY THE APPLICABLE RFP, RFQ OR BID DOCUMENT. BIDDERS OR PROPOSERS MUST FILE A COPY OF ANY WRITTEN COMMUNICATION WITH THE CLERK OF THE BOARD, WHICH SHALL BE MADE AVAILABLE TO ANY PERSON UPON REQUEST. THE COUNTY SHALL RESPOND IN WRITING AND FILE A COPY WITH THE CLERK OF THE BOARD, WHICH SHALL, BE MADE AVAILABLE TO ANY PERSON UPON REQUEST. IN ADDITION TO ANY OTHER PENALTIES PROVIDED BY LAW, VIOLATION OF ORDINANCE 98-106 BY ANY BIDDER OR PROPOSER SHALL RENDER ANY RFP AWARD, RFQ AWARD OR BID AWARD VOIDABLE. ANY PERSON HAVIING PERSONAL KNOWLEDGE OF A VIOLATION OF THIS III �i— 85' 4 REVISED OW2910 MIAMI-DADE COUNTY BID NO.: ORDINANCE SHALL REPORT SUCH VIOLATION TO THE STATE ATTORNEY AND/OR MAY FILE A COMPLAINT WITH THE ETHICS COMMISSION. BIDDERS OR PROPOSERS SHOULD REFERENCE THE ACTUAL ORDINANCE FOR FURTHER CLARIFICATION. (2) The Department of Procurement Management, Bids and Contracts Division will issue a response to any inquiry, as it deems necessary, by written addenda, issued prior to the bid opening date. The bidder shall not rely on any representation, statement or explanation other than those made in this bid solicitation document or in any addenda issued. Where there appears to be a conflict between this bid solicitation, and any addenda issued, the last addendum issued will prevail. (3) It is the bidder's responsibility to ensure receipt of all addenda and substitute bid proposal forms. If applicable, the bidder is required to submit the substitute bid proposal forms and acknowledge the number of addenda received as part of this bid solicitation, by completing and signing the attached Addenda Acknowledgment Form. C. Conflicts in this Bid Solicitation Where there appears to be a conflict between the General Terms and Conditions, the Special Conditions, the Technical Specifications, the bid proposal Section, or any addendum issued, the order of precedence shall be: the last addendum issued, the bid proposal Section, the Technical Specifications, the Special Conditions, and then the General Terns and Conditions. D. Prices Contained in this Bid Solicitation (1) Prompt. Payment Terms a. The bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price forbid evaluation purposes. b. The bidder is required to provide prompt payment terms in the space provided on the bid proposal sigmature page of this bid solicitation. If no prompt payment discount is being offered, the bidder shall enter zero (0) for the percentage discount to indicate no discount. If the bidder fails to enter a percentage, it is hereby understood and agreed that the payment terms will be 2% 20 days, effective after receipt of invoice or final acceptance, whichever is later. IV 8 5 ��J RMSEDM1910 rJ 1 { MIAMI -DARE COITY 1.3 PREPARATION AND SUBMISSION OF BID A. Preparation/Submission • 13ID NO.: 6736 -4/05 -OTR -SW (1) The bid proposal form shall be used when submitting a bid. Use of any other fomi shall result in the rejection of the bidder's Proposal. (2) The bid will either be typed or completed legibly in ink. The bidder's authorized agent will sign the bid proposal Form in ink, and the authorized agent will initial all corrections made by the bidder in ink. The use of pencil or erasable ink may result in the rejection of the bid. Failure to sign the Bid Proposal signature page will render your bid non- responsive. (3) Where there is a discrepancy between the unit prices and any extended prices, the unit prices will prevail. (4) The County may consider additional bid proposal(s) from the same bidder for the same bid solicitation, provided that; (a) the additional bid(s) offer a different product and/or level of service that meets or exceeds this bid solicitation requirements; (b) the bidder completes a separate bid proposal Form for each bid and shall mark "Alternate bid(s)" on the first page. Failure to comply with the foregoing may result in the rejection of the additional bid(s). (5) The bidder is allowed to offer multiple product brand names for each item listed on the bid proposal; provided that (a) such offer is allowable in accordance with Section 2.9 of this bid solicitation and (b) the same price is offered for all brand names bid. If the County determines that all brand names are acceptable based on the quality standards, the County may, at its option, order either of the brands names made available through this bid solicitation. Conversely, the Vendor will deliver the brand name that has been ordered by the County. (6) Unless otherwise specified in the Special Terms and Conditions, the proposed delivery and/or completion time, if required, shall be stated in calendar days. (7) The bidder shall not charge tax, as the County is exempt from all State, Excise, Federal and Local sales tax. Not withstanding, any tax on materials and/or supplies which are purchased by the bidder, in conjunction with this bid solicitation shall be subject to the Florida State Sales Tax, in accordance with Section 212.08 of Florida Statutes, amended 1970, and all amendments thereto, shall be borne solely by the bidder. When the bidder does not manufacture the materials and/or supplies, taxes must be incorporated in the bid price, not as a separate item. When materials and/or supplies are manufactured by the bidder and are not for V .� O J a r�:viseooanua 0 MIAMI-DADE COUNTY It? BID N00.; 6736 -4/05 -OTR -SW resale, the County is exempt. The County may be subject to applicable taxes on goods purchased for the purpose of resale. Upon request, the County will provide a tax exemption certificate, if applicable. Any special tax requirements will be specified either in the Special Conditions or in the Technical Specifications. (8) Any telegraphic or facsimile bid will not be considered. (9) The bidder shall incorporate in their bid price all costs related to this bid solicitation. (10) The apparent silence of the specifications and any addenda regarding any details or the omission from the specifications of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail, and that only materials and workmanship of first quality are to be used. All interpretations of the specifications shall be made upon the basis of this bid solicitation. Vendor Registration The County requires the bidder to complete a registration application including the required disclosure affidavits with the Department of Procurement Management, The bidder must be registered to be recommended for any contract award*. To register, or for assistance in registering, contact Vendor Assistance at 305-375-5287. *Section 2-11.1(d) of the County Code provides that a person (County Employee) may not enter into any contract or transact any business through a firm, corporation, partnership or business entity in which he or any member of his immediate family has a controlling financial interest, direct or indirect, with the County or any person or agency acting for the County and any such contract, agreement or business engagement entered in violation of this subsection shall render the transaction voidable. For additional information please contact the Ethics Commission hot line at 305-579-2593. The following are the documents with the vendor registration application: (1) Disclosure of Employment Affidavit Pursuant to County Ordinance No. 90-133, the bidder shall disclose the composition of the workforce, wages and benefits to be paid and existence of collective bargaining agreement. (2) Disclosure of Ownership Affidavit Pursuant to County Ordinance No. 88-121, the bidder shall disclose the full legal name and business address of any individual (other than VI 01- 854 UvtseuOW260 MIAMI-DADE CANTY • BID NO.: 6736 -4/05 -OTR -SW subcontractors, materialmen, suppliers, laborers, or lenders) that have, or will have any interest (legal, equitable beneficial or otherwise) in the contract or business transaction with the County. If the contract or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) or more of the corporation's stock. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each tnistee and each beneficiary. Post Office addresses are not acceptable. (3) Drug -Free Affidavit Pursuant to County Ordinance No. 92-15, the bidder shall certify that it is providing a drug-free workplace and notices to each employee of the danger of drug abuse; the firm's policy of maintaining a drug-free environment; availability of drug counseling, rehabilitation and employee assistance programs; and penalties that may be imposed upon employees for drug abuse violations. The bidder shall also require an employee to sign a statement, as a condition of employment that the employee will abide by the terms of the drug-free workplace policy, and notify the employer if any criminal conviction occurring no later than five (5) days after receiving notice of such conviction, and impose appropriate personnel action against the employee up to and including termination. (4) Family Leave Affidavit Pursuant to County Ordinance No.91-142, the bidder shall certify that it entitles an employee who has worked for the firm for at least one (1) year, ninety (90) days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or adoption of a child, or for the care of a child, spouse or other close relative who has a serious health condition without risk of termination or employment or employer retaliation. (5) W-9 and 8109 forms The bidder must furnish a W-9 and 8109 (Federal Tax Deposit Coupon) forms as required by the Internal Revenue Service in order to enter into this contract with the County. (6) Social Security Number The bidder must furnish a copy of the Social Security card if a social security number is being used in lieu of the Federal Identification Number (F.E.I.N.). VII 01— 854 PXVISED 0&,Rio MIAMI-DADE COUNTY BID NO.: C. Americans with Disabilities Act (A.D.A.) Affidavit It is the policy of the County to comply with all requirements of the Americans with Disabilities Act (A.D.A.). For A.D.A. complaints call 305-375-3566. The bidder recommended for award shall be required to complete an A.D.A. affidavit in accordance with County Resolution No. 385-95 prior to the award of this bid solicitation. Failure to complete the affidavit as required may result in the rescinding of the recommendation for award. (See Appendix - Section 1) D. Antitrust Laws By acceptance of this contract, the successful bidder agrees to comply with all antitrust laws of the United States and the State of Florida, in order to protect the public from restraint of trade, which illegally increases prices. E. Collection of Fees Tapes and Parking Tickets Affidavit Pursuant to the procedures contained in Section 2-8.1 (e) of the County Code, and as amended by County Ordinance No. 95-178, the bidder shall certify that all delinquent and currently due fees, taxes and parking tickets have been paid. (See Appendix - Section 1) F. Conflict of Interest and Code of Ethics Pursuant to County Ordinance No. 98-73 amending Section 2-11.1(s) of the County Code, every lobbyist whom is found to be in violation of this section shall be prohibited from registering as a lobbyist or lobbying in accordance with the following schedule: First violation, for a period of 90 days from the date of determination of violation; Second violation, for a period of one (1) year from the date of determination of violation; Third violation, for a period of five (5) years from the date of determination of violation; The bidder shall be subject to the debarment provisions of Section 10-38 of the County Code as if the bidder were a contractor where the bidder has violated this section, either directly or indirectly or any combination thereof, on flu-ee or more occasions. As used herein, a "direct violation" shall mean a violation committed by the bidders and an "indirect violation" shall mean a violation committed by a lobbyist representing VIII REVISED 061128& • MIAMI-DADE COkrTY BID NO.: 6736 -4/05 -OTR -SW said bidder. If this contract is entered into a violation of this section, it shall also render the contract voidable. G. Criminal Conviction Disclosure Pursuant to County Ordinance No. 94-34, "Any individual who has been convicted of a felony during the past ten (10) years and any corporation, partnership, joint venture or other legal entity having an officer, director, or executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving funding from the County." H. Debarment Disclosure Affidavit Pursuant to County Ordinance No. 93-129, the bidder will agree to comply with the provisions of this ordinance, which prevents the contractor, subcontractors, their officers, their principals, stockholders, and their affiliates who have been debarred by the County, from entering into this contract with the County during the period for which they have been debarred. It is the bidders responsibility to ascertain that none of the subcontractors, their officers, principals, or affiliates, as defined in the ordinance, are debarred by the County pursuant to Ordinance No. 93-129 and Administrative Order 3-2 before submitting the bid proposal. The Disclosure Affidavit requires the bidder to affirm under oath, that the County debars neither the bidder, its subcontractors, or their officers, principals nor affiliates, at the time of the bid proposal. If the bidder fails to complete the Disclosure Affidavit it shall not be awarded this contract. If this contract is entered into in violation of this ordinance, it is void, and any person who willfully fails to disclose the required information or who knowingly discloses civil or criminal penalties, or both can punish false information, as provided for in the law. (See Appendix Section 1) I. Independent Private Sector Inspector General (1) Pursuant to A.O. 3-20, the County has the right to retain the services of an independent private sector inspector general (IPSIG). Upon written notice from the County, the Vendor shall make available to the IPSIG retained by the County all requested records and documents for inspection and copying. The terms of this provision apply to the bidder, its offices, agents and employees. Nothing contained in this provision shall impair any independent right of the County to audit or investigate the operations, activities and performance of the Vendor in connection with this contract. The terms of this provision are neither intended, nor shall they be construed, to impose any liability on the County by the Vendor or third parties. Ix ()1 "- 8 5 4 REV,sEo06,2810 • MIAMI-DADE COUNTY AID NO.: 6736 -4/05 -OTR -SW (2) Pursuant to Ordinance 97-215 Miami -Dade County has established the Office of Inspector General, which -is required to perform mandatory random audits on all County contracts throughout the duration of each contract. The cost of the audit for this contract shall be '/4 of 1% of the total contract amount which cost the (ContractorNendor/Consultant) agrees is included in the total contract amount. The audit cost will be deducted by the County from progress payments to the (ContractorNendor/Consultant). The audit cost shall also be included in all change orders to this contract and all contract renewals and extensions. Accordingly, the audit cost will be deducted from progress payments to the (ContractorNendor/Consultant) pursuant to all change orders, contract renewals and extensions. The .Miami -Dade County Inspector General is authorized and empowered to review past, present and proposed County and .Public Health Trust programs, contracts transactions, accounts, records and programs. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of records and monitor existing projects and programs. Monitoring of an existing project or program may include a report concerning whether the project is on time, within budget and in conformance with plans, specifications and applicable law. The inspector general is empowered to analyze the necessity of and reasonableness of proposed change orders to the contract. The Inspector General is empowered to retain the services of independent private sector inspectors general to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the (Contractor/Vendor/Consultant), its officers, agents and employees, lobbyists, County staff and elected officials to ensure compliance with contract specifications and to detect fraud and corruption. Upon 14 days prior written notice to (Contractor/Vendor/Consultant) from the Inspector General or IPSIG retained by the Inspector General, the (ContractorNendor/Consultant) shall make all requested records and documents available to the Inspector General or IPSIG for inspection and copying. The Inspector General and IPSIG shall have the right to inspect and copy all documents and records in the (Contractor'sNendor's/Consultant's) possession, custody or control which, in the Inspector General's or IPSIG's sole judgement, pertain to performance of the contract, including, but not limited to original estimate files,. change order estimate files, worksheets, proposals and agreements from and with successful and unsuccessful subcontractors and suppliers, all project -related correspondence, memoranda, instructions, financial documents, construction doeutnents, (bid/proposal) and contract documents, back -charge documents, all documents and records which X �r•.�'�srDarzera MIAMI -RADE CANTY i BID NO.: 6736 -4/05 -OTR -SW involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personal records, and supporting documentation for the aforesaid documents and records. The provisions in this section shall apply to the (Contractor/Vendor/Consultant), its officers, agents, employees, subcontractors and suppliers. The (ContractorNendor/Consultant) shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the (ContractorNendor/Consultant) in connection with the performance of the contract. Nothing in this contract shall impair any independent right to the County to conduct audit or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the County by the (ContractorNendor/Consultant) or third parties. J. Minority and Disadvantaged Business Enterprises The County endeavors to obtain the participation of all minority and disadvantaged business enterprises. For information and to apply for certification, contact the Department of Business Development, 175 NW 1st Avenue, 28`h Floor, Miami, FL 33123-1844, Phone: 305-349-5960. K. Public Entity Crimes Sworn Statement Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a bid solicitation to provide goods and/or services to a public entity, may not submit a bid on a bid solicitation with a public entity for construction or repair of a public building or public work, may not submit a bid on leases of real property to a public entity, may not be awarded or perform work as a contractor or, supplier, or subcontractor or consultant under a bid solicitation with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO ($10,000.00) for a period of thirty-six (36) montlis from the date of being placed on the convicted vendor list." L. Living Wage In accordance with Ordinance 99-44 beginning November 11, 1999, all Service Contractors who enter into this contract shall agree to pay the Living Wage required by Ordinance 99-44 to all its employees providing Covered Services. The current Living Wage applied to this contract (if applicable) is $8.56 per hour plus Health Benefits as described in the aforementioned ordinance or $9.81 per hour without Health Benefits. Tile Living Wage required by Ordinance 99-44 is subject to indexing as set - XI 31-- 854 WISED 0&,:910- 0 MIAMI-DADE COUNTY BID N00.: 6736 -4/05 -OTR -SW forth in Section "C" (Indexing). Such Health Benefits shall consist of payment of at least $1.25 per hour towards the provision of health care benefits for employees and their dependents. Proof of the provision of Health Insurance must be submitted to the County to qualify for the wage rate for employees with health benefits. The Service Contractor shall also agree to produce all documents and records relating to payroll and compliance with this Ordinance prior to award of this bid solicitation upon request by the Department of Procurement Management, Bids & Contracts Division. The provisions in this Ordinance applies to all Service Contracts involving the expenditure of over $100,000 per year for the following types of ("Covered Services") services: (i) Food preparation and/or distribution (ii) Security services (iii) Routine maintenance services such as custodial, cleaning, refuse removal, repair, refinishing and recycling (iv) Clerical or other non -supervisory office work, whether temporary or permanent (v) Transportation and parking services including airport and seaport services (vi) Printing and reproduction services (vii) Landscaping, lawn and/or agricultural services If records reflect, that the Service Contractor is in violation of this Ordinance, the County has the right to sanction the Service Contractor to include but not limited to termination, fine and suspension. This Ordinance encompasses various responsibilities that must he accomplished by the successful bidder such as record keeping, posting and reporting. Upon the award of this contract, the successful bidder must be prepared to comply with these requirements as outlined in Ordinance 99-44. M. Code of Business Ethics In accordance with Resolution R-994-99 each person or entity that seeks to do business with Miami -Dade County shall adopt the Miami -Dade County/Greater Miami Chamber of Commerce Code of Business Ethics as follows: XII ..r ,.; REVISED 06128J01 MIAMI -DADS COUNTY • BID NO.: 6736 -4/05 -OTR -SW Miami -Dade County and the Greater Miami Chamber of Commerce seek to create and sustain an ethical business climate for its members and the community by adopting a Code of Business Ethics. Miami -Dade County/Greater Miami Chamber of Commerce encourages its members to incorporate the principles and practices outlined here in their individual codes of ethics that will guide their relationships with customers, clients and suppliers. This Model Code can and should prominently be displayed at all business locations and may be incorporated into marketing materials. Miami -Dade County/Greater Miami Chamber of Commerce believes that its members should use this Code as a model for the development of their organizations' business codes of ethics. This Model Code is a statement of principles to help guide decisions and actions based on respect for the importance of ethical business standards in the community. Miami -Dade County/Greater Miami Chamber of Commerce believes the adoption of a meaningful code of ethics is the responsibility of every business and professional organization. By affixing a signature in the Bid Proposal signature page the bidder hereby agrees to comply with the principles of Miami -Dade County/Greater Miami Chamber of Commerce Code of Business Ethics. If the bidder firm's code varies in any way the bidder must identify the difference(s) on a separate document(s) (cover). Compliance with Government Rules and Regulations ♦ We, the undersigned will properly maintain all records and post all licenses and certificates in prominent places easily seen by our employees and customers; ♦ In dealing with government agencies and employees, we will conduct business in accordance with all applicable rules and regulations and in the open; ♦ We, the undersigned will report contract irregularities and other improper or unlawful business practices to the Ethics Commission, the Office of Inspector General or appropriate law enforcement authorities. Recruitment, selection and Compensation of Vendors and Suppliers ♦ We, the undersigned will avoid conflicts of interest and disclose such conflicts when identified; ♦ Gifts, which compromise the integrity of a business transaction, are unacceptable; we will not kick back any portion of a contract XIII of -854 KMSEDW29/01 • MIAMI-DADE COUNTY BID NO.: 6736 -4105 -OTR -SW payment to employees of the other contracting party or accept such kickback. Business Accountin ♦ All our financial transactions will be properly and fairly recorded in appropriate books of account, and there will be no 'off the books" transactions or secret accounts. Promotion and Sales of Products and Services ♦ Our products will comply with all applicable safety and quality standards; • We, the undersigned will promote and advertise our business and its products or services in a manner which is not misleading and does not falsely disparage our competitors; ♦ We, the undersigned will conduct business with government agencies and employees in a manner, which avoids even the appearance of impropriety. Efforts to curry political favoritism are unacceptable; ♦ Our bids will be competitive, appropriate to the bid documents and arrived at independently; ♦ Any changes to contracts awarded will have a substantive basis and not be pursued merely because we are the successful bidder; ♦ We, the undersigned will, to the best of our ability, perform government contracts awarded at the price and under the terms provided for in the contract. We will not submit inflated invoices for goods provided or services performed under such contracts, and claims will be made only for work actually performed. We will abide by all contracting and subcontracting regulations. ♦ We, the undersigned will not, directly or indirectly, offer to give a bribe or otherwise channel kickbacks from contracts awarded, to government officials, their family members or business associates. ♦ We, the undersigned will not seek or expect preferential treatment on bids based on our participation in political campaigns. Public Life and Political Campaign ♦ We, the undersigned encourage all employees to participate in community life, public service and the political process, to the extent permitted by law; XIV 01- 85T . ISGD06/:8/0- • MIAMI-DADE COUNTY • BID NO.: 6736 -4/05 -OTR -SW ♦ We, the undersigned encourage all employees to recruit, support and elect ethical and qualified public officials and engage them in dialogue and debate about business and community issues, to the extent permitted by law; ♦ Our contributions to political parties, committees or individuals will only be made in accordance with applicable laws and will comply with all requirements for public disclosure. All contributions made on behalf of the business must be reported to senior company management; ♦ We, the undersigned will not contribute to the campaigns of persons who are convicted felons or those who do not sign the Fair Campaign Practices Ordinance. ♦ We, the undersigned will not knowingly disseminate false campaign information or support those who do. Pass-through Requirements ♦ This Code prohibits pass-through whereby the prime firm requires that the MBE firm accept payments as a MBE and pass through those payments to another entity; Rental Space, Equipment and Staff Requirements or Flat Overhead Fee Requirements ♦ This Code prohibits rental space requirements, equipment requirements, staff requirements and/or flat overhead fee requirements, whereby the prime firm requires the MBE firm to rent space, equipment and/or staff from the prime firm or charges a flat overhead fee for the use of space, equipment, secretary, etc; MBE Staff Utilization ♦ This Code prohibits the prime firm from requiring the MBE firm to provide more staff than is necessary and then utilizing the MBE staff for other work to be performed by the prime firm. ♦ The Code also requires that on any contract where MBE partibipation is purported, the contract shall specify essential terms including, but not limited to, a specific statement regarding the percent of participation planned for MBEs, the timing of payments and when the work is to be performed. XV 01- 844 l4 REVISED 06r2V& MIAMI -DADS CANTY BID N0.736 -4/05 -OTR -SW N. Individuals and Entities Doing Business with the County not Current in their Obligations to the County (See Appendix — Section l) Pursuant to Ordinance No. 99-162 and Section 2-8.1 of the County Code, no individual or entity who is in arrears in any payment tinder a contract, promissory note or other loan document with the County, or any of its agencies or instrumentalities, including the Public Health Trust (herein referred to as "County"), either directly or indirectly through a firm, corporation, partnership or joint venture in which the individual or entity has a controlling financial interest as that term is defined in Section 2- 1 1.1(b)(8) of the County Code, shall be allowed to receive any additional County contracts, purchase orders or extensions of County contracts until either the arrearage has been paid in full or the County has agreed in writing to a payment schedule. Failure to meet the terms and conditions of any obligation or repayment schedule shall constitute a default of the subject contract and may be cause for suspension, termination and debarment, in accordance with the terms of the contract and the debarment procedures of the County. 1.4 MODIFICATION OR WITHDRAWAL OF A BID A. Modification of a Bid Any modification by the bidder to a bid shall be submitted to the Clerk Of The Board prior to the time and date set for bid opening. The bidder shall submit the new bid proposal form and a letter, on company letterhead, signed by an authorized agent of the bidder stating that the new submittal supersedes the previously submitted bid proposal. The sealed envelope shall contain the same information as required for submitting the original bid. In addition, the envelope shall contain a statement that this bid replaces the previously submitted bid. No modifications of a bid shall be accepted after the bid has been opened. B. Withdrawal of a Bid A bid shall be irrevocable unless the bid is withdrawn as provided herein. Only written letter received by the Clerk Of The Board prior to the bid opening date may withdraw a bid. A bid may also be withdrawn ninety (90) days after the bid was opened and prior to award, by submitting a letter to the contact person identified on the front cover of this bid solicitation. The withdrawal letter must be on company letterhead and signed by an authorized agent of the bidder. XVI 1 j q l- 8511. 5 (1, REVISHMOWMO MIAMI -DARE COUNTY 1.5 EVALUATION OF A BID A. Rejection of Bid • BID NO.: 6736 -4/05 -OTR -SW (1) The County may reject any bidder's Proposal and award to the next lowest responsive/responsible bidder or may reject and re -advertise for all or any part of this bid solicitation, whenever it is deemed in the best interest of the County. The County shall be the sole judge of what is in its "best interest." (2) The County may reject any bid if. (a) prices are not fair and reasonable, as determined by the County, and/or exceed the County's estimated budget for this bid solicitation; (b) the bidder take exceptions to or modifies the terms and conditions of this bid solicitation; (c) the bidder failed to satisfy claims on previous contracts with the County or past -due payments for County services or claims for damage to County property. The County shall be the sole judge of what is "fair and reasonable." B. Bankruptcy (1) Any vendor who, at the time of bid submission, is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the vendor under federal bankruptcy law or any state insolvency law, may be declared non -responsible. (2) The County reserves the right to terminate this contract, if, during the term of any contract the vendor has with the County, he/she becomes involved as a debtor in a bankruptcy proceeding, or becomes involved in a reorganization, dissolution, or liquidation proceeding, or if a trustee or receiver is appointed over all or a substantial portion of the property of the vendor under federal bankruptcy law or any state insolvency law. C. Bidder's Past Performance Pursuant to County Ordinance No. 98-42, the bidder's performance as a prime contractor or subcontractor on previous County contracts shall be taken into account in evaluating the bid proposal received for this bid solicitation. D. Elimination from Consideration This bid solicitation shall not be awarded to any person or firm which is in arrears to the County upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the County. /1VII 01— 854 KEN'IsLo Q67DlP IMIAMI-DADE COINITY BID NO.: E. Waivcr of Informalities The County reserves the right to waive any informalities or irregularities in this bid solicitation. F. Demonstration of Competcney (1) A bid will only be considered from a firm that is regularly engaged in the business of providing the goods and/or services required by this bid solicitation. The bidder must be able to demonstrate a good record of performance and have sufficient financial resources, equipment and organization to ensure that they can satisfactorily provide the goods and/or services if awarded this bid solicitation. (2) The County may conduct a pre -award inspection of the bidder's site or hold a pre -award qualification hearing to determine if the bidder possesses the requirement as outlined in the above paragraph, and is capable of performing the requirement of this bid solicitation. The County inay consider any evidence available regarding the financial, technical and other qualifications and abilities of the bidder, including past performance (experience) with the County or any other governmental entity in making the award. (3) The County may require the bidder to show evidence that they have been designated as an authorized representative of a manufacturer, supplier and/or distributor, if required by this bid solicitation. (4) The County reserves the right to audit all records pertaining to and resulting from any award from this bid solicitation, financial or otherwise. (5) In the event that the bidder will sub -contract all or part of its work to another vendor, or will obtain the goods required in conjunction with this contract with another source of supply, the bidder may be required to verify the competency of its subcontractor or supplier. The County reserves the right, before awarding this contract to require the bidder to submit such evidence of its subcontractor, as it may deem necessary. G. Copy of Bid Tabulation The bidder who desires to receive a copy of the bid tabulation shall enclose a self-addressed/stamped envelope (correct size of envelope and postage is a must depending on the amount of information involved) when submitting its bid proposal. Bid results will not be given out by telephone or facsimile. XVIII vises "'U", J1w 85f MIAMI-DADE CONY BID NO.: 1.6 AWARD OF BID SOLICITATION A. Contract This bid solicitation, any addenda and/or properly executed modifications, the purchase order (if issued), and a change order (if applicable), constitute the entire contract. B. Tie Bid The Director of Bids and Contracts or designee, and according to County Resolution 1574-88 will decide any tie bid. C. Additional Information The award of this bid solicitation may be preconditioned on the subsequent submission of other documents, as specified in the Special Conditions or Technical Specifications. The successful bidder shall be in default of its contractual obligation if such documents are not submitted in a timely manner and in the form required by the County. Where the successful bidder is in default of the contractual requirements, the County, through action taken by the Department of Procurement Management, Bids & Contacts Division, may rescind the award. D. Term of Contract The tern of this bid solicitation shall be specified on one of three documents, issued to the successful bidder. These documents may either be this bid solicitation, a purchase order or an award sheet. E. Contract Extension The County reserves the right to automatically extend this contract for up to ninety (90) calendar days beyond the stated contract term. The County shall notify the successful bidder in writing of such extensions. Additional extensions over the first ninety (90) day extension may occur, if, the County and the successful bidder are in mutual agreement of such extensions. F. Warranty Any implied warranty granted under the Uniform Commercial Code shall apply to all goods purchased under this bid solicitation. G. Estimated uantities Estimated quantities or estimated dollars, if provided, are for bidder's guidance only. No guarantee is expressed or implied as to quantities or XIX Of 854 REVISED 06a.i/0 • MIAMI -DARE COUNTY • BID NO.: 6736 -4/05 -OTR -SW dollars that will be used during the contract period. The County is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the County's actual needs and/or usage during a previous contract period. The County for purposes of detetinining the low bidder meeting specifications may use said estimates. H. Non -Exclusive Contract Although the purpose of this bid solicitation is to secure a contract that can satisfy the total needs of the County or of a specific County agency, it is hereby agreed and understood that this bid solicitation does not constitute the exclusive rights of the successful bidder to receive all orders that may be generated by the County in conjunction with this bid solicitation. In addition, any and all commodities, equipment, and service required by the County in conjunction with construction projects are solicited under a distinctly different bid process and shall not be purchased under the terms, conditions and awards rendered under this bid solicitation, unless such purchases are determined to be in the best interest of the County. 1. Local Preference The award of this bid solicitation is subject to County Ordinances Nos. 94-166 and 94-196; which, except where Federal or State law mandates to the contrary, allow preference to be given to a local business in the amount of one and one-half percent (1.5%) for Miami -Dade County. For the purposes of the applicability of this Ordinance, "local business" means the bidder has its headquarters located in Miami -Dade County or has a place of business located in Miami -Dade County at which it will produce, distribute and/or perform a substantial portion of the goods and/or services to be purchased. J. Limited Contract Extension Any specific work assignment which commences prior to the termination date of the contract and which will extend beyond the termination date including any previous contract extension(s) shall, unless terminated by mutual written agreement by both parties, continue until completion at the same prices, terms and conditions as set forth in this bid solicitation. 1.7 RIGHT OF APPEAL Any bidder may protest any recommendation for contract award or rejection of all bids, in accordance with the procedures contained in Sections 2-8.3 and 2-8.4 of the County Code, as amended by, County Ordinances Nos. 95-201 and 95-126, and as established in Administrative Order 3-21. XX UJ.-- 854 RGVISM 06/291G MIAMI-DADE CANTY BID NO.: A. Bid Award Recommendation Over $500.000.00 This bid award recommendation will be in writing, signed by the Director of the Department of Procurement Management or designee and filed with the Clerk of the Board. The bidder shall have ten (10) business days after the filing of an award recommendation to file a written protest with the Clerk of the Board. As a condition of initiating a protest of award recommendation, the bidder shall post at the time of filing a Surety Bond (cashier's check or money order) in the amount of $500.00 payable to the Board of County Commissioners. Failure to file the proper Bond at the time of filing the protest will result in denial of the protest. If, the Hearing Examiner's ruling is in favor of the County's recommendation, the bidder's Bond may be forfeited and the County may seek all costs, attorneys and administrative fees. B. Bid Award Recommendation Over $100,000.00 and un t X500,000.00 This bid award recommendation will be posted in the lobby of the Stephen P. Clark Building. It shall be the responsibility of the bidder to monitor such Bulletin Board after the bid opening to ascertain that a recommendation for award has been made. Bid award recommendations are posted by 9:00 A.M., every Monday. In addition, the bidder can call the bid Award Recommendation Line at 305-375-4724 or (800) 510- 4724, or contact the person identified on the cover page of this bid solicitation. The bidder shall have five (5) business days after the posting of an award recommendation to file a written protest with the Doagment of Procurement Management, Bids and Contracts Division. The bidder shall post at the time of filing, a Surety Bond (cashier's check or money order) in the amount of $500.00 payable to the Board of County Commissioners. Failure to submit the proper Bond at the time of filing the protest will result in denial of the protest. If, the County Manager, or designee, upholds the recommendation of the contracting department, the bidder's Bond may be forfeited and the County may seek all costs, attorneys and administrative fees. 1.8 CONTRACTUAL OBLIGATIONS A. Rules, Regulations, Licensing Requirements The successful bidder shall comply with all laws applicable to the goods and/or services contained in this The bidder is presumed to be familiar with all Federal, laws, ordinances, codes and regulations that may in any goods and/or services offered. XXI and regulations bid solicitation. State and local way affect the 8 5 4 REVISED 06MUD MIAMI-DADE CO NTY BID N0.736 -4/05 -OTR -S W B. County Contractors Employment and Procurement Practices Affidavit In accordance with the requirements of Ordinance 98-30, all firms with annual gross revenues in excess of $5 million, seeking to contract with Miami -Dade County shall, as a condition of award, have a written Affirmative Action Plan and Procurement Policy on file with the County's Department of Business Development. Said firms must also submit, as a part of their proposals/bids to be filed with the Clerk of the Board, an appropriately completed and signed Affirmative Action Plan/Procurement Policy Affidavit. Firms whose Boards of Directors are representative of the population make-up of the nation are exempt from this requirement and must submit, in writing, a detailed listing of their Boards of Directors, showing the race or ethnicity of each board member, to the County's Department of Business Development. Firms claiming exemption must submit, as a part of their proposals/bids to be filed with the Clerk of the Board, an appropriately completed and signed Exemption Affidavit in accordance with Ordinance 98-30. These submittals shall be subject to periodic reviews to assure that the entities do not discriminate in their employment and procurement practices against minorities and women - owned businesses. It will be the responsibility of each firm to provide verification of their gross annual revenues to determine the requirement for compliance with the Ordinance. Those firms that do not exceed $5 million annual gross revenues must clearly state so in their bid proposal Any bidder/respondent which does not provide an affirmative action plan and procurement policy may not be recommended by the County Manager for award by the Board of County Commissioners. (See Appendix - Section 1) C. Conditions of Material and Packaging (1) Unless otherwise specified in the Special Conditions or Technical Specifications, all containers shall be suitable for shipment and/or storage and comply with the County's Recycled Packaging Resolution No. 738- 92. (See Appendix - Section 1) (3) All goods furnished shall be fully guaranteed by the successful bidder against ' factory defects and workmanship. The successful bidder at no expense to the County shall correct any defects, which may occur within the period of the manufacturer's standard, and/or any implied warranty. The Special Conditions may supersede the standard manufacturer's warranty. XXII 0 1 - 8 5 4:visLu onn_ero MIAMI-DADE COUNTY D. Subcontracting BID NO6736-4/05-OTR-SW (1) Unless otherwise specified in this bid solicitation, the successful bidder shall not subcontract any portion of the work without the prior written consent of the County. The ability to subcontract may be further limited by the Special Conditions. Subcontracting without the prior consent of the County may result in termination of this bid solicitation for default. (2) Quarterly reporting when a subcontractor is utilized: The successful bidder is advised that when a subcontractor is utilized to fulfill the terms and conditions of this bid solicitation, County Resolution No. 1634-93 will apply to this bid solicitation. This resolution requires the successful bidder to file quarterly reports as to the amount of contract monies received from the County and the amount that have been paid by the successful bidder directly to certified Black, Hispanic and Women -Owned businesses, performing part of this bid solicitation work. Additionally, the listed businesses are required to sign reports, verifying their participation in this bid solicitation work and their receipt of such monies. The requirements of this resolution shall be in addition to any other reporting requirements by Federal, State or local laws, ordinances or administrative orders. (3) Where subcontracting is permitted, the successful bidder shall obtain written consent of the County prior to utilizing the subcontractor. All actions of any subcontractor are the sole responsibility of the successful bidder. Note: This requirement is separate and independent from any requirements that may be contained in the. Special Conditions, Paragraph 2.2. (4) In accordance with Ordinance No. 97-104, all bidders and respondents on County contracts for purchase of supplies, materials or services, including professional services, which involve the expenditure of $100,000 or more and all bidders or respondents on County or Public Health Trust construction contracts which involve the expenditure of $100,000 or more shall include, as part of their bid or proposal submission, a listing which identifies all first tier subcontractors who will perform any part of the contract work and describes the portion of the work such subcontractor will perform, and all suppliers who will supply materials for the contract work direct to the bidder or respondent and describes the materials to be supplied. Failure to include such listing with the bid or proposal shall render the bid or proposal non-responsive. Ordinance No. 97-104, applies to all contracts whether competitively by the County or not. Those contracts that have received authorization by the Board of County Commissioners to waive formal bidding procedure must also provide a listing of all first tier subcontractors and direct suppliers. `Subcontractor/Supplier Listing, SUB Form 100' may be utilized to .,� 12.!!_1 01-- 854 REVISED ON3810- MIAMI-DADE CATY • BID NO.: 6736 -4/05 -OTR -SW provide the information required by this paragraph. A bidder or respondent who is awarded the contract shall not change or substitute first tier subcontractors or direct suppliers or the portions of the contract work to be performed or materials to be supplied from those identified in the listing submitted with the bid or proposal except upon written approval of the County. (See Appendix - Section 1) NOTE: ORDINANCE. NO. 97-104 REQUIRES A BID OR PROPOSAL FOR A COUNTY OR PUBLIC HEALTH TRUST CONTRACT INVOLVING THE EXPENDITURE OF $100,000 OR MORE INCLUDE A LISTING OF SUBCONTRACTORS AND SUPPLIERS WHO WILL BE USED ON THE CONTRACT, AND PROVIDES FAILURE, TO INCLUDE THE REQUIRED LISTING SHALL RENDER THE BID OR PROPOSAL NON-RESPONSIVE. THE REQUIRED LISTING MUST BE SUBMITTED AND SIGNED EVEN THOUGH THE BIDDER OR PROPOSER WILL NOT UTILIZE SUBCONTRACTORS OR SUPPLIERS ON THE CONTRACT. IN THE LATTER CASE, THE LISTING MUST EXPRESSLY STATE NO SUBCONTRACTORS, OR SUPPLIERS, AS THE CASE MAY BE, WILL BE USED ON THE CONTRACT. TIMELY SUBMISSION OF A PROPERLY COMPLETED AND SIGNED "SUBCONTRACTOR/SUPPLIER LISTING, SUB FORM 100" (A COPY OF WHICH IS INCLUDED IN THE BID PACKAGE) CONSTITUTE COMPLIANCE WITH THE LISTING REQUIREMENTS OF THE ORDINANCE. IN ORDER TO BE DEEMED PROPERLY COMPLETED, THE WORD "NONE" MUST BE ENTERED UNDER THE APPROPRIATE HEADING OF SUB FORM 100 IF NO SUBCONTRACTORS OR SUPPLIERS WILL BE USED ON THE CONTRACT. (5) In accordance with County Ordinance No. 97-35 (Fair Subcontracting Policies), "all successful bidders/respondents on County contracts in which subcontractors may be used, shall be subject to and comply with Ordinance 97-35 as amended, requiring bidders/respondents to provide a detailed statement of their policies and procedures for awarding subcontracts which: XXl 01- 854 54 Rr ISRA) 0612810. • MIAMI -DADS COUNTY BID NO.: a) Notifies the broadest number of local subcontractors of the opportunity to be awarded a subcontract; b) Invites local subcontractors to submit bids in a practical, expedient way; C) Provides local subcontractors access to information necessary to prepare and formulate a subcontracting bid; d) Allows local subcontractors to meet with appropriate personnel of the bidder to discuss the bidder's requirements; and e) Awards subcontracts based on full and complete consideration of all submitted proposals and in accordance with the bidder's stated objectives. Ail bidders/respondents seeking to contract with the County shall, as a condition of award, provide a statement of their subcontracting policies and procedures. Bidders/Respondents who fail to provide a statement of their policies and procedures may not be recommended by the County Manager for award by the Board of County Commissioners." (See Appendix — Section 1) E. Assiarumment The successful bidder shall not assign, transfer, or otherwise dispose of this contract, including any rights, title or interest therein, or their power to execute such contract to any person, company, or corporation without the prior written consent of the County. F. Delivery Unless otherwise specified in this bid solicitation, prices quoted shall be F.O.B. Destination with freight included in the proposed price. G. Employee is the Responsibility of the Successful Bidder The employee of the successful bidder shall be considered to be, at all times, employee of the successful bidder under its sole direction and not an employee or agent of the County. The successful bidder shall supply a competent and physically capable employee. The County may require the successful bidder to remove an employee it deems unacceptable. Each employee shall wear proper identification. xxv oi- 854 aewseo 06aLo MIAMI-DADE ClkTY BID NO 6736 -4/05 -OTIC -SW H. Indemnification of County by the Successful Bidder The successful bidder shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the Agreement by the successful bidder or its employees, agents, servants, partners, principals or subcontractors. The successful bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. The successful bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. 1. Protection of Property All existing structures, utilities, services, roads, trees, shrubbery, etc. shall be protected against damage or interrupted services at all times by the successful bidder during the tern of this contract. The successful bidder shall be held responsible for repairing or replacing property, to the satisfaction of the County, which is damaged by reason of the successful bidder's operation on County property. J. Collusion Bids fi-onu related parties. Where two (2) or more related parties each submit a bid or proposal for any contract, such bids or proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or proposals. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or proposals found to be collusive shall be rejected. Bidders or Proposers who have been found to have engaged in collusion may be considered non -responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. XXVI 01- 854 REVISED 060810 MIAMI-DADE CORTY BID NO.: 73G -4/05 -OTR -SW 1.9 MODIFICATION OF THE CONTRACT The contract may be modified by unilateral action of the County or by mutual consent, in writing, and through the issuance of a modification to the contract, purchase order, change order or award sheet, as appropriate. 1.10 TERMINATION OF CONTRACT A. Termination for Convenience The County, at its sole discretion, may terminate this contract without cause by providing the successful bidder with thirty (30) day advance notice. Upon the receipt of such notice, the successful bidder shall not incur any additional costs under this contract. The County shall be liable only for reasonable costs incurred by the successful bidder, as determined by the County, regardless of tate method of payment required by this contract. The County shall be the sole judge of "reasonable costs." B. Termination for Default The County may terminate this contract upon the failure of the successful bidder to comply with any provision and/or requirements of this contract. The County's decision not to take action upon failure of the successful bidder to perform shall not be construed as a waiver of the ability of the County to take additional action at a later date and time. The County shall also have the ability to place the successful bidder on probation and/or terminate any portion of this contract. The date of termination shall be stated in a written notice to the successful bidder. In the event the successful bidder is terminated for default, the County reserves the right to re -procure the goods and/or services from the next lowest responsive responsible bidder or re -solicit the goods and/or services. The County may further charge the successful bidder any differences in cost between the successfid bidder's price and the re -awarded price and/or any costs associated with re -awarding or re -soliciting this contract. The County may also debar or suspend the successful bidder from conducting business with the County, and/or eliminate the defaulted contractor from consideration in future bid solicitation, in accordance with appropriate County ordinances, resolutions and/or administrative orders. C. Ordinance 93-137 Any individual or corporation or other entity that attempts to meet its contractual obligations with the county through fraud, misrepresentation or material misstatement, the county shall, whenever practicable, terminate the contract. The county as a further sanction may terminate or cancel any other contracts with such individual or other entity. Such individual or entity shall be responsible for all direct or indirect costs associated with such termination or cancellation, including attomey's fees. XXVII Of" 8.1i 4 EVISEDWWO MIAMI-DADE CANTY BID NO6736-4/05-OTR-SW Notwithstanding, any individual or entity who attempts to meet its contractual obligations with the county through fraud, misrepresentation or material misstatement may be disbarred from county contracting for up to five (5) years. 1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE ORDERS To request a copy of any ordinance, resolution and/or administrative order cited in this bid solicitation, the bidder must contact the Clerk of the Board at 305-375-5126. 1.12 YEAR 2000 COMPLIANCE WARRANTY Definition: For the purpose of this Year 2000 warranty, the tern "Product" shall include software, firmware, and micro code, hardware and embedded chip technology. Vendor warrants that the Product is Year 2000 Compliant. All versions of the product offered by the vendor and purchased by the County, for which the Vendor is obligated to provide maintenance service are, and in the future, will be, Year 2000 Compliant. Year 2000 Compliant mean the Product will include the ability to: consistently handle date information after January 1, 2000, including accepting date input, providing date output and processing dates; function after January 1, 2000, without the need for program changes caused by the advent of the new century; properly handle all date related information before and following January 1, 2001, including but not limited to accurate and reliable performance in processing date and date related data, including calculating, comparing and sequencing; properly process any and all date calculations after the leap year date of February 29, 2000 and store and provide output of date information in ways that are unambiguous as to century. The duration of this warranty and the remedies available to the County for breach of this warranty shall be as defined in, and subject to, the terms and limitations of any general warranty provisions of this contract, provided that notwithstanding any provision to the contrary in such warranty provision(s), or in the absence of any such warranty provision(s), defects in the Product with regard to Year 2000 Compliance, if any, will be corrected by Vendor at Vendor's cost within a timeframe mutually agreed upon with the County. Vendor cannot be held responsible for errors resulting from devices or systems to this contract which are permitted to directly access any database provided under this Agreement and overwrite Product date fields or from the users improper integration of non -Year 2000 compliant systems. Nothing in this warranty shall be construed to limit any rights or remedies the County may otherwise have under this contract with respect to defects other than Year 2000 performance. XXVIII 01— 854 KIswsEP t WMD MPOMI-DADE CO%TY YEAR 2000 REMEDY CLAUSE BID NO 1736 -4/05 -OTR -SW In the event of any decrease in product functionality related to time and date related codes and internal subroutines that impede the hardware or software programs from operating beyond the Millennium Date Change, Licensors and Vendors of Licensors products, agree to immediately make required corrections to restore hardware and software programs to the same level of functionality as warranted herein at no charge to the licensee, and without interruption to the ongoing business of licensee, time being of the essence. RESELLERS All products bid under this bid/contract will be Year 2000 compliant. Year 2000 compliant means the Product will include the ability to: consistently handle date information after January 1, 2000, including accepting date input, providing date output, and processing dates; function after January 1, 20000, without the need for program changes caused by the advent of the new century; properly handle all date related information before and following January 1, 2001, including but no limited to accurate and reliable performance in processing date and date related data, including calculating, comparing and sequencing; properly process any and all date calculations after the leap year of February 29, 2000 and store and provide output of date information in way that are unambiguous as to century. Resellers may provide a "pass through warranty" from the manufacturers/software developer, which meets all the warranty requirements by the County, and which shall include all other warranties provided by the manufacturer or software developer. Reseller shall be responsible for warranty assurance, assistance, enforcement and any other actions or remediation, required to satisfy warranty requirements. XALI }�j r Q V � 854 4 REMED0(✓:6N 2.1 2.2 2.3 2.4 2.5 MIAMI-DADE CORTY BID N0•736 -4/05 -OTR -SW SECTION 2.0 SPECIAL CONDITIONS RENTAL OF PAGERS PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY: The purpose of this Invitation To Bid is to establish a contract for the purchase of Rental of Pagers in conjunction with the County's needs on an as needed when needed basis. INTENTIONALLY OMITTED INTENTIONALLY OMITTED TERM OF CONTRACT: TWELVE (12) MONTHS This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Notice of Award Letter which is distributed by the County's Department of Procurement Management, Bids & Contracts Division; and contingent upon the completion and submittal of all required bid documents. The contract shall remain in effect for twelve (12) months and upon completion of the expressed and/or implied warranty period. OPTION TO RENEW FOR FOUR (4) ADDITIONAL YEAR(S) (With Price Adjustment) The prices for a one (1) year period from effective date shall be consistent with the provisions outlined in section 2.7 of these terms and conditions; at which time Dade County shall have the option to renew for an additional four (4) years on a year to year basis. At that time Dade County will consider adjustment to price based on Consumer Price Index. It shall be further understood that the County reserves the right to reject any price adjustments submitted by the bidder and/or to terminate the contract with the bidder based on such price adjustments. Continuation of the contract beyond the initial period is a County prerogative; not a right of the bidder. This prerogative may be exercised only when such continuation is clearly in the best interest of the County. In the event that the bidder declines the County's right to exercise the option period, the County will consider the successful bidder in default and affect its eligibility for future contracts. NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE ONLY FOR THOSE ITEMS ORIGINALLY AWARDED. Page 1 ij � 854 MIAMI -DAVE ANTY BID N0*6736-4/05-OTR-SW 2.6 METHOD OF AWARD: To Low Bidder In The Aggregate (Total of Groups A (4.2- 4.4) & B (4.6-4.8) Award of this contract will be made to the responsive, responsible bidder who bids on all items and whose bid offers the lowest price when all items are added in the aggregate. If bidder fails to bid on all items its bid shall be declared non-responsive. The County will award the total contract to a single bidder. For award purposes the total amount added in the aggregate will be considered to determine the low bidder. For billing purposes the unit price times the actual number of units for each department will be utilized. Note: It is understood that local service must include as a minimum: Monroe, Miami -Dade, Broward and Palm Beach Counties. 2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain fixed and firm during the term of contract. 2.8 INTENTIONALLY OMITTED 2.9 EQUAL PRODUCT CAN BE CONSIDERED UPON RECEIPT OF INFORMATION SHEETS Manufacturer's name, brand name and/or model number are used in these specifications for the sole purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in no way intended to prohibit the bidding of other manufacturer's items of equal material. An equal product maybe bid provided that the product is found to be equal in quality, standards of performance, design, etc. to the item specified. Where an equal is bid, the Bid Proposal should be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.). Failure to meet this requirement may result in your bid being rejected. All supporting documentation submitted by the bidder must meet the required specifications, including, but not limited to standard manufacturer's information sheets, catalogue, and brochures. Where standard product literature is submitted with the bid and offers information that does not comply with the specifications, the bidder must state on their company stationary the differences between their bid and the standard product literature to ensure compliance with the specifications. Bids submitted indicating standard product literature without the letter explaining compliance will result in the bid being rejected for not meeting the specifications. The County shall be sole judge of equality and its decision shall be final in its best interest. 2.10 INTENTIONALLY OMITTED 2.11 INDEMNIFICATION AND INSURANCE - (ll GENERAL SERVICE AND MAINTENANCE CONTRACT Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including Page 2 iil - 85r1 MIAMI-DADE COR TY BID NO.: attorneys' fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. The vendor shall furnish to, Metropolitan Dade County, c/o Department of Procurement Management, Bids & Contracts Division, 111 N.W. 1st Street, Suite 2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Public Liability Insurance on a comprehensive basis in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Dade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk Management Division. Page 3 01— 854 MIAMI -RADE C tTY or BID NO*6736-4/05-OTR-SW The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All. Insurance Companies Authorized or Approved to Do Business in Florida", issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE:DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this Agreement. Issuance of a purchase order is contingent upon the receipt of the insurance documents within fifteen (15) calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the County. If the Bidder fails to submit the required insurance documents in the manner prescribed in this Invitation To Bid within twenty (20) calendar days after Board of County Commission approval, the Bidder shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder may be prohibited from submitting future Proposal to the County in accordance with Section 1.0, para 1.6 of the General Terms and Conditions. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the Bidder in accordance with Section 2.5 of the Special Conditions. If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the Invitation To Bid; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement charges from the Bidder in conjunction with Section 1. 10, of the General Terms and Conditions. Page 4 01- 854 MIAMI-DADE CATY 2.12 INTENTIONALLY OMITTED 2.13 INTENTIONALLY OMITTED 2.14 INTENTIONALLY OMITTED BID NO.: 2.15 ME'T'HOD OF PAYMENT: MONTHI..Y INVOICES The successful bidder(s) shall submit monthly invoices by the tenth (10th) calendar day of each month. These invoices shall be submitted to the County using department(s) that requested the service through a purchase order. The invoices shall reflect the appropriate purchase order number, the service location(s) and the type of service provided to the County in the prior month. 2.16 SHIPPING TERMS: F.O.B. DESTINATION All bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized County representative at various Miami Dade County Departments. 2.17 DELIVERY SHALL BE TWENTY-FOUR !241 HOURS AFTER ORDER IS PLACED BY THE COUNTY The bidder shall make deliveries within twenty-four (24) hours after the date that the County department orders the items. All deliveries shall be made in accordance with good commercial practice and shall be adhered to by the successful bidder(s); except in such cases where the delivery will be delayed due to acts of God, strikes, or other causes beyond the control of the bidder. In these cases, the bidder shall notify the County of the delays in advance of the delivery date so that a revised delivery schedule can be negotiated. Should the bidder(s) to whom the contract(s) is awarded fail to deliver in the number of hours as stated in its proposal, the County reserves the right to cancel the contract after any back order period which is specified in the Special Conditions has lapsed. If the contract is cancelled, it is hereby understood and agreed that the County has the authority to purchase the goods elsewhere and to charge the bidder with any re -procurement costs. 2.18 INTENTIONALLY OMITTED 2.19 INTENTIONALLY OMITTED 2.20 CONTACT PERSONS: For any additional information regarding the specifications and requirements of this contract, Contact: Mark Ripley, CPPB at (305) 375-1079. Page 5 U1— 8541 MIAMI-DADE COINTY BID NO.: 2.21. COUNTY-WIDE/STATE-WIDE USAGE Any Governmental, not-for-profit or quasi -governmental entity in the State of Florida, may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s) at the contract price(s) established herein. Each Governmental, not-for-profit or quasi -governmental entity which uses a contract(s) resulting here from, will establish its own contract, place its own orders, issue its own purchase orders, be invoiced therefrom and make its own payments, deter -nine shipping terms and issue its own exemption certificates as required by the bidder. It is understood that unless specified in Section 2, paragraph 2.16, entitled "Shipping Terms", all prices shall be quoted, "FOB Destination." For entities other than those belonging to Miami -Dade County or those located outside of the geographical boundaries of Miami -Dade County, the successful vendor shall be entitled to ship goods on an ".FOB Destination, Prepaid and Charged Back" basis. This allowance shall only be made when expressly authorized by a representative of the entity, prior to shipping the goods. It is also understood and agreed that Dade County is not a legally binding party to any contractual agreement made behveen any governmental unit and the bidder as a result of this bid. SURCHARGE FEE AND QUARTERLY SUMMARY REPORT Per Miami -Dade County Surcharge Fee Ordinance No. 98-43, please be advised that this contract is subject to a user surcharge fee in the amount of 2% on all sales to governmental, not for profit or quasi governmental entity; OTHER THAN MIAMI- DADE COUNTY, resulting from this contract or any contract resulting from this solicitation and the utilization of the County contract price and the terms and conditions identified herein. Vendors shall be required to furnish the attached Quarterly Surcharge Payment Report in a timely manner. Quarterly reports and all applicable payments must be submitted to the Department of Procurement Management (DPM)/Administrative and Fiscal Division, no later than 15 days after the end of each quarter, regardless of the value of sales during the preceding quarter. By submission of these sales summary reports and corresponding surcharge fees, the vendor is attesting to their correctness. All such reports and fees shall be subject to audit by Miami -Dade County. Failure to submit the following Quarterly Surcharge Payment Report and make applicable payments in a timely manner, may result in termination or cancellation of contract with the non -conforming vendor and any and all remedies relating to the collection of suchfees shall be enforceable. Additionally, any re -procurement charges may be charged to the vendor in default. Willful failure or falsification of sales reports or Page 01- 854 MIAINZI-DADE CITY BID NO.: 6736 -4/05 -01'R -SW failing to make timely payments of the surcharge fee shall constitute sufficient cause for terminating the contract for cause of the non -conforming vendor. Pagel 01.— SJa MIAMI-DADE COUNTY BID N•6736 -4/05 -OTR -SW MIAMI-DADE COUNTY Department of Procurement Management (DPM) 111 N.W. 1st Street Suite 2350 MIAMI, FLORIDA, 33128 (305) 375-5289 Vendor Instructions for Completing Quarterly Surcharge Payment Report: l) Complete section 1, 2, 3, and sign form. 2) Enter amount of total amount paid with this summary. 4) Make check payable to Board of County Commissioners. 5) Attach check to report fonn and remit to: Department of Procurement Management (DPM) Administrative and Fiscal Division 111 NW 1 st Street Suite 2350 Miami, FL 33128 NOTE: Quarterly report must be submitted to Department of Procurement Management (DPM)/Administrative and Fiscal Division, no later that 15 days after the end of each quarter, regardless of the value of sales during the preceding quarter. Start of Quarter Report/Check (If Applicable) Due I" Quarter — January 1 — March 31 April 15 2nd Quarter - April 1 - June 30 July 15 3rd Quarter - July 1 - September 30 October 15 4th Quarter = October 1 - December 31 January 15 Page 8 01- 854 MIAMI-DADE COtTY i BID NO.: 6736 -4/05 -OTR -SW MIAMI-DADE COUNTY Department of Procurement Management (DPM) Administrative and Fiscal Division I 11 NW 1 st Street Suite 2350 Miami, Florida 33128 (305) 375-5289 QUARTERLY SURCHARGE PAYMENT REPORT SECTION 1 - Vendor/Contract information: Date Submitted Vendor Name FEIN # Address City State Zip Code Contact Person_ Phone# FAX# E -Mail Contract# Tile SECTION 2 - Applicable Reporting Period: (Check One) ❑Jan. 1 - March 31 ❑July I - Sept. 30 ❑April 1 - June 30 ❑Oct. I - Dec. 31 (I" Quarter) (2"`'Quarter) (3r`' Quarter) (4`h Quarter) SECTION 3 - Summary: 1) Total Sales this Quarter $ 2) 2% of all sales related to contract $ Total due to County for this quarter (LINE. 2) $ By submission of this Quarterly Surcharge Payment Report and corresponding surcharge fees, I certify the correctness of the information. I understand that all reports and fees may be subject to an audit by Miami -Dade County or designee. Authorized Signature Title/Position )wield Date Page 9 01— 5 5 4 • MIAMI -DARE COUNTY BID N•6736 -4/05 -OTR -SW IMPORTANT NOTICE TO VENDORS This bid contains contractual language which allows municipal and quasi -governmental entities to access the terms and conditions of the contract. After award the following entities will receive copies of our contract Award Sheet. Please feel free to contact the Purchasing Agents listed below to promote the usage of the commodities or services that you were awarded. COUNTY -WIDE KEY CONTACT LIST TOWN OF BAY HARBOR ISLANDS ATTN: Joseph Fox Sup. Public Works 9665 Bay Harbor Terrace Bay Harbor Islands, FL 33154 (305) 866-6241 CITY OF CORAL GABLES Art: Wayne Moody, Sr. Buyer 340 San Lorenzo Avenue Coral Gables, Florida 33146 (305) 460-5102 CITY OF HIALEAH Att: Manuel Rodriguez 501 Palm Avenue Room 304 Hialeah, Florida 33011 (305) 883-5865 CITY OF HOMESTEAD Att: Purchasing Director 790 Homestead Blvd. Homestead, Florida 33030-6299 (305) 247-1801, Ext. 188 CITY OF MIAMI BEACH Att: Michael Rath Procurement Director 1700 Convention Center Drive Miami Beach, Florida 33139 (305)673-7490 CITY OF NORTH MIAMI BEACH Att: Lynn Gribble Purchasing Agent 17011 N.E. 19th Avenue North Miami Beach, Florida 33162 (305) 948-2976 TOWN OF SURFSIDE Att: Jeffrey I. Naftal,Town Clerk 9293 Harding Avenue Surfside, Florida 33154 (305) 861-4863 CITY OF BOYNTON BEACH Att: Lana Koester, Purchasing Agent P.O. Box 310 Boynton Beach, Florida 33425-0310 (407) 738-7415 VILLAGE OF KEY BISCAYNE Att: Tom Zannis, Finance Director 85 W. McIntry Street Key Biscayne, FL 33149 (305) 365-8903 VILLAGE OF VIRGINIA GARDENS Att: Paul Bithorn, Mayor 6498 N.W. 38th Terrace Virginia Gardens, FL 33166 (305) 871-6104 Page 10 01— 854 MIAMI-DADE CANTY THE CITY OF MIAMI Alt: Judy S. Carter, Director Purchasing Department 400 S.W. 2nd Avenue, 16th Floor Miami, FL 33130 (305) 579-6845 CITY OF NORTH MIAMI Att: Pam Thompson, Director Purchasing Department P.O. Box 610847 North Miami, Florida 33261-0847 (305) 893-6511, Ext. 2135 CITY OF AVENTURA Alt: Glen Marcos 2999 NE 191 st Street Avcntura, FL 33187 (305) 466-8900 CITY OF NORTH BAY VILLAGE -POLICE DEPT. Alt: F.B. Dunphy, Chief of Police 7903 East Drive North Bay Village, FL 33141 (305) 758-2626 MIAMI DADE COMMUNITY COLLEGE Alt: Linda Pagliaro Director of Purchasing 11011 S.W. 104th Street Miami, FL 33176 (305) 237-2400 CITY OF OPA-LOCKA Alt: Rona M. Sandler Purchasing Director 12950 Lejune Rd Opa-Locka, FL 33054 (305) 953-2825 BID NO.: UNIVERSITY OF MIAMI Alt: Susan Montes Director of University Purchasing P.O. Box 248184 Coral Gables, FL 33124 (305) 243-3464 INDIAN CREEK VILLAGE Alt: Melissa Garcia Purchasing Department 9080 Bay Drive Indian Creek, FL 33I 54 (305) 365-4121 CITY OF HALLANDALE Att: E. Dent McGough, Director Central Services Department 400 S. Federal Highway Hallandale, Florida 33009 (954) 457-1331 MIAMI SHORES VILLAGE Alt: John Rumble/Scott Davis Purchasing Department 1701 N.W. 103 Street Miami Shores, FL 33147 (305) 795-2210 CITY OF DEERFIELD BEACH Alt: Donna M. Council Purchasing Agent 210 Goolsby Blvd. Deerfield, Florida 33442 (954) 480-4380 DADE COUNTY PUBLIC SCHOOLS Alt: Joe Gomez, Director Division of Procurement Mgt. 1450 N.E. 2nd Avcnue Miami, Florida 33432 (305) 995-1364 Page 11 01.- 854 MIAMI-DADE COUNTY BID NO*6736-4105-OTR-SW CITY OF OAKLAND PARK CITY OF MIAMI SPRINGS Att: Larry Fagen, Att: John M. Benson Purchasing Agent Purchasing Director 3650 N.E. 12th Avenue 201 Westward Drive Oakland Park, FL 33334 Miami Springs, FL 33166 (305) 561-6105 (941) 339-6260 BAL HARBOUR VILLAGE CITY OF HOLLYWOOD Att: Purchasing Agent Att: John L. Weyrauch 655 96th Street P.O. Box 229045 Bal Harbour, Florida 33154 Hollywood, Florida 33022-9045 (305) 866-4633 (954) 921-3210 BROWARD COMMUNITY COLLEGE CITY OF MARGATE Att: Janet Rickenbacker Att: Patricia Greenstein Purchasing Director Purchasing Agent 225 E. Las Olas Blvd. 5790 Margate Blvd, Ft. Lauderdale, FL 33301 Margate, FL 33063 (954)761-7455 (954)972-6454 BROWARD COUNTY CITY OF SOUTH MIAMI Att: Glenn R. Cummings Att: Kathy Vazquez Purchasing Director Purchasing Director 115 So. Andrews Ave. Room 212 6130 Sunset Drive Ft. Lauderdale, FL 33301 South Miami, FL 33143 (954) 357=6070 (305) 663-6339 DEPARTMENT OF OFF STREET PARKING JACKSON MEMORIAL HOSPITAL Purchasing Office Purchasing Office Att: Carlos Vilches Att: Tom Przybyski, Director 190 N.E. 3 Street 1611 N.W. 12th Ave. Miami, FL 33132 Miami, FL 33136 (305) 373-6789 (305) 585-2289 SOUTH FL. WATER MGT DISTRICT Att: Julie Stem Procurement & Contract Admin. 3301 Gun Club Road West Palm Beach, FL 33406 (407) 686-8800 CITY OF WEST PALM BEACH Att: Purchasing Manager 1045 Charlotte Ave. West Palm Beach, FL 33401 (407)659-8036 Page 12 01— 854 MIAMI-DADE CAINTY STATE OF FLORIDA DADE COUNTY DEPARTMENT OF HEALTH Att: Donald E. Young Purchasing Agent I 1350 N.W. 14th Street, Bldg. 1, Room 202 Miami, FL 33125 (305) 324-2416 BROWARD COUNTY SHERIFF'S OFFICE Att: Leslie A. Dell 2601 W. Broward Boulevard Fort Lauderdale, FL 33312 (954) 831-8170 CITY OF FLORIDA CITY Att: Sonia Young Hernandez 404 W. Palm Drive Florida City, FL 33034 (305) 247-8221, Ext. 124 TOWN OF GOLDEN BEACH Interim Town Manager 1 Golden Beach Drive Golden Beach, FL 33160 (305) 932-0744, Ext. 21 DORIS ISDN SOUTH DADE COMMUNITY HEALTH CENTER Att: Ivory L. Williams, Pro. Spec. 10300 S.W. 216th Street Miami, FL 33190 (305) 253-5100 CITY OF WEST MIAMI Att: Yolanda Aguilar, City Manager 901 S.W. 62nd Avenue West Miami, FL 33144 (305) 266-1122 Page 13 BID N00.: 6736 -4/05 -OTR -SW CITY OF PEMBROKE PINES Att: David E. Fitzgerald, Buyer P.O. Box 9000 Pembroke Pines; FL 33084 (954) 435-6717 TRI -COUNTY RAIL AUTHORITY Att: Jane Davis -Ember Purchasing Department 305 South Andrews Avenue Fort Lauderdale, FL. 33301 (954)728-8512 TOWN OF DAVIE Att: Herb Hyman, Procurement Manager 6591 Orange Drive Davie, FL 33314 (954) 797-1016 CITY OF SUNRISE Att: Marsha Peterson 10770 W. Oakland Park Blvd. Sunrisc, FL 33351 (954)572-2274 CITY OF RIVIERA BEACH Att: Veronique Rellford Purchasing Director 2391 Ave. "L" Riviera Beach, FL 33404 (407)845-4180 PALM BEACH COUNTY SHERIFF'S OFFICE Att: Lisette Alfonso Purchasing Manager 415 Gator Dr Lantana, Fl 33462 (407) 533-1225 01— 854 MIAMI-DADE COtTY CITY OF BOCA RATON Att: Carol Thomas, Purchasing Manager 201 W Palmetto Park Rd Boca Raton, FL 33432 (407) 393-7876 CITY OF MIAMI SPRINGS Att: John M. Benson 201 Westward Drive Miami Springs, FL 33166 (954)885-4581 BID N06736 -4/05 -OTR -S W CITY OF POMPANO BEACH Att: Ernie Siegrist, General Servs. Director P.O. Drawer 1300 Pompano Beach, FL 33061 (954) 786-4098 CITY OF SUNNY ISLES BEACH ATTN: Charlene Coletta 17070 Collins Ave., Suite 250 Sunny Isles Beach, FL 33160 (305) 947-0606 STATE-WIDE KEY CONTACT LIST BROWARD COMMUNITY COLLEGE Att: Janet Richkenbacker Purchasing Director 225 E. Las Olas Blvd. Ft. Lauderdale, FL 33301 (954) 761-7455 CITY OF FORT WALTON BEACH Att: Byron Armstrong Purchasing Director P.O. Box 4009 Fort Walton Beach, FL 3254 (904) 244-2045 CITRUS COUNTY SCHOOL BOARD Att: William Humbaugh Director of Management Operations 1007 West Main Street Inverness, FL 34450 (352)726-1931 CHARLOTTE COUNTY BIS. OF COUN'T'Y Att: Kimberly Churchwell Purchasing Director 18500 Murdock Circle Port Charlotte, FL 33948-1094 (941)743-1372 Page 14 CITY OF FORT PIERCE Att: Tony Barnes Purchasing Director P.O. Box 1480 Fort Pierce, FL 34954-1480 (407) 460-2200 CITY HALL PURCHASING DEPT. Att: Charlotte A. Heisler, CPPB Assistant Purchasing Agent 326 W. Marion Avenue Punta Gorda, FL 33950 (941) 575-3368 CITY OF GREEN ACRES CITY Att: David Miles Purchasing Director 5958 Tenth Avenue Nor Green Acres City, FL 33463 (561)642-2013 CITY OF LEESBURG Att: John Spence Purchasing Director P.O. Box 490630 Leesburg, FL 34749-0 (904) 728-9880 01- 854 MIAMI -DADS COINTY BID NO.: CITY OF BRADENTON CITY OF JACKSONVILLE Att: ED J. Hargaden Att: Jacquie Gibbs Purchasing Director Chief Procurement & Supply 1300 6th Street West 220 East Bay Street 3 Bradenton, FL 34205 Jacksonville, FL 322 (941) 748-0800 (904) 630-1192 CITY OF DUVEDIN CITY OF LAKELAND Att: Jeff Thomas Att: Pat. Williams Purchasing Manager Purchasing Director 750 Milwaukee Avenue 1140 E. Parker Street. Dunedin, FL 34698 Lakeland, FL 33801 (813) 738-1843 (813) 499-6780 CITY OF EUSTIS CITY OF LONGWOOD Att: Norman Showley Att: Rhonda Ledford Director of General Svcs. Purchasing Director P.O. Drawer 68 175 W. Warren Avenue Eustis, FL 32727-0068 Lakeland, FL 32750-4197 (352) 483-5470 (407) 260-3480 CITY OF FT. MYERS CITY OF MELBOURNE Att: Robert George Att: David McCue Purchasing Director Purchasing Manager P.O. Box 2443 900 E. Strawbridge Av Ft. Myers, FL 33902-2443 Melbourne, FL 32900 (941) 332-0593 (407) 953-6271 CITY OF PORT ST. LUCIE CLAY COUNTY SCHOOL BOARD Att: David Pollard Att: Ann Martin, Purchasing Director Purchasing Director 121 S.W. Port St. Lucie Blvd. 900 Walnut Street Port St. Lucie, FL 34984 Green Cove, Springs FL 32043 (407) 871-7391 (904) 284-6502 CITY OF PANAMA CITY COLLIER COUNTY PURCHASING Att: Veryl J. McIntyre Att: Steve Camel], General Servs. Director Purchasing Director 519 East 7th Street 3301 E. Tamiami Trail Panama City, FL 32401 Naples, FL 34112 (850) 872-3070 (941) 774-8425 Page 15 �►1 854 MIAMI -DARE CAPNTY CITY OF POMPANO BEACH Att: Ernie Siegrist General Servs. Director P.O. Drawer 1300 Pompano Beach, FL 33061 (954) 786-4098 CITY OF RIVIERA BEACH Att: Veronique Rellford Purchasing Director 2391 Avenue "L" Riviera Beach, FL 33404 (407) 845-4180 CITY OF ST. AUGUSTINE Att: M.D. Strickland P.O. Box Drawer 219 St. Augustine, Fl 33061 (901) 825-1020 BID NO*6736-4/05-OTR-SW COLLIER COUNTY SCHOOL BOARD Att: Nancy Goodwin-Sirko Purchasing Director 3710 Estey Avenue Naples, FL 33942 (813)643-2700 COLUMBIA COUNTY SCHOOL BOARD Att: R.M. "Mike" Null, Purchasing Director 528 W. Duval St. Lake City, FL 32055 (904)755-8030 DEPT. OF CORRECTIONS -REGION Att: Patti Casey, Purchasing Director P.O. Box 147007 Gainsville, FL 32614 (352)955-2035 CITY OF ST. PETERSBURG EMBRY RIDDLE AERO. UNIV. Att: Louis Moore Att: Kathy Welch Purchasing Director Purchasing Director P.O. Box 2842 600 S. clyde Morris Blvd. St. Petersburg, FL 33731 Daytona Beach, F1 32174-3900 (813)893-7220 (904)226-6243 CITY OF TAMPA HILLSBOROUGH COUNTY PURCHASING Att: Joan McConnell Att: Theodore Grable Purchasing Director Purchasing Director 306-E. Jackson St., 2nd Fir, East 601 E. Kennedy Blvd, County Center Tampa, Fl 33602 Tampa, FI 33602 (813)274-8353 (813)272-5290 CITY OF VENICE HRS -DISTRICT 14 STATE OF FLORIDA Att: John Enlow Att: Glenda "Dianne" Forgey Purchasing Director Purchasing Director 401 West Venice Avenue P.O. Box 605 Venice, FL 34285 Polk City, FL 33868 (813) 485-3311 (941) 533-4276 Page 16 01— 8J4 MIAMI-DADE CANTY BID NOR7364/05-OTR-SW CITY OF WINTER SPRINGS Att: JP Petrencsik Purchasing Director 1126 E. SR. 434 Winter Springs, FL 32708-2799 (407) 327-1800 LEE COUNTY SCHOOL DISTRICT Att: Michael Bowen Purchasing Director 2523 Market Street Ft. Myers, Florida 33901-3901 (941)337-8201 LEE COUNTY SHERIFF'S OFFICE Att: Robert Anderson Purchasing Director 14750 Six Mile Cypress Pkwy. Fort Myers, Florida 33912 (941)477-1312 LEON COUNTY SCHOOL BOARD Att: Byron Williams Purchasing Director 2757 West Pensacola Street Tallahassee, Florida 32303 (904)487-7283 MANATEE COUNTY Att: Rob Cuthbert Purchasing Director 1112 Manatee Ave., West Suite 803 Bradenton, FL 32405 (813) 749-3041 OKALOOSA COUNTY BOCC Att: James "Pete" Sumblin Purchasing Director 602-C N. Pearl Street Crestview, FL 32536 (904) 689-5960 Page 17 INDIAN RIVER SCHOOL DISTRICT Att: Rick Chuma, Purchasing Director 1990 25th Street Vero Beach, FL 32960 (561)770-5581 PINELLAS COUNTY SCHOOL BOARD Att: Mark Lindemann Purchasing Director 301 4th Street S.W. Largo, .FL 33770 (813)588-6143 POLK COUNTY SCHOOL Att: Gerald Wilson Purchasing Director 2470 Clower Lane Bartow, FL 33831-9005 (813)534-0300 PUTNAN COUNTY Att: Willian Phillips Purchasing Director P.O. Box 1647 Palatka, FL 32177 (904)329-0370 SCHOOL BOARD OF SARASOTA COUNTY Att: Pat Black Purchasing Director 101 Old Venice Rd. Osprey, FL 34229 (813) 486-2183 y f r 85 MIAMI -DARE CO NTY OSCEOLA SCHOOL DISTRICT Alt: Donald Miller Purchasing Director 817 Bill Beck Blvd. Kissimmee, FL 34744 (407) 870-4625 PASCO COUNTY, BCC Alt: Frank Fortino Purchasing Director 8919 Government Drive New Port, FL 34654 (813) 847-8194 VOLUSIA COUNTY SCHOOL BOARD Alt: Tom Simms Purchase Director P.Q. Box 2118 Deland, FL 32721 (904) 255-6475 CITY OF OCALA Ali: John Tingue Purchasing Director P.O. Box 1270 Ocala, FL 34478 (352) 351-6700 BID N006736 -4/05 -OTR -SW ST. JOHNS COUNTY SCHOOL BOARD Alt: Don Hurd Purchasing Director 299 Sch000) House Rd. St, Augustine, FL 32095 (904) 826-3312 TAMPA SPORTS AUTHORITY Alt: Joseph Haugabrook Purchasing Director 4201 N. Dale Marby HWY. Tampa, FL 33607 (813)673-4300 VOLUSIA COUNTY Att: Kenneth Hayslette Purchase Director 123 W. Indiana Ave., 3rd Floor Deland, FL 32720-4608 (904)736-5935 DEPARTMENT OF TRANSPORTATION Alt: Doug Smit Contractual Services 3400 West Commercial Blvd. Fort Lauderdale, FL 33309-3421 (954) 777-4477 ORANGE COUNTY CITY OF OVIEDO Purchasing Department Alt: Denise K. Schneider, 201 S. Rosalind Avenue 400 Alexandria Blvd. Orlando, FL 32802 Oviedo, FL 32765 (407) 836-563.5 (407) 977-6058 2.22 ADDITIONAL FACILI'T'IES MAY BE ADDED Although this Solicitation identifies specific facilities to be serviced, it is hereby agreed and understood that any County department or agency facility may be added to this contract at the option of the County. Successful bidder(s) under this contract shall be invited to submit price quotes for these new facilities. If these quotes are comparable with prices offered for similar services, the award(s) shall be made to the lowest responsible bidder(s) meeting specifications in the best interest of the County and a separate purchase order shall be issued by the County. Notwithstanding, the successful bidder does not have an exclusive right to these additional sites. The County may Page 18 01— 8 5 4 MIAMI -DADS CO• TY BID N0•736 -4/05 -OTR -S W determine to obtain price quotes for the additional facilities from other bidders in the event the County does not find the price quotes comparable. 2.23 AUTHORIZATION TO PICK-UP MATERIALS: Dade County employees are authorized to pick-up materials against purchase orders issued to the successful bidder(s). Such authorization is provided for the County employee through an "Authorization to Pick -Up Materials" (Dade County Fonn No. 160.04.17) who shall surrender the form to the bidder during each purchase. If the bidder is in doubt about the authenticity of the person picking up the material, the bidder shall contact Procurement Management for assistance at 375-5289. 2.24 COMPLIANCE WITH FEDERAL STANDARDS All items to be purchased under this bid shall be in accordance with all governmental standards, to include, but not limited to, those issued by the Occupational Safety and Health Administration (OSHA),the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). 2.25 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER: The bidder shall be responsible for filing, processing and collecting all damage claims against the shipper. 2.26 EQUIPMENT SHALL BE MOST RECENT MODEL AVAILABLE The equipment being; offered by the Bidder shall be the most recent model available. Any optional components which are required in accordance with the Bid Specifications, shall be considered standard equipment for purposes of this solicitation. Demonstrator models will not be accepted. Omission of any essential detail from these specifications does not relieve the vendor from furnishing a complete unit. The unit shall conform to all applicable O.S.H.A., State, and Federal safety requirements. All components, including but not limited to assists, wiring, accessory mountings, parts, connectors and adjustments, are to be in accordance with current S.A.E. standards and recommended practices. The engineering, materials and workmanship shall exhibit a high level of quality and appearance consistent with or exceeding industry standards. 2.27 LICENSES, PERMITS AND FEES The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building; code requirements applicable to the work contemplated herein. Damages, penalties and or fines imposed on the County or the bidder for failure to obtain required licenses, permits or fines shall be borne by the bidder. Page 19 01- 854 MIAMI-DADE COUNTY BID NO.: 6736 -4/05 -OTR -SW 2.28 LIMITED CONTRACT EXTENSION TO MAINTAIN SERVICE LEVELS It is hereby agreed and understood that this contract may be extended for an additional thirty (30) day transitional period after the contract is scheduled for termination and after its option year(s) is exercised. (This clause is inclusive of Section 1.6 Paragraph E of the General Terms and Conditions which will give this contract a total extension time of one hundred twenty (120) days.) During this transitional period the Bidder agrees to continue the same or a reduced level of service to the County at the same prices while the new contract, also in force, is being mobilized. If the Bidder is supplying equipment in conjunction with this contract, the Bidder agrees to retain the equipment at the designated County premise for an additional thirty (30) calendar days after the termination of the Contract; at which time the equipment shall be removed from. the premises. The Bidder shall be allowed to invoice the affected County department for this additional period on a pro -rated basis. 2.29 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The Bidder hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the Bidder in conjunction with this Bid shall be new, warranted for their merchantability, and .fit for a particular purpose. In the event any of the materials supplied to the County by the Bidder are found to be defective or do not conform to specifications, the County reserves the right to (1) cancel the order and return such materials to the Bidder at the Bidder's expense or (2) require the Bidder to replace the materials at the Bidder's expense. 2.30 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY: The successful bidder shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s) which contain the items acid shall be made available to the County's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered; and back -order quantities and estimated delivery of back -orders if applicable. 2.31 PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION BASED ON PRICE QUOTES: While the County has listed all major items on the bid solicitation which are utilized by County departments in conjunction with its operations, there may be ancillary items that must be purchased by the County during the term of this contract. Under these circumstances, a County representative will contact the primary vendor to obtain a price quote for the ancillary items. If there are multiple vendors on the contract, the County representative may also obtain price quotes from these vendors. The County reserves the right to award these ancillary items to the primary contract vendor, another contract Page 20 01— 854 2.32 2.33 2.34 • MIAMI -DADS COUNTY • BID NO.: 6736 -4/05 -OTR -SW vendor based on the lowest price quote or to bid the items through a separate solicitation. RENT OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION BASED OF PRICE QUOTES While the County has listed all major items on the bid solicitation which are utilized by County departments in conjunction with its operations, there may be additional like items that must be rented by the County during the tern of this contract. Under these circumstances, a County representative will contact the successful Bidder and obtain a price quote for the additional like items. This County representative will also obtain price quotes from at least two (2) other vendors, if available. The County reserves the right to award these additional like items to the successful Bidder or another bidder based on the lowest price quote. If the successful Bidder offers the lowest quotes, the award will be confirmed as a separate purchase order between the Bidder and the County. STOCK LEVELS SHALL BE MAINTAINED BY BIDDER The successful bidder(s) shall ensure that adequate stock levels are maintained at its place of business in order to assure the County of prompt delivery. If the delivery terms specified in the Solicitation are not fulfilled by the Bidder, the County reserves the right to cancel the order, purchase the goods elsewhere, and charge the Bidder for any rcprocurement costs incurred by the County. SUBSTITUTION OF ITEMS DURING TERM OF CONTRACT Substitute brands or models may be considered during the contract period for discontinued models. The bidder shall not deliver any substitute item as a replacement to an awarded brand or model without express written consent of Department of Procurement Management, Bids & Contracts Division prior to such delivery. Substitute items must be of equal or better quality than the awarded item. Substitutes shall be considered only in emergency situations and excessive substitution requests may be cause to cancel the contract. 2.35 ADMINISTRATIVE REPORTS Consistent with the administrative needs of Miami -Dade County, it is our intent to maintain all relevant data as to the goods and/or services purchased from awarded vendors) contractor(s) during the course of contracts. Accordingly, each awarded vendor/contractor is to bi-annually submit report(s) to Miami -Dade County as to the nature of the goods and/or services purchased from them by the County during the preceding six months. The report(s) shall include the quantity, description and unit price(s) of the goods and/or services. Page 21 01. $54 0 • MIAMI -DARE COUNTY DID NO.: 6736 -4/05 -OTR -SW The report(s) is to be submitted in writing to Miami Dade County, Procurement Management Division at 111 N.W. 1" Street, Suite 2350, Miami, Florida 33128, Attenion: Mark Ripley. Failure to submit such report(s) in timely manner shall be considered cause to terminate the contract. The report(s) shall be submitted no later than fifteen (15) calendar days after the expiration of the sixth (G`h) month of each contract period. Page 22 8 r 4 MMI -DADS CANTY BID N0. IA736-4/05-OTR-SW SECTION 3.0 TECHNICAL SPECIFICATIONS RENTAL OF PAGERS 3.1 SCOPE: To provide rental of pagers and various paging services to Miami Dade County on an as needed basis. 3.2 GROUP A DIGITAL PAGERS: Motorola BR850 vibrating digital pager or equal with services as listed in Section 4.0 (Proposal) Paragraphs 4.2-4.4 and optional services as listed under options. The awarded vendor will be responsible for upgrading pager models as they become available from the manufacturer during the term of this contract to ensure the latest technology for the various Miami Dade County Departments. 3.3 GROUP B ALPHANUMERIC PAGERS Motorola advisor elite alphanumeric pager or equal with services as listed in Section 4.0 (Proposal) Paragraphs 4.6-4.8 and optional services as listed under options. The awarded vendor will be responsible for upgrading pager models as they become available from the manufacturer during the term of this contract to ensure the latest technology for the various Miami Dade County Departments. 3.4 TERMINATION OF SERVICE Miami Dade County requires that services for identified critical departments remain uninterrupted. Failure to adhere to these requirements may result in your company being terminated from the contract, The critical department listing is to be determined by the County and may be modified anytime during the term of the contract. The departmental listing will be issued to the awarded responsive responsible bidder. 3.5 PAYMENT Per Section 2.0 Paragraph 2.15 the successful bidder shall invoice after services are rendered. There will not be prepayment for services. It will be up to the successful bidder to invoice accordingly. 3.6 SERVICE REPRESENTATIVES The successful bidder shall have representatives available for the county's needs, The representatives will handle in person changing of pagers, picking up and delivering pagers to the various county departments and handle any other problems that may occur. Due to the critical services rendered by Miami Dade County, no mailing of equipment will be allowed between the successful bidder and the various departments. Page 23 01— 854 MIAMI-DADE COUNTY 3.7 RESPONSE TIME BID N•6736 -4/05 -OTR -SW When service calls are received by the successful bidder from various Miami Dade County departments the awarded vendor will respond within 24 hours and in exrtreme emergency cases response time will be within 8 hours. 3.8 SPARE PAGERS FOR EMERGENCY USE BY VARIOUS DEPARTMENTS The successful vendor shall provide a ratio of one unactivated pager for every twenty activated pagers to each of the departments in case of an emergency. The unactivated pagers will be provided at no charge by the vendor until the department activates the use of the pager by calling the awarded vendor for immediate activation. The vendor will start billing at the time of activation of the pager and will bill according to the price established in this contract. 3.9 ESTIMATED QUANTITIES 7,000 Each Numeric vibrating pagers 600 Each Alphanumeric pagers 3.10 TRANSMITTERS All bidders shall submit the number of transmitter sights per frequency for local tri - county. (Miami Dade, Broward and Monroe) Counties, Statewide and Nationwide. 3.11 NEW TECFINOLOGY (OPTIONAL) Section 4.0 (Proposal) Paragraph 4.11. New technology and rental price can be submitted as an option by the bidders on this contract. These options will be taken into consideration by the departments after the contract has been awarded to a responsive responsible bidder. These options will not be figured into the aggregate method of award. 3.12 TRANSMITTER SITES The successful bidder must have adequate transmitters for local service (Dade, Broward, Monroe and Palm Beach Counties) statewide and nationwide. Page 24 .. `i 4 MIAMI-DARE COUNTY BID N00.: 6736 -4/05 -OTR -SW CLERK OF THE HOARD OPENING: 2:00 P.M. Stephen P. Clark Center';, WEDNESDAY 111 NW 1S` Street'February 28, 2001 170' Floor, Suite 202 INVITATION TO BID Miami, Florida 33128-1983 ;�• SECTION 4.0 BID PROPOSAL FORMS PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN MIAMI-DADE COUNTY, FLORIDA NOTE: Miami -Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued DPM Date Issued: 01/10/01 This Bid Proposal Consists of by:MR Bids & Contracts Division Pages 25 through 32 Sealed bids subject to the Tertns and Conditions of this Invitation to Bid and the accompanying Bid Proposal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Proposal, will be received at the office of the CIerk of the Board at the address shown above on behalf of the Dade County Board of County Commissioners until the above stated time and date, and at that time, publicly opened for fumishing the supplies or services described in the accompanying Bid Proposal Requirement. RENTAL OF PAGERS FOR VARIOUS MIAMI DADE COUNTY DEPARTMENTS FOR A ONE (1) YEAR PERIOD WITH OPTION TO RENEW FOR AN ADDITIONAL FOUR (4) YEAR PERIOD ON AN AS NEEDED WHEN NEEDED BASIS A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the contract by the successful bidder and Miami -Dade County DO NOT WRITE IN THIS SPACE ACCEPTED HIGHER THAN LOW NON-RESPONSIVE UNRESPONSIBLE DATE B.C.C. NO BID ITEM NOS. ACCEPTED COMMODITY CODE: 725-45 SR PROCUREMENT AGENT: MARK RIPLEY, CPPB FIRM NAME: RETURN THREE, COPIES OF BID PROPOSAL PAGES ONLY FAILURE TO SIGN PAGE 31 OF SECTION 4.0, BID PROPOSAL, WILL RENDER YOUR BID NON-RESPONSIVE Page 25 01— 854. MIAMI-DADE CORTY BID PROPOSAL FOR: RENTAL OF PAGERS BID 19.: 6736 -4/05 -OTR -SW FIRM NAME: ITEM QliANTITY DESCRIPTION UNIT PRICE TOTAL 4.1 GROUP A. MOTOROLA BR850 VIBRATING PAGER OR EQUAL. THE VENDOR WILL _UPGRADE MODELS TO THE MOST RECENT AS THEY COME AVAILABLE FROM THE MANTUFACTURER: ESTIMATED 4.2 7,000 Each Local: Unlimited calls required. 7,000 x Unit Price = $ Total per Pager $ 4.3 500 Each Statewide: Unlimited calls required 500 x __ Unit Price = $ Total per Pager. 4.4 100 Each Full Nationwide (Includes 200 calls) 100 x Unit Price = $ Total (See Option D, E & F) $ TOTAL FOR GROUP A (ITEMS 4.2-4.4) $ (Note: Section 2.0 Paragraph 2.6 for award) $ OPTIONS: G) A) Group paging (Per Pager Cost) with $ Per Unit/Mo. Single call entry B) Insurance per pager (Full cost of $ Per Unit/Mo. replacement whether damaged lost or stolen) C) Replacement costs — damaged beyond $ Per Unit Repair lost or stolen D) Nationwide Pager Service $ Per Call (in excess of (201) calls) F.) 800 Phone Number inclusive $ Per Month of 200 calls per month (800 phone number 201 calls and up) $ Per Call F) One (1) additional phone number $ Per Unit/Mo, G) 1) Voice Mailbox: $ Per Month Local 2) Voice Mailbox: $ Per Month Nationwid Page 26 1 — 8511 MIAMI-DADE CORTY RID PROPOSAL FOR: RENTAL OF PAGERS BID I6736 -4/05 -OTR -SW FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 4.5 GROUP B MOTOROLA ADVISOR ELITE ALPHA ERIC PAGER OR EQUAL. THE VENDOR WILL UPGRADE MODELS TO THE MOST RECENT AS THEY COME AVAILABLE FROM THE MANUFACTURER: ESTIMATED 4.6 500 Each Local: Two Hundred (200) minimum 500 x Unit Price = $ Total. Calls 4.7 100 Each Statewide: Two Hundred (200) minimum 100 x Unit Price = S� Total calls required per pager 4.8 100 Each Full Nationwide (See Option H & I) 100 x Unit Price = $ Total TOTAL FOR GROUP B (ITEMS 4.6 THRU 4.8) S (Note: Section 2.0 Paragraph 2.6 for award) OPTIONS: A) Group paging (Per Pager Costs) S� Per Unit/Mo. B) Insurance per pager (Full cost of S Per Unit/Mo. replacement whether damaged lost or stolen) C) Replacement costs damaged beyond $ Unit Repair lost or stolen D) 800 Phone Number with pin number S Per Unit/Mo. I . 800 Phone Number without pin number $ Per Unit/Mo. E) Overcall charges in excess of 201 calls $ Per Call Local paging. F) Overcall charges in excess of 201 calls $ Per Call Statewide paging. G) Nationwide overcall charges in excess $ Per Call of 201 calls. Page 27 01- 854 MIAMI -DADS CO BID PROPOSAL FOR: RENTAL OF PAGERS FIRM NAME: BID It 6736 -4/05 -OTR -SW ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL. .4.9 LIST PAGER FREQUENCIES OF SIGNAL OSCILATION: (GROUPS A & B) Page 28 01-- 854 H) Voice Mailbox $ Per Unit/Mo. 1. Local $ Per Unit/Mo. 2. Nationwide $ Per Unit/Mo. I) Third Party Alpha Message Dispatching $ Per Unit/Mo. 1. Per transaction charge (800 characters or $_ Per Transaction greater) J) One (1) additional phone number $� Per Unit/Mo. OPTIONS A) Motorola Alphamate 250 $ Per Unit/Mo. B) Motorola Quick Word $ Per Unit/Mo. C) Replacement price for Alphamate 250 message $� /Each entrydevice if damaged beyond repair, lost or stolen D) Replacement price for Quick Word message entry $ /Each device if damaged beyond repair, lost or stolen E) Windows base software purchase price $ /Each .4.9 LIST PAGER FREQUENCIES OF SIGNAL OSCILATION: (GROUPS A & B) Page 28 01-- 854 MIAMI-DADE CITY BID PROPOSAL FOR: RENTAL OF PAGERS BID NI: 6736 -4/05 -OTR -SW FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 4.10 TRANSMITTER SITES FOR THE FOLLOWING AREAS: 1. Local Tricounty Yes No (Dade, Broward and Palm Beach Counties) Capability 2. Statewide Capabilities Yes _ No 3. Nationwide Capabilities _ Yes No 4.11 (OPTIONAL) NEW TECHNOLOGY LIST ANY NEW PRODUCTS OR SERVICES AND RENTAL PRICING OFFERED BY YOUR COMPANY FOR FURTHER EVALUATION BY MIAMI DADE COUNTY MODEL NUMBER DESCRIPTION PRICE/RENTAL/SERVICES Pale 29 $ /Each $ /Each $ /Each $ /Each $ /Each $ /Each $ /Each $ /Each $ /Each $ /Each 'VIS 854 MIAMI-DADE COUNTY BID PROPOSAL FOR: RENTAL OF PAGERS BID NO.: 6736 -4/05 -OTR -SW FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL CONTINUED Pagc 30 $ /Each $ /Each $� /Each $ /Each $ /Each $ /F_ach $ /Each $ /Each $ ,/Each $ /Each $ /Each $ /Each 01-- 854 MIAMI-DADE CONTY BID NO.: BID PROPOSAL. FOR: RENTAL OF PAGERS Prompt Payment Terms: % days net days FRI NO.: (Bidder Federal Employer Identification Number as used on Return Form 941) If none, Bidder Social Security No. The undersigned bidder certifies that this bid proposal is submitted in accordance with the bid specifications and conditions governing this bid, and that the bidder will accept any award(s) made to him as a result of this bid. FIRM NAME STREET ADDRESS CITY/STATE/ZIP CODE TELEPHONE NUMBER FAX NUMBER E-MAIL *AUTHORIZED SIGNATURE Date "PERSON AUTHORIZED TO ENTER INTO CONTRACTUAL. AGREEMENT PRINT NAME OF AFFIANT TITLE OF OFFICER FAILURE TO SIGN THIS PAGE, WILL RENDER YOUR BID NON-RESPONSIVE REVISED W261001n Page 31 O1- 854 MIAMI-DADE CATY BID N06736 -4/05 -OTR -SW BID PROPOSAL FOR: RENTAL OF PAGERS ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE. PART I OR PART II, WHICHEVER APPLIES PART 1: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #l, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum 07, Dated Addendum #S, Dated Addendum #9, Dated _ PART If: NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: AUTHORIZED SIGNATURE: TITLE OF OFFICER: Page 32 DATE: 01- 854 MIAMI -DARE COUNTY APPENDIX BID NO.: 6736 -4/05 -OTR -SW SECTION 1 GENERAL TERMS AND CONDITIONS AFFIDAVITS FOICNIAL AID 01- 854 MIAMI -DARE COUN* BID NO.: 6736 -4/05 -OTR -SW �MIAMI-DADE COUNTY BID AFFIDAVITS DISABILITY NONDISCRIMINATION AFFIDAVIT (Resolution R-385-95) Section 1 (1.3 C) 1, being duly first sworn, state that this firm, corporation, or organization is in compliance with and agrees to continue to comply with, and assure that any subcontractor, or third parry contractor under this contract complies with all applicable requirements of the laws listed below including, but not limited to, those provisions pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction. The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. Sections 225 and 61.1 including Title I, Employment; Title II, Public Services; Title III, Public Accommodations and Services Operated by Private Entities; Title IV, Teleconununications; and Title V, Miscellaneous Provisions. The Rehabilitation Act of 1973, 29 U.S.C. Section 794 The Federal Transit Act, as amended 49 U.S.C. Section 1612 The Fair Housing Act as amended, 42 U.S.C. Section 3601-3631 • MIAMI-DADE COUNTY DEBARMENT DISCLOSURE AFFIDAVIT (Ordinance 93-129) Section 1 (1.3 1) I, being duly first sworn, upon oath. deposes and says that the bidder of this contract or his agents, officers, principals, stockholders, subcontractors or their affiliates are not debarred by Miami -Dade County. ■ MIAMI-DADE COUNTY COLLECTION OF TAXES, FEES AND PARKING TICKETS AFFIDAVIT (Ordinance 95-178) Section. 1 (1.3 E) I, being first duly sworn state that in compliance with the procedures contained in Section 2-8.1(c) of the Code of' Miami -Dade County, and its amended by Ordinance 95-178, this firm hereby certifies that the foregoing statements are true and correct. That all delinquent and currently due tees or taxes (including, but not limited to, real and personal property taxes, convention and tourist development taxes, utility taxes, and occupational license taxes) collected in the normal course by the Miami -Dade County Tax Collector and County issued parking tickets for vehicles registered in the name of the above firm, have been paid. AFFIDAVIT RELATING TO INDIVIDUALS AND ENTITIES ATTESTING BEING CURRENT IN THEIR OBLIGATIONS TO MIAMI-DADE COUNTY (Ordinance 99-162) See Section 1 (1.3 O) 1, being first duly sworn state that in compliance with County Ordinance 99-162, the bidder is not in arrears in any payment under a contract, promissory tote or other loan document with the County, or any of its agencies or instrumentalities, including the Public Health Trust (hereinafter referred to as "County"), either directly or indirectly through a firm, corporation, partnership or joint venture in which the individual or entity has a controlling financial interest as that term is defined in Section 2-11.1(b)(8) of the County Code. Page I of .8 Revised 06/.28/00 �1" 854 MIAMI -DARE COUNV BIAO.: 6736 -4/05 -OTR -SW • AFFIRMATIVE ACTION PLAN/PROCUREMENT POLICY AFFIDAVIT (Ordinance 98-30) Section 1 (1.8 B) I, being duly first sworn, upon oath deposes that the bidder of this contract has a current Affirmative Action Plan and/or Procurement Policy, as required by Ordinance 98-30, processed and approved for Cling with the Miami -Dade County Department of Business Development (DBD) under the file No. and the expiration date of Witness: Signature Signature Witness: By: Signature Legal Mame and Title The foregoing instrument was acknowledged before me this day of _, 20 FOR AN INDIVIDUAL ACTING IN HIS OWN RIGHT: By: FOR A CORPORATION, PARTNERSHIP OR JOINT VENTURE: By: having the title of with ❑ a corporation ❑ partnership ❑ joint venture ❑ DOES NOT APPLY - MY COMPANY'S REVENUE IS LESS THAN $5 MILLION Signature Date PLEASE NOTE: Ordinance 82-37 requires that all properly licensed architectural, engineering, landscape architectural, and land surveyors have an affirmative action plan on file with the County. Ordinance 98-30 requires Neat firms that have annual gross revenues in excess of five (5) million dollars have an affirmative action plan and procurement policy on fie with the County. Firms that have a Board of Directors that arc representative of the population make-up of the nation are exempt. For questions regarding these requirements, please contact the Miami -Dade County Department of Business Development at 305-349-5960 This affidavit must be properly executed by the bidder and included with the bid proposal Page 2 of 8 Revised 06/28/00 MIAMI-DADE COUNR BIA: 6736 -4/05 -OTR -SW • AFFMMATIVE ACTION PLAN EXEMPTION AFFIDAVIT (Ordinance 98-30) Section 1 (1.8 B) I, being duly first sworn, hereby states that the bidder of this contract has a Board of Directors which is representative of the population make -ftp of the nation and hereby claims exemption in accordance with the requirements of Ordinance 98-30. Said bidder has a current Board of Directors Disclosure form, as required by Ordinance 98-30, processed and approved for filing with the Miami -Dade County Department of Business Development (DBD) under the file No. and the expiration date of Witness: _ Signature Witness: _ Signature Signature By: Legal Name and Title The foregoing instntrnent was achtowledged before me this day of , 20 FOR A CORPORATION, PARTNERSHIP OR JOINT VENTURE: By: with Fl PLEASE NOTE: having the title of corporation ❑ partnership ❑ joint venture Ordinance 98-30 requires that firms that have annual gross revenues its excess of five (5) million dollars have an affirmative action plan and procurement policy on file with the Counts: Firms that have a Board of Directors that are representative of the population make-up of the nation arc exempt. For questions regarding these requirements, please contact the Miami -Dade County Department of Business Development at 305-349-5960 This affidavit must be properly executed by the bidder and included with the bid proposal Page 3 of 8 Revised 06/28/00 MIAMI-DADE COUN* BID 0.: 6736 -4/05 -OTR -SW • LIVING WAGE AFFIDAVIT (IF APPLICABLE TO THIS CONTRACT) (Ordinance 9944) See Section 1 (1.3 M) I, being first duly sworn state that in compliance with County Ordinance 9944. hereby states that by accepting award of this contract I shall agree to pay the Living Wage required by Ordinance 99-44 to all employees assigned to this contrart. I further understand that the current Living Wage applied to this contract is $8.56 per hour plus Health Benefits as described in the ordinance or $9.81 per hour without Health Benefits. NOTE SIGN AND NOTARIZE THE FOLLOWING PAGE. BY SIGNING AND NOTARIZING THE FOLLOWING PAGE YOU ARE ATTESTING TO PAGES1 THROUGH 4 OF THE AFFIDAVITS Page 4 of 8 Revised 06/28/00 01- 854 MIAMI-DADE COUA BID P.: 6736 -4/05 -OTR -SW MIAMI-DADE COUNTY AFFIDAVITS SIGNATURE PAGE ---- j---.--- By. —20-- Signature 0_,Signature of Affiant Date Printed Name of Affiant and Title Federal Employer Identification Number Printed Name of Firm Address of Firm SUBSCRIBED AND SWORN TO (or affirmed) before me this day of , 20� He/She is personally known to me or has presented as identification. Type of identification Signature of Notary Serial Number Print or Stamp Name of Notary Expiration Date Notary Public -- State of _ uiry Seal Page 5 of 8 Revised 06/26/00 � -' 844 MIAMI -DADS COUNP BID.: 6736 -4/05 -OTR -SW �• .. FAIR SUBCONTRACTING PRACTICES ,CE (Ordinance 97-35) Section 111.8 D(5)1 In compliance with Miami -Dade County Ordinance 97-35, the Bidder shall submit with the bid proposal a detailed statement of its policies and procedures (use separate sheet if necessary) for awarding subcontractors in accordance with Section 1, Paragraph 1.81)(5). ❑ NO SUBCONTRACTORS WILL BE UTILIZED ON THIS CONTRACT ftrerure Dire Page 6 of 6 Revised 02/28/00 �1.-r 854 4=- l_Qk� MIAMI-DADE COUNTY Firm Name of Prime Contractor/Respondent: Bid No.: BID NO.: 6736 -4/05 -OTR -SW SUBCONTRACTOR/SUPPLIER LISTING (Ordinance 97-104) Section 11.8 D(4)1 Title: This forms, or a comparable listing meeting the requirements of Ordinance No. 97-104 MUST be completed, signed and submitted by all bidders and respondents on County contracts for purchases of supplies, materials or services, including professional services which involve expenditures of $100,000 or more, and all bidders and respondents on County or Public Health Trust construction contracts which involve expenditures of $100,000 or more. A bidder or respondent who is awarded the contract shall not change or substitute first tier subcontractors or direct suppliers or the portions of the contract work to be performed or materials to be supplied from those identified, except upon written approval of the County. This form, or a comparable listing meeting the requirements of Ordinance No. 97-104, MUST be completed, signed and submitted even though the bidder or proposer will not utilize subcontractors or suppliers on the contract. The bidder or proposer should enter the word "NONE" under the appropriate heading of sub form 100 in those instances where no subcontractors or suppliers will be used on the contract. Business Name and Address of First Tier Subcontractor/Subconsultant Principal Owner Scope of Work to be Performed by Subcontractor/Subconsultant (Principal Owner) Gender Race — Business Name and Address of Direct Supplier Principal Owner Supplies/Materials/Services to he Provided by Supplier (Principal Owner) Gender Race v ccrtliv that the representations contained in this Subcontractor/supplier Listing are to the best of my knowledge true and accurate Prime Contractor/Respondent's Signature Revised 0212$/00 Print Namr (Duplicate if additional space is needed) Page 7 of 8 Print Title FORM 100 Date • • Olk • MIAMI-DADE COUNTY • CERTIFICA'T'ION OF RECYCLED tJ ENVIRONMENTALLY ACCEPTED PACKAGING PRODUCT CONTENT RESOLUTION (R-738-92) Section 1 (1.8 C) MINIMUM CERTIFIED CONTENT Did Item Number RECYCLED PRODUCTS RECOVERED MATERIALS RECYCABLE PRODUCTS %Composition T e of Material % Composition 'rype of Material 9%Composition Type of Material DEFINITIONS "Recycled Material" shall be defined as any waste material or by-products that have been recovered or diverted from solid waste. "Recycled Product" shall be defined as any product which is in whole or in part composed of recovered materials. "Recyclable Product" shall be defined as the ability of a product and its packaging to be reused, reconditioned for use, or recycled through existing recycling collection programs. "Waste Reducing Product" shall be defined as any product which will result in less waste generated due to its use rather than another product designed to serve the same function with a greater waste generation rate. This shall include, but not limited to those products that can be reused, refilled or have a longer life expectancy and contain a lesser amount of toxic constituents. I have the knowledge to certify and do so by certify that the Minimum Materials Content in our product(s) are as specified on this form and conform with the definitions as shown above. NAME ADDRESS CITY STATE ZIP SIGNATURE TITLE Printer! on Recycled Paper Page 8 of 8 Revised 020-5/00 ITS SECTION 4.0 FOJLNIAL BID. DOC Rniwd 4112M MIAMI-DADE COUNTY CONTRACT NO. 6736 -4/05 -OTR -SW ITEM: Rental of Pagers DEPARTMENT: Citywide TYPE OF PURCHASE: Term REASON: The Department of Purchasing has seen a need to secure a citywide contract for the rental of pagers to continue to provide pertinent city staff with pagers. RECOMMENDATION: It is recommended that award be made to Pagenet, Inc./Arch wireless for the procurement of rental of pagers services, under existing Miami - Dade County Contract No. 6736 -4/05 -OTR -SW, on an as needed contract basis, with the option to renew for four (4) additional one year periods, effective through June 30, 2002, subject to any extensions thereto by Miami -Dade County, for the Department of Purchasing to be utilized citywide; allocating funds therefore from the various user departments and requiring budgetary approval of funds from individual departmental accounts prior to Awu rd Under Dade County Contraw, � I W 864 64