HomeMy WebLinkAboutR-01-0853•
RESOLUTION NO. v I _ 853
A RESOLU'1'1019 01*t' THE MIAMI CT.TY COMMII SSION
ACCEPTING THE BID OF FT. LA(JDERDALE HARLEY
DAVI'DSON, THE 1,0WEST RESPONS TVE AND RESPONSIBLE
BTDDER PURSUANT TO INVITATION FOR BIDS
NO, 00-01-202, DATED JULY 18, 2001, FOR THE
I.,;ASING O1' NTNETEI N `l'RAFF:IC LA`v%'-ENFORCEMENT
MOTORCYCLES, I " 0 R THE DEPAR''MENT OF GENERAL
SERVICES ADMINIS'TRATTON, IN AN ANNUAL AMOUNT
NOT TO EXCEED $39,9003, FOR A TWENTY-FOUR MON'I'1i
PERIOD, WI'I'II THE OPTION TO RENEW FOR TWO
ADDTTIONAL ONE-YEAR PGR.TODS; ALLOCATING FUNDS
FROM CAP1'','AL IMPROVEMENT PROJECT NO. 311850,
AA C
CCOUNT CODE `I0. 429401.6.880, AS APPROPRIA'T'E?17
BY THE ANNUAL APPROPRlA^IONS AND CAPITAL
IMPROVEMENT PROJF;C''S ORD INANCES, AS AMENDED,
FOR THE FIRST YEAR LEASE AND SUBSEQUEXT YEARS
ARE SUBJECT TO AVAILARTL TTY OF FUNDS.
BE 1'.1' RESOLVi?D BY i'HF.. COMMTSSION OF THE C.T_:'Y OF MIAMI.,
FLORIDA:
Sec l:_i.on i. The bid o1 r't:. Lauderdale Hanel, Davidson,
thC) lowest responsive ,end resporisibl.e bidde,- pursuant t.a
Tnvitati.on for Bids No. 00-01-202, dated July .18, 2001, for Lhe
'easing of
nineteen traffic law
enforcement motorcycles
for Lhe
Department:
of General. Services
Administration, in an
annual
arttount not to exceed $39,900, r:or a twenry-four rnonLh period,
CITY COMMMSIION
MEETT..?dG OF
kiosolutlan Ny
with the option t.o renew for two additional one-year periods, is
accepted, with funds allocated from Capital Improvement: Project
No. 311850, Account Code No. d29401.6.8.80, as appropriated .;y the
Annual Appropriations and Capital Irnprovemrnt Projects
Ordinances, as airiendcd, for the first year lease and subsequent
years ar-e subject to avai.]abillLy of funds.
Sect.ion 2. This Resolutior: shall. become effective
immediately upon its adoption and signature of l:he Mayor.'-/
PASSED AND ADOPTED this 13th c;ay of- _September _ 2001 .
JOE CARO.I.,LO, MAYOR
In accordance with Niiair.i Coal- Soc. 2.316, :ince thF hravcr did rol lndinew's approval of
this h i�, lr,iinri by sk nino it in 1hU ',: !•
S �:a,d l.. �ish;tf.liJ r;MV
bccorrlcs eiiecflvv vilih 1,ha ,*,- :r' 1�r1 00, 1•; r;; rn iilc d� ` Ot 1, Ci
rrinii i z.ct'on
regarding :;acne, vrithout Hie iilayar ux- clef to.
ATTEST:
WAL'l'F:R J. FOEMAN
CITY CLERK
APPROV��I5� Pip 1-1110 F( �
JA O -- .LARELLO
ftY ATT NEY
W5581: db: I,B
AND CORRECTNESS:/
arna;tt, City Cark
it: the Mayor does not. sign this, Res olut ion, it. shat l I:,ecorne effect. i ve at
the f,nd of t -en calendar days from Lhe date it- was passed and adopted. If
the Mayon vetoes tl:.is Rosolut.ion, iL shall iaecome effect ve _immediately
upon override a- tiio veto by Lhe ('4.t -.y Commission.
Paye 2 oT. 2
01 303
• 0
CITY OF MIAMI, FLORIDA =2
INTER -OFFICE MEMORANDUM
TO: DATE : FILE:
The Honorable Mayor and Members AUG !J :_==•i
of the City Commission SUBJECT:
Proposed Resolution
FROM: REFERENCES: Authorizing Contract for Lease
;;$. Gim z of Traffic Law Enforcement
City Mana ENCLOSURES: Motorcycles
— Bid No 00 0) 702
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid, and approving the lease of Traffic Law Enforcement Motorcycles from Ft. Lauderdale
Harley Davidson, a non-minority/non-local vendor, located at 443 South State Road 7, Ft.
Lauderdale, Florida 33317, as per terms and conditions of Bid No. 00-01-202, "'Lease of Traffic
Law Enforcement Motorcycles", for a twenty-four (24) month period from effective date of lease,
with the option to renew for two (2) additional one-year periods, at an annual cost not to exceed
$39,900. Allocating funds therefore for the first year lease payment from Capital Improvement
Program, "Replacement of City -Wide Fleet", Project No. 311850.429401.6.880, and subsequent
years subject to the availability of funds.
BACKGROUND:
The Department of General Services Administration is recommending that Bid No. 00-01-202 be
awarded to the only bidder, Ft. Lauderdale Harley Davidson. Twelve (12) Invitations for Bids were
mailed and one (1) response was received. The Purchasing Department did a follow-up with several
vendors to determine if re -bidding would be beneficial and based on their findings, decided to
accept the single bid. Ft. Lauderdale Harley Davidson, a non-minority/non-local vendor,
submitted the only responsive and responsible bid meeting specifications and is, therefore,
recommended for the award.
The new motorcycle -leasing contract shall be used to lease nineteen (19) brand new certified traffic
law enforcement motorcycles for the Department of General Services Administration to be used by
the Miami Police Department's Traffic Enforcement Unit. Motorcycles area cost effective vehicle
that allows the enhanced maneuverability necessary for traffic enforcement, escort assignments, and
special events. The dealer is able to offer an approximate 30% savings from the previous lease
agreement, awarded under Bid No. 98-99-043R.
j` •,'
QW
CAG/FKR/AJM/11
01- 853
BID AWARD RECOMMENDATION FORM
BID'NUMBER: 00-01-202 COMMODITY/SERVICE: Lease of Traffic Law Enforcement
Motorcycles
DEPARTMENT/DIVISION: Gene-z~l Q.eryirnc A`iminigtratinn
TERM OF CONTRACT: Lease Contract for two (2) year with OTR for two additional year periods.
NUMBER OF BIDS DISTRIBUTED: Twelve (12) NUMBER OF BIDS RECEIVED: One (1)
METHOD OF AWARD: Lowest responsible and responsive bidder meeting Specifications.
RECOMMENDED VENDOR(S):
Ft. Lauderdale Barley Davidson
STATUS:
Non-Minority/Non-Local
TOTAL:
CONTRACT VALU
st_ $48 0
Jn, .0 c)
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: ThQ nt-nartment of GPn ral R _rjicPa A minitStration_ is recommending
that Bid No. 00-01-202 be awarded to the only bidder, Ft. Lauderdal:
Harley Davidson. Twelve Invitations for Bids were mailed and one
response was receiveqQT e new motorcycle -leasing contract shall
be used to lease nd new certified traffic law enforcement
motorcycles for the Npartment of General Services Admunistration'
to be used by the Miami Police Department's Traffic Enforcement
Unit. The dealer is able to offer an approximate 30% savings from
the previous lease agreement, awarded under Bid No. 98-99-043R.
Motorcycles are a cost effective vehicle that ailows the enhanced
maneuverability necessary for traffic enforcement, escort
assignments, and special events.
ACCOUNT CODS(S):
CIP, 311850.429401.6.880, and subsequent years subject to
the availability of funds.
i �� aenz,--C�Azi�ator
DEPARTMENT APPROVAL:
1 Aw4 %� �
0`
Depart e t Director
Designee
BUDGET REVIEW APPROVAL:
Linda M.
�or Director
OTHER FUNDING APPROVALS, IF APPLICABLE;
C.LP L
a ure M991
E 2 OF 2
URCHASING APPROVAL:
J d S. arter
D cto r
TITLE: G ,�N�j�✓!
01- 853
TABULATION OF BIDS
LEASE OF TRAFFIC LAW ENFORCEMENT MOTORCYCLES
BID NO. 00-01-202
Item
No. Description
I. Motorcycle
A. Motorcycle Base Price
Optional.items
II. Emergency Equipment Package
(siren, emergency lights, utility box and microphone jack)
III. Operating & Maintenance Cost
a. 1st Year Warranty
b. 2nd Year Warranty
c. 1 st Year Maintenance
d. 2nd Year Maintenance
e. Transportation Charges (pickup and delivery)
IV. Buy -Back Agreement
Number of caldendar days required to fumish motorcycles
Prepared by Maritza SLarez, 7/26101
Ft, Lauderdale Harley Davidson
443 South State Road 7
Ft. Lauderdale, FI.33317
Non-Minority/Non-Local
Enforcement Motorcycles Scare Motorcycles
Estimated Quantity: 19 Estimated Quantity: 4
Unit Price per Motorcycle T Unit Price per Motorcycle
60 days after receipt of Purchase Order
Page 1
Approval by Department ire tor: -
g (0�
$175.00 /month
$175.00 /month
Estimated
Unit
Extended
Quanti
Price
Amount
23
included
no charge
_
Monthly Cost per Motorcycle
included /month
$ 30.00 /month
$ 100.00 /month
$ 100.00 /month
none /incident
Repurchase Cost
$15,000.00 /motorcycle
60 days after receipt of Purchase Order
Page 1
Approval by Department ire tor: -
g (0�
•
•
CIT_ Y OF MIAMI OF THE CITY CLERK
!IMSECURITY LIST
BID ITEM: MOTORCYCLES, TRAFIC LAW ENFORCEMENT
BID NO: 00-01-202
DATE BID(S)OPENED: JULY 18, 2001 TIME 10:00 a.m.
DIDDER
TOTAL BID
MO NT
BID BOND (ER)
CASHIER'S CHECK
FT. LAUD. HARLEY DAVISON
See attached
�] NA �
NO BIt7
HEAVEN CYCLE, INC.
` e cc �rS C•
P
a 1 ,In - i
-.
I r^C"RVBd t�mr'y C C.i Ilia
C?(''f' Q[l.l tt'w.
M
it .. 1.. �. ..• • .. .1J• ..� 1.
are hereby rejected ds lalo. "
.. .. . • I
/
/ . �l GPG• received (Ct `) a velops on behalf of
Pe on receiving bid(s) r/
PROCUREMENT DEPARTMENT on
(City Department) (Date
SIGNED: '`' -A'C�G�'u-t
�' Deputy City Clerk ✓ `�
10
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Alex J. Martinez, Acting Director DATE: August 1, 2001 FILE
Department of Gene rvices Administration
SUBJECT : Recommendation for Award of
Hid/Motorcycle Lease
l
FROM REFERENCES:
: ese, ' et Man cr
leet Management Division E14CLosuRES:
Department of General Services Administration
In reference to Bid No. 00-01-202 entitled "Lease of Law Enforcement Motorcycles", it is
recommended the bid be awarded to the only bidder Ft. Lauderdale Harley Davidson, a non -
minority, non -local business at an annual cost of'$39,900 per year, for a twenty-four (24)
month period from effective date of lease, with the option to renew for two (2) additional one
(1) year periods. This represents an approximate 30% savings from the previous lease
agreement.
Twelve (12) bid packages were mailed to potential bidders and only one (1) bid was
received. Procurement did a follow-up with several vendors to determine if re -bidding would
be beneficial and based on their findings, decided to accept the single bid.
Should you require additional information, please advise.
c: Lourdes Lopez, Assistant to the Director
D:1My Documents\Docs\Specs\,'v[otorcycle lease Recommendation.doe u l — 8511.1
BID ITEM:
BID NO.
DATE BID(S) OPENED:
_CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
MOTORCYCLES, TRAFIC LAW ENFORCEMENT
00-01-202
JULY 18, 2001 TIME 10:00
BIDDER
TOTAL BID
MOUN
BID BOND (ER)
CAS ER'S CHECK
FT. LAUD. HARLEY DAVISON
See attached
id
N0 BIU
HEAVEN CYCLE, INC.
•• arscami :
-,offere
•^cr+ived i+m.c'y cis c.f Il, rli-w^ o oonlr.q
drr•r, and t:r."
-
AM
are hereby refected as late."
op
4 -- -3
received (/ o� -- ) e velops on behalf of
Peri(on receiving bid(s) r�
PROCUREMENT DEPARTMENT on d Q�
(City Department) I (pate
SIGNED,
L_"" Deputy City Clerk
r
N
S t�
A 1y
Tl)
�
.....
fir'..,.
Carlos A. Gimenez
City Manager
AD NO. 8741
C]
)F MIAMI
MENT FOR BID
Miami City Clerk at his office located at City
33133 for the following:
TRAFIC LAW ENFORCEMENT
ESDAY, JULY 18, 2001
west of additional information/clarification:
vailable upon request at the City of Miami,
ue, Sixth Floor, Miami, FL 33130 or download
Telephone No. 416-1906.
CT TO THE "CONE OF SILENCE" IN
'OUNTY SECTION 2-11.1. (PLEASE PRINT
CITY OF MIAMI
LOGO
:�=
ur
G GS/PC 60� 3 Rev_12/98 Routing Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: While . G.S.A,; Canary Department
on
City of
Miami
• '","'11 REQUISITION FOR
ADVERTISEMENT
app number must
appear in the
;advertisement.,
INSTttach
1. Department:
.General Serviccee.Adminiutration
2. Division:
Miami Police
de number: M 4. Is this a confirmation:
3. AccountoYes No
311850. 29401.6,287 �J ❑
5. Prepared by:
t,onradrSalazar
6. Size of advertisement: 7. Startingdate:
02
6/28/01
6/28/
8. Telephone number
-
-575-5130
305 r
,, -
9: Number Iof times this advertisement is to be 110. Tye of advertisement: ~
published once_ Le -3r
al _ ❑ Classified
— Display
11. Remarksi
` Leaning of Twenty-three (23) new Truffia haw Enforcement
Motorcycles
i
BID NO. 00-01-202
r
12.
Publication
Date(s) of
Invoice
No. -+
_
�" "Amoun"'�
Advertisement
r - c_
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MIAMI lzzvirw
rA•, -
DI aitzr� 2.. s nriERTCAs
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.�yl
1
13.
J\�
Approved
Q Disapproved
:•
Department ' fecliIr / @sig a Dale
Approved for Payment
Date
G GS/PC 60� 3 Rev_12/98 Routing Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: While . G.S.A,; Canary Department
on