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Home My WebLink AboutR-01-0791J-01-602 7/26/01.01- 7 D I. RL'SOLU'�'IUN N0. A RE'SOLUT.ION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5""') AFFIRMATIVE VO'PE, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAG'EER'S TNDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS I,OR COMPETITIVE STALED BTDDING PROCEDURES, FIND APPROVING THE REPLACEMENT AND INSTALLATION OF STEEL PICKET FENCING AT VARIOUS CITY PARKS FOR TH- D4 , PAR'.CMENT OF PARKS AND RECREATION FROM PROFESSIONAL ['iF,Ln_aAtG, INC. AND ttilURRAY FENCE CO. , INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS, IN A TOTAL AMOUNT NOT TO EXCEED $494,757; ALLOCATING FUNDS FROM THE SAFE NEIGHBORHOOD PARK BOND PROGRAM, PARIS DEVELOPMENT FUND, COMMUNITY DEVEIJOPM) NT BI,OC'K GRANT, STATE OF FLORIDA GRANT, IMPACT FEE'S, AND PARKS AND RECREATION GENERAL OPERATING BUDGET, AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL I:MIPROVE'MENT PROJECI'S ORDINANCES, AS AMRN'D.?D. BE IT RESOLVED BY THE COMMISSTON OF THE CITY OF MIAMI, FLORI DA : Section 1. By a four-fifths (.1/5`x'3) af%irmative vote. of the members of the City Commission, the City Manager's finding of an emergency, waiving the requiret:?ents for competitive sealed bidding procedures, and approving the replacement and installation of sten,i picket fencing at various City parks for the Department of Parks and Recreation from Professional Welding, Inc, and Murray Fence Co., Inc., the lowest responsive CITY COXMMON NE STING OF JUL 2 6 2001 H9esoluUca No. l o .1.. — • • and responsible bidders, in a tonal amount not to exceed $494,755, 1s rat:ified approved and confirmed, wiLil funds allocated from the Safe Neighborhood Park Bond Program, Park Development ?Fund, Community Development Block Grant, State of Florida grant, Impact Fees, and Parks and Recreat:lon Gonerai. Operating Budget, as appropriated by Line Annual Appropria.ions and Capital TniprovemenL Projects Ordinances, as amended. Section 2. This Resolution shall become effective immediately upon iLs adoption and signature of the Mayor.l� PASSiD AND ADOPTED this 26th _day of ._July 2001. ATTEST: JOE CAROLLO, MAYOR In acoorrlww with Mlaml Code Sec. 2-36, since the Mayor did not indicate approval of this lager by signing it in the designated place provided, said legislation now becomes odectnre with the elapse of ten (10) days from the date of Commission action regard'ng same, without the Mayor exercising a veto. Walter J. Foeman, City Clerk WALTER J. �FOEMAN', CITY CLERIK APPROVED AS TO FORM AND CORRECTNESS:/ AhsL.•l 'JANDRO VILAREL ..0 C.. TY ATTORNEY [15469: db: LB if U-je. Mayor does not sic1n this Re.30].uti.011, it shall become etfect.i.ve at the and of ten ca.le*idar drays from Lhe date it :.:as i,as.;od and adorited. ? f the Mayor vetoes t h i s Reso 1 ut:ion, i L .--3 ha 1 ] become effecClve irRftedia-ely upon overriao of the veto by i.ho City Comrii.Lssion, Page 2 of 2 01— 7� i 0 CITY OF MIAMI, FLORIDA I 26 INTER -OFFICE MEMORANDUM To: Honorable Mayor and Members DATE; J111JL 1 G �_'` ? FILE: of the City Commission SUBJECT: Approval of Emergency Steel Picket Fencing Work at Various City Parks. FROM: ar ose2 REFERENCES: City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission. adopt the attached Resolution, by a 4/51h' affirmative vote, ratifying, approving, and confirming the City Manager's finding of an emergency, waiver of competitive sealed bidding requirements and his action to approve the recommendation to proceed on an emergency basis to replace, repair, and install steel picket fencing at various City parks in an amount not to exceed S494,755 to Professional Welding, Inc., and Murray Fence Co., Inc., two local vendors based in the City of Miami. This Resolution further allocates funds for said purpose from the Safe Neighborhood Park Bond Program, Community Development Block Grant Program, Park Development Fund, State of Florida Grant, Impact Fees, and the Department of Parks and Recreation General Fund Operating Budget, as appropriated for capital improvement projects in Section VI of the City's General Appropriations Ordinance 11705, as amended. BACKGROUND: The existing conditions of the City park facilities, including ten (10) swimming pools, made it essential to replace, repair, and install steel picket fencing at various City parks on an emergency basis. It was essential to perform this work as soon possible in order to properly secure these facilities. In several cases, we worked closely with NET Police Officers who recommended that fencing be installed as soon as possible. Also, in ten (10) of these parks, the fencing that was repaired or replaced involved City swimming pool facilities that needed to be ready to open for the Summer. Additionally, the funding sources for this work, which included Safe Neighborhood Parks Bond Funds, Community Development Funds, and Impact Fees had strict spending time constraints that if not followed, could have resulted in the loosing of these funds. We contacted four (4) companies, of which two (2) were located with City limits and obtained quotations. Eventually, three (3) companies responded. We are pleased to report that the two (2) companies who were the low bidders are local vendors based in the City of Miami. A description of the fencing work performed and the cost per park is. detailed in the attached memorandums dated April 24, 2000, and June 7, 2001 which authorized this emergency action. 6 ij c( M0-14-% CAG/ AR/sb 0l- 791 Donald H. Warshaw April 24, 2000 = ��I < «� S� City Manager ' Fencing Bids at thirteen (13) City Parks and ten (10) /-}-- City Pools Alberto, Ruder, Director Department of Parks and Recreation The Department of Parks and Recreation respectfully requests your approval, on an emergency basis, to repair; replace or install steel picket fencing at various City parks. It is essential to perform this work as soon possible in order to properly secure these facilities. In several cases we have worked closely with NET Police officers who have recommended that fencing be installed as soon as possible. Also, in ten (10) of these Parks, the fencing that is being repaired or replaced involves City swimming pool facilities. Since the pools are scheduled to open in June, we need to begin this work immediately. Additionally, the funding sources for this work, which includes Safe Neighborhood Parks Bond Funds, Community Development Funds, and Impact Fees have strict spending time constraints that if not followed, could result in -the loosing of these funds. We contacted four (4) companies, of which two (2) were located within City limits and obtained written quotations. EventuaUy, three (3) companies responded. We are pleased to report that the two (2) companies who were the low bidders are local vendors based in the City of Miami. Consequently, we recommend the award of these bids in the total amount of $404,889 to Professional Welding, Inc., and an amount of $60,28S to Murray Fence Co. In the event that additional funds are needed for contingencies for unforeseen site conditions, we are attaching the approved total budget available for these projects. The budgeted funds in most cases exceed the actual bid amounts. It would be our intention to seek City Commission "after the fact" ratification of your action at the earliest possible City Commission Meeting. The following are the projects that we would like to have our Purchasing Department issue purchase orders on an emergency basis. Should you concur with this action, please indicate your approval below. Donald H. Warshaw Page 2 of 2 PROFESSIONAL WELDING P. 3 *90 HURRAY FENCE CO. a9aa311 L y I 057 adoa13 °1wai4 dq oa�i' goat'? .29o01 aqo � 3'Y a9oa� a ' �tgoa43� , 39o�NS igoas'D City Manager AttacluVnta., V sb C. W Martinez Judy Carter t�1-- _,79 Carlos A. Gimenez Page 2 of 3 Pool 331385.589305.6.860 290244 $ 4,685 $ 11,885 TOTAL: $ 29,581 In the event that any of the Purchase Orders listed above is closed, we respectfully request your approval to issue new Purchase Orders for the aforesaid amounts. These projects were originally approved as an emergency by the former City Manager. Please be advised that once the work is completed, we will be presenting legislation at the next available Commission meeting to ratify this emergency action along with the previously authorized emergency work. o i - 1 0 i Moore Park PARK OPERATIONS 13W Fencing 001000.580302.6.340 290247 $ 896 $ 20,916 Fern Isle Park SNPB Entry Gate 333103.589305.6.860 290238 $ 650 $ 33,110 VA Hadley Park PARK OPERATIONS j'" Parking Lot Gates 001000.580302.6.340 290248 $ 6,800 $ 29,000 And Pipes Oakland Grove SNPB Parking Lot Gates 333121.589305.6.860 290231 $ 1,900 $ 6,000 Alice Wainwright SNPB Fence and Gates 333100.589305.6.860 290232 $ 7,000 $ 29,500 Buena Vista Park SNPB Main Gate 331396.589305.6.860 290241 $ 1,500 $ 24,300 Elizabeth Virrick DAPACT FEE Pool Fence 331372.589301.6.860 290235 $ 500 $ 9,300 Shenandoah Park STATE GRANT Pool Fence 331360.589301.6.860 290242 $ 500 $ 8,524 West End Park IMPACT FEE Pool Fence 331374 .589301.6.860 290243 $ 500 $ 8,626 Sewell Park SNPB Fence 333105.589305.6.860 290240 $ 3,800 $ 19,800 Jose Marti SNPB Pool 331385.589305.6.860 290244 $ 4,685 $ 11,885 TOTAL: $ 29,581 In the event that any of the Purchase Orders listed above is closed, we respectfully request your approval to issue new Purchase Orders for the aforesaid amounts. These projects were originally approved as an emergency by the former City Manager. Please be advised that once the work is completed, we will be presenting legislation at the next available Commission meeting to ratify this emergency action along with the previously authorized emergency work. o i - 1 0 i 0 CITY OF MIAMI, FLORIDA• INTER -OFFICE MEMORANDUM Carlos A. Gimenez City Manager VA . -j Alberto Ruder, Director Parks and Recreation Department ':''� 7:3i gCJ011 cs June 7, �! s:=J= Emergency Picket Fence and Gates The Department of Parks and Recreation respectfully requests your approval on an emergency basis, to increase by a total amount of $29,581 of thirteen (13) existing emergency Purchase Orders to complete additional work required as a result of revisions made during installation of the original fencing work. Please note that this extra work will not only provide added safety to the pools but it will also offer extra protection to the City's park facilities. The Purchase Orders listed below will be increased for the amounts indicated to complete the following park improvement projects: installation of an additional 15' steel double gate at Henderson Park; welding tubing bents on top of each picket of an existing 673 feet steel fence around the pool to extend the height by 3' feet at Morningside Park; installation of 16 lineal feet of galvanized steel picket fence at Moore Park; installation of a 8' tall 42" wide pedestrian entry gate at Fern Isle Park; installation of two (2) additional 25' wide swing gates and eight round 5" pipes to secure the parking lot area at Charles Hadley Park; installation of 62' of lateral steel picket fence and a double gate at the parking lot at Oakland Grove Park; installation of a double swing steel picket door for a tool shed, a 14' rolling gate, and 75' of steel picket fence at Alice Wainwright Park; repair a main gate at Buena Vista Park; add 47' of steel picket fence at Sewell Park, and welding tubing bents on top of each picket of an existing steel fence around the pool at Elizabeth Virrick, Shenandoah, and West End parks, respectively, The Department of Management and Budget has verified that Safe Neighborhood Park Bond, Impact Fees and Park Operations funds are available for these projects in the Capital Improvement Account for the amounts listed below: Project Account No./Project No. Additional New P.O. Name Source of Fund Existing P.O. Amount Amount Henderson Park SNPB & Double Gate 331356.589305.6.860 290239 $ 850 $ 28,925 01- 791 Carlos A. Gimenez Page 3 of 3 Capital Improvement Approval: Budget Department Approval: aenz .,Linda Haskins, Director C pital Improvement Administrator Management & Budget Dept. Recommended by Assistant City Manager: City Manager's Approval: Frank K. Rollason C os Assistant City Manager anager AR/JC/sb c: Frank K. Rollason, Assistant City Manager JUN 1 1 2001 CIP DIVISION