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R-01-0738
J-01-636 7/10/01 RESOLUTION NO. 01— 738 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF RECIO AND ASSOCIATES, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER PURSUANT TO INVITA'T'ION FOR BIDS NO. 00-01-0.17, DATED JUNE 5, 2001, FOR THE PROJECT ENTITLED "U.S. 1 MEDIANS LANDSCAPE MAINTENANCE CONTRACT --2001, B-6372", IN THE AMOUNT OF $98,700; ALLOCATING FUNDS FROM THE GENERAL FUND, ACCOUNT CODE NO. 001000.310501.6.340, AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS ORDINANCE, AS AMENDED, IN THE AMOUNT OF $98,700 FOR THE CONTRACT COSTS AND $15,383 FOR EXPENSES, FOR A TOTAL ESTIMATED COST OF $114,083 FOR ONE YEAR, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Reclo and Associates, Inc., the lowest responsive and responsible bidder pursuant to Invitation for Bids No. 00-01-077, dated June 5, 2001, in the proposed amount of $95,700, for the project entitled "U.S. I Medians ow I'm e! JUL 2 6 2001 snob" "a 738 IBI N dp 1)(i' 1), 10i Landscape Maintenance Contract -2001, B-6372" for the total base bid Items 1 through 8 of the proposal, for landscape maintenance and renovation of the medians, is accepted at the price stated herein. Section 2. The total estimated project costs of $114,083 are allocated from the General Fund, Account Code No. 001000.310501.6.340, as appropriated by the Annual Appropriations Ordinance, as amended. Total project costs consist of the $98,700 contract costs and $15,383 for estimated expenses incurred by the City for one year, with the option to renew for two additional one-year periods. Section 3. The City Manager is hereby authorizedll to execute an agreement, in a form acceptable to the City Attorney, with Recio and Associates, Inc. for the project. Section 4. This Resolution shall become effective ,immediately upon its adoption and signature of the Mayor Y 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 01— 738 i 0 • PASSED AND ADOPTED this 26th day of _ July , 2001. JOE CAROLLO, MAYOR In a000id m with Miami Code Seo. 2-38, since the Maya did nol k4ft% approves Of phis WgWadon by signing it in the designated puce Ided, said legislatir- now beoomes *Redve wkh the elapse of ten p 0) days t he Comm} tion ATTESTi mprft is I WOW the Mayor ex _ waft j. ,,CkN Cleric WALTER' J. FOEN.A:� CITY CLERK Page 3 of 3 01- 738 38 riT"7) /-, - aCITY OF MIAMI, FLORIDA • - 5 INTER -OFFICE MEMORANDUM TO, The Honorable Mayor and DATE: FILE y JUL ] fi 'P,01 Members of the City Commission SUBJECT: RESOLUTION Awarding Contract for US 1 Medians Landscape Maintenance Contract -2001 FROM REFERENCES AyanageF� z ENCLOSURES RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Recio and Associates, Inc., a company located at 8035 NW 64 Street, Miami, Florida, and whose principal is Mario Lignarolo, President, for "US 1 Medians Landscape Maintenance Contract - 2001. B-6372", received June 5, 2001, in the amount of $98,700.00, total bid, authorizing the City Manager to enter into an agreement on behalf of the City. In March 1998, under previous ownership, Recio and Associates; -Inc,. had a one-year contract for US 1 medians maintenance. There is no work history with the City under, Recio and Associates' present ownership. They are currently doing medians maintenance for the cities of Coral Gables, South Miami and for Miami -Dade County. BACKGROUND Amount of Total Bid. $98,700.00 % of Cost Estimate 65.8 Construction Cost Estimate: $150,000.00 Construction Time: 365 Calendar Days Source of Funds: General Fund account 310501-340, Appropriations Ordinance 11705, as amended. Minority Representation: 110 invitations mailed 10 contractors picked up plans and specs 4 Hispanic, 4 Black, 0 Female 4 Contractors submitted bids 1 Hispanic, 2 Black, 0 Female Public Hearings/Notices: No Discussion: the Department of Public works has evaluated the bids received on .lune 5, 2001, and determined that the lowest responsible and responsive bid, in the amount of $98,700.00 is from Recio and Associates, Inc. The bid consists of $48,700.00 for regular medians landscape maintenance and $50,000.00 for renovating the existing median landscaping including replacement trees, plans, and grass, and for re -erecting fallen trees and miscellaneous remedial work. The contract is for one (10 year with an option to renew for two (2) more one-year periods. Funds are available to cover the contract cost and for such incidental items as postage, blueprinting, advertising, eta CAG/FKR/JHJ W/m USI -Me dn%nJWdARWpeB6372-MEMO of- 738 M 71e -&—j etary Impact An is 1. DepartmenP4�Id- Division 2. Agenda Item # (if available} 8. Title and brief description of legislation or attach ordinance/resolution: 4. Is this item related to revenue? NO:YES LG..- (IfYG*, akip.to hent #7.) 6. Are there sufficient funds in Line Item? YES: Index Code Minor Obj. Code Amount $ NO: Complete the following questions. 6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: 7. Any additional comments? t !2 ', O V 1'b (.'ta..�0.�1I� .+��\l Y ;Y,-( 1 C; i.. .. ,.,. ll, l_I.. n C]....i\ AF2,A li. Vic VN App d by. 8. Dsyastmeac Da MK' FOR DEPAATIZNT OF MANAGNMZM AND B ACTION ACCOUNT MMER ACCOUNT NAME TOTAL Index/Mtnor Ob ect/Pro ect No. Department of Manags ASM and Budget D From To 7. Any additional comments? t !2 ', O V 1'b (.'ta..�0.�1I� .+��\l Y ;Y,-( 1 C; i.. .. ,.,. ll, l_I.. n C]....i\ AF2,A li. Vic VN App d by. 8. Dsyastmeac Da MK' FOR DEPAATIZNT OF MANAGNMZM AND B bT'��ofnt000rnM Sol P I Department of Manags ASM and Budget D Budd- 61- '738 ��} e to ±� • h, t t k'p�, �j• OP' i.� .pyx �.�", .j .[".s�"•. S+:r s.f �� " N .! ! . -. ., t lr 1"�. i � �.• � j` _ 4 � - i-- �1 its r , 4.x� , � t+pt : e �, y�., 4t ,l.., wt � � '• �� p1f i,y� t .�'t .�ii t' � 1;' L tlY• � s :� aif' qT V / '1 %�.e � J •� � Y tf. k: � it i x , t F$4 i �:SQ !�"� ✓ i , •� , r r`+ �,'?"^,�T.tir , t 4 f r � � 1,�,. �,� �'� • ,.� wa.,�' ,i . t E .1f;yF h + �r � l�y�-s?.:r s�' - a �� ,�j�. 'i{..r. sK. `.4 "1��� - Vy:ur �:� '`'..L�' f#�� �'14'�if: w� Sr4 tF. � - � ,l � Ti 7 .*t � p �Y•j�i,' �}�'•�rr 11 r�• •1iM. �ti }.ip. • t 41 i. t +.; F ' 1 �7 t� i+ °i` °t tom: r (:r r �.. • it � 1 .. � isi ( %� ,, ,x . n'� 1 •, r°•• , �.rl . 4 �� ,rt a...f'• C r.'y;. � e V. ? � ? ��'.., �y Rt'Y, �� 01000.31050. +"Ajlil�tg01 ". 0501.6340.34041 ��� �` tip. �t � •� l ccounrIng. ntnss BudyetEnMes C11rre 8818r�Ce 198.;'799..46+ Or ig ina t :Budget 216; X00 00+ ,MTD Debits ' 61.00+ Budget 'Adjustments.95,448.'68+ i LYstllts' . Rev f sed Budget 241;,Q46 66+ YTDD'ebits•• 1�4;63�46+ Expended YTD 1801739;46+ Credits 4,170:80] Encumbered 224 Available BbLMee, : 98::;•972'.00. is .. .. ©1— 738 aillo ", I G.i Gr FORMAL BID U.S. 1 MEDIANS LANDSCAPE MAINTENANCE CONTRACT - 2001 Nruie(a Numbcr: 11-6372 Project Manager:$ At IAN PDMS f MANNY VI:GA Vetsun who received the bids: MANNY VEGA I VICIOR MAR70 ('Onslruction Estimate = S 150,000.00 _131DDER - -_----i RLCIO AND ASS(x IATt%,T.2 ADDRESS 9051 NW 64Th cTRELT21 -^----__. _-- h11AMl FI- 73166imi. - 131D BONDAMOUNTs•. CIP Number: P.W. General Funds Budget No. 310501-340 Date: 6 Ti 1 2001 Received at: CITY —CLERK'S OFFICE, MIAMI CITY HALL Time: 10:011-- da Ma®lennce Sen R1CUI vrsauctAn&Sentts Tunjos Tndmb Co. Inc. NW 54th s1 66rwr NW 27th ase Sole 2u2 619 NW I11 Rose 117 Fl 11166 ki-anu I1 )3117 Muni, R 31169 r.sno to v—:her No 0001fi19 a•: IRREGULARITIES --------- MINORITY OWNED D. NO REQUIRED LICENSE — N, A YES YES , !l I'M No DESCRIPTION UNIT PRIVE TOTAL I1NIT UNIT UNIT PRWI; fOTAI- PRICE BASF. BID: ITEFIS 1 - 0 To UAL PRICE TOIAL -- --- - -- -- ---- — - —_-- 1 Mowing and Edging tlf all grass areas S91,700.00 -- -- S 107,319.00 S 134,000.00 $ 140,000.00' - - ---- -- S 21,000 oo S 13,244.00 $49,000,00 $36.00000 2 1 tic pruning of trees, palms, pa plants and the milia! thini9lg S 6.000 (K1 -—. ------ anJ shaping - ping of existin9It. _ _--- S 36,0!K100 - _ S 15.000 00 $12.00000 '111m: wording of pltb4i11g bads -_ 6,20(00 ----- --- -- S I.)Gb oo 4---- the malchi af0tc trces.pelmsand ntln beds -- S1,20000 ------------ -- S 5.1100 l") $ 12,(10000 ---- - --� - $ 2 — -5 The spraying and wnitol of dlscasc and irntxts ---- S 4,00000 ,100.00 _ S .300.00 $12.000.00 6 l he general ckan•up and litter removal -- - - _ S 1035 Olt S 2.j00 00 S6.00000 --- - - _ _ - S 9.00000 S 1.760.00 S10,000.90 S6,090-00 -- _ - - emlicing of Plant materials I Trees. Palms, S1.50000 5 1,794.00 plants and gross sod } -- - - -- - - S1,000.00 - S5,000,00 e Cash Allowance — -- -- - S so ow 00 -- S 50,000.1(0 S NI,1100 on $ 50.000.00 -- ADD -1 Malyrgaay nee (14• In x 10' apr..6'cteu rn.k.matthing b'rrs) — $27500 - S i �0 (� - _ --- S 200 00 - ADD -2 YellowTabeaia ft" (1;1a1;a'apr,s'clot hwl•ma/chrcy beetl S21SOO S 250 00 SVOW _ ADD i Pk 1011 uw bet I I2UxIr 1'5'tlrar orad minthins unq --- 321500 5 200 00---- $25000 i --- - _ -... - _ j 1ht1,(K3 ADD -4 Assnne4l alloaco"ner$450-- i imrldcnver D ---- -S a S 200 00 %2500() — -- 4 50 ADD -5 - Argrntilse Oahu Sus Ire'r 5 F.} --- ---- --- S 0 30 S S tlrl — -- -_ -s10.00 A ) 1 6 ruclinF, tla►rxe 3114 bncirq of fin uistmp IrK orVale.-- S 100 DO S 11 I / $030 -- -— -- S 105 Utl • IRRI(LILARIMS 11GEND A -• rower • of- At10 II IIAS BEEN $75M S 50 00 DETF.R%1IVFD BY '[[IF DEPARTMENT OF PIIOLIC WORKS TNATTHC No (7 0 -- No AlTiefavil as to Capital k Surpha of Banding Carnpaay I OWES'1 RESPONSIBLE .AND RFSPONSIVE BID IS FROM RE(10 AND CIATE& INC. L C071�Y"1lli I:71terllllnly —_._...--_. FOR T11F TOTAI AMOUNT OF Sfg, 00. --FOR - rlulesal (msigrwd In lmpraperfv Stglled of no Corpmale Seal F -- lncomplelc lslenstans F' -- Non-9csponswe bid II the a - dye contractor IS DOI the lowest bl0Cr Sxptaln: _ tr -- ImPraper 1(10 I)anO 11 -- No ('critticalc al L nmpetcncy mwnbcr t - Nn ! rrsl Source 11191119 Lomphancc Statement ) -• Nu M IM11uy Compltancc Slatenf"I K -- No Duph.--ate ISId IYaposal I. -- No l Ily Oct upa11unal license �I11:1.1 1 l)t I Itz�iirrJ�.Y� FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 6 / 12 1 2001 JOB NUMBER B-6372 PROJECT NAME U.S. 1 Medians Lwwuape Maawnanes corwed mt _ CIP NUMBER G F. 310501.340 LOCATION On the U S 1 medians between SW 371h Ave. and 1.85 PROJECT MANAGER / EXT No. MANNY VEGA 1 1213 OTHER TYPE _ FEDERAL (C D.B.G.1: ASSOCIATED DEPARTMENT Puokc JJOA_!_ 5 N P.B ASSESSABLE [� EMERGENCY. COMMISSIONER DISTRICT 2 BID REQUEST: FORMAL = INFORMAL F - RESOLUTION No DESCRIPTION: Tne project consists on the fumisnmg of all woor matenals and equipment for regular IarWsca_e malnlananc�bLmovmn I ctmm , run n , thmnmg of trees. weeding, fertbiin . mulch ng• controlling d 5ease and il"111I and removing litter within the landscape madlans on US 1 between ` —SW 371h Ave. and the b!tmnin Of !-95, in the City Of Miami, Flondo The work also indudss the removal of dead or diseased trees and plant matenals, with the planting of replacement trees 6 plants and m,soallaneoru ropair work The annus' landscape maintenance cost is S 48,700.00 and there e a ash ellowana of 5 50,000.00 for ropleoement !roes 8 plants re-etecting fallen trees ano miscellensous reemir work. The contract is for one(1) ye! r_with the o ton Of the C!ty of Miami to renew for two (2) more years. la NECEeSInY, [ONTINLC ON THE Yr:KI SCOPE OF SERVICES: PUBLIC WORKS COST OUTSIDE COST (% of CONST. corn ADVERTISING s 5r6.00 IEi OUTSIDE DESIGN $ TESTINGS I SURVEY r PLAT s (E) s (E) P.W. DESIGN a BID DOCUMENTS s 7,696.00 6.00 % CONSTRUCTION $ N,100.OD (BID) CONSIRUCTIONADMINISTRATION S 6,909,00 7.00 % OTHER S (E) S (E) 15.00 % (E) - eaTIMATE TOTAL S 114,053.00 (TOTAL EN5 FEE) ESTIMATEDCONST COST S 160.000.00 CONTRACTOR'S INFORMATION: CLASS- NON • MINORITY _ TYPE OF MRK. Lends Maintenance and Renovadon of existing medians. MINORITY YEARS CF ESTABUSMMENT 26 years LICENSE COC405372 NAME: RECTO AND ASSOCIATES, INC. _ TELEPHONE: aosawnll ADDRESS: 0053 NW Seth Stmet CITY. STATE, LP: Mlaml Florida 37166 CLASS i = JOINT P • PRIME Si,SUS CONTACT PERSON: Mario Lignarola / PRESIDENT MINORITY a • BLACK M • HISPANIC F e FEMALE SUB - CONTRACTORS: NAMES: C01149M ASSISTANT DIRECTORS, COSTANALYSIS, I", ASSOCATRODEPT, 010101,11"M REV. I&" Ul- '738 111 Itz�iirrJ�.Y� • 0 CITY_ OF MIAMI OF THE CITY CLERK flip SECURITY LIST M; "US 1 MEDIANS LANDSCAPE MAINTENANCE CONTRACT - 2001 111D ITE BID NO: 00-01-077 - DATE BID(S) OPENED: JUNE 5, _2001 TIME 10:00 A.M. BIDDER TOTAL BID 4kmoun BID BOND (ER) CAS R'S CHECK RECIO AND ASSOCIATES, INC. $98,700 5% UUTH FLORIUA MAINTENANCE SERVICES, INC. $107,319 $7,500 -,io c30AO MCO CONSTRUCTION & SERVICES, INC. (No Copies) $134,000 Bid Bond Voucher TUNJOS TRADING COMPANY $140,000 5 ere Vori i vemFors ref -id ref—idp*t3.n It+r ^'•► aq �f tin rh�,••� oher•.'n re the o p7aFWS other offers in reahc -Ise to this ., solicitation, any, () envelops on behalf of on (Date .T.rrri-s — TO: Walter J. Foeman City Clerk FROM ony at " Departm nt of Public Works Hfrf� • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE; May 8, 2001 FILE B-6372 sua.lr_cT US t Medians Landscape Maintenance Contract —2001" REFERENCES: ENCLOSURES I Please note that contractors will submit bids for the following project: "US 1 MEDIANS LANDSCAPE MAINTENANCE CONTRACT— 2001, B-6372" on 'Tuesday, June 50', 2001 at 10:00 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. I'hc Project Manuel Vega, Engineer t it representative overseeing the project is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131. 17'!tp Encl. � 2s •'� p rq c: Albert Dominguez .� a, c7 Yvette Smith zg1 x-vc, .o .� Project Manager j : ; V ac File 10 cn o BID NO. 00-01-077 • ADVERTISEMENT FOR BIDS Sealed bids for "US 1 MEDIANS LANDSCAPE MAINTENANCE CONTRACT - 2001, B- 6372" will be received by the City ClerK of the City of M am . Florida at 10:00 A.M. on the 57" day of June, 2001at the City Clerk s Office, first floor of the Miami City Hail. 3500 Pan American Drive Dinner Key, Miami Florida 33133. at which time ano p ace they will be publicly opened and read Any bid submitted after the above date and time will not be accepted by the City Clerk. The project consists on the furnishing of all labor. material and equipment required to maintain by mowinglcutting, pruning. thinning of trees weeding, fertilizing, mulching. controlling disease and insects and removing litter within the landscape medians on US 1 between SW 37'" Ave and U S Highway 1-95, in the City of Miami Florida Aso the worK includes the removal I replacement of dead o, d seased plant materials, with the planting of materials to be suppiied by the contractor, unless otherwise indicated in specific changes to the contract City regulations will allow bidder to furnish bid bonds in accordance with Resolutions No. 86-883 and No. 87-916. For technical questions or clarifications regarding plans, specifications, or City requirements, please submit written requests to Mr. John H. Jackson, P.E., Director, Public Works, 444 S.W. 2nd Avenue, 8'h Floor Miami, FL 33130. The written request may be faxed to (306) 416.2153, followed by mailing or hand delivering the written copy. Under Miami -Dads County Ordinances X 98-106 and 99-1, there will be a "Cone of Silence" during the bid period and the City's responses to questions must be in writing only to all bidders. Prospective bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board for the class of work to be performed, or the appropriate Certificate of Competency or the State Contractor's Certificate of Registration as Issued by Miami -Dade County Code, which authorizes the Bidder to perform the proposed work. A Miami - Dade County or a State General Contractors License or an Engineering Contractors License shall be required for this aroiect. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications New City regulations will require each bidder to submit proposals In duplicate orifi-inals. Plans and specifications may be obtained at the Department of Public Works, 444 S.W. 2 Avenue, 8'" Floor, Miami, Florida 33130. on or after May 141", 2001. At bidders request, a set of specifications and plans will be mailed to them by writing to the Department of Public Works and including a separate check for $8.00 There will be a 120 deposit required for the first set of specifications. Specs can also be mailed to bidders upon written request to the Public Works Department including a separate check in the amount of _18. Additional sets may be purchased for a non-refundable fee of S O,= Deposits will be refunded only upon return of one set of specifications to the Department of Public Works which are unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance No. 10062, 10538 and 10332 regarding allocations of contracts to minority vendors, contractors and su b -co ntractors. (Ord inances are contained in bid specifications) The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs Contractors may be eligible for wage reimbursement under this program For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re-advertise.(8-6372, Req.06503). Carlos A. Gimenez City Manager �rl�fr�.z