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HomeMy WebLinkAboutR-01-0712J-01-546 7/19/01 01- 712 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5T"S) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND APPROVING THE RENTAL OF A MARINE FORK LIFT TRUCK FOR THE MARINE STADIUM MARINA FOR THE DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES FROM KELLY TRACTOR CO., IN AN AMOUNT NOT TO EXCEED $25,740 FOR A FOUR-MONTI] PERIOD; ALLOCATING FUNDS FROM THE MARINE STADIUM MARINA OPERATING BUDGET, ACCOUNT CODE NO. 402003.350508.6.340. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5tha) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures, and approving the rental of a marine: fork lift truck for the Marine Stadium Marina for the Department of Conferences, Conventions and Public Facilities from Kelly Tractor Co., in an amount not to exceed $25,740 for a four -months period, CRT _01_ or JUL 19 2001 i7i �t2 is ratified, approved and confirmed, with funds allocated from the Marine Stadium Marina Operating Budget Account Code No. 402000.350508.6.340. Section 2.. This Resolution shall become effective immediately upon its adoption and signature of the Mayor..V PASSED AND ADOPTED this 19th day of July , 2001. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-38, since the Mayor did not indicate approval of 1-%gislation by signing it in the designated provided, said legislation nc- ATTEST : "..l:urneb wKt1 elopes of (t0) da "of Ion c regend -- �. w1han the WALTER J. FOEMAN CITY CLERK APPRO,Vel)VTO F y AND CORRECTNESS e- e 7AL 1Y V 1LAI�GIJIV CI AT RNEY 5430:db:I,B:BSS If the Mayor does not sign this Resolution, it shall become effective at the end of ton calendar days from the date it was passed and adopted. If tho Mayor vetoes this [resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 01— 712 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission 111r, � _111 , � = WN • 21 DATE r FILE JUN 2 6 ; 01 SUBJECT Resolution Ratifying the City Manager's Emergency Finding for Rental of Fork Lift Truck for REFERENCES Marine Stadium Marina Office ENCLOSJRES. RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids and approving the rental of a marine fork lift truck for Marine Stadium Marina from Kelly Tractor Co. in the amount of $15,740.00. Funding is available from the Marine Stadium Marina Operating Budget Account No. 402000.350508.340. BACKGI10tTND Marine Stadium Marina is the City's dry storage marina, berthing over 250 customers' vessels. These customers are served by two specially equipped marine fork lift trucks. One of these trucks is over fifteen years old and is in an advanced state of deterioration. This machine recently broke down and is inoperable, requiring extensive repairs. This Department has secured C.I.P. funding for a new fork lift truck and is currently working with the Purchasing Department to purchase this equipment. Requests for quotation for a rental fork lift truck to provide necessary services in the interim were solicited from several regional fork lift truck suppliers. KcUy Tractor Co. provided the only responsive proposal for a rental of a fork lift truck for two months at a cost of $15,740.00. The rental of a second fork lift truck is essential to the ongoing provision of safe, effective, and necessary services to the customers of Marine Stadium Marina, which generates over $700,000 in recurring annual revenues for the City. Ya�CAGSHB/yp GIAM p1- 712 • CITY OF MIAMI, FLORIDA • INTER -OFFICE MEMORANDUM N1 6: 13 TO Carlos A. Gimenez DATE May 22, 2001 r" -E City Manager SUBJECT. Authorization Request For Emergency Purchase Order/ Fork Lift Truck Rental At Marine Stadium FROM REFERENCES P. Abrams, Director tiEF=RENCES Marina Conferences, Conventions, & Public Facilities ENCLOSURES. Please allow this to serve as request for your authorization to initiate an emergency purchase order for the temporary rental of a marine fork lift truck at Marine Stadium Marina, in the amount of $15,740.00. This Department has secured C.I.P. funding for a new marina fork lift tntck for Marine Stadium Marina, and is currently working with the Purchasing Department to purchase this equipment. One of the Marina's two current truck (the truck to be replaced), has broken down and requires extensive repairs (estimated to be S 17,000 and anticipated to take up to 3 weeks). It is essential to the ongoing operation of the marina, especially in the midst of the facility's busy season, that there be two operational fork lift trucks servicing our 250 customer vessels. This Department attempted to secure quotations for rental from several industry providers, but Kelly Tractor Co. was the only vendor able to respond with a truck appropriate to the marina's needs on hand. The emergency funding requested will provide for the rental of a replacement fork lift truck for two months (see attached quotation). Verification of funding for this purchase order, from Marine Stadium Marina FY 2001 budget account 402003.350503.6.340, has been provided by the Budget Department below. It is with this in mind that we respectfully request the above. Kindly indicate your preference by signing below. (Approved) Carlos ez, anger Date (Disapproved) Carlos A. Gimenez, City Manager Date Verification of available funding in the amount of $15,740,.00 from Marine Stadium Marina FV 2001 operating budget account 402003.350508.6.340 ' 11U4 of (Date) �( inda Haskins, Director Department of Management & Budget Enc. eL i tool QYA CAG R/CPA/shb 01— U 2 tI OXWil. 05/25/2001 00:44 3059722915 CIN MIA F'UBLI FAC __bAY-24-Dt TBI; cH ?9•IWRIUA r ;82 CONTRACT REVIEW AND ANALYSIS FORM Dircruvns: Please Attach suppardtis documents. All eaccions Wee be aott+pieted. axatudtttt "CNC C6tttAt� DATE; DEPAKTME /1 CONTACT PEAS CONTRACTINO P.ESOLU rION N TOTAL aDOLLAR MAMO(�� Ci � /n'—` FY-Dl��fi3�. wtCOUNTCCDIpp _ It gam funded, is Jure a City natteh requirement? Y8S NO„_, AMOUNT:_,_, Are matching f O& Zu4eteW YES NO_ Aacunc Codew. CONTRACri )SEbcxivn bates ' 1""Ing Clause, If anyr — Coartacs Period (1). — Punitiee, (if my), fer urttei4.doa: - Payment car=; if trent fut►ded, tis[ c+tsorictioos requirergents, if appliable•. �. L tlih an emesion? M NO—X RcM1t for R=&Moa: if YES, actual expenditures in previous contrticc Yw s Summuy/Dela i9doa of Contracr or Agreement: 0TUS i 1 de tvh? Y it seeded, eeawrrrea lI nat aiiwfirFeK epnnd u�dtiece COn Itchen, d w) Critiaxl to onQoin¢ business overatione of Mariva. which ftenerates MWOBT E4Pp a TeleOhme wmet _,•Ferw1 OWPrepoett (iaetudobid ub�etioa, Pi..parel nakiad Z•,wrirtez quoue ,+,,,Singe Purchase Ndlatiated Purdwa _„••,Sian -Teem Contract Sate SGUM (Include AwAnsaud* Tarm of Cmirtes iid Waiver (ineitde decudaotulon) =I'M" (Typ 1 – —) PREVIOUS AWARDS OF BIDS ttF Af11E(CML U CRC COMMENTS: From molt rccenu tt— tl _..�.. PP • � v Approval: asteial Oversight Board Data: 01- 71.2 0003768 25•Meiy-G1 00:45A� rtz;�u. CITY OF MIAMI CONFERENCES, CONVENTIONS & PUBLIC FACILITIES Phone: 579-6341 Fax: 372-2919 e`6 PURCHASE REQUISITION: �0 PURCHASE ORDER: Facility: Aw, irw*�.. S)re a _ -j Dater 7-7- 2.aol Entered by: ya20e3. Amount: :% 'Is. Account: 350508 . I- _3yn Vendor: Vendor #: \9C 925 ►►�25R -h— Sit- a- - Description: �,�,��� �. O • J�a oft -vq of `Tn 120 A-use-\15\eon cd �1- MoAi-vS 9 5 no. , p\Js c•,ssoc - d��� 64ncry,5 (S�- gvofi-\1av e�vr. -N S�ac�-, �1)411. qe\.W\Q q00\ 01- 712 sant By: o• • r � ABLY011 � 'E70 Kelly Tractor Co. Servinp the InOustry Since 1933 wow kelirhsaNr.too ❑ M.e O tra* C womp aeemm alas MW w float 2110111~ Ase $W t)ae' j,' a ersa o Nm FlXtetiM Wall FW Wadi R WNW qoa w-sm ;snelal {satltbltml FAX =1 W731111 FAX WA 5614 Bl FAX 16ttj 11104 l May -2f§ 2:43P11; Page 111 EQUIPMENT GUOTAT1ON Nfi-iol& gtaflIA IL44,04 4 - Atte: ' "" '' ."• F2 , Tide: J vA Il� t�tlR"'T� Ship To:. O FORUM p ■ imn MI Xeer Tecpr pr 1%0 Fm ft 0* Fm lyse FL W"14 b flet an "k="I? IA(ieittli3M FAXi M45M FAX A83p A2"W DATE- 5— V —Cl OUOTE NUMBER: ? quiormnt quoted is subject to p1m sals. Pnce u subbed to change mrovi. t notice. Price is firm until -.-- - -_ erEOe90A7lows Isiode.{ 'T-nN 2.0 10 p �Q'�v0 LJ3.0 P'*l �- GyG>it. ' r #j /f 16 r'F4 A,40 ��� � S'�°iptlel 301 Jos .'Jrae, G, �- �o �f 7� 0,4 0'x 1 '- 121 Nt j,+J' L, f� SwrIJ P,L rRsa — CPO S,Ife (4.1<�[/ 4i,Q V &-S 2a'Ac)%f A; Usf•f ��4t/ �e �P Chia 945 two rs r4ss��16 G� 11-7bv hr's U0 f At& t &- cleii1r,ftt Cmd (. jj4ZW 44--j-/ �i' *IL /etPW-, Ay Am4'+'U©x- Q+.sf "-, ( Aft• *&td � /e `'S �, iVid rco�c TW Py!trhaea Order b accepted WN1011ally by a sales tepreaentaill", a kl by an W retaryW 91 the IndWairW Uh OM$K n, Katy Tractor Co. APPla b 80" and Othar taxes are 10 be added to quotW Pt♦oea. Pttrdtnar agrees to haw read end Vltteratood warr q Derma attachad hers, to. Daisy$ In dadwry shalt be excumd when t:auseo by often, tO Kms, aotydena, Ms, etch, povemmenlsl DrAon, or any cause bayory rwrsttrram corwa of Nast. DOW Peyrrwrtts mxNar Cupoalts meso toward nor►eioart equiprnwd We two) Of Of or*m w11 be subject to service dowses ACCEPTED AS SP6CtflED ... c]Fs A5 MODIFIED AND iNITIAlEO ACCEPT tiAl �SA�TWF GATE Fk"CMA$EA A D 6 lV OA CO. AA"0ER DATE 10 be Cmim, Mtt by Pwch*W's order No _ _-- Waited no later than _ is 11 01— 712