HomeMy WebLinkAboutR-01-0636J-01-1096
7/9/01
RESOLUTION No. n i 636
A RESOLUTION, WITH ATTACHMENTS, OF THE MIAMI
CITY COMMISSION, BY A FOUR/FIF'T'HS (4/57'Hs)
AFFIRMATIVE VOTE, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDING OF AN
EMERGENCY, WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES AND
APPROVING: (1) THE EMERGENCY EXPENDITURE OF
STATE HOUSING INITIATIVES PARTNERSHIP
PROGRAM FUNDS IN THE AMOUNT OF $5,133 TO
PROVIDE STAFF TRAINING TO OPERATE THE
MORTGAGE LOAN SERVICING SOFTWARE PURCHASED
FROM APPLIED BUSINESS SOFTWARE, INC. TO
MANAGE THE CITY'S LOAN COLLECTION SYSTEM
REGARDING THE HOUSING AND COMMERCIAL LOAN
PORTFOLIO; AND (2) THE CITY MANAGER ENTERING
INTO AN AGREEMENT WITH APPLIED BUSINESS
SOFTWARE, INC. FOR SAID PURPOSE.
WHEREAS, in March 1998, the U.S. Department of Housing and
Urban Development District Office of the Inspector General
("OIG"), in its Audit Report dated March 26, 1998, cited several
problems and deficiencies in the City's loan underwriting and
collections procedures with respect to the various federal
housing programs administered by the City; and
WHEREAS, in response to findings of the OIG Audit Report,
the Department of Community Development proposed a Corrective
Action Plan that would establish procedures to address
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programmatic and automation weaknesses in the City's loan
underwriting and collection procedures; and
AREAS, over the past year, the Department of Community
Development has hired an experienced, qualified staff to manage
the City's existing housing Ivan portfolio; and
WHEREAS, with the implementation of the State Housing
Initiative Partnership funded Single Family Rehabilitation and
Homebuyer's Assistance Programs, the Department has
substantially increased the number of loans to be serviced; and
WHEREAS, the Department of Community Development has also
assumed the responsibility of servicing the loan portfolio of
Miami Capital Development Corporation; and
WHEREAS, this drastic increase in the volume of loans
created a critical need to purchase and acquire adequate
software to meet the demands of the increased loan servicing
activities; and
WHEREAS, to resolve this issue, the City purchased loan
servicing software from Applied Business Software, Inc.; and
WHEREAS, it was necessary to train staff in the Department
of Community Development to operate the loan servicing system
purchase from Applied ]business Software, Inc.; and
WHEREAS, the City Manager authorized the Department of
Community Development to contract with the aforementioned
Page 2 of 4 0-1— 636
company to provide training to manage the loan servicing
software;
NOW, THEREFORE, B8 IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Commission ratifies, approves and
confirms the City Manager's finding of an emergency, waiving the
requirements for competitive sealed bidding procedures, and
approves: (1) the emergency expenditure of $5,133 in State
Housing Initiatives Partnership Program funds for Applied
Business Software, Inc.. to provide training for staff from the
Department of Community Development to manage loan servicing
software purchased from said firm to manage the City,a housing
and commercial loan portfolio; and (2) the City Manager's
entering into an agreement with Applied Business Software, Inc.
for said purpose.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor. 2/
2 If the Mayor does not sign this Resolution, it shall become
effective at the end of ten (10) calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City
Commission.
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• CITY OF MIAMI, FLORIDA •7
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE: JUN 2
of the City Commission
SLMJECT . Resolution Ratifying, Approving
And Confirming Emergency Staff
Training for Loan Servicing Software
FROM REFERENCES
nez City Commission Meeting
City Manage ENCLOSURES of July 10, 2001
RECOMMTNDATION:
It is respectfully recommended that the City Commission adopt the attached resolution, by a
4/5's affrmative vote, ratifying, approving and confirming the City Manager's finding that it
was advantageous and practicable for the City Manager to authorize the expenditure of $5,133 in
Shill' Program funds to provide staff training to operate the mortgage loan servicing software
from Applied Business Software, Inc. in the City's loan collection system regarding the housing
and commercial loan portfolio; and further authorizes the City Manager to enter into agreement
with Applied Business Software, Inc. for said purpose.
BACKGROUND:
In March 1998, the U.S Department of Housing and Urban Development District Office of the
Inspector General, in its audit report dated March 26, 1998, cited several problems and
deficiencies in the City's loan underwriting and collections procedures with respect to the
various housing programs administered by the City. In response to this finding, in June 1998,
the City Commission adopted Resolution No. 98-588, which established the City's Housing
Loan Collection Procedures and Policies. The plan delineated the roles and responsibilities of
the Department of Community Development and Law in carrying out the City's overall loan
collection process, to include aggressively pursuing all delinquent debtors through legal actions
to safeguard the City's assets.
In addition, as part of the City's corrective action plan and reorganization of the Department of
Community Development, an in-house Finance Unit has been created to carry -out the day-to-day
responsibility of collections and oversight of the housing loan portfolio. The Department has
hired experienced, qualified staff to manage to loan portfolio and purchased loan servicing
software from Applied Business Software, Inc. to service the housing and commercial loan
portfolio to meet the demands of the increased caseload.
In an effort to effectively manage the new software program and address the servicing demands,
the Department of Community Development contracted with Applied Business Software, Inc to
provide staff training to operate the loan servicing software to effectively manage the City's
housing and commercial loan portfolio.
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The Honorable Mayor and Members
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It is ceded fico tde CYty t^omlan the . propowd ` 11*01utian,
a� r tative volt, that ratifies, : provas std couf iho CY i` Mau>t is aotiQtt to arm, oa "
contract with Applied Business System, kim to p�v de the aforementioned staff training.
NOTICE OF PUBLIC HEARING ON
COMMUNITY DEVELOPMENT ISSUES
AND THE PROPOSED FY 2001 ACTION
PLAN FOR THE USE OF HUD GRANT
FUNDS BY THE CITY OF MIAMI
7
Funding recommendations for the City of Miami Community Development Block Grant (CDBG) Program,
Housing Opportunities for Persons With AIDS (HOPWA) Program and the Emergency Shelter Grant
(ESG) Program will be considered and approved.
Pursuant to the Department of Housing and Urban Development 24 CFR Part 91, et M. it is required that
the City of Miami submit its Annual 2001-2002 Action Plan to the U.S. Department of Housing and Urban
Development (HUD).
The City of Miami has completed a series of Public Hearings in each City Commission District to solicit
community input and participation in the development of the proposed Annual Action Plan. The final
Public Hearing to discuss and approve funding recommendations for FY2000-2001 activities for the
aforementioned HUD grant programs and other Community Development issues will be held:
'Tuesday, July 10, 2001 at 8:55 A.M.
City of Miami Commission Chamber
3500 Pan American Drive
Miami, Florida
The Agenda for the Special Meeting is as follows:
1. Discussion and proposed resolution to establish a policy on the rollover of funds for multi-year
contracts for construction related brick and mortar projects.
2. Discussion and proposed resolution to establish a policy that establishes time limits for multi-year
brick and mortar project contracts for no less than two (2) years or no longer than three (3) years.
3. Discussion and proposed resolution approving the City of Miami Public Housing Plan.
4. Second reading of Ordinance creating the Model City Homeownership Trust.
5. Discussion and proposed resolution appointing the following six (6) individuals as members to the
Model City Homeownership Trust: Shalley Jones, George Knox, Lucia Dougherty, Hector Brito,
Patrick Range and Linda Haskins.
6. Update on the Model City Homeownership Pilot project.
7. Discussion and proposed resolution ratifying the purchase of computer training at a cost of $5,133
to implement the mortgage servicing system software.
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8. Discussion and proposed resolution ratifying the retention of the Stanley G. Tate Management
Company to provide management services relating to the Ideal Rehab foreclosure property.
9. Discussion and proposed resolution extending the construction and completion date for the Rahel
Hernandez Housing and Economic Development Corporation to complete its affordable housing
project.
10. Discussion and proposed legislation amending previously adopted resolutions to properly reflect
the legal name of the joint venture developer of 15.21 new single family homes planned for
development on scattered city -owned parcels located in the Edison -Little River Community
Revitalization District: further authorizing the City Manager to approve and reimburse Banyan
Townhomes, L.L.C. and Habitat for Humanity of Greater Miami, Inc. for eligible predevelopment
and/or project related costs incurred since January 27, 2000 relating to the development of
affordable housing units in the Edison Little River and Overtown neighborhoods.
11, Discussion and proposed legislation allocating $50,000 to CAMACOL for administrative costs to
assist businesses in the Little Havana Community Revitalization District.
12. Discussion and proposed resolution allocating $50,000 to implement a Special Economic
Development Initiative to assist businesses on S.W. 8 Street between S.W. 4 and 19 Avenues in
the Little Havana Community Revitalization District.
13. Discussion and proposed emergency ordinance establishing a Special Revenue Fund and
authorizing the City Manager to accept the 2001 Welfare Transition Program Grant from the
South Florida Employment and Training Consortium.
14. Discussion and proposed emergency ordinance establishing four Special Revenue Funds and
authorizing the City Manager to accept the 271° Year Entitlement grants from U.S. HUD for the
Community Development Block Grant, HOME, HOPWA and Emergency Shelter Grant
Programs.
15. Discussion and proposed emergency ordinance allocating 27'4 Year Entitlement grants from U.S.
HUD for the Community Development Block Grant, HOPWA and Emergency Shelter Grant
Programs. The Administration will present the following funding recommendation:
Proposed Use of $13,148,000 of Community Development Block Grant (CDBG) Funds and
5450,000 of Program Income from the Commercial Loan Program
Economic Development Fandine
Allapattah Business Development Authority, Inc. $150,000
Catholic Charities Pierre Toussaint Haitian Center 150,000
Coconut Grove Pilot Project
50,000
Downtown Miami Partnership
150,000
Edgewater Economic Development Corporation
100,000
Human Services Coalition of Dade County
100,000
Latin Chamber of Commerce (CAMACOL)
200,000
Neighbors and Neighbors Association
150,000
Overtown Pilot Project
50,000
Rafael Hernandez Housing & Economic Development 150,000
Small Business Opportunity Center
250,000
Women's Business Development Center
50,000
Word of Life Community Development Corp.
100,000
Commercial Fagade Improvements
450.000
Total for Economic Development Activities $2,085,000
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H2111111W Endipg
Allapattah Business Development Authority, Inc. S 75,000
SAME Development Corporation of South Florida 82,762
CODEC, Inc. 225,000
East Little Havana Community Development Corp. 225,000
Greater Miami Neighborhoods
75,000
Haven Economic Development Corporation
50,000
Habitat for Humanity of Greater Miami
75,000
Jewish Family Services
55,000
Jubilee Community Development Corp.
107,238
Little Haiti Housing Association
75,000
Miami Dade Community Development, Inc.
50,000
Model Housing Cooperative
50,000
Vision to Victory
105.000
Total for Housing Activitles
Preservation
S1,250,000
Historic
City of Miami retired Police Officers Community
5327,100
Benevolent Association
45,000
Total for Historic Preservation Activities S 327,100
Public Services
Action Community Center
$325,000
Ailapattah Elderly Meals Program
350,000
Aspire of Florida, Inc.
55,500
Association for the Development
54,085
Of the Exceptional
Boys and Girls Club of Miami
20,000
Catholic Charities/Centro Hispano
30,000
Catholic Charities/Centro Mater Child Care
74,000
Catholic Charities/Centro Mater Child Care
42,750
Teen Outreach
Catholic Charities/Emergency Services
19,000
Catholic CharitiesNotre Dame Childcare
45,000
Catholic Charities/Sagrada Familia
75,000
Catholic Charities/Services for the Elderly
28,500
Carter for Haitian Studies (Food Voucher Program)
66,500
Center for Information and Orientation (Child Abuse
66,500
Project)
Children's Psychiatric Center
20,000
Coconut Grove Cares
100,000
Columbian American Service Association
25,000
Deaf Services Bureau
30,000
De Hostas Senior Center
240,000
Dominican American National Foundation
25,000
Dr. Rafael Penalver Clinic
50,000
Fifty Five Years and Up
25,000
First United Methodist Church Hot Meals
21,000
HAITIAN American Foundation
75,000
Hispanic Coalition
30,000
KIDCO Childcare
100,000
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Liberty City Optimist Club
47,500
Lions Home for the Blind
801000
Little Havana Activities Center/Elderly Meals
260,000
Little Havana Activities Center/Pro Salud
65,000
Mental Health Association of Dade County/
63,944
A Woman's Place
Miami Behavioral Health Center
30,000
Miami Jewish Home and Hospital for the Aged/
35,000
Douglas Gardens
Southwest Social Services
125,000
The Alternative Program
75,000
Urgent, Inc.
25,000
Victim Services Center
25,000
YMCA of Greater Miami/Carver Branch
66,500
YMCA of Greater Miami/international Branch
50,000
Public Services Contingency Fund
51.721
Total for Public Service Activities
$3,117,500
City Funded Activities
Grant Administration (20%)
$2,629,000
Section 108 Loan Guarantee Debt Service
1,100,000
Code Enforcement
$1,000,000
CRA (baseline funding as per Interlocal Agreement) 479,900
Demolition
500,000
Lot Clearance
350,000
Parks and Recreation Dept. (Disabilities Program)
122,000
Parks and Recreation Dept. (Overtown Youth
47,500
Recreation Program in conjunction with Overtown
Optimist Club)
Little Haiti Job Creation Project
225,000
Planning Department — Establishment of
225,000
Comprehensive Historic Preservation Program
Departments of Planning, Real Estate and Economic 140.000
Development, and Community Development -
Preliminary planning study for proposed Little
Havana Homeownership Project
Total City Funded Activities $6,818,400
p gliosed Use of HOPWA Funds - S10J62.000
Long Term Housing
Miami Dade Housing Agency
$3,051.930
City of Miami Dept. of Community Develop.
3,700,000
Douglas Gardens Community Mental
611,000
Health Center of Miami Beach
Miami Dade Housing Agency Utilities Assistance
Grant Administration
308,070
Agape Family Ministries
126,000
GAME Development Corporation of South Florida
18,300
Better Way of Miami
75,000
Center for Positive Connections
100,000
Greater Bethel AME Church
134,000
Greater Miami Community Service, Inc.
250,000
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Lock Towns Community Mental Health Center
124,700
Spanish American Basic Education & Rehabilitation 287,000
Shelboume Apartment Building, Inc.
103,000
Total HOPWA Funding
Pn Use EmeMosy Shelter Groat Funds
5101269,000
wsed of
City of Miami Homeless Program
.5448.000
$434,560
Program Administration
13.440
Total Enwrgency Shelter Grant 54481000
0
Interested individuals are encouraged to attend the above Public Hearing. The Hearing site is accessible to
the handicapped.
Following the Public Hearing, the public review and comment period will tun from July 11, 2001 through
August 10, 2001. The City of Miami invites all interested parties to communicate their commmu
regarding the proposed Action Plan in writing to:
City of Miami
Department of Community Development
444 S.W. 2 Avenue, Second Floor
Miami, Florida 33130
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