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HomeMy WebLinkAboutR-01-0632J-01-575 7/9/01 RESOLUTION NO. 01— 632 A RESOLUTION OF THF MIAMI CT9'Y COMMISSION DIRECTING THE CITY MANAGER TO ESTABLISIi A POLICY THAT FUNDS FOR MULTI-YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) , HOUSING OPPORTUNITIES FOR PERSONS WITII AIDS (HOPWA) AND EMERGENCY SHELTER GRANT (ESG) PROJECTS AUTOMATICALLY ROLL OVER FROM FISCAL YEAR TO FISCAL YEAR. WHEREAS, in an effort to improve its internal financial management and reporting systems, the Administration has established a process that closes accounts that have been completed at the end of each fiscal year, and rolls over funds to the next fiscal year for activities that have not been completed and activities that have been completed but have outstanding financial obligations that will be satisfied upon final payment; and WHEREAS, the roll over process may create the false public perception that multi-year projects have been allocated additional funds; and WHEREAS, to simplify the roll over process, it is recommended that the city commission establish a policy to automatically roll CITY COMM89M mr-m-rnm to .1111 1 U ?.001 3lu"tutiw► tdv. 0i- 632. �R - over awards approved for multi-year projects funded by the CDBG, HOME, HOPWA and ESG Programs; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION dF THE CITY OF MIAMI, FLORIDA; Section 1. The recitals and findings, contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is directed to establish a policy that funds for multi-year Community Development Block Grant (CABG), HOME Investment Partnerships Program (HOME), Housing Opportunities for Persons WiLh AIDS (HOPWA) and Emergency Shelter Grant (ESG) projects automatically roll over from fiscal year to fiscal year. Section 3. This Resolution shall become effective immediately upon adoption and signature of the Mayor}. '-/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten ( l0 ) calendar days from the date it was passed and adopted. if the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 01- 632 ATTEST: WALTER J. FOEMAN CITY CLERK CORRECTNESS: REJANDRO VILARELLO ITY ATTORNEY or J. Fooman, City Cierk iA5 �f t rlr S� Page 3 of 3 01- 832 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To Honorable Mayor and DATE : JUN 2 6 :"Al FILE Members of the City Commission sueACi Rollover of Funds for Multi -Year Projects FROMm fez aeFeR>:NCEs City Commission Agenda City Manager ENCLOSURES: July 10. 2001 RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution establishing a policy that funds for multi-year Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), Housing Opportunities for Persons With AIDS (HOPWA) and Emergency Shelter Grant (FSG) projects automatically roll over from fiscal Year to fiscal year. In its efforts to improve internal financial management and reporting systems of the City of Miami, the Administration has established a process that closes accounts that have been completed at the end of the fiscal year and rolls over funds to the next fiscal year for activities that have not been completed or activities that have been completed, but still have outstanding financial obligations that will be satisfied upon final payment. Contractors have thirty (30) days from the close of the contract to submit final payment requests. In the current fiscal year, numerous accounts of previously approved activities/projects funded through CDBG, HOM!, HOPWA and ESG were rolled over to ensure that funds were available to complete these activities. For the most pan, the rollover was necessary to make final payments. However, in several instances, particularly in the case of brick and mortar projects to complete major developments, these activities were either on- going or there was a long term commitment to fund these multi-year projects. To simplify the rollover process, it is recommended that the City Commission establish a policy to automatically roll over awards approved for multi-year projects funded by CDBG, HOME, HOPWA and ESO. The automatic rollover further eliminates the false public perception that these multi-year projects have been allocated additional funds. As you are aware, brick and mortar projects historically require significant time before development may actually take place due to financing, permitting requirements, construction activities and other developmental constraints. 01- 632 To a certain extent, the Administration has addressed these issues through the establishment of a tighter Request for Proposal process. This process requires that: • Potential developers have site control of projects to be developed • Adequate financing has been identified to complete the project • The ability to commence construction within six (6) months Despite these controls, these major development projects typically require multi-year activities. In addition to these multi-year development projects, there may be other multi- year projects resulting from mid -year allocations approved by the City Commission. It is recommended that the City Commission adopt the proposed Resolution establishing a policy that funds for multi-year CDBG, HOME, HOPWA and ESO projects automatically roll over from fiscal year to fiscal year. 8BOIGC&W/DF 01- 632 RKIND" City of Miami Oepamumt of Community Development Brick and Mortar Projects Line pfawNeace Dale sown Funded oraera WOOD — 1- DAME I New HCPOO�rerlpwn - 5123196 ' _744 HONE i _ 800.000.00 j 516,399.67 S 283,600.33 2 GMN / TOM* Knoll Apk [Hsi M97) 111386 811 HOAfE i 1,125,000.00 i 1,110,041.71 $ 14,956.29 - 3 E Partnersfip (tel ) 12/81989061938 CDBGMOAIE j 1,290,870.00 3 794,296.23 $ 496,M.774 East 1.8tle Havana / Laln QuaAer ( 99) 3240 907 CDWSHM S 2,600.000.00 i 5.696.56 $ 2594,304.45 5 Rayon del Sol l,1~Isg4l99) 1219197 937 RdM— S 1,025,000.00 i $ 1,025,000.00 �6 ABDiA/ Ra4ph plate I (Hsg4A9) _ 911/00 969 HOM S 504,450.00 j 468.774.77 i 35,675.23 7 Jilalee CDC I Pueblo del Sd (HsB ) 2115 01 979 _ fid -ME E 500,000.0_0 $-- _ j -500 000.00 9 He" forte Astopetion I Banyan 689100 - 980 HOME S 36.000.00 i - $ 360,000.00 _. ( 2/15101 4108_ HOME S 400.000.00 j - $ 400,000.00 16 Banyan Towm mea (Hsp4m 211501 1109 HOME $ 500,000.00 j 50.000.00 I 1 Herr (3enluy Dv�rtv�l (}Isp�pp) ?12101 1110 ' HOME i 400,000.00 S - $ 400,000.00 12 Codec, Inc. I Pankeuta XIV (Hs0.M00) 221101 1111 HOME S 150,000.00 ; i 1'50,000.00 13 �blbifee CDC (Hap1tl100� 221101 - 1112 HOME j 593,248.00 $ S 59Ci,248.OD 44 lEad title Havana/ Casa Grande 11 221MI - - 1422 HOME "023,6W.00 $ - S 2.023,609.Ot! Tofah: $ 12,272,177.00 S 2.895,207.93 j 9, 6,989.07 Page 1 of 1 • i • NOTICE OF PUBLIC HEARING ON COMMUNITY DEVELOPMENT ISSUES AND THE PROPOSED FY 2001 ACTION PLAN FOR THE USE OF HUD GRANT FUNDS BY THE CITY OF MIAMI ,tip .01 :cf�v xi. C7 ♦' ,�t111 ,lUl i• i egG�C�Y,o���• Funding recommendations for the City of Miami Community Development Block Grant (CDBG) Program, Housing Opportunities for Persons With AIDS (HOPWA) Program and the Emergency Shelter Grant (ESG) Program will be considered and approved. Pursuant to the Department of Housing and Urban Development 24 CFR Part 91, et al, it is required that the City of Miami submit its Annual 2001-2002 Action Plan to the U.S. Department of Housing and Urban Development (HUD), The City of Miami has completed a series of Public Hearings in each City Commission District to solicit community input and participation in the development of the proposed Annual Action Plan. The final Public Hearing to discuss and approve funding recommendations for FY'2000-2001 activities for the aforementioned HUD grant programs and other Community Development issues will be held: Tuesday, July 10, 2001 at 8:55 A.M. City of Miami Commission Chamber 3500 Pan American Drive Miami, Florida The Agenda for the Special Meeting is as follows: 1. Discussion and proposed resolution to establish a policy on the rollover of funds for multi-year contracts for construction related brick and mortar projects. 2. Discussion and proposed resolution to establish a policy that establishes time limits for multi-year brick and mortar project contracts for no less than two (2) years or no longer than three (3) years. 3. Discussion and proposed resolution approving the City of Miami Public Housing Plan. 4. Second reading of Ordinance creating the Model City Homeownership Trust. 5. Discussion and proposed resolution appointing the following six (6) individuals as members to the Model City Homeownership Trust: Shalley Jones, George Knox, Lucia Dougherty, Hector Brito, Patrick Range and Linda Haskins. 6. Update on the Model City Homeownership Pilot project. 7. Discussion and proposed resolution ratifying the purchase of computer training at a cost of $5,133 to implement the mortgage servicing system software. 01- 632 III G 0 • 8. Discussion and proposed resolution ratifying the retention of the Stanley G. Tate Management Company to provide management services relating to the Ideal Rehab foreclosure property. 9. Discussion and proposed resolution extending the construction and completion date for the Rafael Hernandez Housing and Economic Development Corporation to complete its affordable housing project. 10. Discussion and proposed legislation amcnding previously adopted resolutions to properly reflect the legal name of the joint venture developer of 15-21 new single family homes planned for development on scattered city -oared parcels located in the Edison -Little River Community Revitalization District; further authorizing the City Manager to approve and reimburse Banyan Townhomes, L.L.C. and Habitat for Humanity of Greater Miami, Inc. for eligible predevelopment and/or project related costs incurred since January 27, 2000 relating to the development of affordable housing units in the Edison Little River and Overtown neighborhoods. 11. Discussion and proposed legislation allocating $50,000 to CAMACOL for administrative costs to assist businesses in the Little Havana Community Revitalization District. 12. Discussion and proposed resolution allocating $50,000 to implement a Special Economic Development Initiative to assist businesses on SV. 8 Street between S.W. 4 and 19 Avenues in the Little Havana Community Revitalization District. 13. Discussion and proposed emergency ordinance establishing a Special Revenue Fund and authorizing the City Manager to accept the 2001 Welfare Transition Program Grant from the South Florida Employment and Training Consortium. 14. Discussion and proposed emergency ordinance establishing four Special Revenue Funds and authorizing the City Manager to accept the 271' Year Entitlement grants from U.S. HUD for the Community Development Block Grant, HOME, HOPWA and Emergency Shelter Grant Programs. 15. Discussion and proposed emergency ordinance allocating 27ei Year Entitlement grants from U.S. HUD for the Community Development Block Grant, HOPWA and Emergency Shelter Grant Programs. The Administration will present the following funding recommendation: Proposed Use of S13,148,000 of Community Develgnment Block Grant (CDH ) Funds and S4s0,,000 of Program Income from the Commercial Loan Program Economic Development Funding Allapattah Business Development Authority, Inc. $150,000 Catholic Charities Pierre Toussaint Haitian Center 150,000 Coconut Grove Pilot Project 50,000 Downtown Miami Partnership 150,000 Edgewater Economic Development Corporation 100,000 Human Services Coalition of Dade County 100,000 Latin Chamber of Commerce (CAMACOL) 200,000 Neighbors and Neighbors Association 150,000 Overtown Pilot Project 50,000 Rafael Hernandez Housing & Economic Development 150,000 Small Business Opportunity Center 250,000 Women's Business Development Center 50,000 Word of Life Community Development Corp. 100,000 Commercial Facade Improvements 450.000 Total for Economic Development Activities $2,085,000 01- 632 0 0 FY9111pt Allapattah Business Development Authority, Inc. S 75,000 BAME Development Corporation of South Florida 82,762 CODEC, Inc. 225,000 East Little Havana Community Development Corp. 225,000 Greater Miami Neighborhoods 75,000 Haven Economic Development Corporation 50,000 Habitat for Humanity of Greater Miami 75,000 Jewish Family Services 55,000 Jubilee Community Development Corp. 107,238 Little Haiti Housing Association 75,000 Miami Dade Community Development, Inc. 50,000 .Model Housing Cooperative 50,000 Vision to Victory 105.000 Total for Housing Activities S112501000 Historic Preservation 19,000 City of Miami retired Police Officers Community $327,100 Benevolent Association 75,000 Total for Historic Preservation Activities S 327,100 Public Services Action Community Center $325,OOC Aliapattah Elderly Meals Program 350,000 Aspira of Florida, Inc. 55,500 Association for the Development 54,085 Of the Exceptional Boys and Girls Club of Miami 20,000 Catholic Charities/Centro Hispano 30,000 Catholic Charities/Centro Mater Child Care 74,000 Catholic Charities/Centro Mater Child Care 42,750 Teen Outreach Catholic Charities/Emergency Services 19,000 Catholic Charities/Notre Dame Childcare 45,000 Catholic Charities/Sagrada Familia 75,000 Catholic Charities/Services for the Elderly 28,500 Center for Haitian Studies (Food Voucher Program) 66,500 Center for Information and Orientation (Child Abuse 66,500 Project) Children's Psychiatric Center 20,000 Coconut Grove Cares 100,000 Columbian American Service Association 25,000 Deaf Services Bureau 30,000 De Hostos Senior Center 240,000 Dominican American National Foundation 25,000 Dr. Rafael Penalver Clinic 50,000 Fifty Five Years and Up 25,000 First United Methodist Church Hot Meats 21,000 HAITIAN American Foundation 75,000 Hispanic Coalition 30,000 KIDCO Childcare 100,000 Lock Towns Community Mental Health Center 124,700 Spanish Atnorican Buie Education & Rehabilitation 287,000 Shelbourne Apartment Building, Inc. 103,000 Total HOPWA Funding Proposed Use of E.eperaencv Shelter Grunt Funds SI0,269,000 City of Miami Homeless Program •S442,000 $434,560 Program Administration 13.440 Total Emergency Shelter Grant 5448,000 Interested individuals are encouraged to attend the above Public Hearing. The Hearing site is accessible to the handicapped. Following the Public Hearing, the public review and conunent period will run fi m July 11, 2001 through August 10, 2001. The City of Miami invites all interested ponies to communicate their comments regarding the proposed Action Plan in writing to: ©1- 632