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HomeMy WebLinkAboutR-01-0583J-01-469 6/7/01 RESOLUTION NO. 01- 83 A;; RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR FTFTHS t9/5THSy AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S WRITTEN FINDING :'HAT COMPETITIVE SEALED BIDDING PROCEDURES ARE NOT PRACTICAL OR ADVAN'T'AGEOUS FOR THE ACQUISITION OF TELECOMMUNICATIONS EQUIPMENT, SOFTWARE, INSTALLATION, AND RELATED SERVICES FROM BFLLSOUTH COMMUNICATIONS SYSTEMS, L.L.C. FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY TO HE USED BY VARIOUS CITY DEPARTMENTS, IN AN AMOUNT NOT -70 EXCEED $200,000; ALLOCATING FUNDS FROM APPROPRIATED CAPITAL IMPROVEMENT PROJECTS AND GENERAI, OPERATING BUDGETS OF EACH OF THE VARIOUS USER DEPARTMENTS, SUBJECT TO BUDGETARY APPROVAL. WHEREAS, Resolution 00-890, adopted October 12, 2000, approved the acquisition of telecommunications equipment, software, installation and related services for various City departments from Bellsouth Communications Systems, L.L.C., under Broward County Telephone System Master Maintenance Agreement RLI #060597 -RB; and METING OF JUN 1 4 2041 Assoudwe NO. ©1- 583 WHEREAS, the various City departments have an urgent need to acquire additional telecommunications equipment, software, installation and related services for the existing Nortel telecommunications operating platform from BellSouth Communications Systems currently installed City-wide; and WHEREAS, the City is unable to fully participate in the Broward County Telephone System Master Maintenance Agreement because it is limited to pricing and does not extend to terms and conditions; and WHEREAS, the City Manager and the Director of Information Technology recommend that competitive sealed bidding procedures be waived and the acquisition of telecommunications equipment, software, installation and related services be approved; and WHEREAS, funds are available from appropriated Capital Improvement Projects and the Operating Budgets of each of the various user departments, subject to budgetary approval; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference Page 2 of 4 o f- 583 0 • thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four-fifths (4/Sths) affirmative vote of the members of the City Commission., after a duly advertised public hearing, the City Manager's written finding that competitive sealed bidding procedures are not practical or advantageous for the acquisition of telecommunications equipment, software, installation, and related services is ratified, approved and confirmed, and the acquisition of said equipment and services from BellSouth Communications Systems, L.L.C. for the Department of Information 'Technology to be used by various City departments, in an amount not to exceed $200,000, is approved, with funds allocated from appropriated Capital improvement Projects and the Operating Budgets of each of the various user departments, subject to budgetary approval. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.} If the Mayor does not sign this Resolution, it shall become effective at the and of ten calendar days from the date it was passed and adopted. It the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 4 01— 583 m 0 In demo" N►kh MhW Cods aw. 2.38, 91ma the yor did not Indicate ale l®glslAtlon by sigrmg it in the dwlgnatod aPP►nvsyl of Of a+'c"Os "declive with the elapse of ten ( sy m tate cat of ' m 11 ATTEST: reivarft mm, without tire, Msyo • to. -o eos l WALTER J. FOEMAN mini nn, Clark CITY CLERK 00 APPRJ�DjTQOeORMlU CORRECTNESS:/ Page 4 of 4 01— 583 • CITY OF MIAMI, FLORIDA • INTER -OFFICE MEMORANDUM TO. The Honorable Mayor and DATE JUN - C. FILE. Members of the City Commission SUBJECT Resolution Approving Acquisition C imene . of Telecommunications FROM. City Manager REFERENCES: Equipment ENCLOSURES. RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's finding that competitive sealed bidding procedures are not practical or advantageous for the acquisition of telecommunications equipment and software and related installation and services for various city facilities, from BellSouth Communications Systems, L.I..C., waiving competitive scaled bidding procedures, and approving the acquisition of telecommunications equipment and software and related installation and services for various city facilities from Bellsouth Communications Systems, L.L.C., in a total amount not to exceed $200,000, with funds allocated from the appropriated Capital Improvement Projects and Operating Budgets of the various user departments, subject to budgetary approval. BACKGROUND: There is an urgent need to acquire additional telecommunications equipment and software and the subsequent installation and related services for the existing Nortel (BellSouth Communications Systems) telecommunications operating platform currently installed throughout the City. In accordance with Resolution 00-890, adopted October 12, 2000, the Miami City Commission approved the acquisition of telecommunications equipment and software and installation and related services for various city facilities, from Bellsouth Communications Systems, L.L.C., awarded under Broward County Telephone System Master Maintenance Agreement, RLI #060597 -RB. The City occasionally seeks to "piggyback" on other competitively bid governmental contracts and the common understanding of the concept of "piggybacking" on an existing contract implies that the pricing as well as the terms and conditions shall be applicable. It was later ascertained that the City was unable to fully participate in the Broward County Telephone System Master Maintenance Agreement because such participation was limited to pricing and did not extend to terms and conditions. CAG /AGS/ecb 01- 583 • CITY OF MIAMI, FLORIDA • INTER -OFFICE MEMORANDUM To Judy Carter DATE May 24, 2001 FILE Director Purchasing Department SUBJECT: Resolution Approving Acquisition FROM! 7'� REFERENCES . Equipment Telecommunications Aldo Stancato .q p Chief Informationat ENCLOSURES: Information Technology Department The Information Technology Department has verified with the Department of Management and Budget that funds are available to acquire telecommunications equipment and software and related installation and services for various city facilities from BellSouth Communications Systems, L.L.C., in a total amount not to exceed $200,000. Funds are allocated from the appropriated Capital Improvement Projects and operating budgets of the various user departments, subject to budgetary approval. BUDGETARY R'VI W AND APPROVAL: 'Q2 vtzz Linda Haskins, Director Management and Budget Department CIP FUNDS REVIEWED AND APPROVQ RX: �ar aenz Ca tar Improvements Administrator 01- 583 TEL Oct 30'00 15:52 N0.010 P.02 f J-00-890 10/10/00 �1 RESOLUTION No. t t o— 890 A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE ACQUISITION OF TELECOMNUNICATIONS.EQUIPMENT AND SOFTWARE AND RELATED INSTALLATION AND SERVICES FOR THE FIRE COLLEGE, THE EMERGENCY OPERATIONS CENTER ("EOC"), AND VARIOUS CITY FACILITIES, FROM AVAYA COMMUNICATION ( FORMERLY LUCENT TECHNOLOGIES, INC.), UNDER EXISTING STATE OF FLORIDA .CONTRACT NO. 730-650-99-1, EFFECTIVE THROUGH FEBRUARY 16, 2004. -AND ANY EXTENSIONS THERETO, AND FROM 9ELLSOU7X_ COMMZCATIONS SYSTEMS, L . L . C. , UNDER EXI STIgG BROWARD COUNTY TELEPHONE SYSTEM MASTER MAINTENANCE AGREEMENT, RLI NO. 060597 -RB, EFFECTIVE THROUGH FEBRUARY 3.6, 2005, AND ANY EXTENSIONS THERETO, IN A TOTAL AMOUNT NOT TO EXCEED $500,000; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECTS NOS. 313232 AND 313303, THE E-911 OPERATING BUDGET, ACCOUNT CODE NO. 196002.290461.6.670, AND FROM THE APPROPRIATTED CAPITAL IMPROVEMENT PROJECTS AND OPERATING BUDGETS OF THE VARIOUS USER DEPARTMENTS, SUBJECT TO BUDGETARY APPROVAL. WHEREAS, the City requires the acquisition of additional telecommunications equipment and software and the subsequent installatidn and related services for the existing two telecommunications operating platforms currently installed throughout the City; and WHEREAS, the Fire College facility's telecommunications infrastructure uses key system 'technology that is more than 10 CITT C01ori1M(W K9Z11N0 Or 01- 583 • ) years old and has become inefficient and costly to tains and WHEREAS, the Fire College facility has an existing Avaya Communication Definity PBX that was acquired to serve the backup E-911 site; and WHEREAS, the Fire College has been designated as the site of the City Emergency Operations Center (;NOCN-f, which necessitates expansion of the existing Avaya Communication Definity PBX to accommodate the EOC operation an well as the Fire College office staff; and WHBREAB, other City facilities, including the Miami Riverside Center and City Hall require the occasional acquisition of equipment and resources for the existing telecommunications systems) and WH8tMS, funds are available from Capital Improvement Projects You. 313239 and 313303, the 2-911 Operating Budget, Account Code No. 196002.290461.6.670, and from appropriated Capital Improvement Projects and the Operating Budgets of various user departments, subject to budgetary approval) Page 2 of i 01- 583 w THEREFORE, BE I2 RBSOLVSD 0Y THE COMMISSION OF THE CITY MSpMj, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this }zeaolucion are hereby adopted by reference and incorporated &a if fully set forth in this Section. Section 2. The acquisition of telecommunications equipment and software and related installation and services for the Fire College, the Emergency Operations Center ("EOCv), and various city facilities, from Avaya Communication (formerly Lucent Technologies, Inc.), under existing State Of Florida Contract No. 730-650-99-1, effective through February 16, 2004, and any extensione thereto, and from Be11south Communications Systeme, L.L.C., under existing Broward County Telephone System Master Maintenance Agreement, RLI No. 060597-RB, effective through February 16, 2005, and any extensions thereto, in a total amount not to exceed $500,000, is hereby approved, with funds therefor hereby allocated from Capital Improvement Projects Non. 313239 and 313303, the E-911 Operating Budget, Account Code No. 196002.290461.6.670, and from the appropriated Capital Improvement Projects and Operating Budgets of the various user departments, subject to budgetary approval. Page 3 of 4 f11- 583 Oct 30'00 15:53 N0.010 P.05 For1cGion 3. This Resolution shall become effective tacely upon its adoption and signature of the Mayor." PASSED AND ADOPTED this 12th day of October , 2000. E CAROLLO, MAYOR In SOCAMena* w Nh 100mi Cads Sea. 2-36, eines the aver d d not Ine!ctts apprwm of L. -,.I':!".- , ". 7; Z4 j repardnp some, wlftw u. `^ �n :....r. ATTEST: 19AMAR J. MW sJ if the Mayor does not sign thisInsactution, it shall become effeative at the and of ten calendar days ltrom the date it was passed and adopted. U the Mayor veto** this Resolution, it *ball become effective swediat•.ely upon override of the veto by the City CMAISSioU. ©1- 583 Page 4 of 4 • AWARD OF BID WAIVER ITEM: Telecommunications Equipment and Software ► a ► ► -TYM. Single Purchase REASON: The Department of Information Technology has a need for telecommunications equipment and software and related Installation and services for various city facilities. RECOMMENDATION: It is respectfully recommended that the City Commission, ratify, approve and confltm by a four/fifths (4/5th) affirmative vote, the City Manager's written finding that competitive sealed bidding methods are not practical or advantageous for the acquisition of telecommunications equipment and software and related installation and services for various city facilities from Bellsouth Communications Systems, L.L.C. waiving the requirements competitive bidding procedures and approving the acquisition of telecommunications equipment and software and related Installation and services for various city facilities for the Department of Information Technology, in an amount not to exceed $200,000; allocating funds therefore from appropriated Capital Improvement Projects and Operating Budgets of tate various user departments and agencies, subject to budgetary approval. w Djrecto of Pur assn` 4 J Date AwwdftityEm► 01- 583 w; r: CITY OF NHAMI FLORIDA Y r NOTICE TO THE PUBLIC �tilic hewing will be held by the Commission of the x r' of Miami Florida on ThtireAnu June 14 2001 at 9.00 54 F r� -'AK in the City Commission Chambers at City Hall, 3300 ' Pan American Drive, Miami, Florida, for the purpose of a considering a waiver of the requirement of obtaining sealod ,& competitive bids for the provision of telecommunications equipment from BellSouth Communications Systems, L.L.C., in a total amount not to exceed $200,000. Should any person desire to appeal any decision of the City h r i , Commission with respect to any matter considered at this k bearing, that person shall ensure that a verbatim record of t the proceeding is made, including all testimony and evidence upon which any appeal may be based. ' { Walter Foeman � City Clerk �r .;'! Flonda:. y i ak? kkt�v 1 7"+' < +kw ie^�}; z �s�t W� b7' K � 9r Gn i"b ,1''7 ,J �d 4t?.£ �` �,#•^v'i'' � �S 1� 4�i P£§Ii2 L G t 2 r 4r7 4� ,,`. ��'�1tS yf• y;$S Y ,�vtwyf ty a k �&.!'S Y3� 't t. tyt' �, 7+4• .3.1,i 'ri W `e ",'y :�.x,,'#u r < Y: y ,i4�'n-talcq'� S V! RX I`.rx.''mS , t�.a'a i5' r `t .. a i y�,. irk ✓ U4 y u a `. 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