HomeMy WebLinkAboutR-01-0571J-01-472
6/13/01
RESOLUTION NO. 01— J 71
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND EXECUTE AN AMENDMENT TO AN AGREEMENT, IN
A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH
ARTHUR ANDERSEN LLP TO CONTINUE PROFESSIONAL
SERVICES TO FACILITATE THE IDENTIFICATION
AND IMPLEMENTATION OF FINANCIAL, HUMAN
RESOURCES/ PAYROLL, AND LEGISLATIVE DOCUMENT
MANAGEMENT SYSTEMS; ALLOCATING FUNDS, IN AN
AMOUNT NOT TO EXCEED $804,000, FROM THE BLUE
RIBBON INITIATIVE FUNDS FOR SAID SERVICES.
WHEREAS, pursuant to Request for Proposals No. 99-00-004
("RFP") and Resolution No. 00-395, the City Manager's negotiated
and executed an agreement with Arthur Anderson LLP to provide
professional assistance and support in the development of an
Information Technology Strategic Plan for the Department of
Information Technology; and
WHEREAS, the RFP also solicited fees for additional
services not detailed specifically in the RFP for the scope of
work; and
Cj" COIDUSSION
MEETING? OF
JUN , 1. 9001
Resoiution Now
571
0 •
WHEREAS, the Information Technology Services Board, which
was appointed by the City Manager for the purpose of, among
other things, establishing the information technology needs of
the City, has determined that the City will require additional
services to prepare system requirements and facilitate the
selection of Information Technology systems to meet City needs;
and
WHEREAS, Arthur Andersen LLP agreed to continue its
engagement with the City for the provision of additional
services and has identified the financial system, the
payroll/human resources system and the legislative document
management system as those systems from the Strategic Plan for
which they could assist the City �-n the implementation on a
timely basis; and
WHEREAS, the Information Technology Department concurs with
the determination of the Information Technology Services Board
to continue the engagement of Arthur Andersen LLP to provide
these additional services and allocate necessary funds for those
services; and
Page 2 of 4
i1-- 571
WHEREAS, funding is available from the reserves created for
the implementation Blue Ribbon Initiatives;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorizedll to negotiate
and execute an amendment to an agreement, in a form acceptable
to the City Attorney, with Arthur Andersen LLP to continue
professional services to facilitate the identification and
implementation of a financial, human resources/payroll, and
legislative document management systems, with funds, in the
amount not to exceed $800,000.00, allocated from Blue Ribbon
Initiative Funds for said services.
V The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but
not limited to those prescribed by applicable City Charter and Code
provisions.
Page 3 of 9
u1- 571
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayoral
PASSED AND ADOPTED this lath day of June 2001.
~ JOE C.AROLLo, MAYOR
In wwrdance w#h Miami Cade Sec. 23i3, since the Mayor did not indimytA P^^m•, M
No legislation by olpning it in the dn::,Gt1&tcd plAce v':c�:-d. nlilt
boCOMOS effective with the olapto of ten (10) d� fro )a daic v.
Mardin0 sarns, without the Mavor exerclsir ,fit .0
ATTEST:
WALTER J. FORMAN
CITY CLERK
zi If the Mayor does riot sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this resolution, it shall
become effective immediately upon override of the veto by the City
commission.
Page 4 of 4 o-1— 571
• CITY OF MIAMI, FLORIDA •
CAm28
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members
TO of the City Commission
DATE: _ FELE
SUBJECT: Continuing Engagement of
Arthur Andersen Business
Consulting
FROM im ez REFERENCES:
City Manger ENCLOSURES'
RECOMMENDATION
It is respectfully recommended that the City Commission approve the attached
resolution that authorizes the city manager to negotiate and execute an amendment
to the contract, in a form acceptable to the city attorney, with Arthur Andersen
Business Consulting for the purpose of facilitating the identification of a financial
system, a paymoll/human resources system and a legislative document management
system.
1-1-ATAVIVI&IIIKUP
The Request for Proposals issued for the development of an Information
Technology Strategic Plan (RFP No. 99-00-004) contemplated the additional needs
for implementation and monitoring of the Strategic Plan. Arthur Andersen
Business Consulting was the successful proposer and, thereby received the award
of the IT Strategic Plan contract. As the plan development process came to a
conclusion, the Information Technology Services Board (ITSB), which had been
appointed for the purpose of establishing information technology priorities
citywide, recognized that outside services would still he necessary in order for the
plan to be implemented on a timely basis. The Information Technology
Department concurs with the findings of the ITSB.
The ITSB discussed the anticipated need with representatives of Arthur Andersen
Business Consulting who expressed a belief that Arthur Andersen possessed
competencies that would warrant participation in the implementation of certain
aspects of the strategic plan. Arthur Andersen Business Consulting submitted a
proposal for the continuation of services with regard to the identification of a
financial system, a payroll/human resources system and a legislative document
01- 571
Q m
Carlos A. Gimenez
City Manager
0 CITY OF MIAMI FLOPiDA •
INTER -OFFICE MEMORANDUM
Ma}- 17, 2001
3.8,=�:-
Arthur Andersen
Continuing Engagement
Aldo Stancato
Chief information fficer
Information Technology Department
As you know, the Information Technology Department's Strategic Plan is complete. This plan
calls for the immediate commencement of three major strategic initiatives, specifically the
replacement of the General Ledger Financial / Payroll HR Systems, the replacement of the Police
& Fire CAD and CARE Systems, and the implementation of a Legislative Document Management
System. The magnitude and complexity of the architectural, structural, and organizational changes
that must occur in the IT arena over the next 1 — 3 years are great. To guide the City through the
next critical implementation phase and to leverage the work already performed during the planting
phase, I am recommending, and the ITSC concurs, that the City should extend the engagement
with Arthur Andersen.
Towards this end, I am seeking your approval to allocate $800,000 from the Blue Ribbon initiative
fund to pay for the continued engagement of Arthur Andersen.
BUDGETARY REV EW AND APPROVAL:
Date `fin O/
inda Haskins, Director Management and Budget Department
ADMINIST IVE REVIEW AND APPROVAL:
Date
Robert Nachlin , Assistant City Manager
CITY MA ER REVIEW AND APPROVAL:
27
Date ✓�•�3
o errez, ity idanager
C: Information Technology Steering Committee
AGS:MNG:rung
01-
571
25
•
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
1]
Xce 211 low
UNDER
RFP NO. 99-00-004
CONSULTING SERVICES
uc
AMENDMENT
REASON: FOR THE CONTINUATION OF SERVICES WITH
REGARD TO THE IDENTIFICATION OF A FINANCIAL
SYSTEM, A PAYROLL/HUMAN RESOURCES SYSTGEM
AND A LEGISLATIVE DOCUMENT MANAGEMENT
SYSTEM.
RECOMMENDATION:
IT IS RECOMMENDED THAT THE AMENDMENT TO
CONTRACT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR CONTINUING SERVICES WITH
ARTHUR ANDERSEN BUSINESS CONSULTING FOR
THE PURPOSE OF FACILITATING THE IDENTIFICATION
OF A FINANCIAL SYSTEM, A PAYROLL/HUMAN
RESOURCES SYSTEM AND LEGISLATIVE DOCUMENT
MANAGEMENT SYSTEM, IN AN AMOUNT NOT TO
EXCEED $800,000; ALLOCATING FUNDS THEREFOR
FROM BLUE RIBBON INITIATIVE FUNDS.
D ECTOR &F PURCHASI
�31a
DATE
AwardArAwW 0 i ., 571.
fmb�rm