HomeMy WebLinkAboutR-01-0559J-01-436
5125/01
RESOLUTION NO. 0 ` 559
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE PROCUREMENT OF OFFICE FURNITURE
FROM VARIOUS VENDORS FOR THE DEPARTMENT OF
PURCHASING TO BE USED BY VARIOUS CITY
DEPARTMENTS ON AN AS -NEEDED CONTRACT
BASIS, UNDER EXISTING STATE OF FLORIDA
CONTRACT NO. 425--001-01-1, EFFECTIVE THROUGH
MARCH 31, 2004, AND ANY EXTENSIONS; ALLOCATING
FUNDS FROM EACH OF THE GENERAL OPERATING
BUDGETS OF THE VARIOUS USER DEPARTMENTS,
AUTHORIZING PURCHASES AS NEEDED, SUBJECT TO
AVAILABILITY OF FUNDS.
WHEREAS, as a result of the Management Productivity
Initiatives to hire additional personnel to meet the City's
needs, the Department of Purchasing requires the procurement of
office furniture for use by various City departments on an
as -needed basis; and
WHEREAS, the City Manager and the Director of the Department
of Purchasing recommend that the procurement of furniture for use
by various City departments on an as -needed basis, under existing
State of Florida Contract No. 445-001-99-1, be approved; and
/QTY COMBNOX
"M=G of
JUN 142001
(i°`="5 9
WHEREAS, funds are available from each of the General
Operating Budgets of the various user departments, authorizing
purchases as needed, subject to availability of funds;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained. in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The procurement of office furniture from
various vendors for the Department of Purchasing to be used by
various City departments on an as -needed contract basis, under
existing State of Florida Contract No. 425-001-01-1, effective
through March 31, 2004, and any extensions, is approved, with
funds allocated from each of the General Operating Budgets of the
various user departments, authorizing purchases as needed,
subject to availability of funds.
Section 3. This Resolution shall become effective
immediately upon adoption and signature of the Mayor.!'
'-�
it the Mayor does not sign this Resolution, it shall become effective at
the end of tun calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 3 Qt- 559
WALTER J. FOEMAN
CITY CLERK
Page 3 of 3 U l— 0 011
i
CITY OF MIAMI, FLORIDA • =14
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and
Members of the City Commission
RECOMMENDATION
DATE: WAV ` I FILE:
SUBJECT Resolution Authorizing
Purchase of Furniture Citywide
State of Florida Contract No.
REFERENCES 425-001-01-1
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the citywide contract for the purchase of furniture from Various vendors, under
existing State of Florida Contract No. 425-001-01-1, effective through March 31, 2004, on an as
needed contract basis, subject to further extensions by the State of Florida. Funding is available
from operating; budgets of the various user departments and agencies, requiring the budgetary
approval of funds from individual departmental and agency accounts prior to usage.
BACKGROUND
Various municipalities and agencies have realized substantial savings utilizing the State of
Florida Contract for the purchase of furniture. As a result of the Management Productivity
Initiatives, which called for the hiring of additional City personnel to meet the City's needs, the
City Administration continues to have a need to secure a citywide contract for this commodity
for use by various City departments and agencies on an as needed- contract basis under existing
State of Florida Contract No. 425-001-01-1. It is therefore, recommended that the City
Commission authorize use of these contracts to purchase much needed furniture for the new hires
citywide.
CAG/ /MS/tns
RtsoMemo
01- 559
IIfIIILRI:iC
Suite 315
CERTIFICATION OF CONTRACT
FLORIDA I TITLE: Furniture. Office and Files
DEPARTMENT 1
OF I CONTRACT NO.: 425-601-01-1
MANAGEMENT
SERVICES I BID NO.: 13-425-001-r
EFFECTIVE: April 20, 2001 through March 31, 2004
SUPERSEDES: 425-001-97-1 and 425-050-97-1
JEB BUSH
GOVERNOR CONTRACTOR(S): See Attached List
C1'Nr11JA a. ANY QUESTIONS, SUGGESTIONS, OR CONTRACTOR PROBLEMS
HENDERSON
SECRCRETTARYARY WHICH MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF
�
BRENDA WELLS AT (850) 488-6904. SLTNCOM 278-6904, &MAIL:
we l is br? dms. state. fl . u s.
A. AUTHORITY - Upon affirmative action taken by the State of Florida
MyFbWa.ean Department of Management Services, a contract has been executed between
7Y the State of Florida and the designated contractors.
B. EFFECT- This contract was entered into to provide economies in the
purchase of Conference and Public Area Furniture by all State of Florida
agencies and institutions, hereinafter reference to as "Eligible Users".
Therefore, in compliance with Section 287.042, Florida Statues, all
purchases of these commodities shall be made under the terms, prices, and
conditions of this contract and with the contractors specified.
STATE PURCHASING C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in
4050 ESPLANADE WAY accordance with the attached orderinginstructions. Eligible User shall order
Sulre 3s0 g
TALLAHASSEE. FLORIDA at the priced indicated, exclusive of all Federal, State and local taxes.
32399-0950
All contract purchase orders shall show the contract number, product
TELEPHONE: number, quantity, description of item, with unit prices extended and
850-488-8440 purchase order totaled. (This requirement may be waived when purchase is
made by a blanket purchase order.)
FAX:
850-414-6122 D. CONTRACTOR PERFORMANCE - Eligible Users shall report any vendor
failure to perform according to the requirements of this contract on Form
INTERNET: PUR 7017. Eligible Users must file Form PUR 7029 with the Department
www.MYFLORIDA.COM should the vendor fail to correct problems in the performance of the contract
for the prescribed period of time for correction.
01-- 559
P— SPECIAL AND 92 W&& CONDITIONS . Special and genal conditions are enclosed for your
information. Any restrictions accepted fiwn ft supplier are noted on the ordering instructions.
F. CO aMa APPRAISAL FORM . State Contract Appraisal, form PUR 7073, should be used to
provide your input and reoomaiendations for improvements in the contract to State PUU*asb* for
receipt no lacer than 90 prior to the expiration date of this oonfta.
INFORMATION: Questions regarding this solicitation should be directed in writing to Brenda Wells via
email at: wellsb(a)dms.state.fl.us or by fax at (850) 488-5498, no later than the deadline listed in the Calendar
of Events. Answers to all questions presented in that time frame will be posted on the State Purchasing web
site on the date listed in the Calendar of Events.
FEDERAL GOVERNMENT
In addition to "Eligible Users" paragraph, General Conditions, use of State contracts shall be available to
Federal agencies which may desire to purchase under the terms and conditions of the contract.
QUALIFICATIONS
Only bids submitted by product manufacturers will be considered for evaluation. Contract orders may he
directed to a manufacturer's representative or to servicing dealers, but only those bids signed and presented by
the product manufacturer will be considered for contract award.
All bidders shall provide technical documentation of products bid, including illustrations, product
specifications, price lists and finishes. Failure to supply this information will result in disqualification of your
bid. State Purchasing reserves the right to require bidders to submit samples of the proposed products before
making a final determination of acceptability.
1A ORI VI0r;
Laboratory testing is required for all lateral and vertical steel files offered in response to this Invitation. To be
considered for award, the manufacturer must have the files listed on a current GSA contract, and must submit
the same pricing or better for the State of Florida. Also, sample laterals and verticals must also meet the
specifications and pass the testing procedures detailed in the attached "Lateral File Cabinet Specifications and
Testing Procedures" and "Vertical File Cabinet Specifications and Testing Procedures". Verification of
specifications and testing must be submitted by the bidder in the form of the original signed lab report from
one of the facilities listed in this Invitation or an ISO Certified Testing Lab. Test reports from other sources
will not be accepted. Failure to submit testing documentation with the Invitation response shall result in
disqualification of the bid. Only the lateral and vertical steel files meeting all specifications, tested, and
approved shall be awarded under this contract.
(Rev. 17 Nov. 00)
BUSINESS REGISTRATION APPLICATION
Contractors must have a revised, current and complete Vendor Registration Application identified as the
"Business Registration Application" on file with the Department of Management Services. If you updated
your information on or after December 22, 1999, no additional information is required. You may download
this form by accessing the Vendor Registration System at: http://fcn.state.fl.us/dms/venree Completion of
this form is mandatory for those vendors who are under contract with the State, and for those servicing dealers
who will be receiving orders and/or direct payment for State Contract sales.
SPECIAL ACCOMMODATION
Any person requiring a special accommodation at the Division of Purchasing because of a disability should
call the Division of Purchasing at (850) 488-8440 at least five (5) workdays prior to the opening date. If you
are hearing or speech impaired, please contact the Division by using the Florida Relay Service which can be
reached at 1 (800) 955.8771 (TDA).
91- 559
•
PURPOSE
SPECIAL CONDITIONS
The purpose of this bid is to establish a 36 -month contract for the purchase of Office Furniture by all State of
Florida agencies and other eligible users in accordance with the Eligible Users paragraph, General Conditions.
It is anticipated that the contract will be effective from April 1, 2000 through March 31, 2003.
In addition to the terms of renewal, if any, as contained in General Conditions, Paragraph 19, this contract may
be renewed based upon satisfactory performance by the contractor. The renewal price will be detenrtined at
the appropriate time.
QPTIONAL CONTRACT USAGE
In addition to the eligible users referenced above and with the consent of the successful bidder(s) purchases
may be made under the terms and conditions of this Invitation to Bid/Request for Proposal, by governmental
entities located outside the State of Florida. Appropriate governmental entities' purchasing laws, rules and
regulations shall apply to purchases made under this contract.
SCOPE
This Invitation covers all office furniture previously solicited under the bids for "Office Furniture" and "Files;
Lateral and Vertical". All products offered under this contract shall be new and unused and in current
production - remanufactured or refurbished products are not part of this offering. No series shall be
considered for award under this solicitation if already awarded under another State contract.
ESTIMATED QUANTITIES
It is anticipated that the State of Florida agencies, and other eligible users, will expend approximately
$30,000,000 annually under any'contract resulting from this bid. These estimated figures are given only as a
guideline for preparing your bid and should not be construed as representing actual figures under the contract.
CALENDAR OF EVENTS
BID ADVERTISEMENT
DEADLINE FOR WRITTEN INQUIRIES
POSTING OF ANSWERS TO QUESTIONS ON INTERNET
BID OPENS
BID EVALUATION
POSTING OF INTENDED AWARD
DEADLINE FOR INTERNET CONNECTION
CONTRACT EFFECTIVE DATE
10/20/00 - 12/12/00
11/10/00
11/17/00
12/06/00
12/07/00 - 12/18/00
12/19/00
02/16/01
04/01/01
01- 559
TECHNICAL DOCUMENTATION
All products bid must meet or exceed all conditions and specifications of the Invitation to Bid (ITB). When
technical documentation is required by this ITB, its purpose is to demonstrate compliance of the product bid
with applicable technical requirements of the ITB and to allow a technical evaluation of the product. Failure
to provide the required technical documentation with the bid submittal shall make the bidder non-responsive,
unless State Purchasing, in its sole discretion and in the best interest of the State, determines the acceptability
of the products offered through technical documentation available within State Purchasing as of the date and
time of bid opening. Such authority of State Purchasing shall in no way relieve the bidder from the ultimate
responsibility to submit the required technical documentation, nor shall any bidder assume that such
documentation is otherwise available to State Purchasing. The State shall not be responsible for the accuracy
of the technical documentation in its possession.
SERVICING DEALERS
Bidders are required to name at least one servicing dealer for each of the geographical regions, as indicated on
the form following the pricing pages. Each dealer named will be responsible for delivery and installation of
products, as well as providing needed assistance to the Users, as defined in the Eligible Users paragraph,
General Conditions. There must he a minimum of two (2) different dealers named, with each dealer servicing
no more than two (2) districts, see enclosed map. Bidders are encouraged to use certified Minority
Business Enterprise dealers. All servicing dealers participating in this contract are required to register with
State Purchasing and their resulting SPURS numbers shall be included with their contact information. Failure
to comply with this requirement will result in disqualification of bid.
Delivery delays and service complaints will be monitored on a quarterly basis. Documented inability to
perform under the conditions of the contract may result in cancellation.
DELIVERY METHODS - DEFINITION OF TERMS
Non-Installed Orders: On non-installed orders, items delivered to the ordering agency shall be unloaded by
the delivering carrier and placed on the agency's loading dock, if there is no loading dock, items shall be
unloaded by the delivery carrier and placed in a space immediately adjacent to the carrier's vehicle at the
delivery location.
Inside Delivery, Non-Installed: On orders specifying inside (non- installed) delivery, items shall be unloaded
and delivered, in the shipping carton, to the ordering agency by the delivering carrier and placed inside the
door on the first or ground level floor of the building.
Installed Delivery: On installed orders, (open, set in place, ready for use) the contract supplier or the
delivering carrier, acting as the contractor's agent, shall be responsible for receipt, inspection, and assembly of
items delivered in the area designated by the ordering agency, as well as prompt removal and disposal of all
debris which is a result of the delivery. The ordering agent y shall be responsible for the immediate removal
of any existing furniture from the area in which the contract items are to be installed. Elevator(s) must be
made available if more than one story. If no elevator is available, delivery will be made to the ground floor, or
additional delivery fees may be negotiated.
Oi- 559
•
MOS. : ►�_ s
Bidders are encouraged to offer, as an option, pricing for deliveries not to exceed 30 days after receipt of
order. Bidders must indicate model number, minimum/maximum quantities, and any additional charge.
State Purchasing reserves the right to accept or reject any individual item(s) offered under this option.
DELIVERY REQUIREMENTS
Delivery of all contract items (with the exception of special finish, custom fabric, or customized orders) is
required within 90 days from receipt of purchase order containing complete ordering information; contract
number, commodity number, item description, manufacturer's model number and street delivery address (not
Post Office Box). Any known factors (including vacation period, factory inventory, etc.) that may disrupt this
delivery schedule must be clearly stated in the bid along with the specific information on how orders will be
processed during such periods. Delay in delivery beyond the time specified in the bid must be justified to the
ordering agency, in writing, and if required, the contract supplier shall provide temporary furniture on a rent-
free basis. Furthermore, items not delivered within the required delivery schedule may result in the contractor
being found in default by State Purchasing in accordance with nonconformance to contract conditions
paragraph, General Conditions.
Delivery delays and service complaints will be reviewed on a quarterly basis. Documented inability to
perform under conditions of the contract may be cause for cancellation.
INSTALLATION COSTS/SPACE PLANNING FEES
Installation charges shall be listed as a per -item fee or percentage of price fee, on the price sheets. Installing
agent shall be responsible for receipt, inspection, and assembly of items at the location listed on the purchase
order. All "installed" items shall be made ready -for -use, with removal and disposal of all debris and shipping
materials. The ordering agency shall be responsible for removal of any existing furniture from the area in
which the contract items are to be installed. Elevators must be made available if more than one story. if no
elevator is available, delivery shall be made to the ground floor, or additional fees for installation may be
negotiated. The installation charges shall also apply to any required reconfiguration of systems furniture
during the term of the contract. Space planning fees for systems and modular furniture shall be listed as an
hourly fee on the price sheet.
CONFORMANCE TO CODES
The installing dealer shall be responsible for verifying furniture space plan/configuration fits the given space
and all aisles and openings and doors meet the local fire and safety coded and are in conformance with ADA
regulations. Also, upon the request of the State or of a using agency, the contractor shall be responsible for
providing written verification of their products conformance to current fire and flammability codes, w
regulated by the State of Florida.
NOTICE TO CONTRACTOR
The employment of unauthorized aliens by any contractor is considered a violation of section 247A (e) of the
Immigration and Naturalization Act. If the contractor knowingly employs unauthorized aliens, such violation
shall be cause for unilateral cancellation of the contract.
01- 559
--ITCIC . a
PUBLIC ENTITY CRIMES
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or repair of a public building or public
work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.
ETHICAL BUSINESS PRACTICES
Any manufacturer awarded business as a result of this Invitation shall work in partnership with the State to
ensure a successful and valuable contract, and ethical practices are required of State employees, contractors,
and all parties representing the contractor. All work performed under this contract shall be reported to the
Inspector General of the State of Florida, and may be cause for removal from this contract.
SURCHARGE USER FEE AND SUMMARY OF TOTAL SALES
State Purchasing hereby imposes a vendor surcharge user fee of 1°b on contractors' sAles under any contract
resulting from this bid. The fee will be paid by the contractor and must be included in prices bid and cannot
be added as a separate item. Use of this contract will be optional by State Agencies. If a State Agency elects
to purchase from a source other than the resulting State contract, such purchases shall he in accordance with
Chapter 287, F.S., and 60A Florida Administrative Code.
After receipt of payment from the contract purchases, all vendor surcharge fees shall be payable to the State of
Florida no later than 15 days after the end of each quarter.
Vendor user fee should be noted on the check and remitted to:
State of Florida
Department of Management Services
P.O. Box 5438
Tallahassee, FL 32314-5438
Contract supplier shall famish the State Purchasing a detailed summary of sales at the end of each contract
quarter (see attached Vendor User Fee Report form). By submission of these Sales Summary reports and
corresponding vendor surcharge deposits, the contractor(s) is certifying their correctness. All such reports and
fee deposits shall be subject to audit by the State of Florida.
A repotting information form is included within this solicitation — this form must be completed and signed.
Failure to execute and include this form with your bid will be erounds for disaualifrcation.
Failure to comply with these requirements will result in the contract supplier being found in default, in which
case any and all reprocurement costs and all outstanding vendor surcharge fees may be charged against the
defaulting contractor and may result in immediate, unilateral cancellation of your contract by State
Purchasing.
Oi- �g
Sales will be reviewed on a quarterly basis. Should no sales be recorded in two consecutive contract quarters,
the contract supplier may be placed in probationary status. Should no sales be recorded for three consecutive
quarters, the contract supplier may be removed from the contract.
PURCHASES UNDER 52500
Agencies have the option to purchase from non contract vendors provided the cost is below $2,500. State
agencies are encouraged to use the State Visa Card for all purchases under $2,500.
PRICES
Prices shall be submitted in the form of:
l.) A discount off manufacturer's current published price list with the GSA-approved discount
structure or better, In effect at the time of bid opening. A copy of your GSA contract must
be submitted with the bid. OR-
2.) The published GSA discounted price Hits, in effect at the time of bid opening.
All pricing shall duplicate GSA price lists and discounts for every item offered. A copy of the price list
quoted and documentation of the GSA approved contract with discount structure must be submitted with the
bid.
Any GSA revision of pricing and products shall be submitted to State Purchasing with the State reserving
the right to accept or reject within 30 days, or cancel the contract. Any increase accepted shall not become
effective until approved by State Purchasing.
(Rev. 17 Nov. 00)
Pricing submitted for balance-of-line items shall be within 5% of the discount offered for similar items. State
Purchasing reserves the right to adept or reject any items submitted.
State Purchasing reserves the right to reject items offered whose discounts are less favorable than those
offered to other entities in the State (i.e., city or county contracts), and reject items that do not offer the best
value to the State.
FILL- IN PRICING
The bidder must also honor "fill-in" orders at the same pricing and discount for 90 days after substantial
completion of a single job, delivered to a single location.
NEW PRODUCTS/MANUFACTURERS
New products will be considered for addition to the contract only at the written request of using agencies and
if determined to be in the best interest of the State, contingent upon receipt of completed bid documents and
product review. The addition of manufacturers will be considered only at the time of the contract anniversary
date, or such time determined by State Purchasing, to be in the best interest of the State.
Ot - 559
7
QUANTITY DISCOUNTS
Bidder is urged to offer additional discounts for one time delivery of large single orders of any assortment of
items in the space provided on the price sheets. Such discounts will not be considered in the evaluation of the
bid.
SPECILSALES OFFERS
All purchases made from State contracts by State agencies, institutions and political subdivisions must be in
strict adherence to all terms, conditions and prices contained therein; therefore, all contract suppliers and their
representatives are required to present any "special" price proposals directly to State Purchasing. Please note
that any proposals that extend beyond the terms currently in effect must be submitted as a pricing revision for
use by any State contract customer, and must be approved by State Purchasing prior to presentation.
CONTRACT ADMINISTRATION
The contract resulting from this Solicitation will become a public document. The State of Florida, State
Purchasing, is using the Florida Communities Network (FCN) on the Internet World Wide Web (WWW) to
distribute contract and product information to users of State Term Contracts.
The following components and activities are required of each contractor:
• Each contractor shall develop and maintain a State contract Web Page on the Internet WWW to post
approved contract information. The contractor's web page will be linked from the State Contract web
site, and be dedicated to the State of Florida Contract. Access to the site and its' information cannot be
password protected.
• Each vendor's State Contract Web Page must be built and then maintained over the life of the State
Tetra Contract to be compatible with the most recent version of browser software being used by State
Purchasing. As of the writing of this solicitation, Netscape Navigator 4.0 is the State Purchasing
browser standard. State Purchasing intends to upgrade to new browser versions as they become
available and fully tested, at its discretion. Except in the event of unforeseen technological
interruptions or forces of nature, continued disruption of service or inadequate access may be grounds
for the contract link to be broken and/or contract cancellation.
• Each contractor's State Contract Web Page must include the following information in the format
provided in this solicitation: price sheet(s), ordering instructions, and servicing dealer listing. Format
examples are attached. Though not required at this time, it is highly recommended that graphics and/or
audio based information also be used. Additional links may be included to access additional product
literature, the vendor's home page, or any other pertinent information
The Universal Resource Locator (URL) for the State Contract Web Page must be supplied to State Purchasing
no later than February 16, 2001.
Oi- 559
•
X0 W
•
Though contractors are responsible for maintaining their own contract information through their State
Contract Web Page, any revisions to the originally agproved contract information must be authorized in
writing by State Purchasing prior to implementation A revision authorization form is included in this
document, and should be submitted with any request to revise pricing and/or terms, ordering instructions, or
servicing dealer listing. Upon review of a State Contract Web Page, should unauthorized information be
discovered within the site, the contract link may be immediately suspended until the information is
appropriately revised, or until the contract is cancelled.
ADDITIQN/DELETION OF VENDORS AND PRODUCTS OFFERS
State Purchasing reserves the right to add or delete vendors and products within 180 days after such action by
GSA, as published in the Federal Supply Schedule and all "Supplements". All other provisions of the
"Addition/Deletion of Items" paragraph, General Conditions, shall prevail.
DOCUMENTS TO BE SUPPLIED WITH THIS BID
The following documents shall be submitted along with and in addition to the bid package. Do not submit bid
or documents in a ring binder as these cannot fit on our file shelves.
I.1 The manufacturer's current published price list (in effect by the bid opening date) shall be
supplied with the bid.
2) Documentation of GSA discount levels must be included.
3) All product information and specifications.
4) All product and price lists pertaining to quick -ship or in -stock programs.
S) Manufacturer's environmental policy or environmental mission statement.
6) Test Results for Lateral and/or Vertical Files if being submitted.
REQUIREMENTS OF BIDDERS
1) Printed paper copies of this contract will not be automatically distributed to contractors or
users. Contractors can view their current contract through the State Purchasing web site at
litty1/yurchasing-state.fl.us.
2) Color brochures and fabric/finish cards must be provided to all users upon request. All price
lists and literature will be provided at no charge to the users or the State.
3) State Purchasing shall review and approve all literature, price lists, and promotional materials
before distribution to agencies and political subdivisions. Failure to comply with this
requirement may result in the contractor being found in default.
4) State Purchasing will provide mailing label diskettes to contractors after approval of literature,
etc.
Issuance of a purchase order under a contract resulting from this bid is a binding agreement. Purchasers
should carefully check the accuracy of the order. Change orders or revisions are thereafter subject to the
following:
1) All requests for changes must be submitted in written form. Changes in the number of units (additions
or deletions), commodity number, description, features or colors can only be made subject to the
approval of the contractor.
01- 559
��t a
U
•
2) Changes or revisions in the method of delivery or the designated delivery destination can only be
made subject to the approval of the contractor.
3) Multiple delivery points must be clearly indicated on the purchase order. When multiple delivery
locations are required, enter "See Below" in the "Ship To" box on the purchase order. List delivery
locations and instructions in the body of the purchase order, as well as the commodity number and
quantity for each location.
4) Orders may be cancelled only by obtaining approval from the contractor, and may be subject to a 25%
(or greater) re -stocking fee, plus freight charges. Most custom orders cannot be cancelled or returned.
LEASING
Under the terms and conditions of this contract, there are no provisions for leasing of systems or any other
type of furniture.
WARRANTY
All equipment including material used therein shall be warranted by the contractor against nrchanical,
electrical, and workmanship defects. In the event defects become evident within the warranty period, the
contractor shall either repair or replace the defective parts and materials at no additional cost to the purchaser.
The contractor shall be liable to the purchaser for supply of infamiation and material necessary for mandatory
revisions determined by the manufacturer at no additional cost to the purchaser for the duration of the
warranty period. The duration of this full parts warranty period shall be at least 5 years (except for fabric and
pneumatic cylinders, which shall be warranted for a minimum of 1 year). The warranty period shall start with
the date of equipment acceptance and shall be extended to include times during which the equipment is out of
service for warranty repair. The warranty shall apply to all equipment provided under any contract resulting
from this bid regardless of the location within the State of Florida.
VENDOR RESPONSE SYSTEM
To access an interactive Voice Response Systems for vendor payment inquiry, vendors may call (850) 413-
7269 between 7 a.m. and 6 p.m. Monday thru Friday to check on the status of payments by State Agencies.
The system can accommodate English and Spanish speaking callers.
SECTION 94§.51,5 FDDRIDA STATUTES
It is expressly understood and agreed that any articles which are the subject of, or required to carry out this
contract shall be purchased from the corporation identified under Chapter 946, F.S. in the same manner and
under the same procedures set forth in Section 946.515(2), (4), F.S.; and for purposes of this contract the
person, firm, or other business entity carrying out the provisions of this contract shall be deemed to be
substituted for this agency insofar as dealings with such corporation are concerned.
01.. 559
•
•
Available products, pricing and delivery schedules may be obtained by contacting: www.nridefl.us, or
PRIDE of Florida
2720 Blair Stone Road
Suite G
Tallahassee, Florida 32301
Telephone: (850) 487-3774
Fax: (850) 488-1299
VISA ACCEPTANCE
The State of Florida has implemented a purchasing card program, using the Visa platform. Vendors may
receive payment from state agencies by the purchasing card in the same manner as other Visa purchases. Visa
acceptance is mandatory, but is not the exclusive method of payment. Please indicate your ability to accept
Visa in the space provided on the Ordering Instruction page of the bid.
DISCRIMINATION
In accordance with Section 287.34, Florida Statutes, an entity of affiliate who has been placed on the
discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity,
may not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on lease of real property to a public entity, may not award or perform work
as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not
transact business with any public entity.
INSURANCE, WORKER'S COMPENSATION
The contractor shall take out and maintain during the life of this agreement, Worker's Compensation Insurance
for all of his employees connected with the work of this project and, in case any work is sublet, the contractor
shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's
employees unless such employees are covered by the protection afforded by the contractor. Such insurance
shall comply fully with the Florida Worker's Compensation law. In case any class of employees engaged in
hazardous work under this contract at the site of the project is not protected under the Workmen's
Compensation statute, the Contractor shall provide, and cause each sub -contractor to provide, adequate
insurance, satisfactory to the Purchaser, for the protection of his employees not otherwise protected.
INSVIRANCE, CONTRACTOR'S PUBLIC LIABILITY AND PROPERTY DAMAGE
The contractor shall take out and maintain during the life of this agreement COMPREHENSIVE GENERAL
LIABILITY AND COMPREHENSIVE AUTOMOBILE LL4B1L1TY INSURANCE as shall protect him from
claims for damage for personal injury, including accidental death, as well as claims for property damages
which may arise from operating under this agreement whether such operations are by himself or by anyone
directly or indirectly employed by him, and the amount of such insurance shall be the minimum limits as
follows:
A. CONTRACTOR'S COMPREHENSIVE GENERAL $300,000.00
LIABILITY COVERAGES, BODILY INJURY Each Occurrence,
& PROPERTY DAMAGE Combined Single Limit
Oi-- 559
11111=1616-
a AUTOMOBILE LIABILITY $100,000.00
COVERAGES, BODILY INJURY Each Occurrence,
& PROPERTY DAMAGE Combined Single Limit
Inswing clause for both BODILY INJURY and PROPERTY DAMAGE shall be amended to pnevide
coverage on an OCCURRENCE BASIS.
EVALUATIONIAWARD
Award shall be made statewide for each manufacturer's office furniture product offering currently available on
GSA schedule, on a multiple award basis. Lateral and vertical steel file cabinets shall be awarded statewide
for each manufacturer's offering currently available on GSA schedule and meeting required specifications and
testing, on a multiple award basis. State Purchasing reserves the right to make awards as outlined in the
Awards Paragraph, General Conditions, if determined to be in the best interest of the State. All other
provisions of the Awards Paragraph, General Conditions, shall prevail.
✓ ' t;r { k i
ry r
, r
Y4: a
,���. {`•aM1.g}rx t��� G$�,���.�,y. �i .i�"4� P}as.+k� �+^mS"y^t' t'',�, ''+•r�. t'1'r, gnu i�,f. atzu-�.`'"��i -i%�'f`�a m,� ",fr r"��}akt3 h 't. x
; x
� n �4, xt s L t� f •e s r r L 3� i .ty � t l
{z� tk�x
+"x tF t irgi �,..aa {', ale •,.f> tq^Y'r,�s �rxn£ ,.rx5 M t. i rr w �.t"` t^ - tea �r _
ak'V F a. � s �.a g i, Y • �r� t � ,q�R,� �e i �t� •ice � � 5 r :.z ✓t Y�y Y' x .z t � 4f it :x
F
� t ,• ,ary 't�,te t5• f r y r� i s � Y 4 � � '�, �[`i
� it A -! � � tt "� t,}'� � �s� x d �"s a� ✓ i'a rk.�c, `' s �� 4k. i � '�
rY
Is
ow 3,S9 irsz s4� �zt,uwa•thIr.nr.
• � � � .:.. �t',i:f` M # '� •E � ,?�+�se7 a � +. h 4i x �, �'S � �,�'r.�'tK 1 !t' 9k.."a�b'eii�.�
t
1 t i
1�§, T_
int" #,S .� k. �� x"'Y'"'"'',f.+%- r*i.e ,v,y titr t ae �t�i }t*C+.±.R'+t 3°i2a. �rS'x x '�''r�e:u•3 a}.� u;,�F.ya{�t,}FF'i.x"fy t4,..,`"z"r
. a 1 4"-��' � -t+«„"'�'�
c' t;
0 t . 559
0
u u ;
INSTRUCTIONS TO ORDERING AGENCY PURCHASING PROCEDURES AND SERVICING
DEALER RESPONSIBILITIES
The following steps should be taken by the purchaser and the servicing dealer in order to use this contract:
I. SYSTEM SELECTION
Purchaser shall list their project requirements and review the system literature and finishes
provided by the manufacturer. Then, using the contract pricing/discount and the selection
matrix, the purchaser should determine which system most closely meets the needs and the
budget of their project. Do not ask for quotes from every contractor - use the matrix and
catalogs to determine your needs. Any contractor has the right to invoice for Space Planning
services if floorplans and/or component price lists are prepared.
II. SITE VISIT
A Purchaser shall call servicing dealer and arrange a mutually convenient time for the dealer to
visit the site.
B. The date and time for the site visit shall not exceed seven (7) working days alter the purchaser
initiates the call.
C. Purchaser shall make a listing of personnel and requirements to be accommodated, and provide
a floor plan or blueprint for the dealer to begin the planning process. The project budget and
proposed completion date should also be discussed at this time.
D. Servicing dealer shall visit the site of the proposed work and familiarize himself with the extent
of the project and any conditions that might affect the installation of the product. The servicing
dealer is responsible for obtaining accurate on-site measurements. Reviewing plans in no way
relieves the servicing dealer of this responsibility.
E. Servicing dealer shall prepare the space plan and layout, the component list, and the installation
cost. The hourly rate for this work shall be as noted in the contract price sheets. The dealer
shall submit to the purchaser a written list of product (with finishes noted) with all products
costs and space planning & installation costs, a floor plan, and delivery dates with an
installation timetable.
F. The servicing dealer may charge the purchaser for the space plan preparation if no purchase
order is issued.
G. The purchaser shaU not require the servicing dealer to provide mockups. If there are questions
about the product that require viewing the product, the purchaser shall visit existing
installations.
Ui-- 569
III. INSTALLATION
A All installation work shall be performed in a complete and workmanlike manner. Installers
shall be required to have a means of identification, such as a badge, or be readily identifiable
(shirt logo, ctc.)as being an employee of the dealer when on site.
B. All changes or modifications to the original project order shall be made in writing to the
servicing dealer before the work is executed,
C. Before installation is started, the dealer/installer shall arrange for access to the premises, and
note delivery ramps, stairways and corridors.
D. All hardware electrical connections to building service shall be done by an electrical contractor,
and such service shall be arranged by the purchaser.
E All installed panels shall be vertical and all panel runs shall be straight and without noticeable
variation. All panels shall be leveled upon installation completion.
F. All surfaces shall be free of scratches, marcs, dents, tears or other damage when the installation
is completed
G. All property shall be protected against damage by reason of the dealer's/installees operations in
the performance of the contract.
H. The servicing dealer shall not be responsible for moving any computer equipment, electronic
equipment, copiers, libraries, or file rooms, or any other unusually furnished areas. Such items
shall be removed from the area before the dealer commences work.
I. Delays: If the purchaser experiences a problem that causes the scheduled delivery/installation
date to be delayed, or if the site is not accessible or safe, and adequate storage space is not
available during installation, the furnishings will be stored until delivery or installation can be
accomplished. Invoices will be sent to the agency upon delivery of the furniture to the
designated storage facility. 80% of the payment is required 30 days after the furniture enters
storage, the remaining 20% is due upon completion.
J. The purchaser shall notify the servicing dealer, in writing, of any problems, discrepancies, or
defective items. If the servicing dealer, after receipt of any such written notice fails within 72
hours to commence at the job site with performance of the work necessary to complete or
remedy all defects, clean-up, etc., the purchaser shall be entitled to have such work remedied
and the servicing dealer shall be full liable for all cost and expenses reasonably incurred by the
purchaser.
K. Servicing dealer shall arrange for a "User Orientation" seminar with the purchaser's staff.
pi- 559
•
0
LATERAL yJTEEEL�FiLFg Com`
SPECIFICATIONS AND TESTING PROCEDURES
SCOPE
This specification covers lateral filing cabinets, steel, that will provide for filing letter -and legal -size materials
laterally (side-by-side) and front -to -back of the cabinets, in a variety of methods.
REQUIREMENTS
1. General: The lateral filing cabinets shall be of a single depth to accommodate filing legal- or letter -size
materials laterally (side-by-side) and front -to -back in the same cabinet, with optional accessories. All filing
cabinets shall meet the requirements of the specifications and testing detailed herein. The lateral steel file
cabinets described herein must be standard and continuing items in the manufacturer's product line and shall
be identified by regular catalog numbers from the published catalog.
2. Materials: All materials used shalt be free from defects that affect serviceability or appearance of the
finished product.
A) Steel:- Steel sheets used in fabrication of the file cabinets shall be commercial quality. All steel shall be
smooth, free from rust, scale, pits, scratches, laps and buckles affecting strength.
B) Finish: Final finish for the cabinet, drawers and drawer surfaces shall be enamel of the baking type or
powdercoat. Colors and application shall be in accordance with the manufacturer's own specifications but
shall be required to pass the "Finish Tests" specified herein.
(Rev. 17 Nov. 00)
C) Construction: All welding and mechanical attachments shall provide rigidity to the completely assembled
unit to prevent misalignment, sagging, binding of parts or other damage to cause interference with the
operation of drawers and suspension, lock mechanism and other moving parts, when loaded and tested as
specified herein. Any exterior welds shall be smooth; interior welds shall be finished to eliminate sharp edges
or rough surfaces that might cause personal injury.
D) Drawers and Shelves: File drawers shall be a solid, fixed front type, with double wall construction at
least 2" in height of drawer front. Shelves shall be a roll-out type with receding doors. Drawers and shelves
options shall provide for filing letter and legal size materials laterally (side-by-side) and front -to -back, in a
variety of methods; provisions for hanging file folders may be integral with the drawer and shelf design or
may be a separate attachment. Drawers and shelves shall also be separate attachment. Drawers and shelves
shall also be designed to hold vertical dividers (inserts) on not less than two-inch (2") centers across the full
compartment width. When called for, no less than three (3) dividers shall be furnished with each
compartment. Drawers and shelves shall fit squarely in their openings. The ends shall be formed and finished
to eliminate roughness and sharp edges which affect serviceability or appearance, or which might cause
personal injury.
(Rev. 17 Nov. 00)
16
IZIIIItIt�!�!
0 •
E) Suspension: Drawer and roll-out shelf suspension system shall be of the progressive type with free rolling
rollers, balls or fixed journal rollers of the ball bearing or roller bearing type, shall be factory lubricated and
shall travel easily, quietly and smoothly. Suspension shall allow a filling compartment to extend outward until
the compartment back is out of the cabinet, but not more than 1-1 /4 inches. Suspension members, including
case channels, shall be finished following the best commercial standards for proper protection and durability.
Suspension shall not cause binding when opening or closing drawers or shelves. Suspension system
supporting each drawer or shelf shall assure smooth and easy operation of the drawer or shelf and withstand
the test requirements listed herein.
F) Operation: Extension of the drawers or shelves may be manual or automatic (door actuated) and shall
comply with the "Push Pull" tests specified herein. Drawers in the closed position shall remain closed (no
creeping open).
G) Locking Device: Locks shall be supplied as an option and, when requested, shall be of a tumbler type or
approved equivalent. The lock shall secure all filing compartments and/or doors simultaneously (gang lock).
No less than 150 different key changes shall be offered. Master key option must be available. Duplicate keys
shall be furnished with each locking cabinet.
H) Safety Interlock: All cabinets shall be provided with a positive mechanical interlock mechanism. The
mechanism shall be such that under the condition where one compartment is extended beyond the fully closed
position, no other compartment in the cabinet can be extended more than l- 112 inches beyond the face of the
cabinet.
I) Out Stops and Bumpers: The cabinet shall have out stops to prevent drawers or shelves from falling out
of the cabinet when they are fully extended and in -stops or bumpers to prevent metal -to -metal contact between
the rear of the drawers, shelves, suspension, and tracks and the back of the cabinet case. Bumpers shall be of
rubber composition or other resilient material and shall be installed in a manner to withstand a normal rebound
without damage.
J) Glides: A minimum of 4 leveling glides shall be provided. The base of the glide shall be not less than
0.75" dia. and shall have a corrosion -resistant finish or plastic surface that is smooth so as not to abrade floor
surfaces.
K) Bolts, Nuts, Screws and Accessories: The bolts, nuts, screws and accessories shall be made to resist rust
by electro -galvanizing or by zinc, chromium or cadmium plating, as commercially produced by manufacturers
of these items unless otherwise specified herein. Counterweight kits must be available for the manufacturer's
series bid.
L) Caution Label: A label bearing a statement similar to the following should be permanently affixed to the
interior surface of a side panel of the top compartment of each cabinet so as to be readily visible to the user
when the compartment is open:
17
01- 559
• 0
"Caution: Bottom compartments should be loaded first, to minimize possibility of the cabinet tipping over."
Samples:
All bidders shall submit Iab tests for the following item:
(Rev. 17 Nov. 00)
"one (1) legal size lateral file cabinet, 42 inches wide, 5 tier, with lock, 4 solid front drawers equipped with
hanging frames for side-to-side filing and fifth tier to be roll-out shelf with 3 -adjustable dividers and receding
door"
Samples shall be new current production items at the time of this bid. It is the bidder's responsibility to have
all samples completely assembled per the independent test laboratory instructions for receiving.
In order to avoid having test panel cut from the roll-out shelf door, bidders shall deliver one (1) approximately
4" x 8" painted production steel panel of the same material and thickness as used in the production of the door
front for examination and testing.
Failure to enclose complete test results from one of the labs listed in this document or an ISO Certified
Testing Lab will result in rejection of the bid. File samples which, when tested, fail to meet the
specifications shall be basis for rejection of the related bid.
(Rev. 17 Nov. 00)
Random Samples: Random samples may be selected from delivered commodities, in order to assure
conformance with this specification and the standard sample throughout the term of the contract. Inspection
and testing shall be in accordance with specifications listed herein.
Specification(s) or Model Changes
If the components or construction of the file cabinet changes during the contract period, the file cabinet must
be retested and test reports submitted to the contract administrator. File cabinets tested must be representative
of the offered items for each product line. The contractor is responsible for the performance of all inspection
requirement specified herein.
18
01- 559
TEST INSPECTION PROCEDURE
"TEML STEEL FILE CABINETS
PART I. INSPECTION PROCEDURE:
Inspect lateral file cabinets for the following:
1. Overall workmanship (no sharp edges, smoothness of exposed surfaces, and tightness of all fastening
devices).
2. Check operation and diameter of leveling glides per specifications.
3. Check for presence of compartment options and for ease of installation.
4. Check operation for lock and gang lock capability.
S. Check for presence of "Caution Label".
6. Check that drawers have stops and bumpers.
7. Check that drawer fronts have double wall construction.
PART Il. TEST PROCEDURE:
Finish Tests: A test panel approximately 4" X 8" furnished (or cut from the file drawer or roll-out
shelf door) shall be bent at room temperature around a 118 -inch -diameter rod to 180 degrees without
cracking, flaking or loss of finish. Using an inside surface of a file drawer or shelf as a test surface,
conduct the following finish tests:
A) Adhesion test: The test surface shall be scored with a razor blade through the film coat to the
base metal in such a manner to produce a grid of U8 -inch squares (one -square -inch area
approximately). A one inch wide strip of pressure sensitive, transparent, cellophane tape shall
be applied firmly to the grid surface and then quickly pulled from the surface. The dried film
shall not be removed from the panel when the tape is removed as per ASTM D3359
Classification No. S.
H) Hardness test: The dried film on the test surface shall withstand the firm stroke of a 2H pencil
held at a 45 -degree -angle and pushed across the film surface without evidence of marring when
viewed at an oblique angle in a strong light.
2. Pull Test: The shelf or drawer under test shall be evenly loaded with typical filing materials (84 pounds
in 42" drawer). The test shall be conducted after approximately 100 cycles of opening using a force
gauge (or equivalent method) attached to the center pull area. A test bracket may be used to make the
connection. The pull force required must not be greater than 9 pounds to open over the anti -rebound
and mt greater than 5 pounds for full extension of the drawer or roll-out shelf. The suspensions are not
to be cleaned or lubricated during the test. Drawers and roll-out shelves shall operate easily, quietly
and smoothly without binding after the test.
(Rev. 17 Nov. 00)
19
Of- 559
• 0
3. Static load test: All compartments in the cabinet shall be fully loaded with filing material as specified
in Paragraph 2 above. The load material shall be filed in a lateral manner (from side to side) in each
compartment. Dividers shall be positioned to retain the filed material. The cabinet shall then be tilted
on one of its sides at an angle of 60 to 65 degrees with respect to the floor surface so that the loaded
material bears against the divider. The cabinet shall remain in this position for not less than 3 hours.
At the end of the 3 -hour period, the cabinet shall be leveled and examined. The cabinet shall have
failed the test if any cabinet part or component is damaged or permanently distorted, or if the pull force
to operate drawers and shelves exceeds the push/pull force specified in Paragraph 2.
4. Interlock Mechanism test: One compartment in the cabinet shall be opened not less than 6 inches from
its fully closed position. All other compartments shall be fully closed. A horizontal force (pull) not to
exceed 30 pounds shall be applied to the front of closed compartments to test the operation ol'the
interlock mechanism. It shall require manual closing of the open compartment before a second
compartment can be opened, or, the open compartment shall automatically recede toward its closed
position with the opening of a second compartment. With one compartment open, the interlock
mechanism will be considered unacceptable if any other compartment opens more than ! 1/2 inches
beyond the face of the cabinet.
S. Stability Test: Position the file cabinet on a level surface and level. Extend the top drawer or roll-out
shelf to its fullest extension and load uniformly with filing material as specified in Paragraph 2 above.
The file cabinet shall withstand a 10 pound minimum horizontal force to the normal hand pull location
of the extended drawer or roll-out shelf without tipping.
20
of - 559
11
•
VERTI&AL STEEL FILE CABINET
S_ PECIFICATIONS AND TESTING PROCEDURES
This specification covers conventional style, vertical steel file cabinets which are designed to hold general filing
material.
1. General: The vertical steel file cabinets offered shall accommodate legal and letter size materials, with
optional accessories. All filing cabinets shall meet the requirements of the specifications and testing
detailed herein. Vertical steel file cabinets described herein must be standard and continuing items in the
manufacturer's product line and shall be identified by regular catalog numbers from his published catalog.
2. Materials: All materials used shall be free from defects that affect serviceability or appearance of the
finished product.
A) Steel: Steel sheets used in the fabrication of the file cabinets shall be commercial quality. All steel shall
be smooth, free from rust, scale, pits, scratches, laps and buckles affecting strength.
B) Finish: Final finish for the cabinet. drawer and drawer surfaces shall be enamel of the baking type or
powdereoat. Colors and application shall be in accordance with the manufacturer's own specifications but
shall be required to pass the "Finish 'rests" specified herein.
(Rev. 17 Nov. 00)
C) Construction: All welding and mechanical attachments shall provide rigidity to the completely
assembled unit to prevent misalignment, sagging, binding of parts or other damage to cause interference
with the operation of drawers and suspension, lock mechanism and other moving parts, when loaded and
tested as specified herein. Any exterior welds shall be smooth, interior welds shall be finished to eliminate
sharp edges or rough surfaces that might cause personal injury.
D) Cabinet Case: The cabinet case shall consist of front, top, sides, back and bottom. The sides, top and
back of the cabinet case shall have smooth even surfaces and shall be without holes or indentations except
for scored knockouts. There shall be not less than 6 interior vertical reinforcing members. One
reinforcing member shall be located approximately in each corner and one centered on each side. The
cabinet case shall be rigidly formed, sufficiently braced, reinforced and welded in order to withstand heavy
usage, without warping, twisting or distortion enough to impair the operation of the drawers or cause
defects which rnight'affect serviceability of any part of the cabinet.
Cabinet Case Metal Gauges: Minimum thickness of metal components for cabinet case shall be as
follows:
Top
20 Gauge
Sides
22 Gauge
Back
24 Gauge
Bottom
24 Gauge
Interior Vertical
20 Gauge
Interior Horizontal
20 Gauge
21
01- 559
• 0
E) Drawers: Drawer front shall be of double wall construction at least 2" in height. The inside drawer front
shall be metal. The drawer assembly shall result in a drawer that is properly aligned. The drawer front
shall fit squarely into the drawer opening. Each drawer shall have a handhold with beaded or rounded grip
in rear of drawer for drawer removal.
(Rev. 17 Nov. 00)
Drawer Dimensions: Minimum inside drawer dimensions (clear net filing space with follower
block in most rearward position) shall be as follows:
Height Width Depth
Minimum Minimum Minimtun
Inches Inches Inches
Drawer Legal Size 10.25 15.25 26.26
Drawer Letter Size 10.25 12.25 26.25
Inside drawer height shall be measured from clear drawer bottom to bottom of clear drawer opening
for the full width and depth of drawer. Inside depth shall be measured from the inside drawer front
to the front of the follower block in its most rearward position.
Drawer Metal Gauges: Minimum thickness of metal components of drawer shall be as follows:
Outside Front 22 Gauge
Inside Front 24 Gauge
Body and Back 26 Gauge
F) Drawer Suspension: Drawer suspension system shall be of the progressive type with free rolling rollers,
balls or fixed journal rollers of the ball bearing or roller bearing type, and shall travel easily, quietly and
smoothly. There shall be a minimum of six main bearing rollers supporting the drawer. When only free
rollers or free rolling balls are used, there shall be no less than a total of ten in supporting the drawer.
Suspension members, including case channels, shall be finished following the best commercial standards
for proper protection and durability. Suspension slide members shall be 16 gauge minimum with 18 gauge
minimum cross members. Suspension system supporting each drawer shall assure smooth and easy
operation of the drawer and withstand the test requirements specified herein.
G) Follower -Block: One follower -block shall be furnished with each file drawer. The follower -block shall
be the friction locking type or shall be held in place by engaging slots or formations in the drawer sides.
The follower -block shall be held securely in a right angle position to the drawer sides at any point of
required travel. The follower -block shall not be movable rearward until activated by a safety device on the
plate. Minimum thickness of the follower -block plate shall be 22 gauge.
ED Stops: All drawers shall be provided with a stop which will prevent the drawer from hitting the back of
the cabinet on the inward movement and with a positive stop which will prevent the drawer from falling
out when fully extended. The stops encountered on the inward movement shall be equipped with bumpers
of rubber or other comparable material. The stops shall prevent the unintentional removal of drawers but
the drawers shall be easily disengaged from the stops and removed from the cabinet when desired, without
the need of tools.
22
�ZIARL[II.
01- 669
9 •
h Locking Device: Locks shall be supplied as an option, and when requested, shall be of a tumbler type or
approved equivalent. The locking mechanism shall be a positive mechanical mechanism operated by a
chrome plated plunger type lock. Plunger springs out when unlocked with the key and locked by pushing
the plunger in until it catches. The locking mechanism shall secure all file drawers simultaneously (gang
lock) and shall be so constructed that the drawers left open may be closed and positively locked after the
cabinet is locked, without distorting the locking mechanism. Locks shall have not less than 150 key
changes. Duplicate keys shall be furnished with each lock.
J) Drawer Latch: Drawer shall have a positive acting spring latch mechanism capable of holding loaded
drawer closed at any tilt angle. The latch release button shall have free movement only in the horizontal
plane parallel to the drawer front. The release button shall fit snugly to the drawer front and shall be
located convenient to drawer pull so that one -hand operation will simultaneously release the latch and
permit die drawer to be opened.
K) Operation: Drawers shall open and close smoothly and shall comply with the drawer pull test specified
herein. Drawers in the closed position shall remain closed (no creeping open).
Samples:
All bidders shall submit lab tests for the following item:
"one (1) vertical file cabinet, legal size, with four (4) drawers and lock"
Samples shall be new current production items at the time of this bid. It is the bidder's responsibility to have all
samples completely assembled per the independent test laboratory instructions for receiving.
In order to avoid having test panel cut from the drawer face, bidders shall deliver one (1) approximately 4" x 8"
painted production steel panel of the same material and thickness as used in the production of the drawer face for
examination and testing.
Failure to enclose complete test results from one of the labs listed in this document or an ISO Certified
Testing Lab will result in rejection of the bid. File samples which, when tested, fail to meet the
specifications shall be basis for rejection of the related bid.
(Rev. 17 Nov. 00)
Random Samples: Random samples may be selected from delivered commodities, in order to assure
conformance with this specification and the standard sample throughout the term of the contract. Inspection and
testing shall be in accordance with specifications listed herein.
Specification Is) or Model Chances:
If the components or construction of the file cabinet changes during the contract period, the rile cabinet must be
retested and test reports submitted to the contract administrator. File cabinets tested must be representative of the
offered items for each product line. The contractor is responsible for the performance of all inspection
requirements specified herein.
23
9i- 559
1I1BItZi�I.
0
TEST INSPECTION PROCEDURE
VERTICAL STEEL FILECABINETS
PART 1. INSPECTION PROCEDURE:
Inspect vertical file cabinets for the following:
1. Overall workmanship (no sharp edges, smoothness of exposed surfaces, and tightness of all fastening devices).
2. Drawer dimensions per specifications
3. Check that drawers have stops and bumpers per specifications
PART U, TEST PROCEDURE:
1. Finish Tests: A test panel approximately 4" X 8" furnished (or cut from the file drawer or roll-out shelf
door) shall be bent at room temperature around a 1/8 -inch -diameter rod to 180 degrees without cracking,
flaking or loss of finish. Using die inside surface of a file drawer or shelf as a test surface, conduct the
following finish tests:
A) Adhesion test: The test surface shall be scored with a razor blade through the film coat to the base
metal in such a manner to produce a grid of 1/8 -inch squares (one -square -inch area approximately).
A one inch wide strip of pressure sensitive, transparent, cellophane tape shall be applied firmly to
the grid surface and then quickly pulled from the surface. The dried film shall not be removed from
the panel when the tape is removed as per ASTM D3359 Classification No. 5.
B) Hardness test: The dried film on the test surface shall withstand the firm stroke of a 214 pencil held
at a 45 -degree -angle and pushed across the film surface without evidence of marring when viewed
at an oblique angle in a strong light.
2. Stability Test: The filing cabinet shall be placed on a level test surface in its normal operating position.
Extend the bottom drawer to its fullest extension and load uniformly with typical filing material, 78 lbs.
(legal size material 8.5" X 14") for legal size. Close the bottom drawer and extend the top drawer to its
fullest extension and load identical to the bottom drawer. The vertical file shall withstand a 15 -pound
horizontal force applied to the normal hand pull location of the extended drawer without ripping. All
vertical files that do not meet this requirement are considered unstable and shall have failed the test.
3. Rack Test: The filing cabinet shall be placed in a level position. Each drawer of the cabinet shall be
loaded with weights of typical filing material such as paper guide cards and folders, or their equivalent
weight, which shall be equally distributed from front to back of drawers in the following amounts:
Legal size - 78 lbs. per drawer (legal size material 8.5" X 14").
Examinations and observations shall be made to determine the impairment, if any, of the ease of operation of the
drawers, the locks, or other movable devices under conditions of loaded level uniform support. The drawer pull
test as specified below shall be conducted at this time. The drawer operating force shall not exceed 6 pounds or 8
pounds as applicable.
(Rev. 17 Nov. 00)
24
0i-- 559
The loaded cabinet shall then be raised not less than one inch to a position of being supported at two diagonally
opposite cornets. The area of support shall not be greater than 6 inches from each corner. The loaded cabinet shall
remain in this position for a minimum of 24 hours. The cabinet shall be returned to a level position and shall be
reexamined to determine the impairment, if any, of the ease of operation of the drawers, the locks and locking
mechanism, the latches or other movable devices. The drawer pull test specified below shall again be conducted.
The cabinet shall be considered as having failed the test if the drawer operating force exceeds 6 pounds or 8
pounds as applicable.
4. Drawer Pull Test. The filing cabinet shall be placed in a level position. The drawer to be tested shall be
loaded with typical filing matenal such as paper, guide cards and folders, or their equivalent weight, which
shall be equally distributed from front to back of drawer in the following amounts:
Legal size - 78 Ibs.per drawer ( legal size material 8.5" X 14"
The test shall be conducted by using a force gage or passing a limp cord, attached to the center of the drawer pull,
over the sheave with a weight applied to the free end. The force required to start the loaded drawer forward and to
move it to its full outward limit shall be recorded. Atter approximately 100 cycles the drawer operating force to
open and close the drawer for the full distance of its travels shall not exceed 6 pounds for letter size drawers and
shall not exceed 8 pounds for legal size drawers.
These figures include overcoming the load imposed by antFrebound feature. The suspensions are not to be
cleaned or lubricated during the test.
5. Static load "fest: Each drawer of the cabinet shall be loaded with typical filing material, such as paper,
guide cards and folders, or their equivalent weight, which shall be equally distributed from front to back of
drawer in the following amounts:
Legal size - 78 lbs. per drawer (legal size material 8.5" X 14").
The compressor in each drawer shall be drawn up tight. The cabinet shall be tipped over on its back on a furniture
moving dolly and shall remain in that position for not less than three hours. The cabinet shall then be returned to
an upright position. The cabinet shall then be examined for damage to the exterior, the drawers, compressors and
locks and for any displacement or damage to the drawer contents.
6. Cabinet Frame Side Racking Test: The filing cabinet shall be placed on a level floor surface or test
platform and restrained from side skid movement by a 4 inch high stop or barrier placed flush against the
side of the cabinet secured to the floor surface or test platform. Each drawer of the cabinet shall be loaded
with typical filing material such as paper, guide cards and folders, or their equivalent weight, which shall
be equally distributed from front to back of drawer (78 lbs. for legal size). All drawers shall be opened 8
to 10 inches from Their closed position. Using a test setup consisting of a hydraulic actuator and a
mechanical force gauge or a weight and pulley arrangement apply a 35 pound force to the cabinet side at
the upper front comer. The cabinet shall be subjected to the load for 30 minutes. Tipping over while the
35 pound load is a failure and cause for rejection. At the conclusion of the 30 minute test period, with the
35 pound load still applied, there shall be no deflection in the cabinet or drawers sufficient to prevent any
of the drawers from being fully closed by hand. (The cabinet frame shall not be manipulated to assist
closing the drawers). The drawers shall be examined and closed from top drawers down to the bottom
drawer. The load shall then be removed, the cabinet leveled, and all drawers subjected to the drawer pull
test in paragraph 4. Failure of any of the drawers to close while the load is still applied after the 30 minute
time period and failure of any of the drawers to comply with the drawer pull test shall be cause to reject
the cabinet.
25
01-- 569
7. Lock Test: The filing cabinet shall be placed in a levet position and secured to the floor or test platform.
Each drawer of the cabinet shall be loaded with typical filing material such as paper, guide cards and
folders, or their equivalent weight, which shall be equally distributed from front to back of drawer in the
following amounts:
Legal size - 78 lbs. per drawer (legal size material 8.5" X 14").
Disengage the thumb latch so only the lock will be tested. Close and lock the vertical file cabinet. Apply a
horizontal outward force of 50 pounds at the center of the hand pull. There shall be three attempts to open each
drawer. The locking system will be considered inoperable if any drawer opens during the pull test.
S. Drawer Latch Test: The filing cabinet shall be ,placed in a level position and secured to the floor or test
platform. Each drawer of the cabinet shall be loaded with typical filing material such as paper, guide cards
and folders, or their equivalent weight, which shall be equally distributed from front to back of drawer in the
following amounts:
Legal size - 78 lbs. per drawer (legal size material 8.5" X 1411).
Close and latch the drawer (Do not lock). Apply a horizontal outward force of 50 pounds at the center of the hand
pull. The laiching system will have failed if any drawer opens during the pull test.
`U
�R�
01-- 559
-,,
W�
a
'V— Y; t,.ia l,.d#�51
'✓ t axy gi;ia3'+°4r�Y��' " '„C .,„ k1tYv��k��"-� �`�
a,�
F,�d5r
�.+;a��w�
d.aF a x
i '! �{` :. ' 3 r^ ,� X Via."' fiyt�,, ;•i` ` " ,}� "�'F, w x tE7 :i" �k:y.F'�+�$�t„%+' x '{ ih •4 �'4 k. ir.
r''
■ ) i � � 4f
..�
,V'44i
��-1.' � U ��:�;� ��
."J�� t,2 gyp✓ '�A�. �a
M77! 77T,
Y f{Y'j~i4 �`S i01 0
-,,
W�
a
'V— Y; t,.ia l,.d#�51
'✓ t axy gi;ia3'+°4r�Y��' " '„C .,„ k1tYv��k��"-� �`�
a,�
F,�d5r
�.+;a��w�
d.aF a x
i '! �{` :. ' 3 r^ ,� X Via."' fiyt�,, ;•i` ` " ,}� "�'F, w x tE7 :i" �k:y.F'�+�$�t„%+' x '{ ih •4 �'4 k. ir.
r''
■ ) i � � 4f
• 0
Welcome to the State of Florida Office Furniture and Files Contract. This site is dedicated to professionals tasked
with specifying and procuring fumiture. The web site links will lead you to the manufacturers pages dedicated the
State of Florida Contract. Each manufacturer's page is not identical, but all will have the essential information;
ordering instructions, price sheet, and servicing dealers, as specified for this contract. In addition, some
manufacturers may provide additional information, such as help/questions, product information, configuration
assistance and e-mail correspondence. For those agency/contract users who have the technical ability, some
contractors have the ability to receive orders on-line.
We hope you find the condensed "Office Furniture and Files" Contract more convenient and easier to use than
before. This contract now contains all products previously solicited under the bids for "Office Furniture" and
"Files; Lateral and Vertical". Please note several important changes in the contract:
• This contract will require that all contractors maintain their own State contract information web site —
either through a main company web site, or through a separate site. The contractor's site will be connected
to the main State contract site as maintained by State Purchasing.
• Only the manufacturers listed for offering the Lateral and Vertical Steel Files will be considered for the
purchase of files. These manufacturers have passed independent laboratory testing for their product and
awarded for this contract. ANY OTHER LATERAL OR VERTICAL STEEL FILES PURCHASED
WILL NOT BE CONSIDERED A STATE CONTRACT PURCHASE.
The Prices/Discounts on this contract duplicate those offered under the GSA Contracts. When GSA
authorizes a change in discount or products, this contract will change accordingly (see Special Conditions,
page 9-10).
Any price lists not available on the Internet sites or any required fabric/color cards should be requested from your
local dealer.
18
+isi4MM
Oi- 559
ANY QUESTIONS CONCERNING THE TERMS AND CONDITIONS OF THE CONTRACT SHOLU BE
FAXED TO BRENDA WELLS, STATE PURCHASING, AT # 850-488-5499 or mWl at
•
PRODUCT LISTIN
•
The Product Listing is an example of products offered by manufacturers available on the State of Florida Office
Furniture & Files Contract.
Only the manufacturers listed below are authorized to provide lateral and vertical steel Nes under this
contract
ALLSTEEL KIMBALL
ARTOPEX PLUS KNOLL
DESIGN OPTIONS KRUEGER (ICI)
GLOBAL SOUTHERN METAL
HAWORTH STEELCASE
HERMAN MILLER
SYSTEMS E12I1 TURE
Open Office Systems Furniture
Desking Systems
Communications Center Workstations
Stacking Open Office Systems
Floor -to -Ceiling Partitions
Computer Stations
LAN Furniture
WAN Furniture
Server Racks
Lateral Files -Metal
Keyboard Supports
Cable Management
CAD Workstations
Adjustable Height Work Surfaces
Ergonomic Accessories
Lateral Files -Wood
Vertical Files -Metal
Vertical Files -Wood
ADP/Data Storage
Metal Storage Cabinets
Plan Storage
Media Storage
Shelving/Personal Storage
m�reaare
30
SEATING
Ergonomic Seating
Task Seating
Multi -Shift Seating
Big & Tall Seating
Big & Tall Multi -Shift
Executive Seating
Side Chairs
Stack Chairs
Lounge Seating
Training Room Seating
Multi -Purpose Seating
Wood Seating
CASE_ G� O
Executive Wood Office Furniture
Laminate Office Furniture
Metal Office Furniture
Computer Desks
Laminate Bookcases
Wood Files
Wood Bookcases
CFERENCE/T M
Training Tables
Wood Conference Tables
Laminate Conference Tables
Laminate Conference Accessories
Presentation Accessories
Computer Training Tables
Multi Purpose Tables
Audio/Visual Accessories
Conference Storage & Training Storage
01— sho
SYSTEMS & MODULAR FURNITURE: Page I of .11
0 9
SYSTEMS & MODULAR FURNITURE:
INSTRUCTIONS TO ORDERING AGENCY- PURCHASING PROCEDURES AND
SERVICING DEALER RESPONSIBILITIES
The following steps should be taken by the purchaser and the servicing dealer in order to use this
contract:
I. SYSTEM SELECTION
Purchaser shall list their project requirements and review the system literature and
finishes provided by the manufacturer. Then, using the contract pricing/discount and
the selection matrix, the purchaser should determine which system most closely meets
the needs and the budget of their project. Do not ask for quotes from every contractor
- use the matrix and catalogs to determine your needs. Any contractor has the right to
invoice for Space Planning services if floorplans and/or component price lists are
prepared.
II. SITE VISIT
A. Purchaser shall call servicing dealer and arrange a mutually convenient time for the
dealer to visit the site.
B. The date and time for the site visit shall not exceed seven (7) working days after the
purchaser initiates the call.
C. Purchaser shall make a listing of personnel and requirements to be accommodated, and
provide a floor plan or blueprint for the dealer to begin the planning process. The
project budget and proposed completion date should also be discussed at this time.
D. Servicing dealer shall visit the site of the proposed work and familiarize himself with
the extent of the project and any conditions that might affect the installation of the
product. The servicing dealer is responsible for obtaining accurate on-site
measurements. Reviewing plans in no way relieves the servicing dealer of this
responsibility.
E. Servicing dealer shall prepare the space plan and layout, the component list, and the
installation cost. The hourly rate for this work shall be as noted in the contract price
sheets. The dealer shall submit to the purchaser a written list of product (with finishes
noted) with all products costs and space planning & installation costs, a floor plan, and
delivery dates with an installation timetable.
F. The servicing dealer may charge the purchaser for the space plan preparation if no
purchase order is issued.
G. The purchaser shall not require the servicing dealer to provide mockups. If there are
questions about the product that require viewing the product, the purchaser shall visit
existing installations.
III. INSTALLATION
A. All installation work shall be performed in a complete and workmanlike manner.
Installers shall be required to have a means of identification, such as a badge„Qrbe 5 00, g
http://fcn.state.fl.us/st_contracts/425001011 /specs.htm
05/08/2001
'+S w
r } i 5 �� k r ; j %... 2ay f '�' ` ,,'.�'{ tS+ r. y �+rtV +, wNdt�"f'k `•ytp r y�`-gF Y `t; y,
s •/d ,*� v- t"1r=a -w'Qkr-ass r ti a 'e "r ,ter '+�a �1
#,S"a*x�
3 f
> 'r ., Y 7 .r�, S •, � ) z {' ,�. +-' Yn � ori «"i,, t^ k u t ,.+,+ a i f r np zr-
:`.
$ k 1
'�x 3.rt of.1 o> `fie rd_4. • i r.'.* r
'te.',°d1S 4 S i t 19
�� ry der#t !�'1 �Mlq t � �'' Y � � 4. �� rte' ;3.3 (,5 r.� �o-�" �5�a R4 ti f 3 ��$o•� ��'a",,� �� �,. k� � ° ��r
ri
1,P
Ut"
' t�' `«f�, i f z P � ("� �, r S „'i x ,� 2 � $")q, 7�f.�, ��Y"T�x\" +Fr�'t "t'•u, t� .N F`I
v r c r
7,*
1-1
{
t, gg
s t
k to
q
k "
HOW DO I FIND TM
INFORMATION THAT I NEED TO PLACE AN ORDER?
Just in case the manufacturer has updated their web site, try to "reload" or "refresh" the web site (especially if
you've book marked that particular site). If there are other technological problems that hamper access to the site,
please report that situation to the State Purchasing contract administrator. State Purchasing may be able to provide
you with the necessary information quickly, and can check into restoring access to the manufacturer's site.
THIS LIST OF QUESTIONS MAY BE UPDATED PERIODICALLY. SHOULD YOU HAVE ANY OTHER
QUESTIONS REGARDING THIS CONTRACT, PLEASE CONTACT THE CONTRACT ADMINISTRATOR.
BRENDA WELLS, AT 850-488-6904, SUNCOM 278-1985, FAX 850-488-5498, OR BY EMAIL AT:
welisbOklms.state.fl.us.
01- 559
SYSTEMS & MODULAR FURNITURE: Page 2 of 11
•
readily identifiable (shirt logo, etc.)as being an employee the dealer when on site.
B. All changes or modifications to the original project order shall be made in writing to
the servicing dealer before the work is executed.
C. Before installation is started, the dealer/installer shall arrange for access to the
premises, and note delivery ramps, stairways and corridors.
D. All hardware electrical connections to building service shall be done by an electrical
contractor, and such service shall be arranged by the purchaser.
E. All installed parcels shall be vertical and all panel nins shall be straight and without
noticeable variation. All panels shall be leveled upon installation completion.
F. All surfaces shall be free of scratches, marks, dents, tears or other damage when the
installation is completed.
G. All property shall be protected against damage by reason of the dealer's/installer's
operations in the performance of the contract.
H. The servicing dealer shall not be responsible for moving any computer equipment,
electronic equipment, copiers, libraries, or file rooms, or any other unusually furnished
areas. Such items shall be removed from the area before the dealer commences work.
1. Delays: if the purchaser experiences a problem that causes the scheduled
delivery/installation date to be delayed, or if the site is not accessible or safe, and
adequate storage space is not available during installation, the furnishings will be
stored until delivery or installation can be accomplished. Invoices will be sent to the
agency upon delivery of the furniture to the designated storage facility. 80% of the
payment is required 30 days after the furniture enters storage; the remaining 20% is
due upon completion.
J. The purchaser shall notify the servicing dealer, in writing, of any problems,
discrepancies, or defective items. If the servicing dealer, after receipt of any such
written notice fails within 72 hours to commence at the job site with performance of
the work necessary to complete or remedy all defects, clean-up, etc., the purchaser
shall be entitled to have such work remedied and the servicing dealer shall be full
liable for all cost and expenses reasonably incurred by the purchaser.
K. Servicing dealer shall arrange for a "User Orientation" seminar with the purchaser's
staff.
LATERAL STEEL FILE CABINET
SCOPE
SPECIFICATIONS AND TESTING- PROCEDURES
_ - ------ -- - --
This specification covers lateral filing cabinets, steel, that will provide for filing letter -and legal -size
materials laterally (side-by-side) and front -to -back of the cabinets, in a variety of methods.
REQUIREMENTS
1. General: The la-ieral filing cabinets shall be of a single depth to accommodate filing legal- or
letter -size materials Iaterally (side-by-side) and front -to -back in the same cabinet, with optional
accessories. All filing cabinets shall meet the requirements of the specifications and testing detailed
herein. The lateral steel file cabinets described herein must be standard and continuing items in the
manufacturer's product line and shall be identified by regular catalog numbers from the pfthed 5 5 9
http://fcn.state.fl.us/st_contracts/42500101 l /specs.htm
05/08/2001
SYSTEMS & MODIOLAR FURNITURE: Page 3 of 11
catalog.
2. Materials: All matenals used shall be free from defects that affect serviceability or appearance of
the finished product.
A) Steel: Steel sheets used in fabrication of the file cabinets shall be commercial quality. All steel
shall be smooth, free from rust, scale, pits, scratches, laps and buckles affecting strength.
B) Finish: Final finish for the cabinet, drawers and drawer surfaces shall be enamel of the baking
type or powdercoat. Colors and application shall be in accordance with the manufacturer's own
specifications but shall be required to pass the "Finish Tests" specified herein.
(Rev. 17 Nov. 00)
C) Construction: All welding and mechanical attachments shall provide rigidity to the completely
assembled unit to prevent misalignment, sagging, binding of parts or other damage to cause
interference with the operation of drawers and suspension, lock mechanism and other moving parts,
when loaded and tested as specified herein. Any exterior welds shall be smooth; interior welds shall
be finished to eliminate sharp edges or rough surfaces that might cause personal injury.
D) Drawers and Shelves: File drawers shall be a solid, fixed front type, with double wall
construction at least 2" in height of drawer front. Shelves shall be a roll-out type with receding
doors. Drawers and shelves options shall provide for filing letter and legal size materials laterally
(side-by-side) and front -to -back, in a variety of methods; provisions for hanging file folders may be
integral with the drawer and shelf design or may be a separate attachment. Drawers and :shelves shall
also be separate attachment. Drawers and shelves shall also be designed to hold vertical dividers
(inserts) on not less than two-inch (2") centers across the full compartment width. When called for,
no less than three (3) dividers shall be furnished with each compartment. Drawers and shelves shall
fit squarely in their openings. The ends shall be formed and finished to eliminate roughness and
sharp edges which affect serviceability or appearance, or which might cause personal injury.
(Rev. 17 Nov. 00)
E) Suspension: Drawer and roll-out shelf suspension system shall be of the progressive type with
free rolling rollers, balls or fixed journal rollers of the ball bearing or roller bearing type, shall be
factory lubricated and shall travel easily, quietly and smoothly. Suspension shall allow a filling
compartment to extend outward until the compartment back is out of the cabinet, but not more than 1-
1 /4 inches. Suspension members, including case channels, shall be finished following the: best
commercial standards for proper protection and durability. Suspension shall not cause binding when
opening or closing drawers or shelves. Suspension system supporting each drawer or shelf shall
assure smooth and easy operation of the drawer or shelf and withstand the test requirements listed
herein.
F) Operation: Extension of the drawers or shelves may be manual or automatic (door actuated) and
shall comply with the "Push Pull" tests specified herein. Drawers in the closed position shall remain
closed (no creeping open).
G) Locking Device: Locks shall be supplied as an option and, when requested, shall be of a tumbler
type or approved equivalent. The lock shall secure all filing compartments and/or doors
simultaneously (gang lock). No less than 150 different key changes shall be offered. Master key
option must be available. Duplicate keys shall be furnished with each locking cabinet.
H) Safety Interlock: All cabinets shall be provided with a positive mechanical interlock
mechanism. The mechanism shall be such that under the condition where one compartment is
extended beyond the fully closed position, no other compartment in the cabinet can be extended more
than 1 U2 inches beyond the face of the cabinet.
I) Out Stops and dumpers: The cabinet shall have out stops to prevent drawers or shelves from
o1-- 559
http://fcn.state. fl.usist_contracts/425001011 /specs.htm
rTi
05/08/2001
SYSTEMS & MODULAR FURNITURE: Page 4 of i l
•
falling out of the cabinet when they are fully extended and in stops or bumpers to prevent
metal to metal contact between the rear of the drawers, shelves, suspension, and tracks and the back
of the cabinet case. Bumpers shall be of rubber composition or other resilient material and shall be
installed in a manner to withstand a normal rebound without damage.
J) Glides: A minimum of 4 leveling glides shall be provided. The base of the glide shall be not less
than 0.75" dia. and shall have a corrosion resistant finish or plastic surface that is smooth so as not to
abrade floor surfaces.
li) Bolts, Nuts, Screws and Accessories: The bolts, nuts, screws and accessories shall be made to
resist rust by electro galvanizing or by zinc, chromium or cadmium plating, as commercially
produced by manufacturers of these items unless otherwise specified herein. Counterweight kits
must he available for the manufacturer's series bid.
L) Caution Label: A label bearing a statement similar to the following should be permanently
affixed to the interior surface of a side panel of the top compartment of each cabinet so as to he
readily visible to the user when the compartment is open:
EXAMPLE
"Caution : Bottom compartments should be loaded first, to minimize possibility of the cabinet
tipping over."
Samples:
All bidders shall submit lab tests for the following item:
(Rev. 17 Nov. 00)
"one (1) legal size lateral file cabinet, 42 inches wide, 5 tier, with lock, 4 solid front drawers
equipped with hanging fraines for side -to side filing and fifth tier to be roll out shelf with
3 adjustable dividers and receding door"
Samples shall be new current production items at the time of this bid. It is the bidder's responsibility
to have all samples completely assembled per the independent test laboratory instructions for
receiving.
In order to avoid having test panel cut from the roll out shelf door, bidders shall deliver one (1)
approximately 4" x 8" painted production steel panel of the same material and thickness as used in
the production of the door front for examination and testing.
Failure to enclose complete test results from one of the labs listed in this document or an ISO
Certified Testing Lab will result In rejection of the bid. File samples which, when tested, fail to
meet the specifications shall be basis for rejection of the related bid.
(Rev. 17 Nov. 00)
Random Samples: Random samples may be selected from delivered commodities, in order to assure
conformance with this specification and the standard sample throughout the term of the contract.
Inspection and testing shall be in accordance with specifications listed herein.
Specification(s) or Model Changes
If the components or construction of the file cabinet changes during the contract period, the file
cabinet must be retested and test reports submitted to the contract administrator. File cabinets tested
must be representative of the offered items for each product line. The contractor is responsible for
the performance of all inspection requirement specified herein.
http://fcn.state.fl.us/st_contracts/425001011 /specs.htm
K�ZeXL•iE:
01- 559
05/08/2001
SYSTEMS & MODULAR FURNITURE: Page 5 of I 1
•
•TEST INSPECTION PROCEDURE
LATERAL STEEL FILE CABINETS
PART hINSPECTION PROCEDURE:
Inspect lateral file cabinets for the following:
1. Overall workmanship (no sharp edges, smoothness of exposed surfaces, and tightness of all
fastening devices).
2. Check operation and diameter of leveling glides per specifications.
3. Check for presence of compartment options and for ease of installation.
4. Check operation for lock and gang lock capability.
5. Check for presence of "Caution Label".
6. Check that drawers have stops and bumpers.
7. Check that drawer fronts have double wall construction.
PART II, TEST PROCEDURE:
1. Finish Tests: A test panel approximately 4" X 8" furnished (or cut from the file drawer or
roll out shelf door) shall be bent at rootn temperature around a 1/8 inch diameter rod to 180
degrees without cracking, flaking or loss of finish. Using an inside surface of a file drawer or
shelf as a test surface, conduct the following finish tests:
A) Adhesion test: The test surface shall be scored with a razor blade through the film
coat to the base metal in such a manner to produce a grid of 1/8 inch squares
(one square inch area approximately). A one inch wide strip of pressure sensitive,
transparent, cellophane tape shall he applied firmly to the grid surface and then
quickly pulled from the surface. The dried film shall not be removed from the panel
when the tape is removed as per ASTM D3359 Classification No. 5.
B) Hardness test: The dried film on the test surface shall withstand the firm stroke of a
2H pencil held at a 45 degree angle and pushed across the film surface without
evidence of marring when viewed at an oblique angle in a strong light.
2. Pull Test: The shelf or drawer under test shall be evenly loaded with typical filing materials
(84 pounds in 42" drawer). The test shall be conducted after approximately 100 cycles of
opening using a force gauge (or equivalent method) attached to the center pull area_ A test
bracket may be used to make the connection. The pull force required must not be greater than
9 pounds to open over the anti rebound and not greater than 5 pounds for full extension of the
drawer or roll out shelf. The suspensions are not to be cleaned or lubricated during the test.
Drawers and roll-out shelves shall operate easily, quietly and smoothly without binding after
the test.
(Rev. 17 Nov. 00)
3. Static load test: All compartments in the cabinet shall be fully loaded with filing material as
specified in Paragraph 2 above. The load material shall be filed in a lateral manner (from side
to side) in each compartment. Dividers shall be positioned to retain the filed material. The
cabinet shall then be tilted on one of its sides at an angle of 60 to 65 degrees with respect to the
floor surface so that the loaded material bears against the divider. The cabinet shall remain in
this position for not less than 3 hours. At the end of the 3 hour period, the cabinet shall be
leveled and examined. The cabinet shall have failed the test if any cabinet part or cont onent
61- 559
http://fcn.state.fl.us/st_contracts/42500101 l /specs.htm 05/08/2001
�Z�Irxra�
SYSTEMS & MODULAR FURNI7 LRE: Page 6 of 11
is damaged or permanently distorted, or if the pull force to operate drawers and shelves
exceeds the pushipull force specified in Paragraph 2.
4. Interlock Mechanism test: One compartment in the cabinet shall be opened not less than 6
inches from its fully closed position. All other compartments shall be fully closed. A
horizontal force (pull) not to exceed 30 pounds shall be applied to the front of closed
compartments to test the operation of the interlock mechanism. It shall require manual closing
of the open compartment before a second compartment can be opened, or, the open
compartment shall automatically recede toward its closed position with the opening of a
second compartment. With one compartment open, the interlock mechanism will be
considered unacceptable if any other compartment opens more than 1 F-1 inches beyond the
face of the cabinet.
5. Stability Test: Position the file cabinet on a level surface and level. Extend the top drawer or
roll out shelf to its fullest extension and load uniformly with filing material as specified in
Paragraph 2 above. The file cabinet shall withstand a 10 pound minimunt horizontal force to
the normal hand pull location of the extended drawer or roll out shelf without tipping.
VERTICAL. STEEL FILE CABINET
SPECIFICATIONS AND TESTING PROCEDUI&S
Scope
This specification covers conventional style, vertical steel file cabinets which are designed to hold
general filing material.
1. General: The vertical steel file cabinets offered shall accommodate legal and letter size
materials, with optional accessories. All filing cabinets shall meet the requirements of the
specifications and testing detailed herein. Vertical steel file cabinets described herein must be
standard and continuing items in the manufacturer's product line and shall be identified by
regular catalog numbers from his published catalog.
2. Materials: All materials used shall be free from defects that affect serviceability or
appearance of the finished product.
A) Steel: Steel sheets used in the fabrication of the file cabinets shall be commercial quality.
All steel shall be smooth, free from rust, scale, pits, scratches, laps and buckles affecting
strength.
B) Finish: Final finish for the cabinet, drawer and drawer surfaces shall he enamel of the
baking type or powdercoat. Colors and application shall be in accordance with the
manufacturer's own specifications but shall be required to pass the "Finish Tests" specified
herein.
(Rev. 17 Nov. 00)
C) Construction: All welding and mechanical attachments shall provide rigidity to the
completely assembled unit to prevent misalignment, sagging, binding of parts or other
damage to cause interference with the operation of drawers and suspension, lock mechanism
and other moving parts, when loaded and tested as specified herein. Any exterior welds shall
be smooth, interior welds shall be finished to eliminate sharp edges or rough surfaces that
might cause personal injury.
D) Cabinet Case: The cabinet case shall consist of front, top, sides, back and bottom. The
sides, top and back of the cabinet case shall have smooth even surfaces and shall be without
holes or indentations except for scored knockouts. There shall be not less than 6 interior
vertical reinforcing members. One reinforcing member shall bd located approximately in
each corner and one centered on each side. The cabinet case shall be rigidly formed,
sufficiently braced, reinforced and welded in order to withstand heavy usage, without
01- 559
http://fcn.state.fl.ust'st__contracts/425001011!spees.htm 05/08/2001
�I�I�IeZ�►��=
SYSTEMS & MODULAR FURNITURE: Page 7 of 11
• •
warping, twisting or distortion enough to impair the operation of the drawers or cause defects
which might affect serviceability of any part of the cabinet.
Cabinet Case Metal Gauges: Minimum thickness of metal components for cabinet
case shall be as follows:
Top 20 Gauge
Sides 22 Gauge
Back 24 Gauge
Bottom 24 Gauge
Interior Vertical 20 Gauge
Interior Horizontal 20 Gauge
E) Drawers: Drawer front shall be of double wall construction at least 2" in height. The inside
drawer front shall be metal. The drawer assembly shall result in a drawer that is properly
aligned. The drawer front shall fit squarely into the drawer opening. Each drawer shall have
a handhold with beaded or rounded grip in rear of drawer for drawer removal.
(Rev. 17 Nov. 00)
Drawer Dimensions: Minimum inside drawer dimensions (clear net filing space with
follower block in most rearward position) shall be as follows:
Height Width Depth
Minimum Minimum
Minimum
Inches Inches Inches
Drawer Legal Size 10.25 15.25 26.26
Drawer Letter Size 10.25 12.25 26.25
Inside drawer height shall be measured from clear drawer bottom to bottom of clear
drawer opening for the full width and depth of drawer. Inside depth shall be measured
from the inside drawer front to the front of the follower block in its most rearward
position.
Drawer Metal qkugqs. Minimum thickness of metal components of drawer shall be as
follows
Outside Front 22 Gauge
Inside Front 24 Gauge
Body and Back 26 Gauge
F) Drawer Suspension: Drawer suspension system shall be of the progressive type with free
rolling rollers, balls or fixed journal rollers of the ball bearing or roller bearing type, and shall
travel easily, quietly and smoothly. There shall be a minimum of six main bearing rollers
supporting the drawer. When only free rollers or free rolling balls are used, there shall be no
less than a total of ten in supporting the drawer. Suspension members, including case
channels, shall be finished following the best commercial standards for proper protection and
durability. Suspension slide members shall be 16 gauge minimum with 18 gauge minimum
cross members. Suspension system supporting each drawer shall assure smooth and easy
operation of the drawer and withstand the test requirements specified herein.
G) Follower -Block: One follower block shall be furnished with each file drawer. The
follower block shall be the friction locking type or shall be held in place by engaging slots or
formations in the drawer sides. The follower -block shall be held securely in a right angle
position to the drawer sides at any point of required travel. The follower block shall not be
movable rearward until activated by a safety device on the plate. Minimum thickness of the
follower block plate shall be 22 gauge.
01- 559
http://fcn.state.fl.us/st_contracts/425001011/specs.htm 05/08/2001
0Z0I1191,Pa
-SYSTEMS & MODULAR FURNITURE: Page 8 of 11
• •
H) Stops: All drawers shall be provided with a stop which will prevent the drawer from hitting
the back of the cabinet on the inward movement and with a positive stop which will prevent
the drawer from falling out when fully extended. The stops encountered on the inward
movement shall be equipped with bumpers of rubber or other comparable material. The
stops shall prevent the unintentional removal of drawers but the drawers shall be easily
disengaged from the stops and removed from the cabinet when desired, without the need of
tools.
1) Locking Device: Locks shall be supplied as an option, and when requested, shall be of a
tumbler type or approved equivalent. The locking mechanism shall be a positive mechanical
mechanism operated by a chrome plated plunger type lock. Plunger springs out when
unlocked with the key and locked by pushing the plunger in until it catches. The locking
mechanism shall secure all file drawers simultaneously (gang lock) and shall be so
constructed that the drawers left open may be closed and positively locked after the cabinet is
locked. without distorting the locking mechanism. Locks shall have not less than 150 key
changes. Duplicate keys shall be furnished with each lock.
J) Drawer Latch: Drawer shall have a positive acting spring latch mechanism capable of
holding loaded drawer closed at any tilt angle. The latch release button shall have free
movement only in the horizontal plane parallel to the drawer front. The release button shall
fit snugly to the drawer front and shall be located convenient to drawer pull so that one hand
operation will simultaneously release the latch and permit the drawer to be opened.
K) Operation: Drawers shall open and close smoothly and shall comply with the drawer pull
test specified herein. Drawers in the closed position shall remain closed (no creeping open).
Samples:
All bidders shall submit lab tests for the following item:
"one (1) vertical file cabinet, legal size, with four (4) drawers and lock"
Samples shall be new current production items at the time of this bid. It is the bidder's responsibility
to have all samples completely assembled per the independent test laboratory instructions for
receiving.
In order to avoid having test panel cut from the drawer face, bidders shall deliver one (1)
approximately 4" x 8" painted production steel parcel of the same material and thickness as used in
the production of the drawer face for examination and testing.
Failure to enclose complete test results from one of the labs listed in this document or an ISO
Certified Testing Lab will result in rejection of the bid. File samples which, when tested, fail to
meet the specifications shall be basis for rejection of the related bid.
(Rev. 17 Nov. 00)
Random Samples: Random samples may be selected from delivered commodities, in order to
assure conformance with this specification and the standard sample throughout the term of the
contract. Inspection and testing shall be in accordance with specifications listed herein.
S
n_ification s or Model ChanQes�
Ie components or construction of the file cabinet changes during the contract period, the file
cabinet must be retested and test reports submitted to the contract administrator. File cabinets tested
must be representative of the offered items for each product line. The contractor is responsible for
the performance of all inspection requirements specified herein.
fl1- 559
http://fcn.state.fl.us/st_contracts/425001011 /specs.htm 05/08/2001
SYSTEMS & MODULAR FURNITLRE: Page 9 of 11
•
GEST INSPECTION PROCEDURE
VERTICAL STEEL FILECABINETS
PART 1, NSPECTION PROCEDURE:
Inspect vertical file cabinets for the following:
1. Overall workmanship (no sharp edges, smoothness of exposed surfaces, and tightness of all
fastening devices).
2. Drawer dimensions per specifications
3. Check that drawers have stops and bumpers per specifications
PART Il, TEST PROCEDURE:
1. Finish 'Tests: A test panel approximately 4" X 8" furnished (or cut from the file drawer or
roll out shelf door) shall be bent at room temperature around a 1/8 inch diameter rod to 180
degrees without cracking, flaking or loss of finish. Using the inside surface of a file drawer or
shelf as a test surface, conduct the following finish tests:
A) Adhesion test: The test surface shall be scored with a razor blade through the film
coat to the base metal in such a manner to produce a grid of 1/8 inch squares
(one square inch area approximately). A one inch wide strip of pressure sensitive,
transparent, cellophane tape shall be applied firmly to the grid surface and then
quickly pulled from the surface. The dried film shall not be removed from the panel
when the tape is removed as per ASTM D3359 Classification No. 5.
B) Hardness test: The dried film on the test surface shall withstand the firm stroke of a
2H pencil held at a 45 degree angle and pushed across the film surface without
evidence of marring when viewed at an oblique angle in a strong light.
2. Stability Test: The filing cabinet shall be placed on a level test surface in its normal
operating position. Extend the bottom drawer to its fullest extension and load uniformly with
typical filing material, 78 lbs. (legal size material 8.5" X 14") for legal size. Close the
bottom drawer and extend the top drawer to its fullest extension and load identical to the
bottom drawer. The vertical file shall withstand a 15 pound horizontal force applied to the
normal hand pull location of the extended drawer without tipping. All vertical files that do
not meet this requirement are considered unstable and shall have failed the test.
3. Rack Test: The filing cabinet shall be placed in a level position. Each drawer of the cabinet
shall be loaded with weights of typical filing material such as paper guide cards and folders,
or their equivalent weight, which shall be equally distributed from front to back of drawers in
the following amounts:
Legal size - 78 lbs. per drawer (legal size material 8.5" X 14").
Examinations and observations shall be made to determine the impairment, if any, of the ease of
operation of the drawers, the locks, or other movable devices under conditions of loaded level
uniform support. The drawer pull test as specified below shall be conducted at this time. The drawer
operating force shall not exceed 6 pounds or 8 pounds as applicable.
(Rev. 17 Nov. 00)
The loaded cabinet shall then be raised not less than one inch to a position of being supported at two
diagonally opposite corners. The area of support shall not be greater than 6 inches from each comer.
The loaded cabinet shall remain in this position for a minimum of 24 hours. The cabinet shalLb� _ .559
http://fcn.state.fl.us/st—contTacts/425001 01 l/specs. htm
�l�uxtyx -
05/08/2001
SYSTEMS & MODULAR FURNITURE: Page 10 of 11
• •
returned to a level position and shall be reexamined to determine the impairment, if any, of the ease
of operation of the drawers, the locks and locking mechanism, the latches or other movable devices.
The drawer pull test specified below shall again be conducted. The cabinet shall be considered as
having failed the test if the drawer operating force exceeds 6 pounds or 8 pounds as applicable.
4. Drawer Pull Test. The filing cabinet shall be placed in a level position. The drawer to be
tested shall be loaded with typical filing material such as paper, guide cards and folders, or
their equivalent weight, which shall be equally distributed from front to back of drawer in the
following amounts:
Legal size 78 lbs.per drawer (legal size material 8.5" X 14"
The test shall be conducted by using a force gage or passing a limp cord, attached to the center of the
drawer pull, over the sheave with a weight applied to the free end. The force required to start the
loaded drawer fonvard and to move it to its full outward limit shall be recorded. After approximately
100 cycles the drawer operating force to open and close the drawer for the full distance of its travels
shall not exceed 6 pounds for letter sire drawers and shall not exceed 8 pounds for legal size drawers.
These figures include overcoming the load imposed by anti rebound feature. The suspensions are not
to be cleaned or lubricated during the test.
5. Static Load 'Test: Each drawer of the cabinet shall be loaded with typical filing material,
such as paper, guide cards and folders, or their equivalent weight, which shall be equally
distributed from front to back of drawer in the following amounts:
Legal size - 78 lbs. per drawer (legal size material 8.5" X I4").
The compressor in each drawer shall be drawn up tight. The cabinet shall be tipped over on its back
on a furniture moving dolly and shall remain in that position for not less than three hours. The
cabinet shall then be returned to an upright position. The cabinet shall then be examined for damage
to the exterior, the drawers, compressors and locks and for any displacement or damage to the drawer
contents.
6. Cabinet Frame Side Racking Test: The filing cabinet shall be placed on a level floor surface
or test platform and restrained from side skid movement by a 4 inch high stop or barrier
placed flush against the side of the cabinet secured to the floor surface or test platform. Each
drawer of the cabinet shall be loaded with typical filing material such as paper, guide cards
and folders, or their equivalent weight, which shall be equally distributed from front to back
of drawer (78 lbs. for legal size). All drawers shall be opened 8 to 10 inches from their
closed position. Using a test setup consisting of a hydraulic actuator and a mechanical force
gauge or a weight and pulley arrangement apply a 35 pound force to the cabinet side at the
upper front corner. The cabinet shall be subjected to the load for 30 minutes. Tipping over
while the 35 pound load is a failure and cause for rejection. At the conclusion of the 30
minute test period, with the 35 pound load still applied, there shall be no deflection in the
cabinet or drawers sufficient to prevent any of the drawers from being fully closed by hand.
(The cabinet frame shall not be manipulated to assist closing the drawers). The drawers shall
be examined and closed from top drawers down to the bottom drawer. The load shall then be
removed, the cabinet leveled, and all drawers subjected to the drawer pull test in paragraph
4. Failure of any of the drawers to close while the load is still applied after the 30 minute
time period and failure of any of the drawers to comply with the drawer pull test shall be
cause to reject the cabinet.
7. Lock Test: The filing cabinet shall be placed in a level position and secured to the floor or
test platform. Each drawer of the cabinet shall be loaded with typical Fling material such as
paper, guide cards and folders, or their equivalent weight, which shall be equally distributed
from front to back of drawer in the following amounts: 01— 559
hnp://fcn.state.fl.us/st_contracts/425001011 /specs.htm
05/08/2001
SYSTEMS & MODULAR FURNITURE: Page 11 of 11
1* •
Legal size - 78 lbs. per drawer (legal size material 8.5" X 14").
Disengage the thumb latch so only the lock will be tested. Close and lock the vertical file cabinet.
Apply a horizontal outward force of 50 pounds at the center of the hand pull. There shall be three
attempts to open each drawer. The locking system will be considered inoperable if any drawer opens
during the pull test.
8. Drawer Latch Test: The filing cabinet shall be placed in a level position and secured to the
floor or test platform. Each drawer of the cabinet shall be loaded with typical filing material
such as paper, guide cards and folders, or their equivalent weight, which shall be equally
distributed from front to back of drawer in the following amounts:
Legal size - 78 lbs. per drawer (legal size material 8.5" X 14").
Close and latch the drawer (Do not lock). Apply a horizontal outward force of 50 pounds at the
center of the hand pull. The latching system will have failed if any drawer opens during the pull test.
http://fcn.state.fl.us/st—contracts/425001 011 /specs.htm
MINK a.
01- 559
05/08/2001
PRODUCT LISTING Page l of 1
PRODUCT LISTING
The Product Listing is an example of products offered by manufacturers available on the State of
Flotida Office Furniture & Files Contract.
On_y the manufacturers listed below are authorized to erovide lateral and vertical steel. files
under this contract:
ALLSTEEL KIMBALL
ARTOPEX PLUS KNOLL
DESIGN OPTIONS KRUEGER (KI)
GLOBAL SOUTHERN METAL
HAWORTH STEELCASE
HERMAN MILLER
SYSTEMS FURNITURE
Open Office Systems Furniture
Desking Systems
Communications Center Workstations
Stacking Open Office Systems
Floor -to -Ceiling Partitions
Computer Stations
TECHNOLOGY/RISK MANAGEMENT
LAN Furniture
WAN Furniture
Server Racks
Lateral Files -Metal
Keyboard Supports
Cable Management
CAD Workstations
Adjustable Height Work Surfaces
Ergonomic Accessories
FILES/STORAGE
Lateral Files -Wood
Vertical Files -Metal
Vertical Files -Wood
ADP/Data Storage
Metal Storage Cabinets
Plan Storage
Media Storage
Shelving/Personal Storage
http://fcn.state.fl.us/st—contracts/42500101 Vorder4.htm
SEATING
Ergonomic Seating
Task Seating
Multi -Shift Seating
Big & Tall Seating
Big & Tall Multi -Shift
Executive Seating
Side Chairs
Stack Chairs
Lounge Seating
Training Room Seating
Multi -Purpose Seating
Wood Seating
CASEGOODS
Executive Wood Office Furniture
Laminate Office Furniture
Metal Office Furniture
Computer Desks
Laminate Bookcases
Wood Files
Wood Bookcases
CONFERENCE/TRAINING
Training Tables
Wood Conference Tables
Laminate Conference Tables
Laminate Conference Accessories
Presentation Accessories
Computer Training Tables
Multi -Pur
posc Tables
AudioNtsual Accessories
Conference Storage & Training Storage
X11- 559
05/08/2001
PRICING AND ORDERING INFORMATION Page 1 of 1
PRICING AND ORDE11M INFORMATION
The Prices/Discounts on this contract duplicate those offered under the GSA Contracts. When
GSA authorizes a change in discount or products, this contract will change accordingly (see
Special Conditions, page 9-10).
Any price lista not available on the Internet sites or any required fabricloolor cards should be
requested from your local dealer.
http://foiLetate.fl.ust conftcW425001011/order2.htm
f
r_n �? 4tq g4ti
F
yYN'.. Yviy P S.,
1:;4tct•tM1 t � � S''�7i�'+di�.
A! F
3
hC+ ta-
C r �[P � ta/ �a�� t•
F
F R � •5.��'�n Sx .?
t� iK V
,t 4
�t
05/08/2001
COMMODITY NUMBERS
0
COMMODITY NUMBERS
Page l of I
The commodity numbers for eachtype of furniture are listed on the vendor's " Ordering Instructions"
Page. The groups of furniture included in this contract:
ANY QUESTIONS CONCERNING THE TERMS AND CON
DMQNS OF THE CON M- CT
SHOULD BE FAXED TO BRENDA WELLS, STATE PURCHA$INQ, AT # 850=48$•5m or
email at: wellsb&ms.state.1us.
t
4 !. a u e s 6'azSaAs ail
+ -r 1v f w.
�
*.s Bio- xfr car sy�;i',+}sr yn a}ya .*t 'r ztzr s. `x�r a.
xt '@c-�
t.di'4 r- n u 551,,,E v
r �"
.1"'s`
k t Y' 7rv
e C
q,y>Nq}
rhea!r�i''u"'"'q
i;.i!- ii J +S. '�`> & dK .`�.^i �m 9 . S�,Y •3f '` �p�.iP ty7x.�
a,".:
a47
s ' a -. s �, w "� w �.. = X t t Y ag f' -: �, t -}r 'k=cl�,•t ,rr+�ri re i.,
-
+ t., k",s y {t. 1h ? `° A �i %y rs.. ✓ �" �. � "�t i ,s:.^ '"� az Yrii l t*i ,,, . ' t' k f t i y r{ i '�fi r^'sy4 51 i 1! i
1 Grp =i fi fi
i r ai3s a '40 '� k � 0,3M, ..r
ij
:.+# -� v�'', ;^# .y£7"€+sr,�F'tirr�' t
1 k
L
4-1
t
"..L M ( i
91�- 559
http'.//fm.state.O.us* conWMs/425001011/ordw1h= OS/09/2001
FREQUENTLY ASKED QUESTIONS Page 1 of 1
FREQUENTLY_ ASKED_ QUESTIONS
CAN I PURCHASE NON -OFFICE FURNITURE FROM THIS CONTRACT?
It is not the intent of this contract to furnish non- office spaces, however, if there are items needed for
a public or conferencing arca, the purchase would be acceptable.
WHAT SHOULD I KNOW ABOUT ORDERING LATERAL FILES FROM THIS CONTRACT?
The stability of files is assured if they are properly installed and loaded, therefore we strongly
recommend all laterals be ordered "Delivered and Installed" from the manufacturer. Follow the
instructions that are shipped with the files to ensure that they are properly installed to provide safe
performance. Instructions should include information about leveling files and ganging files together.
Counterbalance for lateral file units is recommended unless cabinets are ganged from most
manufacturers. There may be an additional charge for counterbalance.
CAN 1 PURCHASE FROM A SERVICING DEALER THAT 1S NOTLISTED WITHIN A
MANUFACTURER'S CONTRACT?
Technically, a servicing dealer must be listed as an approved contract dealer prior to order
placement. Check with the manufacturer to make sure that you're looking at the most updated
version of their dealer listing. If you need further verification of a dealer's approval, you can contact
the State Purchasing contract administrator.
WHEN INSTALLATION OR SPACE PLANNING FEES ARE LISTED AS "NEGOTIABLE",
HOW DO I KNOW IF I'M BEING CHARGED TOO MUCH?
Contractors, or their servicing dealers, will quote installation or space planning fees based on a
variety of different factors -- delivery requirements, time -intensive planning, non-standard hours, to
name a few. The variation of product will produce a wide range of charges, and therefore, there is no
standard charge within the industry for some of these services. Of courses, the final decision will rest
with the customer. If the charges are extraordinary, you are not obligated to accept the quote. Just be
sure that this issue is negotiated up front, prior to any labor being supplied.
CAN I CANCEL A CUSTOM FURNITIJRL ORDER?
Only with the written agreement of the contractor. Be aware that if a custom order has already begun
production, contractors are not obligated to accept your request for cancellation. Also, if a contractor
agrees to keep the cancelled product, they may charge a re -stocking fee.
I'M NOTABLE TO ACCESS A MANUFACTURER'S CONTRACT WEB SITE — HOW DO 1
FIND THE INFORMATION THAT I NEED TO PLACE AN ORDER?
Just in case the manufacttuer has updated their web site, try to "reload" or "refresh" the web site
(especially if you've book marked that particular site). If there are other technological problems that
hamper access to the site, please report that situation to the State Purchasing contract administrator.
State Purchasing may be able to provide you with the necessary information quickly, and can check
into restoring access to the manufacturer's site.
THIS LIST OF QUESTIONS MAY BE UPDATED PERIODICALLY. SHOULD YOU HAVE
ANY OTHER QUESTIONS REGARDING THIS CONTRACT, PLEASE CONTACT THE
CONTRACT ADMINISTRATOR, BRENDA WELLS, AT 850-488-6904, SUNCOM 278-1985,
FAX 850-488-5498, OR BY EMAIL AT:
wellsb(a)dms.state.fl.us.
01- 559
http://fen.state.fl.us/st—contracts/425001011/order5.htm 05/08/2001
SPECIAL CONDITIONS Page 1 of 10
• •
SPECIAL CONDITIONS
PURPOSE
The purpose of this bid is to establish a 36 -month contract for the purchase of Office Furniture by all
State of Florida agencies and other eligible users in accordance with the Eligible Users paragraph,
General Conditions. It is anticipated that the contract will be effective from April 1, 2000 through
March 31, 2003.
In addition to the terms of renewal, if any, as contained in General Conditions, Paragraph 19, this
contract may be renewed based upon satisfactory performance by the contractor. The renewal price
will be determined at the appropriate time.
OPTIONAL CONTRACT_USAGE
In addition to the eligible users referenced above and with the consent of the successful bidder(s)
purchases may be made under the terms and conditions of this Invitation to Bid/Request for Proposal,
by governmental entities located outside the State of Florida. Appropriate governmental entities'
purchasing laws, rules and regulations shall apply to purchases made under this contract.
SCOPE
This Invitation covers all office furniture previously solicited under the bids for "Office Furniture"
and "Files, Lateral and Vertical". All products offered under this contract shall be new and unused
and in current production - remanufactured or refurbished products are not part of this offering. No
series shall be considered for award under this solicitation if already awarded under another State
contract.
ESTIMATED QUANTITIES
It is anticipated that the State of Florida agencies, and other eligible users, will expend approximately
$30,000,000 annually under any contract resulting from this bid. These estimated figures are given
only as a guideline for preparing your bid and should not be construed as representing actual figures
under the contract.
CALENDAR OF EVENTS
BID ADVERTISEMENT
12/12/00
DEADLINE FOR WRITTEN INQUIRIES
POSTING OF ANSWERS TO QUESTIONS ON INTERNET
BID OPENS
BID EVALUATION
12/18/00
POSTING OF INTENDED AWARD
DEADLINE FOR INTERNET CONNECTION
CONTRACT EFFECTIVE DATE
http://fcn.state. fl.us/st_contracts/425001011 /conditions.htm
10/20/00-
11/10/00
0/20/00-
11/10/00
11/17/00
12/06/00
12/07100-
12/19/00
2/07/00-
12/19/00
02/16/01
04/01/01
0J.- 559
05/08/2001
SPECIAL CONDITIONS Page 2 of 10
• •
INFORMATION: Questions regarding this solicitation should be directed in writing to Brenda Wells
via email at: we]IsbCa dms.state. flus or by fax at (850) 488-5498, no later than the deadline listed in
the Calendar of Events. Answers to all questions presented in that time frame will be posted on the
State Purchasing web site on the date listed in the Calendar of Events.
FEDERAL GOVERNMENT AGENCIES
In addition to "Eligible Users" paragraph, General Conditions, use of State contracts shall be
available to Federal agencies which may desire to purchase under the terms and conditions of the
contract.
QUALIFICATIONS
Only bids submitted by product manufacturers will be considered for evaluation. Contract orders
may be directed to a manufacturer's representative or to servicing dealers, but only those bids signed
and presented by the product manufacturer will be considered for contract award.
All bidders shall provide technical documentation of products bid, including illustrations, product
specifications, price lists and finishes. Failure to supply this information will result -in
disqualification of your bid. State Purchasing reserves the Tight to require bidders to submit samples
of the proposed products before making a final determination of acceptability.
TESTING
Laboratory testing is required for all lateral and vertical steel files offered in response to this
Invitation. To be considered for award, the manufacturer must have the files listed on a current GSA
contract, and must submit the same pricing or better for the State of Florida. Also, sample laterals
and verticals must also meet the specifications and pass the testing procedures detailed in the attached
"Lateral File Cabinet Specifications and Testing Procedures" and "Vertical File Cabinet
Specifications and "besting Procedures". Verification of specifications and testing must be submitted
by the bidder in the form of the original signed lab report from one of the facilities listed in this
Invitation or an ISO Certified Testing Lab. Test reports from other sources will not be accepted.
Failure to submit testing documentation with the Invitation response shall result in disqualification of
the bid. Only the lateral and vertical steel files meeting all specifications, tested, and approved shall
be awarded under this contract.
(Rev. 17 Nov. 00)
BUSINESS REGISTRATION APPLICATION
Contractors must have a revised, current and complete Vendor Registration Application identified as
the "Business Registration Application" on file with the Department of Management Services. If you
updated your information on or after December 22, 1999, no additional information is required. You
may download this form by accessing the Vendor Registration System at:
http://fcn.state.fl.us/dms/ve. Completion of this form is mandatory for those vendors who are
under contract with the State, and for those servicing dealers who will be receiving orders and/or
direct payment for State Contract sales.
SPECIAL ACCOMMODATION
Any person requiring a special accommodation at the Division of Purchasing because of a disability
should call the Division of Purchasing at (850) 488-8440 at least five (5) workdays prior to the
opening date. If you are hearing or speech impaired, please contact the Division by using the Florida
Relay Service which can be reached at 1 (800) 955-8771 (TDD).
http://fcn.statc.fl.us/st_contracts/425001011 /conditions.htm
01- 559
05/08/2001
SPFCIAI. CONDITIONS Page 3 of 10
TECHNICAL DOCUMENTATION
All products bid must meet or exceed all conditions and specifications of the Invitation to Bid (ITB).
When technical documentation is required by this ITB, its purpose is to demonstrate compliance of
the product bid with applicable technical requirements of the ITB and to allow a technical evaluation
of the product. Failure to provide the required technical documentation with the bid submittal shall
make the bidder non-responsive, unless State Purchasing, in its sole discretion and in the best interest
of the State, determines the acceptability of the products offered through technical documentation
available within State Purchasing as of the date and time of bid opening. Such authority of State
Purchasing shall in no way relieve the bidder from the ultimate responsibility to submit the required
technical documentation, nor shall any bidder assume that such documentation is otherwise available
to State Purchasing. The State shall not be responsible for the accuracy of the technical
documentation in its possession.
SERVICING DEALERS
Bidders are required to name at least one servicing dealer for each of the geographical regions, as
indicated on the form following the pricing pages. Each dealer named will be responsible for delivery
and installation of products, as well as providing needed assistance to the Users, as defined in the
Eligible Users paragraph, General Conditions. There must be a minimum of two (2) different dealers
named, with each dealer servicing no more than two (2) districts, see enclosed map. Bidders are
encouraged to use certified Minority Business Enterprise dealers. All servicing dealers
participating in this contract are required to register with State Purchasing and their resulting SPURS
numbers shall be included with their contact information. Failure to comply with this_requirement
will result in disqualification of bid.
Delivery delays and service complaints will be monitored on a quarterly basis. Documented inability
to perform under the conditions of the contract may result in cancellation.
DELIVERY METHODS -..DEFINITION OF TEILWIS
Non Installed Orders: On non installed orders, items delivered to the ordering agency shall be
unloaded by the delivering carrier and placed on the agency's loading dock. If there is no loading
dock, items shall be unloaded by the delivery carrier and placed in a space immediately adjacent to
the carrier's vehicle at the delivery location.
Inside Delivery, Non -Installed: On orders specifying inside (non -installed) delivery, items shall be
unloaded and delivered, in the shipping carton, to the ordering agency by the delivering -carrier and
placed inside the door on the first or ground level floor of the building.
Installled Delivery: On installed orders, (open, set in place, ready for use) the contract supplier or the
delivering carrier, acting as the contractor's agent, shall be responsible for receipt, inspection, and
assembly of items delivered in the area designated by the ordering agency, as well as prompt removal
and disposal of all debris which is a result of the delivery. The ordering agency shall be responsible
for the immediate removal of any existing furniture from the area in which the contract items are to
be installed. Elevator(s) must be made available if more than one story. If no elevator is available,
delivery will be made to the ground floor, or additional delivery fees may be negotiated.
DELIVERY FROM STOCK
Bidders are encouraged to offer, as an option, pricing for deliveries not to exceed 30 days after
receipt of order. Bidders must indicate model number, minimum/maximum quantities, and any
additional charge.
State Purchasing reserves the right to accept or reject any individual itetn(s) offered under this option.
DELIVERY REQUIREMENTS
01- 559
http://fcn.state.fl.us/st--contracts/42500101 1/conditions.htm 05/08/2001
SPECIAL CONDITIONS Page 4 of 10
• •
Delivery of all contract items (with the exception of special finish, custom fabric, or customized
orders) is required within 90 days from receipt of purchase order containing complete ordering
information; contract number, commodity number, item description, manufacturer's model number
and street delivery address (not Post Office Box). Any known factors (including vacation period,
factory inventory, etc.) that may disrupt this delivery schedule must be clearly stated in the bid along
with the specific information on how orders will be processed during such periods. Delay in delivery
beyond the time specified in the bid must be justified to the ordering agency, in writing, and if
required, the contract supplier shall provide temporary furniture on a rent-free basis. Furthermore,
items not delivered within the required delivery schedule may result in the contractor being found in
default by State Purchasing in accordance with nonconformance to contract conditions paragraph,
General Conditions.
Delivery delays and service complaints will be reviewed on a quarterly basis. Documented inability
to perform under conditions of the contract may be cause for cancellation.
INSTALLATION COSTS/SPACE PLANNING FEES
Installation charges shall be listed as a per -item fee or percentage of price fee, on the price sheets.
Installing agent shall be responsible for receipt, inspection, and assembly of items at the location
listed on the purchase order. All "installed" items shall be made ready -for -use, with removal and
disposal of all debris and shipping materials. The ordering agency shall be responsible for removal of
any existirig furniture from the area in which the contract items are to be installed. Elevators must be
made available if more than one story. If no elevator is available, delivery shall be made to the
ground floor, or additional fees for installation may be negotiated. The installation charges shall also
apply to any required reconfiguration of systems furniture during the term of the contract. Space
planning fees for systems and modular furniture shall be listed as an hourly fee on the price sheet.
CONFORMANCE TO CODES
The installing dealer shall be responsible for verifying furniture space plan/configuration fits the
given space and all aisles and openings and doors meet the local fire and safety coded and are in
conformance with ADA regulations. Also, upon the request of the State or of a using agency, the
contractor shall be responsible for providing written verification of their products conformance to
current fire and flammability codes, as regulated by the State of Florida.
NOTICE TO CONTRACTOR
The employment of unauthorized aliens by any contractor is considered a violation of section 247A
(e) of the Immigration and Naturalization Act. If the contractor knowingly employs unauthorized
aliens, such violation shall be cause for unilateral cancellation of the contract.
PUBLIC ENTITY CRIMES
A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to a public entity, may
not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list.
ETHICAL BUSINESS PRACTICES
Any manufacturer awarded business as a result of this Invitation shall work in partnership with the
01- 559
http://fcn.state.fl.us/st_ contracts/425001011/conditions.htm
�ZIZ�ItZ[cR
05/08/2001
SPECIAL CONDITIONS
Page 5 of 10
State to ensure a successful and valuable contract, and ethical practices are required of State
employees, contractors, and all parties representing the contractor. All work performed under this
contract shall be reported to the Inspector General of the State of Florida, and may be cause for
removal from this contract.
SURCHARGE USER FEE AND SUMMARY OF TOTAL SALES
State Purchasing hereby imposes a vendor surcharge user fee of 1111101 on contractors' sales under any
contract resulting from this bid. The fee will be paid by the contractor and must be included in prices
bid and cannot be added as a separate item. Use of this contract will be optional by State Agencies.
If a State Agency elects to purchase from a source other than the resulting State contract, such
purchases shall be in accordance with Chapter 287, F.S., and 60A Florida Administrative Code.
After receipt of payment from the contract purchases, all vendor surcharge fees shall be payable to
the State of Florida no later than 15 days after the end of each quarter.
Vendor user fee should be noted on the check and remitted to:
State of Florida
Department of Management Services
P.O. Box 5438
Tallahassee, FI. 32314-5438
Contract supplier shall furnish the State Purchasing a detailed summary of sales at the end of each
contract quarter (see attached Vendor User Fee Report form). By submission of these Sales
Summary reports and corresponding vendor surcharge deposits, the contractor(s) is certifying their
correctness. All such reports and fee deposits shall be subject to audit by the State of Florida.
A reporting information form is included within this solicitation — this form must be completed and
signed. Failure to execute and include this form with your bid will be grounds for disqualification.
Failure to comply with these requirements will result in the contract supplier being found in default,
in which case any and all reprocurement costs and all outstanding vendor surcharge fees may be
charged against the defaulting contractor and may result in immediate, unilateral cancellation of your
contract by State Purchasing.
SALES REQU_I_REMENTS
Sales will be reviewed on a quarterly basis. Should no sales be recorded in two consecutive contract
quarters, the contract supplier may be placed in probationary status. Should no sales be recorded for
three consecutive quarters, the contract supplier may be removed from the contract.
PURCHASES UNDER $2500
Agencies have the option to purchase from non contract vendors provided the cost is below $2,500.
State agencies are encouraged to use the State Visa Card for all purchases under $2,500.
PRICES
Prices shall be submitted in the form of:
1.) A discount off manufacturer's current published price list with the GSA -approved
discount structure or better, in effect at the time of bid opening. A copy of your
GSA contract must be submitted with the bid. OR -
2.) The published GSA discounted price lists, in effect at the time of bid opening.
All pricing shall duplicate GSA price lists and discounts for every item offered. A copy of the
price list quoted and documentation of the GSA approved contract with discount structure must be 559
0 1
hrtp://fcn.state.D.us/st—contracts/425001011 /conditions.htm 05/08/2001
11111191. K,
SPECIAL CONDITIONS Page 6 of 10
submitted with the bid.
Any GSA revision of pricing and products shall be submitted to State Purchasing with the State
reserving the right to accept or reject within 30 days, or cancel the contract. Any increase accepted
shall not become effective until approved by State Purchasing.
(Rev. 17 Nov. 00)
Pricing submitted for balance -of -line items shall be within 5% of the discount offered for similar
items. State Purchasing reserves the right to adept or reject any items submitted.
State Purchasing reserves the right to reject items offered whose discounts are less favorable than
those offered to other entities in the State (i.e., city or county contracts), and reject items that do not
offer the best value to the State.
FILL- IN PRICING
The bidder must also honor "fill-in" orders at the same pricing and discount for 90 days after
substantial completion of a single job, delivered to a single location.
NEW PRODUCTS/MANUFACTURERS
New products will be considered for addition to the contract only at the written request of using
agencies and if determined to be in the best interest of the State, contingent upon receipt of completed
bid documents and product review. The addition of manufacturers will be considered only at the time
of the contract anniversary date, or such time determined by State Purchasing, to be in the best
interest of the State.
QUANTITY. DISCOUNTS
Bidder is urged to offer additional discounts for one time delivery of large single orders of any
assortment of items in the space provided on the price sheets. Such discounts will not be considered
in the evaluation of the bid.
SPECIAL SALES OFFERS
All purchases made from State contracts by State agencies, institutions and political subdivisions
must be in strict adherence to all terms, conditions and prices contained therein; therefore, all contract
suppliers and their representatives are required to present any "special" price proposals directly to
State Purchasing. Please note that any proposals that extend beyond the terms currently in effect
must be submitted as a pricing revision for use by any State contract customer, and must be approved
by State Purchasing prior to presentation.
CONTRACT ADMINIS'T'RATION
The contract resulting from this Solicitation will become a public document. The State of Florida,
State Purchasing, is using the Florida Communities Network (FCN) on the Internet World Wide Web
(WWW) to distribute contract and product information to users of State Term Contracts.
The following components and activities are required of each contractor:
Each contractor shall develop and maintain a State contract Web Page on the Internet WWW
to post approved contract information. The contractor's web page will be linked from the
State Contract web site, and be dedicated to the State of Florida Contract. Access to the site
and its' information cannot be password protected.
http://fcn.state.fl.us/st—contracts/42500101 I/eonditions.htm
01 569
05/08/2001
SPECIAL CONDITIONS
Page 7 of 10
Each vendor's State Contract Web Page must be built and then maintained aver the life of the
State Term Contract to be compatible with the most recent version of browser software being
used by State Purchasing. As of the writing of this solicitation, Netscape Navigator 4.0 is the
State Purchasing browser standard. State Purchasing intends to upgrade to new browser
versions as they become available and fully tested, at its discretion. Except in the event of
unforeseen technological interruptions or forces of nature, continued disruption of service or
inadequate access may be grounds for the contract link to be broken and/or contract
cancellation.
Each contractor's State Contract Web Page must include the following information in the
format provided in this solicitation: price sheet(s), ordering instructions, and servicing dealer
listing. Format examples are attached. Though not required at this time, it is, highly
recommended that graphics and/or audio based information also be used. Additional links
may be included to access additional product literature, the vendor's home page, or any other
pertinent information.
The Universal Resource Locator (URL) for the State Contract Web Page must be supplied to State
Purchasing no later than February 16, 2001.
CONTRACT_REVISIONS
Though contractors are responsible for maintaining their own contract information through their State
Contract Web Page, any revisions to the_oriainally approyed contract information must be authorized
in writi�by.State Purchasing_pnor to implementation. A revision authorization form is included in
this document, and should be submitted with any request to revise pricing and/or terms, ordering
instructions, or servicing dealer listing. Upon review of a State Contract Web Page, should
unauthorized information be discovered within the site, the contract link may be immediately
suspended until the information is appropriately revised, or until the contract is cancelled.
ADDITION/DELETION OF VENDORS AND PRODUCTS OFFERED
State Purchasing reserves the right to add or delete vendors and products within 180 days after such
action by GSA, as published in the Federal Supply Schedule and all "Supplements". All other
provisions of the "Addition/Deletion of Items" paragraph, General Conditions, shall prevail.
DOCUMENTS TO BE SUPPLIED WITH THIS BID
The following documents shall be submitted along with and in addition to the bid package. Do not
submit bid or documents in a ring binder as these cannot fit on our file shelves.
1) The manufacturer's current published price list (in effect by the bid opening date)
shall be supplied with the bid.
2) Documentation of GSA discount levels must be included.
3) All product information and specifications.
4) All product and price lists pertaining to quick -ship or in -stock programs.
5) Manufacturer's environmental policy or environmental mission statement.
6) Test Results for Lateral and/or Vertical Files if being submitted.
REQUIREMENTS OF BIDDERS
l) Printed paper copies of this contract will not be automatically distributed to
contractors or users. Contractors can view their current contract through the State
Purchasing web site at htT://purchasint;.state.fi.us.
2) Color brochures and fabric%finish cards must be provided to all users upon request.
All price lists and literature will be provided at no charge to the users er the State.
3) State Purchasing shall review and approve all literature, price lists, and promotional
01- Nog
http://fcn.state.fl.us/st_contracts/425001011 /conditions.htm 05/08/2001
SPECIAL CONDITIONS Page 8 of 10
• •
materials before distribution to agencies and political subdivisions. Failure to comply
with this requirement may result in the contractor being found in default.
4) State Purchasing will provide mailing label diskettes to contractors after approval of
literature, etc.
CHANCE ORDERS
Issuance of a purchase order under a contract resulting from this bid is a binding agreement.
Purchasers should carefully check the accuracy of the order. Change orders or revisions are
thereafter subject to the following:
1 } All requests for changes must be submitted in written form. Changes in the number of units
(additions or deletions), commodity number, description, features or colors can only be made
subject to the approval of the contractor.
2) Changes or revisions in the method of delivery or the designated delivery destination can
only be made subject to the approval of the contractor.
.3) Multiple delivery points must be clearly indicated on the purchase order. When multiple
delivery locations are required, enter "See Below" in the "Ship To" box on the purchase
order. List delivery locations and instructions in the body of the purchase order, as well as the
commodity number and quantity for each location.
4) Orders may be cancelled only by obtaining approval from the contractor, and may be subject
to a 25% (or greater) re -stocking fee, plus freight charges. Most custom orders cannot be
cancelled or returned.
LEASING
Under the terms and conditions of this contract, there are no provisions for leasing of systems or any
other type of furniture.
ARRANTY
All equipment including material used therein shall be warranted by the contractor against
mechanical, electrical, and workmanship defects. In the event defects become evident within the
warranty period, the contractor shall either repair or replace the defective parts and materials at no
additional cost to the purchaser. The contractor shall be liable to the purchaser for supply of
information and material necessary for mandatory revisions determined by the manufacturer at no
additional cost to the purchaser for the duration of the warranty period. The duration of this full parts
warranty period shall be at least 5 years (except for fabric and pneumatic cylinders, which shall be
warranted for a minimum of 1 year). The warranty period shall start with the date of equipment
acceptance and shall be extended to include times during which the equipment is out of service for
warranty repair. The warranty shall apply to all equipment provided under any contract resulting
from this bid regardless of the location within the State of Florida.
VENDOR RESPONSE SYSTEM
To access an interactive Voice Response Systems for vendor payment inquiry, vendors may call
(850) 413-7269 between 7 a.m. and 6 p.m. Monday thru Friday to check on the status of payments by
State Agencies. The system can accommodate English and Spanish speaking callers.
SECTION 946.515 FLORIDA STATUTES
It is expressly understood and agreed that any, articles which are the subject of, or required to carry
out this contract shall be purchased from the corporation identified under Chapter 946, F.S. in the
01- 559
http://fen.statc.fl.us/st_contracts/425001011/conditions.htm 05/08/2001
SPECIAL CONDITIONS Page 9 of 10
same manner and under the same procedures set forth in Section 946.5.2), (4), F.S.; and for
purposes of this contract the person, firm, or other business entity carrying out the provisions of this
contract shall be deemed to be substituted for this agency insofar as dealings with such corporation
are concerned.
Available products, pricing and delivery schedules may be obtained by contacting: H-.vw.Rn flus,
or --
PRIDE of Florida
2720 Blair Stone Road
Suite G
Tallahassee, Florida 32301
Telephone: (850) 487-3774
Fax: (850) 488-1299
VISA ACCEPTANCE
The State of Florida has implemented a purchasing card program, using the Visa platform. Vendors
may receive payment from state agencies by the purchasing card in the same manner as other Visa
purchases. Visa acceptance is mandatory, but is not the exclusive method of payment. Please
indicate your ability to accept Visa in the space provided on the Ordering Instruction page of the bid.
DISCRIMINATION
In accordance with Section 287.34, Florida Statutes, an entity of affiliate who has been placed on the
discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on lease of real property to a public entity, may
not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with
any public entity, and may not transact business with any public entity.
INSURANCE, WORKER'S COMPENSATION
The contractor shall take out and maintain during the life of this agreement, Worker's Compensation
Insurance for all of his employees connected with the work of this project and, in case: any work is
sublet, the contractor shall require the subcontractor similarly to provide Worker's Compensation
Insurance for all of the tatter's employees unless such employees are covered by the protection
afforded by the contractor. Such insurance shall comply fully with the Florida Worker's
Compensation law. In case any class of employees engaged in hazardous work under this contract at
the site of the project is not protected under the Workmen's Compensation statute, the Contractor
shall provide, and cause each sub contractor to provide, adequate insurance, satisfactory to the
Purchaser, for the protection of his employees not otherwise protected.
INSURANCE CONTRACTOR'S PUBLIC LIABILITY AND PROPERTY DAMAGE
The contractor shall take out and maintain during the life of this agreement COMPREHENSIVE
GENERAL LIABILITY AND COMPREHENSIVE AUTOMOBILE LIABILITY INSURANCE as
shall protect him from claims for damage for personal injury, including accidental death, as well as
claims for property damages which may arise from operating under this agreement whether such
operations are by himself or by anyone directly or indirectly employed by him, and the amount of
such insurance shall be the minimum limits as follows:
A. CONTRACTOR'S COMPREHENSIVE GENERAL $300,000.00
LIABILITY COVERAGES, BODILY INJURY Each Occurrence,
http://fcn.state.fl.us/st_contracts/425001011 /conditions.htm
05/08/2001
SPECIAL CONDITIONS
& PROPERTY DAMAGE
B. AUTOMOBILE LIABILITY
COVERAGES, BODILY INJURY
& PROPERTY DAMAGE
Page 10 of 10
9
Combined Single Limit
$100,000.00
Each Occurrence,
Combined Single Limit
Insuring clause for both BODILY INJURY and PROPERTY DAMAGE shall be amended to provide
coverage on an OCCURRENCE BASIS.
EVALUATION/AWARD
Award shall be made statewide for each manufacturer's office furniture product offering currently
available on GSA schedule, on a multiple award basis. Lateral and vertical steel file cabinets shall be
awarded statewide for each manufacturer's offering currently available on GSA schedule and meeting
required specifications and testing, on a multiple award basis. State Purchasing reserves the right to
make awards as outlined in the Awards Paragraph, General Conditions, if determined to be in the best
interest of the State. All other provisions of the Awards Paragraph, General Conditions, shall prevail.
01- 559
http://fem.s%te.fLus/st contracW425001011/conditions.htm 05/08/2001
425-001-01-1
Furniture: Office and Files
Effective 04/01/01 through 03/31/04
Certification
Special Conditions
How to Use This Cont
Revisions
Email the Administrator
Contractor Listina
Affordable Interior Systems, Inc. httn://www.ais-inc.com/GSANet/state.ast)
Allsteel, Inc. hg ://www.allsteeloffice com/Florida html
American Seating Co. hU://www.americanseatina.com/OpAda.html
APW Wrightline htty://wrightline.com/florida
Artopex Plus, Inc. hM2:I/www.burbv.com/artopexstate.htm
Bodybilt, Inc. bttp vbilt.com/GSA/statecontracts/Flori�
Canadian Atlas Furniture Corp. hto://www.burby.com/cafstate.htm
Cramer httn://&ZwiMorida
Dauphin North America bgg:/%yMy.dauphin.com/floridW*&Wt.html
Design Options ho://www,desianoptions.com/florida;h6
Design Resource Group http://dra-macsXs.com/florida
Dowcraft hnv:/lwww.dowcMft.conVasa/contracts/florida/asaflorida.html
01- 559
$1R
0i_ 569
Executive Office Concepts
htro://www.eoccorp.com/Flonda/florida.htm
Flex -Y -Plan Ind Inc.
http://www.fyv.com/Flweb/flcontmcthome.htm
Global Ind. Inc.
hft://www.sdobaltotalofrice.com/florida-state/
OF Office Fumiture, LTD
http://www.gfoflicc.com/#]
Gunloeke Company
htty://www.sunlocke.com/flastate.hi
Haworth, Inc.
httv://worldresouroe.haworth.com/stateofflorida/
Herman Miller, Inc.
hgn://www.hmiexperience.coLn/florida
Hickory Leather Co.
httv:i/www.hlc-
usa.com
HighMark
http://www.highmarkcrizo.com/sn.htm
High Point Furniture Ind. Inc.
htty;//www.hRfl.00m/statc—of
Hon Company
htto:Uwww.hon,com/Lsa/stateccntract/
Howe
htty://www.burby.com/howestate.htm
Indiana Desk Co.
http://www.indianadesk.coWflorida.sov/
Invincible Metal Furniture Co.
http://invinciblefamiture.com/Florida
ISE. Inc.
hM://www.florida.ise-eraonomics.com
Kimball Int.
http://www.fuDn
ture.kimball,com/Aisa_florida
Knoll, Inc.
http://florifia.knoll.com
Krueger Int.(KI)
hlM://www.tor)levelservice.com/sites/fsc/saecs
main.aso
La -Z -Boy, Inc.
gyp://www.lzbcontract.com/statecontracts
Mayline Company
hOR://www.=.Ylino.corWfloridscontmct
Miller Casegoods & Seating
htty://www.hackimflorida.com
Nova Solutions, Inc.
bn://www.novasolutionsinc.com/gReMLotos/novaiovfla.html
OFS
http://contracts.ofs.com/florida
Omni International, Inc.
htto://www.omniintematimal.com/stflcontmet.b.UW
Packard Industries, Inc.
hgp://www.12ackardindustries.coiniserviciny
dealersfloridal
Paoli, Inc.
htty://www.t)aoli.corn/statecontracts/florida.htm
0i_ 569
Pride Enterprises
Rosemount Office Systems, Inc. hM I/www.tlorkb,rosetuount-office.cony
SIS Human Factor bW:/ www.wedu.com/sis/SIShft.zio
Sit On It Seating ftp•//www sitonit net/FLConuut 425-001-97 1.k st
Smed International htt://smednet.comllocations/usa_fl.html
Southern Metal hay://southcmm@W.com/florida/
Standard Desk WM://www.standarddesk.com/std/mxflorida.htm
Steelcase, Inc. http://in2.s lease.com/stateofflorida
Stylm Inc. WM://www. sty lens eating .mW—MW Moji
Superior Furniture han:gwww.saner;or-seating.conyco=ctsiflorida.htrn
Symbiote, Inc.ttv.//www.symbiote.com/FloridaState
Tab Products Co.://dev4.Mzone.com/solutions/florida.html
01- BB9
AWARD
CONTRACT
!UNDER STATE OF FLQIU
NO, 425, 001.01.1
ITEM:
Furniture
DEPARTMENT:
Citywide
TYPE OF PURCHASE:
Contract
REASON:
The Purchasing Department has a need to secure a
citywide contract for the purchase of furniture
RECOMMENDATION:
It is recommended that award be made to various
vendors, awarded under existing State of Florida
Contract No. 425-001-01-1, effective through
March 31, 2004, on an as -needed contract basis,
subject to any extensions by the State of Florida, for
the Department of Purchasing to be utilized
citywide by various user departments and agencies;
allocating funds therefor from various user
departments and agencies, requiring budgetary
approval of funds from individual departmental
accounts prior to usage.
AWudSV a0ftVWW
01- 559