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HomeMy WebLinkAboutR-01-0555J-01-430 5/25/01 RESOLUTION NO. 01- 555 A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE ACQUISITION AND INSTALLATION OF CARPETING AND RELATED FLOOR ITEMS FROM VARIOUS VENDORS FOR THE DEPARTMENT OF PURCHASING TO BE USED BY VARIOUS CITY DEPARTMENTS ON AN AS -NEEDED CONTRACT BASIS, UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. 5591.-2/01-2, EFFECTIVE THROUGH MARCH 31, 2002, AND ANY EXTENSIONS; ALLOCATING FUNDS FROM EACH OF THE GENERAL. OPERATING BUDGETS OF THE VARIOUS USER DEPARTMENTS, AUTHORIZING PURCHASES AS NEEDED, SUBJECT TO AVAILABILITY OF FUNDS. WHEREAS, the Department of Purchasing requires the acquisition and installation of carpeting and related floor items for use by various City departments on an as -needed basis; and WHEREAS, the City Manager and the Director of the Department of Purchasing recommend that the acquisition and installation of carpeting and related floor items for use by various City departments on an as -needed basis, under existing Miami -Dade County Contract No. 5591-2/01-2, be approved; and C!I TY COMMSIOM MEETING OF JUN 4 It 2001 Katlululiu0 O1- 55 WHEREAS, funds are available from each of the General Operating Budgets of the various user departments, authorizing purchases as needed, subject to availability of funds; NOW, THRREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The acquisition and installation of carpeting and related floor items from various vendors for the Department of Purchasing to be used by various City departments on an as -needed contract basis, under existing Miami -Dade County Contract No. 5591-2./01-2, effective through March 31, 2002, and any extensions, is approved, with funds allocated from each of the General Operating Budgets of the various user departments, authorizing purchases as needed, subject to availability of funds. Section 3. This Resolution shall become effective immediately upon adoption and signature of the Mayor.'- '-�— It the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. Tf. the Mayor vetoes this Resolution, it shall become effective immediateiy upon override of the veto by the Ci!y Commission. Page 2 of 3 01. 55J 16n� lknu«r WALTER J. FOEM:AN CITY CLERK Page 3 of 3 01_ 555 nE.�� • CITY OF MIAMI, FLORIDA • INTER -OFFICE MEMORANDUM TO: Honorable Mayor and DATE : MAY 2 9 i301 FILE Members of the City Commission 81aJE ` Resolution Authorizing Purchase of Carpct installation 4.WServices & related floor items FRQp� t ez REFERENCES ' Miami -Dade Co. 5591-2/01-2 lty M r FNCLOSURES RECOMMENDATION It is respectfully recommended that the Citv Commission adopt the attached Resolution authorizing a citywide contract for the furnishing and installation of carpet and related floor items from Various Vendors, awarded under existing Miami -Dade County Contract No. 5591- 2/01-2, effective until May 31, 2002, on an as needed contract basis, subject to any extensions thereto by Miami -Dade County. Allocating funds therefore from the General Operating Budgets of the various user departments and agencies, authorizing said purchases, as needed, subject to availability of funds. BACKGROUND Various municipalities and agencies have realized substantial savings utilizing the Miami -Dade County contract for the furnishing and installation of carpet and related floor items. The Purchasing Department has seen a need to secure a citywide contract for this commodity for use by various city departments and agencies on an as needed, when needed contract basis under existing Miami -Dade County Contract 5591-2/01-2. It is therefore recommended that award be made to Various Vendors for the purchase of said commodity. CAG"/adm Resot temo 01- 555 CONTRACT AWARD SHEET DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION BID NO.: 5591-2/01-2 Previous Bid No.: 5591-2/01-1 TITLE: CARPET AND RELATED FLOOR ITEMS COMMODITY CODE NO.: 360-10 OTR YEARS: 2 LIVING WAGE APPLIES: []YES ® NO CONTRACT PERIOD: 04/01/2001 through 03/31/2002 AWARD BASED ON MEASURES: 0 YES ® NO 13 SR.PROCUREMENT AGENT: Edp► InalM CPPD Q PROCUREMENT AGENT: o PROCUREMENT TECHNICIAN: PHONE: 3OS-3754360 [] Set Aside ❑ Bid Preference ❑ Goal ❑ BBE ❑ HBE ❑ WBE Owned Firrns Local Preference ❑ CSBE level Prevailing Wages (Reno. 90.143) ❑❑❑ Living Wage PART #1: VENDOR AWARDED F.E.I.N.: 582240471 01 VENDOR: SHAW CONTRACT FLOOR COVERING SERVICES STREET: 3850 N. 29TM TERRACE, STE. 106 CITYJSTATElZIP: HOLLYWOOD, FL 33022 F.O.B. TERMS: DESTINATION PAYMENT TERMS: N/30 DELIVERY: AS NEEDED TOLL FREE PHONE # PHONE: 954-926-5955 FAX: 954-926-5943 E-MAIL: SKIP.S1JTT0N@SHAM2 G.COM CONTACT PERSON: SKIP SUTTON DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION . 1 O1- 555 AWARDi11BB AW Romwevilm • F.E.I.N.: 650366335 01 VENDOR: WANDA'S, INC. STREET: PO BOX 013734 CITY/STATE/ZIP- MIAMI, FL 33101 F.O.B. TERMS: DESTINATION PAYMENT TERMS: N130 DELIVERY: AS NEEDED TOLL FREE PHONE # PHONE: 305-232»9164 FAX: 305-232-6238 E-MAIL: WANDA92Ca)AOL.COM CONTACT PERSON: WANDA RAMBO F.E.I.N.: 650741994 01 VENDOR: FRANKLIN FLOORING, INC. STREET: 5275 NE 36T" AVENUE CITY/STATE/ZIP: MIAMI, FL 33142 F.O.B. TERMS: DESTINATION PAYMENT TERMS: N/30 DELIVERY: AS NEEDED TOLL FREE PHONE # PHONE: 305.638.0014 FAX: 305-638-0134 E-MAIL: AElAAMION.ORG CONTACT PERSON: ROWE FRANKLIN F.E.I.N.: 592190284 01 VENDOR: AMION ENTERPRISES, INTL., CORP. STREET: 14295 SW 142ND STREET CITY/STATE/ZIP. MIAMI, FL 33186 F.O.B. TERMS: DESTINATION PAYMENT TERMS: N/30 DELIVERY: AS NEEDED TOLL FREE PHONE # PHONE: 305-252-3967 FAX: 305-378-0787 E-MAIL: AElAAMION.ORG CONTACT PERSON: MIGUEL AMION F.E.I.N.: 592397035 01 VENDOR: PURYEAR, INC. STREET: PO BOX 013940 CITY/STATEIZIP: MIAMI, FL 33101 F.O.B. TERMS: DESTINATION PAYMENT TERMS: N/30 DELIVERY: AS NEEDED TOLL FREE PHONE # PHONE: 305-256-2636 FAX: 305-255-0709 E-M.4JL: WWW.PURYEARINC�COMORINFOCZAP CONTACT PERSON: ALBERT DOTSON DEPARTMENT OF PROCUREMENT MANAGEMENT Q BIDS AND CONTRACTS DIVISION 2 AWAMSHWAs owidmilm F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: TOLL FREE PHONE N PHONE: FAX: E-MAIL: CONTACT PERSON: F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: 0 650022442 01 A -AFFORDABLE CARPET, INC. PO BOX 831334 MIAMI, FL 33283 DESTINATION N/30 AS NEEDED 305-382-7382 305-266.1144 !VETTE NARANJO 650164845 01 U S A CARPET, INC. 625 WEST 60TH STREET HIALEAH. FL 33012 DESTINATION N130 ASNFFnFn is DEPARTMENT OF PROCUREMENT MANAGEMENT O i~ 555 BIDS AND CONTRACTS DIVISION 3 0~4wlt= PART 02: ITEMS AWARDED BID NO: 5591.2/01-2 CARPET AND RELATED FLOORING ITEMS (FURNISH AND INSTALL) (PREQUAUFICATION OF BIDDERS) FOR VARIOUS DADE COUNTY DEPARTMENTS FOR A PERIOD OF THREE (3) YEARS WITH COUNTY OPTION TO RENEW FOR TWO (2) ADDITIONAL YEARS ON A YEAR BY YEAR BASIS. BIDDER A -Affordable Carpet, Inc. Item No. Manufacturer 7520 NW Sm Street 15 Lees Commercial Carpet, Co. Miami, FL 33126 19 Mohawk Commercial Carpet Phone: 305.382.7382 20 PatcraR Mills, Inc. Contact: lvene Naranjo 24 Shaw/Commercial 25 Shaw/Stratton 26 Shaw/Netwom 27 Shaw/Philadelphia/Market Sow 30 Queen Carpet 30 Cumberland Carpet BIDDER: Amion Enterprises Item No. Manufacturer 14295 SW 142id Street 4 Collins do Aikman Miami, FL 33186 12 J A J Industries Phone: 305.252-3967 13 Karastan/BiQelow Cartact: Miguel A. Amion, Jr. 14 Krauss 15 Lees Commercial Carpet 16 Locus Carpet 17 Masland Carpets 19 Mohawk Carpet 20 Patcraft Mills, Inc. 24 Shaw/Commercial 25 Shaw/Stratton 26 Shaw/Networx 30 Mannington Commercial �i 1wly"r.lno. lum. Mtnyfacturer 16155 SW 117* Avenus 4 Collins do Aikman Miami, FL 33177 Phots: 305.256.2636 Contact: Albert E. Dotson DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 4 01- 555 AWAaDa IMAM Nwwowl M DEPARTMENT OF PROCUREMENT MANAGEMENT o SIDS AND CONTRACTS DIVISION 5 AMARDararBTAet awYd �IJIM00 BIDDER. U S A Carpet, Inc. HIM No. Manufacturer 625 Wet 606 Street 2 Slue Ridge Carpet Milk Hialeah, FL 33012 4 Collins & Aikman Phone: 305-822-8139 6 Designweave Contact: Maria A. Mejides 7 Dimension Carpet 12 J & I Industries 16 Lotus Carpets 17 Masked Carpets 19 Mohawk Ca=ps 20 Pateraft Mills 21 Pennsylvania Woven Carpet Milk 24 Shaw/Commercial 23 Shaw/Stratton 26 Shaw/Networx 27 Shaw/Philadelphia/Market Street 28 Wundaveave Carpets 30 Mobawk/Alanddin Commercial DIDDE Fraaklin Flooring, Inc. Its No. Manufacturer 5275 NW 3514 Avenue I 1 Interface, Inc. Miami, FL 33142 12 J & J Industries Phone: 305-638.0014 15 Lee Commercial Carpet Contact: Rogue Franklin 17 Marland Carpets 19 Mohawk Carpet 20 Patcraft Mills, Inc. 22 Prince Street Technologies 24 Shaw/Commercial 25 Shaw/Stratton 26 Shaw/Networx 30 Bentley 30 Mannington Commercial 30 Whitecrest Commercial Carpet $ Wandfa, Inc. 16155 SW 117x' Avenue, i1 14 4�l4ilL. Cowl utr& Aikman Miami, FL 33177 Phone: 305-232-9164 Contact: Wands F. Rambo DEPARTMENT OF PROCUREMENT MANAGEMENT o SIDS AND CONTRACTS DIVISION 5 AMARDararBTAet awYd �IJIM00 PART 03: AWARD INFORMATION ® HCC ❑ PMO AWARD DATE: AGENDA ITEM 0: BIDS & CONTRACTS RELEASE DATE: 03/15/2001 OTR YEAR: 2 OF 2 ADDITIONAL ITEMS ALLOWED: YES SPECIAL CONDITIONS: TYPE l INSURANCE TOTAL CONTRACT VALUE: $916,666.00 LLAR ALLOC AVIA77ON S 250,000.00 S CAA $ 16,666.00 s CORRECTIONS S 16,666.00 S FIRE S 16.666.00 s GSA/DESIGN SERVICE S 200,000.00 S MDHA S 16.666.00 s HUMAN SERVICES S 16.666.00 s JUDICIAL ADMIN. S 16,666.00 : LIBRARY S 16,666.00 s MDTA S 16.666.00 s MDPD S 16.666.00 S PARKS & RECREATION $ 16,666.00 s SEAPORT S 16,666.00 s SOLID WASTE S 16,666.00 s MDWASD S 161666.00 s 5 s DEPARTMENT OF PROCUREMENT MANAGEMENT 01— 555 BIDS AND CONTRACTS DIVISION 6 AWAROmmsr.a . BID NO: 5591-2/01-0� OPENING: 1:00 P.M. Wednesday DATE: November 27, 1996 METROPOLITAN DADE COUNTY, FLORIDA INVITATION TO BID TITLE CARPET AND RELATED FLOORING ITEMS (FURNISH AND INSTALL) (PREQUALIFICATION OF BIDDERS) FOR VARIOUS DADE COUNTY DEPARTMENTS FOR A PERIOD OF THREE (3) YEARS WITH COUNTY OPTION TO RENEW FOR TWO (2) ADDITIONAL YEARS ON A YEAR BY YEAR BASIS THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW: BID DEPOSIT AND PERFORMANCE BOND: N/A CATALOGUE AND LISTS: N/A EQUIPMENT LIST: N/A INDEMNIFICATION/INSURANCE: SEE SECTION 2.0, PARA. 2.11 PRE-BID CONFERENCE/WAL[-THRU N/A RACE -CONSCIOUSNESS MEASURE: N/A SAMPLES/INFORMATION SHEETS: N/A SITE VISIT/AFFIDAVIT: N/A SOURCE OF SUPPLY: SEE SECTION 2.0, PARA. 2.46 TRADE CERTIFICATION: N/A WRITTEN WARRANTY: N/A FOR INFORMATION CONTACT: EDGAR 1NNISS, CPPB (305) 375-4260 METROPOLITAN DADE COUNTY GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION 01 M .METROPOLITAN DADE COUNT BID NID5591-2/01-OTR SECTION 2.0 SPECIAL CONDITIONS CARPET AND RELATED FLOORING ITEMS (FURNISH AND INSTALL) (PREQUALIFICATION OF BIDDERS) 2.1 PURPOSE: TO PRE-OUALIFY BIDDERS The purpose of this Invitation to Bid is to pre -qualify bidders for future Spot Market Quotations through the submission of documents and forms which verify that the bidders meet or exceed minimum criteria. All bidders which meet or exceed the criteria established in the Invitation to Bid shall be placed on a Pre -Qualification List that may be accessed by various County departments in order to obtain price quotations for the furnishing and installation of carpet and related items. Bidders will be listed as to the carpet manufacturers they are pre -qualified to offer to the County thru Spot Market purchases. 2.2 (NO MEASURE) Intentionally Omitted 2.3 Intentionally Omitted 2.4 TERM OF CONTRACT: FIXED PERIOD This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, unless otherwise stipulated in the Notice of Award Letter which is distributed by the County's GSA Procurement Management Division; and contingent upon the completion and submittal of all required bid documents. The contract shall remain in effect for three (3) years and upon completion of the expressed and/or implied warranty periods. 2.5 OPTION TO RENEW (2) TWO YEARS The County reserves the right to renew this contract for two (2) years on a year -by -year basis. Continuation of the contract beyond the initial period is a County prerogative not a right of the bidder. This prerogative will be exercised only when such continuation is in the best interest of the County. In the event that the bidder declines the County's right to exercise the option period, the County shall suspend the bidder from submitting bid proposals for a minimum period of six (6) months; provided however, that the County may waive the suspension period if the bidder Is unable to accept the option period due to extenuating circumstances beyond its control. If the bidder does not have, and fails to provide within ten (10) days of notification, a current vendor application and other required forms, the County shall suspend the bidder for a minimum period of six (6) months. Page 1 11616IM" 01- 555 METROPOLITAN DADE COUNT BID b 5591 -2/01 -OTR 2.6 METHOD OF AWARD: LUMP SUM PRICES FROM PRE -QUALIFIED BIDDERS Award of individual projects will be made to the responsive, responsible pre -qualified bidder who offers the lowest lump sum price for specific projects. When such projects are identified and specifications developed by the County, bidders who are pre -qualified to offer the specified carpet manufacturer's products will be requested to submit pricing for a Spot Market purchase. Quotations will be on a project -by -project basis and the award of one project to a bidder does not preclude the ability of the remaining pre -qualified bidders from submitting offers for future projects. When awarding in an emergency situation, availability of the commodity shall prevail. 2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT If the bidder is awarded a purchase order under this bid solicitation, the prices proposed by the bidder shall remain fixed and firm during the term of contract which will be identified on the purchase order; provided, however, that the bidder may offer incentive discounts from this fixed price to the County at any time during the contractual term. 2.8 Intentionally Omitted 2.9 Intentionally Omitted 2.10 LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS (OPTIONAL The County may on a project -by -project basis require the liquidated damage option and will indicate same along with the required completion date in the request for Spot Market quotations. Upon failure by an awarded bidder to complete a project in accordance with the specifications and to the satisfaction of the County within the time stated in the Spot Market Quotation, the bidder shall be subject to charges for liquidated damages in the amount of $100.00 for each and every calendar day the work remains incomplete. This is compensation due the County for loss of use and for additional costs incurred by the County due to such noncompletion of the work, the County shall have the right to deduct the said liquidated damages from any amount due or that may become due to the bidder under this agreement or to invoice the bidder for such damages if the costs incurred exceed the amount due to the bidder. To exercise the option of requiring liquidated damages for incomplete projects the County must include a statement in the purchase order indicating same. Page 2 $116101919" oi- 555 METROPOLITAN DADE COUNT BID N105591 -2/01 -OTR 2.11 INDEMNIFICATION AND INSURANCE - (1) GENERAL SERVICE AND MAINTENANCE CONTRACT The successful bidder/vendor shall indemnify and save the County harmless from any and all claims, liability, losses and causes of action which may arise out of the fulfillment of the Agreement. The vendor shall pay all claims and losses of any nature whatever in connection therewith, and shall defend all suits, in the name of the County when applicable, and shall pay all costs and judgments which may issue thereon. The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o Procurement Management Division, 111 N.W. 1st Street, Suite 2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Public Liability Insurance on a comprehensive basis in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Dade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida", issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Page 3 IM191 x 01- 555 METROPOLITAN DADE COUNTY• BID N0#591 -2/01 -OTR Certificates will indicate no modification or c ange in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this Agreement. Issuance of a purchase order is contingent upon the receipt of the insurance documents within fifteen (15) calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the County. If the Bidder fails to submit the required insurance documents in the manner prescribed in this Invitation To Bid within twenty (20) calendar days after Board of County Commission approval, the Bidder shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder may be prohibited from submitting future Proposal to the County in accordance with Section 1.0, para 1.6 of the General Terms and Conditions. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the Bidder in accordance with Section 2.5 of the Special Conditions. If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the -manner prescribed in the Invitation To Bid; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement charges from the Bidder in conjunction with Section 1.0, para. 1.,11 of the General Terms and Conditions. 2.12 Intentionally Omitted 2.13 Intentionally Omitted 2.14 Intentionally Omitted Page 4 01- 554 METROPOLITAN DADE COUNT BID ?* 5591 -2/01 -OTR 2.15 METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED DELIVERIES/INSTALLATIONS The successful vendor(s) shall submit an invoice(s) to the requesting department(s) after purchase has been completed, whether picked up by authorized County personnel or delivered to the site by the vendor. The invoices shall reference the appropriate purchase order number, the delivery address, and the corresponding delivery ticket number or packing slip number that was signed by an authorized representative of the County department when the items were delivered and accepted. Submittal of these periodic invoices shall not exceed thirty (30) calendar days from the delivery of the items. Under no circumstances shall the invoices be submitted to the County in advance of the delivery and acceptance of the items. 2.16 SHIPPING TERMS: F.O.B. DESTINATION All bidders shall quote prices based on F.D.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized County representative at various locations within Metro Dade County, Florida. 2.17 Intentionally Omitted 2.18 Intentionally Omitted 2.19 WARRANTY FOR INSTALLATION AND CARPET AFTER ACCEPTANCE A. Installation: The Bidder shall, in addition to all other warranties, be responsible for faulty labor, installation methods, seam failure, adhesive failure, defective trim, defective accessory items or any other defective service or material related to the installation of carpet procured by this contract. Warranty to extend for a period of one (1) year after the date of acceptance of the labor and materials by the County. This warranty period may be extended by the mutual agreement of the bidder and the County as a requirement for a Spot Market quotation for a specific project. In such case, the revised extended written warranty shall prevail. The Bidder shall promptly begin correcting any deficiencies, without cost to the County, within five (5) calendar days after the County notifies the Bidder of such deficiencies in writing and shall complete such corrections in a timely manner. Such corrections include, but are not limited to, restretching, reseaming, repairing, remaking, replacing and reinstalling any work because of defects related to the installation. B. Carpet: The Bidder shall provide and extend to warranties offered by the awarded carpet assist the County in making any claims procured through this Bid. Individual Page 5 the County any and all manufacture and shall for defective products warranties vary between 01- 555 .METROPOLITAN DADE COUNT* BID N(p 5591 -2/01 -OTR manufacturers and products offered and may be used by the County as one of the criteria in making a selection of product for a specific project. Typical warranty items may include manufacturing defects, pile wear, delamination, zippering, color fastness, or other failure of the carpet due to the construction methods or materials used by the manufacturer. Where special warranties are given to the County by the manufacturer, they will supersede the manufacturers standard warranties or other carpet warranties described in this Bid. 2.20 CONTACT PERSON A. For any additional information regarding the specifications and requirements of this contract, Contact: Edgar Inniss at (305) 375-4260. B. For special projects the County will assign a Project Manager who is responsible for setting the scope of work, schedules and reviewing and approving the bidders work. 2.21 LOCAL PREFERENCE The award of this contract is subject to Ordinance No. 94-166 amending the code of Metropolitan Dade County, Florida effective September 23, 1994 which, except where federal or state law mandates to the contrary, allows preference to be given to a local business in the amount of one and one-half percent (1.5X) of the proposal price. In the case of tie bids involving local businesses, preference will be given to the local business having the greatest percentage of its employees that are Dade County residents. For the purposes of the applicability of this ordinance, "local business" means the vendor has its headquarters located in Dade County or has a place of business located in Dade County at which it will produce the goods or perform the services to be purchased. 2.22 Intentionally Omitted 2.23 Intentionally Omitted 2.24 Intentionally Omitted 2.25 ACCIDENT PREVENTION AND BARRICADES Precautions shall be exercised at all times for the protection of persons and property. All Contractors and Sub -Contractors shall conform to all OSHA, State and County regulations while performing under the Terms and Conditions of this contract. Any fines levied by the above mentioned authorities because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. Barricades shall be provided by the bidder when work is performed in areas traversed by persons, or when deemed necessary by the County Project Manager. Page 6 METROPOLITAN DADE COUNi, 2.26 CLEAN-UP BID 16 5591 -2/01 -OTR All unusable materials and debris shall be removed from the premises. At completion, the successful bidder shall thoroughly clean up all areas where work has been involved as mutually agreed with the County Project Manager. 2.27 COMPLIANCE WITH FEDERAL STANDARDS All items to be purchased under this bid shall be in accordance with all governmental standards, to include, but not limited to, those issued by the Occupational Safety and Health Administration (OSHA),the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). 2.28 COUNTY WIDE Any Governmental Unit in Dade, Broward and Palm Beach Counties, Florida, may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s). Each Governmental unit which uses a contract(s) resulting herefrom, will establish its own contract, place its own orders, issue its own purchase orders, be invoiced therefrom and make its own payments. It is understood and agreed that Dade County is not a legally binding party to any contractual agreement made between any governmental unit and the bidder as a result of this bid. 2.29 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER The bidder shall be responsible for filing, processing and collecting all damage claims against the shipper. 2.30 EMPLOYEES ARE RESPONSIBILITY OF BIDDER All employees of the bidder shall be considered to be, at all times, the sole employees of the bidder under its sole direction and not an employee or agent of Dade County. The bidder shall supply competent and physically capable employees. Dade County may require the bidder to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Dade County property is not in the best interest of the County. Each employee shall have and wear proper identification. 2.31 ESCORT AT AIRCRAFT OPERATING AREA When performing work at the County's Aviation Department, the successful bidder shall report to the Aviation Department's Maintenance Division Building No. 3025 and be escorted to and from each area of work that traverses the aircraft operating area. The Department shall monitor the placement of the bidder's equipment at each location. Upon completion of the work, the bidder shall call the Maintenance Office, 876-7311, to arrange for inspection and escort out Page 7 �u�X cucr 01- 555 METROPOLITAN DADE COUNT of the aircraft operating area. bidder shall result in immediate 2.32 FURNISH AND INSTALL REQUIREMENTS BID NO.5591-2/01-OTR Any violations of this section by the cancellation of this Contract. These specifications describe the various functions and classes of work required as necessary for the completion of the project. Any technical omissions within the sections of these specifications shall not relieve the bidder from furnishing, installing or performing such work where required to the satisfactory completion of the County's Project Manager. 2.33 LABOR, MATERIALS. AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER Unless otherwise provided in Section 3 of this Solicitation entitled "Technical Specifications" or in specific purchase orders, the Bidder shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shop drawings and submittals shall be subject to the inspection and approval of the County's Project Manager. 2.34 LABOR AND MATERIAL CHARGES The awarded bidder shall provide the County with quality labor and materials on an as needed, when needed basis. When requested, the bidder shall indicate the cost of this labor and materials on its quotation proposal form. The bidder shall not offer an overtime hourly labor rate that exceeds 1 1/2 times the value of the regular hourly labor rate; nor shall the bidder offer a cost of materials that exceeds a 20% mark-up from the bidder's actual cost. If either excesses are reported on the bidder's proposal, the bid shall be considered non-responsive and ineligible for award. 2.35 LICENSES, PERMITS AND FEES The bidder shall obtain and pay for all licenses, permits and inspec- tion fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Damages, penalties and or fines imposed on the County or the bidder for failure to obtain required licenses, permits shall be borne by the bidder. 2.36 LIMITATION OF CONTRACT SHALL BE $500,000.00 PER PROJECT Although the purpose of this Solicitation is to secure a contract that can satisfy many of the needs of the County or of a specific County agency, it is hereby agreed and understood that this Solicitation does not constitute the exclusive rights of the successful Bidder(s) to receive all orders for carpet and related items that may be generated by the County. It is hereby agreed and understood that, projects exceeding $500,ODO.00 must be bid separately and cannot be incorporated under the terms and conditions of this Solicitation. Page 8 Q1=- M METROPOLITAN DADE COUNT BID V6 5591 -2/01 -OTR 2.37 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The Bidder hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the Bidder in conjunction with this Bid shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the County by the Bidder are found to be defective or do not conform to specifications, the County reserves the right to (1) cancel the order and return such materials to the Bidder at the Bidder's expense or (2) require the Bidder to replace the materials at the Bidder's expense. 2.38 NON-EXCLUSIVE CONTRACT Any and all commodities, equipment, and services required by the County in conjunction with Construction Projects are solicited under a distinctly different bid process and shall not be purchased under the terms. conditions and awards rendered under this Solicitation, unless such purchases are determined to be in the best interest of the County. 2.39 OMISSION FROM THE SPECIFICATIONS The apparent silence of this specification and any addendum regarding any details or the omission from the specification of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail, and that only materials and workmanship of first quality are to be used. All interpretations of this specification shall be made upon the basis of this agreement. 2.40 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY The successful bidder shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s) which contain the items and shall be made available to the County's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered; and back -order quantities and estimated delivery of back -orders if applicable. 2.41• PROTECTION OF PROPERTY All existing structures, utilities, services, roads, trees, shrubbery, etc. shall be protected against damage or interrupted services at all times by the bidder during the term of this contract; and the bidder shall be held responsible for repairing or replacing property to the satisfaction of the County which is damaged by reason of the bidder's operation on the property. Page 9 $I11: 01- 555 METROPOLITAN DADE COUNT 2.42 SALES TAX BID NO.5591-2/01-OTR Dade County is exempt from all State, Federal and Local Sales Tax. Not withstanding, any tax on materials and/or supplies which are purchased by the bidder, in conjunction with this contract, shall be borne solely by the bidder. NOTE: Dade County may be subject to applicable taxes on goods purchased for the purpose of resale. 2.43 ASBESTOS CONTAINING MATERIAL MAY NOT BE DISTURBED Prior to the commencement of any carpet installation or removal, the carpet contractor shall verify with the County that the area where work is to take place contains no asbestos. If during the course of the installation or removal of carpet, the carpet contractor discovers material suspected of containing asbestos, such as 9" x 9" vinyl asbestos tile, tan colored mastic or black mastic, all work shall cease immediately and the project manager shall be immediately notified. Failure of the bidder to comply with these instructions may result in the bidder being charged for the cost of emergency abatement fines and any other cost accruing to the County due to a release of asbestos fibers. Under no circumstances shall the carpet contractor's personnel break, scrape, chip, drill, nail or otherwise disturb any material suspected of containing asbestos without the clearly expressed approval of the County. 2.44 WAREHOUSING AND SPECIAL INSURANCE Should conditions dictate that delivery or installation of the carpet shall be delayed, through no fault of the bidder, the successful bidder shall be required to warehouse subject carpet for a period not to exceed thirty (30) calendar days at no additional cost to the County. Should the storage exceed thirty (30) calendar days, the successful bidder may after negotiation with the County, invoice the cost for the additional storage period to the County. In addition, should the storage be in a location other than a County owned building or warehouse, the County may negotiate with the vendor to provide insurance against loss or theft in an amount to cover the value of the carpet stored. When inspected and approved by the County and included in the purchase order, the Bidder may invoice the County for such insurance costs. 2.45 SUPPLIERS OF MATERIALS/PROQUCTS SHALL, BE IDENTIFIED In order to pre -qualify as a bidder of a specific carpet manufacturer in conjunction with this Bid, the Bidder shall submit written proof that they are at the time of Bid submission, an authorized dealer or distributor of that manufacturer and are authorized by the manufacture to provide quotation to the County under this bid solicitation. Page 10 IIIIIBIiZ[I ©i- 555 METROPOLITAN DADE COUNO BID 0 5591 -2/01 -OTR Written Proof may consist of one of the following items: A. Letter from the manufacturer. B. Letter from the manufacturers' regional or territorial representative. C. Letter from the importer or wholesale distributor.' It is Dade County's intention to keep the source of supply as direct as possible, therefore we will not accept as proof of dealership letters from other dealers or retail distributors. 2.46 RECYCLED PRODUCTS It is the County's intent to encourage all bidders and the manufacturers of products awarded under this contract to protect the earth's ecology thru the use of environmentally inoffensive materials and manufacturing and installation methods when providing the required goods and services. Factors which demonstrate an environmental awareness, such as reduced landfill impact, recycled or recyclable product and literature, reduced VOC levels, reduced wet adhesive and other factors may be used, in addition to the normal selection criteria when specifying products in this bid. Bidders are encouraged to offer to the County on a project basis the option to recycling existing carpet thru programs which are acceptable to the County as part of the carpet removal included in this bid. When approved by the County and included in the purchase order, the successful bidder may invoice the County for such additional recycling costs. 2.47 SPECIAL INSTALLATION (Optional) The County may at its option request Spot Market Quotations from prequalified Bidders to provide the equipment, materials and labor to make special carpet installations, which by their nature are non-standard or require special equipment or handling not otherwise -included in this Bid. This would include, but not be limited to, the carpeting of walls, raised platforms, raised computer floors, the subcontracting of companies specializing in the use of furniture lifting jacks, or other installations requiring special labor or equipment, which are not covered by the standard materials and labor described in this Bid. In addition, the County may request the bidder to include other non -carpet flooring materials such as but not limited to sheet vinyl, vinyl composite tile, ceramic tile and rubber flooring when specified by the County and made part of a project. Such non -carpet flooring installations may not exceed the cost of the primary carpet project. When approved by the County and included in the purchase order, the successful Bidder may invoice the County for such special installations in addition to normal labor and material costs. Page 11 01- 555 55 METROPOLITAN DADE COU10 BID & 5591 -2/01 -OTR 2.48 ADDITIONAL MANUFACTURERS MAY BE ADDED The bidder may submit additional manufacturers under paragraph 3.8, Item 130 of the list of manufacturers to be bid. The County, at its sole discretion, will decide whether to accept the bid of any additional manufacturer offered and if accepted they will be added to the contract. B. The County reserves the right to add additional manufacturers to the contract from time -to -time during the contract period. This will be done by obtaining from the manufacturer to be added a list of eligible bidders who could qualify under Paragraph 2.45 and request their qualifications. C. If an awarded manufacturer resends its letter of authorization to a prequalified bidder, that bidder looses its prequalified status for that manufacturer and will no longer receive requests for Spot Market Quotations. The manufacture may submit to the County the names of replacement bidders who could qualify under Paragraph 2.45 and the County may request their qualifications. 0. All items added, whether part of the original award or part of subsequent addition(s) are subject to the terms and conditions of this contract. 2.49 PRE -QUALIFICATION OF BIDDERS To be considered pre -qualified, a Bidder must submit the following items: A. Installer Qualifications (See Paragraph 3.1) 1. The Bidder must submit on its letterhead a statement certifying that the Bidder will supply a supervisor at each project under whose direction the complete installation is performed. This supervisor must be able to show proof of a minimum of five (5) years of similar installation, preferably in Dade County. 2. The Bidder must submit on its letterhead a statement certifying that the Bidder will supply craftsmen responsible for cutting, laying, seaming and trimming of carpet procured under this contract and must be able to show proof of a minimum of two (2) years of field experience preferably in Dade County 3. The Bidder must submit on its letterhead a statement certifying that the Bidder will supply a sufficient number of personnel to install each project in a timely manner and according to such schedules as are agreed upon by the County. Page 12 METROPOLITAN DARE C BIO if 5591 -2/01 -OTR B. Supplier of Materials Oualifications 1. To be considered pre -qualified, a Bidder shall be capable of submitting a Spot Market Quotation for carpet, carpet installation, and related items for carpet manufactured by one of the carpet manufacturers listed under paragraph 3.8 or additions. Bidder shall submit a "Supplier of Materials" letter as required in paragraph 2.45. 0., Failure of the Bidder to maintain qualified installers on any County project procured under this contract or failure to Maintain a current "Supplier of Materials" letter from the carpet manufacturer may result in loss of the pre -qualified status of the Bidder. t l b vl _r g" NMI") k' ass v. •4 lis- Y 4 t hY�,"k'^M'i,d .IX7y, K }Z i+Wi Tr" rrta i Ld4w i"W { L'� t t 'S c, Pave 13 01- 555 METROPOLITAN DADE COUNT BID 0 5591 -2/O1 -OTR SECTION 3.0 TECHNICAL SPECIFICATIONS CARPET AND RELATED FLOORING ITEMS (FURNISH AND INSTALL) (PREQUALIFICATION OF BIDDERS) 3.1 INSTALLER QUALIFICATION A. The installer must show proof of a minimum of five (5) years of similar experience in South Florida, preferably Dade County. Provide a supervisor at each project, under whose direction the complete installation is performed. B. Craftsmen responsible for cutting, laying seaming and trimming of carpet shall be required to show evidence of adequate field experience including at least two (2) years in South Florida, preferably Dade County, during which time they will have satisfactorily fulfilled apprenticeship and training in similar carpet installation. C. There must be a sufficient number of personnel to install each project to handle broadloom and prepare surfaces as recommended by the carpet manufacturer in the time frame agreed upon by the Project Manager. 3.2 INSPECTION OF SURFACE CONDITIONS SHALL BE AS FOLLOWS A. Floors must be checked by the bidder before start of installation to ensure that they are level, free from holes or depressions, dust, dirt, oils, alkali, grease and all foreign matter. Ridges or high spots must be sanded, loose tiles, boards or other material secured. Unevenness or cracks shall be filled with a latex base cement filler for concrete or an appropriate filler for other floors. Any excessive holes, cracks, depressions should be brought to the County's attention for correcting. Cracks 1/8" or more, larger holes or major defects of any kind should be brought to the attention of the County's Project Manager. B. The start of each project shall be considered as acceptance of existing conditions and the successful bidder shall be held responsible for producing a good and satisfactory result. 3.3 RELOCATION OF FURNITURE (SITE -PREPARATION) The successful bidder(s) shall move office furniture, equipment and work stations, as may be required to install carpet in an occupied space. When installation is completed all furniture and equipment must be restored to its proper location. Page 14 .METROPOLITAN DADE COUNT: BID NF&5591-2/01-OTR 3.4 ENVIRONMENTAL CONDITIONS - BEFORE STARTING CARPET INSTALLATION Bidder to confirm with the County's Project Manager that the following conditions are met prior to the start of installation. A. New Construction 1. Permanent heating and cooling operations active at least 72 hours before the installation of the carpeting. 2. Building enclosed and secure. 3. Slabs cured for 90 days. 4. Wall finishes completed except for cove bases, which are to be applied after carpet is installed. B. Renovations 1. Permanent heating and cooling active at least 72 hours prior to installation of carpeting. Adequate ventilation must be available when adhesive are used. 2. All partitions, wall finishes and other renovation work finished prior to installation of carpeting. 3. Area enclosed and secure. 4. Previous floor material removed, repaired, patched or otherwise made in condition to receive installation of carpet. 5. Wall finishes completed except for cove bases, which are to be applied after carpet is installed. C. Astestos Any material suspected by the bidder of containing asbestos must be tested by a consultant contracted by the County prior to removal or disturbance. See paragraph 2.43. 3.5 SUBMITTALS UPON REQUEST To meet the needs of the County for a specific project, Bidders may be required to submit with their Spot Market Quotation some of the items listed below. These will be used by the County in Quality Assurance and to evaluate the offered product. Not all of the submittals shown are appropriate or required for every project. A. Manufacturer Literature: 1. Installation instructions 2. Written warranty Page 15 01- 555 METROPOLITAN DADE COUNTI9 BID N0.5591 -2/01 -OTR B. Product Data: 1. Submit, on manufacturer's letterhead, complete technical product data. C. Carpet Samples: 1. furnish samples of each color and pattern to be used in the size and quantity required by the County for evaluation. 2. Identity each sample with the name of the manufacturer and full specification data. 3. Two (2) 3 inch long sample of each type of exposed edge stripping and accessory items required to install the carpet. 0. Certification: 1. submit manufacturer's certified statement that carpeting manufacturer's products meet or exceed the performance and technical requirements specified therein. 2. Submit manufacturer's certified statement that the carpet installer is qualified to install the manufactures products. E. Flammability test report(s) from an independent laboratory for each type of carpet. F. Adhesive manufacturer's Material Safety Data Sheet" confirming the VOC Levels, absence of all other hazardous ingredients, exposure limits and HMIS ratings when required. G. Statement from bidder clearly identify the adhesive that will be used in the installation of this project and that the use of the proposed adhesive is consistent with the carpet manufacturer's recommended installation instructions. H. Statements on carpet manufacturer's letterhead, that the proposed carpet as a composite contains no; 4PCH, Styrene, Benzene, gr other hazardous materials. I. Statement on carpet manufacturer's letterhead that the anti -microbial agent used contains no detectable levels of arsenic, tin, lead, mercury or copper. It shall be non -halogenated and contain no fluorine, bromine, iodine or formaldehyde and shall be non -phenolic. J. Statement on carpet manufacturer's letterhead, that the proposed carpet has been tested and meets the standards for the Carpet & Rug Institute's Indoor Air Quality Green Label Testing Program or show the results of an independent laboratory test using the same or higher criteria and standards as the above referenced test. K. Carpet Manufacturer's Green Label Certification and Certification Number or submit the test result from an independent laboratory showing a "pass" using the same or higher criteria and standards as referenced above. Page 16 oi- M METROPOLITAN DADE COUNTY 0 L. Shop Drawings: 3.6 BIO 6 5591 -2/01 -OTR 1. Dimensions of carpeted areas. 2. A seaming diagram indicating the location of seams, pattern direction and layout. 3. Location of edge strips. M. Contract Close-out Submittals: I. Submit a complete and clear maintenance description prepared and submitted by the carpet manufacturer. a. Schedule: Frequency,with which each cleaning activity is to be performed. b. Equipment: Each type of equipment and tool(s) included in the total carpet maintenance program specified in generic language or by manufacturer name. c. Identify by brand name, source, quantities and proper solutions, every material and chemical required to properly maintain the carpet. N. Tests: 1. Submit copy of written test results which cover the specified product and are determined by the County to be required by the Project. Test results may be required for the following on a project by project basis. a. Smoke development b. Flammability C. Anti -Microbial agent d. Color fastness e. Static electricity f. Anti -soiling agent g. Tuft bind h. Carpet construction i. Face weight J. Pile height k. Slab moisture testing 1. Adhesive set-up time 0. Other submissions as may be required by the County to assist the County in evaluating product construction and installation methods and to insure quality control of the items delivered. EXCESS MATERIAL Excess materials will consist of all usable pieces of carpet not required to complete the project but too small to be held in inventory. This will include any excess cove base, adhesive, or other finish materials too large to be considered as scrap and not large enough to remain the property of the contractor. This carpet and other items will be tagged with quality name, color, size and any Page 17 01- 555 METROPOLITAN DADE COUNTY other pertinentnformation and Metropolitan Dade County. The tote not to exceed the usual tolerance color and shall become the property used at its discretion. BID NO. 5591 -2/01 -OTR field in an Orea designated by carpet overage on any project is of 5% of any quality or any one of Metropolitan Dade County to be 3.7 INSTALLATION OF CARPET SHALL BE AS FOLLOWS: Bidder shall comply with manufactures recommended methods of installation. Nothing in this document may be used to void or limit the manufactures warranty due to the Counties installation instructions. Where the manufactures recommended installation instructions vary with those shown below, the bidder shall so inform the County's Project Manager. A. General Conditions 1. Concrete floors should be sealed using a floor sealer such as Dur -Kure or Kure -N -Seat when required by the purchase order. 2. A broom clean floor is required. A damp mop and vacuum is highly recommended for removing dust. 3. Successful bidder shall supply labor, carpet, cushion, cove or straight base, adhesive, moldings and other related materials, based upon job requirements. 4. Seaming Diagrams, shall be required, and are to have dimensions of carpeted areas and show locations of all seams, access panels, edges or reducer strips and the dimensions of carpet cuts. Seaming diagrams must reflect minimum seams, cut outs for access plates into underfloor duct for some installations and any necessary changes must be approved by the County's Project Manager prior to installation. Materials list indicating brands and quantities of all related items required must accompany the seaming diagram for each project. 5. Any replacement or patching of existing carpet adjacent to work areas shall have prior approval of the Project Manager. 6. One (1) copy of carpet maintenance and cleaning instructions from the carpet manufacturer is to be supplied for each project installed. The successful bidder shall be prepared to instruct the Metropolitan Dade County maintenance personnel on stain removal, regular maintenance schedules and suggested cleaning methods and chemicals as well as identify specific maintenance recommendations. 7. Installed carpet shall be free of wrinkles, puckers, spot, dirt, soil, tears, frays, or pulls. Adhesive must be removed from surface and all loose pieces of face yarn must be removed with sharp scissors and appropriate sealer applied as may be required. Page 18 6011xX1-1: 01- 555 METROPOLITAN DADE COUNT BIO t6 5591 -2/01 -OTR 8. Removal of existing Carpet may require additional floor preparation, and removal of old glue dried on by grinding surface. 9. Unroll carpet face up and cut required lengths at least 24 hours prior to start of work to permit proper carpet conditioning unless otherwise directed by the County's Project Manager. 10. No reversing of pile lay will be accepted. 11. Chalk lines shall be made in layout at jobsite where first seam occurs. 12. Care shall be exercised not to crease the back of the carpet. 13. Excess material is to be neatly trimmed and seam sealer applied at the base and side of the pile to the lower one-third (1/3) or the tuft row. Seams at all doorways and other critical areas must be given special attention and shall be tight, even and straight. Seams shall be kept to a minimum and shall conform to the seaming diagram. Seams shall generally not occur perpendicular to doors or entries, unless determined necessary to conform to overriding requirements of such occurrences as floor ducts, which shall be brought to the attention of the Project Manager. Seams occurring parallel to doors shall be centered directly under the doors. Effort shall be made not to change direction of carpeting from room to room or area to area. 14. All areas where work is completed shall be cleared of all scraps, wrapping, and other debris. The carpet shall be carefully and thoroughly vacuumed with an institutional upright beater type vacuum cleaner. 15. All carpet, unless otherwise stated, shall run in the same direction. Standard seamless broadloom widths shall be used, unless the size required necessitates seaming. 16. Installation of metal shall be made by drilling concrete floors, terrazzo, or marble as conditions require. Nailing at metal trim and track strips to be 6" o.c. Use non -corrosive metal where required. 17. Installation of metal moldings shall be secure and shall be free of dents, bends, poor mitres, burrs, or worn anodizing. 18. All selvages are to be trimmed to ensure good side seams. Coating of latex edge sealer required at all edges to base and edge of pile as per manufactures instructions. Page 19 01- 555 METROPOLITAN DADE COUNT, BID No 5591 -2/01 -OTR B. Installation of Carpet Over Padding 1. Carpet shall be stretched drum tight in length and breadth directions by use of knee kickers and power stretchers, four way stretch is essential. 2. A 15 degree angle stretch shall be required for a taut installation, care given to carpet with a synthetic primary back not to overstretch carpet. 3. Power Stretch Diagram Required, Manufacturers recommendations and installation procedures shall be followed: Where carpet over pad meets other floor finishes, special care shall be exercised• to ensure a permanent transition consistent with good appearance and use of a reducer strip clampdown metal, vinyl edging, performed metal base molding, etc. 4. Cushion shall be laid in largest possible lengths using the minimum number of section, and in a direction perpendicular to the carpet. Underlaying shall be securely attached to concrete sub -floor with a permanent adhesive of good quality to prevent shifting, all seams shall be taped and carpet cushion shall be free of tears, wrinkles, and puckers. 5. For wood sub -floors, cushion shall be stapled, all seams shall be taped using a minimum 2-1/2" wide tape, slight amount of stretch applied to cushion to prevent wrinkles. Carpet cushion shall not overlap tackless Strip, and shall be smooth and clean cut at edges. C. Installation of Glue Down Carpet 1. Line up on chalk line flat and tension free. Edges shall overlap 1/8" to make a compression seam. All cutting shall be between tuft rows and seam sealer must be used. Alternate method of scribe cutting the second breadth of carpet to the first shall be employed when edges fail to align properly. 2. 1/8" x 1/5" V notched trowel or 3/16" U notched as required by bond test, shall be used. 3. Use of knee kicker to fit seam in lightly will be permitted. 4. Cross seams, double cutting -overlap ends approx. 4" strike chalk line thru center. of overlap, lay straight edge on chalk line and cut with proper tool. 5. Scr.ibe cutting, overlap ends approx. 4" cut end on chalk line and straight edge. Follow edge of first cut with recommended cutting tool. Page 20 1i91#Icmar 01+ 555 METROPOLITAN DADE COUN16 BIB 16 5591 -2/01 -OTR 6. Sealer applied to lower 1/3 of tuft row. All seams apply to carpet backing. Brush or roll looseness and air bubbles away from seams as carpet is put in place per manufacturers' recommendations: 7. Carpet supervisor to provide sufficient work force spreading adhesive to permit laying a breadth of carpet in place with the recommended open time for adhesive used. 8. Rolling with a 35 to 75 lb. Linoleum roller width -wise and length -wise is required. 3.8 PREQUALIFICATION FOR AWARD BY MANUFACTURER To be prequalified, a bidder shall be capable of submitting a bid proposal for carpet and related items manufactured by one of the following manufacturers: 1. Bloomsburg Carpet Industries, Inc. 2. Blue Ridge Carpet Mills 3. Cambridge 4. Collins & Aikman 5. Crosley Carpet Mills 6. Designweave 7. Dimensions 8. Focus Carpet Corp. 9. Harbinger Carpets 10. Heuga USA 11. Interface, Inc. 12. J & J Industries, Inc. 13. Karastan/Bigelow 14. Krauss 15. Lees Commercial Carpet Co. 16. Lotus Carpets 17. Masland Carpets, Inc. 18. Milliken Carpets 19. Mohawk Carpet 20. Patcraft Mills, Inc. 21. Pennsylvania Woven Carpet Mills. 22. Prince St. Technologies, LTD 23. Richmond Carpet Mills 24. Shaw/Commercial 25. Shaw/Stratton 26. Shaw/Networx 27. Shaw/Philadelphia/Market Street 28. United Technical Products 29. Wundaweave Carpets 30. Additional Items May Be Added. manufactures not listed above. Page' 21 Inc. Use this item number to add carpet 01- 555 0 • MIAMI-DADE COUNTY CONTRACT NO. 5591-2/01-2 ITEM: Furnishing and Installation of Carpet Related Floor Items DEPARTMENT: Chywide TYPE OF PURCHASE: W1171 REASON: The Department of Purchasing has seen a need for the furnishing and Installation of carpet and related floor Items dtywlde RECOMMENDATION: It Is recommended that award be made to Various Vendors, under existing Miami -Dade County Contract No. 5591.2/01-2, for the furnishing and Installation of carpet and related floor Items, effective through March 31, 2002, subject to any extensions thereto by Miami -County, for the Department of Purchasing to be utilized dtywide; allocating funds therefore from the General Operating Budgets of the various user departments and agencies, authorizing said purchases, as needed, subject to avallabillty of D1rUudy S.JCarter of Purchasing Date Awad Uador Dade COUM COMMON 01- 555