HomeMy WebLinkAboutR-01-0507J-01-402.
5/17/01
0 •
RESOLUTION NO. 01-- 507
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A
FOUR-FIFTHS ( 9 / 5THS ) AFFIRMATIVE VOTE;,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES AND APPROVING THE PROCUREMENT OF
VIDEO EQUIPMENT FOR USE AT THE CITY'S CHANNEL
NET 9 STATION FOR THE OFFICE OF MEDIA
RELATIONS, FROM PROFESSIONAL COMMUNICATIONS
SYSTEMS, IN AN AMOUNT NOT TO EXCEED
$21,13,045.90; ALLOCATING FUNDS FROM CAPITAL
IMPROVEMENT PROJECT NO. 31.1051.879901.6.890.
WHEREAS, the Office of Media Relations requires the
immediate procurement of video equipment for replacing and
upgrading outdated equipment at the City's Channel NET 9
Station, which is crucial to the initiation of regular
programming and continued services to City departments; and
WHEREAS, the City Commission wishes to proceed with the
videotaping of certain programs, such as Miami Neighborhoods and
the accomplishments in City Commission Districts which cannot be
produced using the present equipment; and
WHEREAS, tour informal requests for quotes were issued and
Professional Communications Systems was the only responsive
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01- 507.
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bidder which could provide all the equipment with the
specifications required by Channel NET 9; and
WHEREAS, funds are available from Capital Improvement
Project No. 311051.879401.6.840;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. By a fourth -fifths (4/5th`) affirmative vote
of the members of the City Commission, the City Manager's
finding of an emergency, Is ratified, approved, and confirmed,
the requirements for competitive sealed bidding procedures are
waived, and the procurement of vidoo equipment for use at the
City's Channel NET 9 Station for the Office of Media Relations,
from Professional Communications Systems, in an amount not to
exceed $215,045.90, is approved, with funds allocated from
Capital Improvement Project No. 311051.879401.6.840.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!/
1-� If the Mayor does not sign this Resolution, it shall beCOMO effective
at the end of ten calendar days frotn tho date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective i:nmediatel.y upon override of the veto by the City Commission.
Page 2 of 3 01— 507
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Page 3 of 3
01- 507
• •
CITY OF MIAMI, FLORIDA 115
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members
To Of the City Commission
01
FROM : IF hez
City Manage
RECOMMENDATION:
DATE: MAY 15 2001 FILE :
SUBJECT- Approval of the City Manager's
Finding of Emergency purchase of
]equipment for Channel NET 9
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution, by a
4/5'h affirmative vote, ratifying, approving and confirming the City Manager's finding and
recommendation to proceed, on an emergency basis, to purchase equipment for use at Channel
NET 9. This Resolution further allocates funds from Capital Improvement Project No. 311051
(from the AT&T Cable Franchise Fee) in the total amount of not exceeding $215,045.90 for that
purpose.
BACKGROUND:
The present equipment at Channel Net 9 is either obsolete or broken down. The City
Commission has given a directive to start production of two programs, one based on Miami's
neighborhoods and the second on our City Commissioner's districts. One of these programs has
been successfully completed, and production started on two new neighborhood programs.
Finalizing this project would be impossible without new equipment. In addition, Channel Net 9
provides video productions for the Department of Human Resources, which is used in the
examination processes for the Department of Fire -Rescue and the Miami Police Department.
This represents a tremendous savings to the City. The acquisition of this equipment is crucial for
the initiation of new regular programming and continued services to other departments.
01- 507
• •
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Carlos A. Cim6nez
TO: City Manager
=JVW—
FROM : Jorge Luis Hernandez, Director
Department of Media Relations
z��
April 23, 2001
DATE. FILE
sUaeECT : Emergency purchase of
Equipment for Channel NET 9
REFERENCES:
ENCLOSURES:
The Office of Media Relations has verified with the Department of Management and Budget that
funding is available from Capital Improvement Project No. 311051 in the amount not to exceed
$215,045.90 for the emergency purchase of the attached list of equipment to be utilized at
Channel NET 9.
Approved:
,4410%kenz, Administrator
Capital Improvement
Approved:
4, Linda Haskins, Director
Dept. of Management & Budget
JLH:xmc
Date
Date
01. 507
•
CITY OF MIAMI, FLORIDA
•
INTER -OFFICE MEMORANDUM
Carlos A. Gimdnez April 23, 2001 C! (•�' �o LE: I
TO : City Manager RATE : FILE
SUBJECT: Emergency Purchase
=Z:Z1Video equipment
FROM: Jorge Luis Hernandez, Director REFERENCES:
Department of Media Relations
ENCLOSURES:
The Office of Media Relations respectfully request your approval for an emergency purchase for
the replacement and upgrading of the following equipment for the City's Television and Graphic
Studio, Channel Net 9 from Professional Conununication Services:
Package #1
A portable turnkey video production console enclosed in fly away ship cases.
Production equipment shall consist of:
Three (3) 3 I/z CCD broadcast quality video cameras with SDI output and at
least a 19 x 6.5 zoom lens
Three (3) Pan, tilt, focus and zoom units in a multiplexed hub
One (1) 5 input CCU for video cameras
Three (3) Heavy duty tripods with plate mounts and shipping cases
One (1) 8 input switcher with 4 SDI and 4 component analog inputs and
integrated DVE
Two (2) DI 5x3 LCD monitors rackmountable
One (1) Triple 2.3 LCD monitors with SDI inputs
One (1) Triple 2.3 LCD monitors with analog inputs
One (1) 8 input black burst generator
Two (2) DVC Pro digital video recorders with one (1) SDI and one (1)
analog outputs
One (1) Dual VTR audio monitor amp
One (1) 8 input, 2 isolated outputs and audio mixer with monitor amplifier
One (1) RS422 VTR editing controller
One (1) Analog component character generator with YUV/RGB program out
One (1) Serial digital component synchronizer / transcoder with TBC to.
include test generator, digital noise reduction, framestore memory,
component, composite, Y/C and SDI 1/0
One (1) Full duplex wireless communications system one (1) wired headset
to base and two (2) wireless headsets, expandable
01- 507
C�
Package #2
•
Portable turnkey non linear video editing system and other related equipment,
encased in portable case(s)System must include two (2) 19" computer
monitors and one (1) 20" video monitor with minimum of GOO lines.
One (1) DVC Pro editing video recorder with RS422 interface
Three (3) CCD ''/z" chip DVC Pro camcorders with 14x zoom lens,
microphone, tripod plate, shipping cases, three (3) N.M.H batteries per camera
(9 total) three (3) battery chargers and three (3) cameral lights.
One (1) 3000 gauss ):lux tape degausser
Ten (10) Panasonic AG -1330 VHS video cassette recorders
Two (2) Panasonic PV -HS 3000 showstopper hard disk recorders
The present equipment at Channel Net 9 is either obsolete or broken down. Our office received a
City Commission directive to start production of two programs, one based on Miami's
neighborhoods and the second on our City Commissioner's districts. We have successfully
completed one these programs, and started production on two new neighborhood programs, but
finalizing this protect would be impossible without the equipment being requested. In addition,
Channel Net 9 provides video productions for the Department of I.luman Resources, which is
used in the examination processes for the Department of Fire -Rescue and the Miami Police
Department. This represents a tremendous savings to the City. Attached you will find << detailed
memorandum from the Department of Human Resources supporting this fact. The acquisition of
this equipment is crucial for the initiation of new regular programming and continued services to
other departments.
Funding for the purchase of this equipment has been verified from. Capital Improvement Project
No. 311051. As indicated on the attached forms, funding has already been approved by the
Budget Department for these purchases.
Approved:
Car '' ty Manager
JLH:xmc
amaralrs
Date
01-w 150 i
•
CONTRACT REVIEW AND ANALYSIS FORM
AT'T'ACH SUPPORTING DOCUMF. NTS -
DATE: April 23, 2001 CI V" is F1 4: t, ,
DEPARTMENT/DMSION: City Manager/Office of Media Reladons
CONTACT PERSON/CCINTAC'I' NUMBER: Jorge L. Hernandez, Dimctor, Cristina Fernandez or Mara
Concepcion at 416.1440.
CONTRACTING ENTITY: Professional Communications Systems
RESOLUTION NUMBER: AID/PROJECT NUMBER: N/A
(I1- APPLICABLE)
BUDGETARY INFORMATION: Arse funds budgeted? 'ES NO If yes,
TO'I'Ai. DOLLAR AIhfOUIVT- $215,045.90 _ -_ Lj ExPEME M ttt of tvt.
SOtR(T N:FLUDS CSP AcxX)tn.*1'cc'DE(s):311051.879401. 6. 940 -
!If grant funded, is there a Cite match requirement? [7 YES [3-<1O AMOUNT:
We matching funds Budgetcd? ❑ YES 0 NO Account Code(s);
TERMS OF CONTRACT':
Effective Date: N/A
Escalating Cause, if any.
Contract Period (s): N/A
Penalties, (if any), for termination: N/A
Payment temis:
If grant funded, list resuicuons/rtquirrments, it applicable:
SUMMIIRY/DESCUUPTION OF CONTRACT OR AGREEMENT
Is this an extension? M YES ❑ NO
If YES, actual expenditures in previous contract Year?
JUSTIFICATION FOR CONTRACT OR AGREEMENT
(lncltxie wiry it �s needed,.:�.nuyirrnrrs if mi authorized orat�n,red and titre rviutrunls, if arty.)
The present equipment at Channel Net 9 is either obsolete or broken down. A City Commission duective requests
that Channel Net 9 begins new regular programming. In addition, Channel Net 9 provides video Production
services to several City Departments. The acquisition of new equIpment is crucial to the initiation of new
programming and the continuation of services.
METHOD OF PtJRCHASF (If applicable)
❑ Telephone quotes ❑ Single Purchase
❑ Written quotes [� Short-Term Contract
❑ Negotiated Purchasc ❑ Te Cesntract
❑ Sole Source (include documentation) ❑
❑ Bid Waiver (include documentation) Other Emergency Purchase/ Informal HM
❑ Formal Bid/Proposal (include bid tabubtioa/proposal ranking)
PREVIOUS AWARDS 014 BIDS (IF APPLICABLE)
From Most reccnti 1)
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3)
DATE:
APPROVAL: _ _ __ 1 --
_nez,
-- —
Gt} onager
APPROVAL: ! _ DATE:-------�
Finaiu ers it Boa
0 i 507
Mar -215-02 10:31 PCS�ami.FL 30253 2551 P.O5
PROFESSIONAL COMMUNICA77ONS SYSTEMS Confidential quotation
Technology wolves. We tike YOU thele.
Mat S.W. $414 anra.t
QJ1Tli Q3J14/01
HIa1n1, Ptorkla 33160 Quare V M1101533
Phone 305.253.4900 Fox 305-253.2551
Prepared For.
Glenn Marcos
City of Miami Purchasing Dept
444 S.W. 2nd Ave. 8th Floor
Miami, FL 33130
Vrfa.:. X06-1+6+975
PCS is pleased to quote the followirg,
llTV#4l OrY IMANUFACTURGAI MODEL M 1
DEDc111Pr1o11 JUNITPRicel Exr. PRICE
1
PACKAGE 01
2 1 Panasonic AWE8001PH300
Three, 3 12" CCD color video cameras $88,526.67
$68,526.87
with SDI output, 19x6.5 zoom, Pan 8 tilt
unit with power supplies, Interconnecting
cables, multiplexer hub, 5 input CCU, HD
tripods with plate mount, 1 00'Interoannect
cable .induding tripod & PT shipping cases.
System rackmounted in twin shockmount
ATA cases on casters.
3 1 For•A MMDVE
8 Input switcher with 4 SDI 6 4 component $29,749.67
$29,746.67
analog Inputs, with integrated DVE, twin 5x3
801 LCD monitors in rackrnount, triple 2.3"
LCD monitors with 601 Input in rackmourd,
triple 2.3' LCD monitors analog input In
rackmount, 8 output 85 gen with power
supply housed In rackmount fly away ship
case.
4 l Panasonic AJ D25OPac3
Twin DVCPro digital video recorder in $17,223.88
$17,223.88
fackmcunt ,w.1h 1 SDI and 1 analog outputs,
dual vtr audio monitor amp in RM, 8 Input 2
WAted output audio mixer with monitor
amp. RS422 2 vtr edit controller, in
rwAmount flyaway ship cases
5 1 AVS Graduate/C
Analog compoent Ons. character generator $11,947.50
$11,947.50
YW/RGO Ppm out, RGS monitoring with
5x3 LCD RM for edit and PGM channel,
signal monitor rasterized analog display.
RG9linear keyer, color background gen,
Logo composer, AVS library of 200+ Latin
typeface fonts.
e t OPS DPS 476
Serial digital component $6,246.25
$6.240.26
synchronlzerAransooder with TBC. Test
signal gen. Component.composho, Y/C,
and SDI LO. Digital noise reductlon,
framestore memory w/keyer 12 bit.
Rices do not hclude shipping. hondrng chsF000 or $120c6bb Gare lax.
Tam» eve 000 or loon Aaeeipt w th estabished aaamm. PCB Tema and conditions appy. Advanced deposit may be required.
Spacial handing orders ray* a•rant additional I*$*. Quoted prices valid for 30 days and subject toehsngs.
Lea,&y 07107ico
IIIZiIQIji
01-- 507
Mar-leCs-01 10:32 PCS -M * i .Ft_ 305 3 2551 P.06
ITEM 01Y MMIUFACfURER MODEL I QEBCAIPr10NJUNITPOVICEI EXT. PRICE
7 1 RC01
SO40/2-MSPWS Wined Base station inlercom system with
$1,834.88 $1,834.418
w{relets interface including single muff
headset with beitpack and 2 single muff
wireless headsets
8 1 PCS
Ebl System design with Cad as built drawings,
$9,720.00 $9,720.00
interconnecting cables and connectors,
wiring and Installation, on site delivery and
operational with orientation and system
training
9
SubTotal
$144,248.83
t0
PACKAGE *2
11 DPS
V3D.4510WO t-1 Velocity -3D NLE system with 144gb video $31,022.87 S31.022AT
44.OP1 storage,includes 9gb SCSI systems drive,
9gb audio drive. AV breakout box, RS422
Cable, CD -Rom 258Mb rem, dual VGA
monitors with PCI card, 20" 600 line color
video monitor, DV/SDI 1/0, dual amplified
pro speakers, Jog/Shunle controller,
Insorlber title motion with uprade.
interconnecting cables, custom portable
ATA case on caster, editing software,
operational manuals, on-site delivery
set-up, operational and 2 day factory trained
instruction.
12 1 Panawnic
AJ -D250 DVCPro 25Mps editing video cassette
$4,224.41 $4,229.41
recorder
13 1 Penasanic
AJ-YA230 9 pin R6422 interface option for AJ -0250
s282.35 $282.35
14 3 Panasonic
AJ-0400L14HB 3 1/2' FIT CCD DVCPRO Camcorder with $10,294.12 $30,882.38
112* viewfinder, tripod plate ,microphone ,AB
gold mount, 14X zoom lens, (3) Hyfron 5o
NiMH battenes with charger, Anton ultralke,
thennodyne shipping case
15 1 Geneve
703000 3000 gauss flux magnetic tape degausser at
$374.08 $374.08
2 min. duty cycle.
18 10 Panasonic
AG -1330 VHS Video cassette recorder
$255.68 $2,556.80
17 2 Psnewrtio
PV-HS3000 MPEG2 hard disk video recorder
5724.71 $1,449.42
18
SubTotal
$70.797.07
19
Total laid Price Pactcage IMI + M2
$215,045.60
Total 5215,045.00
Please contact me If t may be of additional assisianco.
Best Regards
are Mager
01- 507
Picas do not hctude at*g1np , handing therges of epp6osWil 60m tax.
Terms aro OWor tWn Reveal wth established aeoewne PCS Tams and Condtiola apply. Advanced dapost rMy be requited.
Special handing orders mer w arrero addlionel feat. auoted pncea valid for 30 days and subject to chwVe.
ioim111201107= Page 2
FLC::r,;,
INTER -OFFICE MEMORANDUM
Jorge L. Hernandez, Director ; .� April 11, 2001 ...r
Office of Media Rola Jens a
Emergency Purchase-
Professional Video Equipment
S. Cir, Director
Eighteen (18)
Please find ached a summary of the Informal solicitation process and procured by
this department for the procurement of professional Video Equipment.
Based upon facts, it would appear that the City cannot anticipate any additional quotes
from prospective bidders for this equipment.
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0 •
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
1
TO . Judy S. Carter, Director of Purchasing DATE: April 11, 2001 FILE
SUBJECT: Follow-up to Memo dated
3/27/01: Emergency
•- Purchase -Solicitation of
MOMnn s, isistant Director of Purchasing RerseReNcas : Informal Bids for
ENCLOSURES. Professional Video
Equipment
This memorandum is a follow-up to the memorandum dated on March 27, 2001. Since the last
memorandum, I finally made contact with Glenna Hawk from Audio Visual Innovations. She
stated that she was not interested in providing me with a quote for this particular project due to
the complexity and size of the project.
Further, after extending the quote deadline to March 2gth for Michael Linder from Consolidated
Media Systems, Inc., he decided to decline the opportunity to provide me with a quote due to the
fact that he is overwhelmed with his current volume of work.
As a result, we are left with the sole bid from Professional Communications Systems for the total
bid price of $215,045.90.
01- b07
• •
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Judy S. Carter, Director of Purchasing DATE: March 27, 2001 FILE
.�.-y .-�
FROu:
le Marcos Assistant Director of Purchasing
SUBJECT: Emergency Purchase -
Solicitation of Informal Bids
REFERENCES for Professional Video
Equipment
ENCLOSURES
On March 12, 2001 the Purchasing Department received a memorandum from Jorge Luis Hernandez,
Director of Media Relations providing the Purchasing Department with specifications for professional
video equipment and engineering services to be purchased on an emergency basis for Channel NET 9.
Based on the memorandum, the procurement process was initiated on March 13th by faxing, out "Request
for Quotation" to four (4) vendors. Jorge Luis Hernandez identified three out of the four vendors, as
possible vendors who would be able to provide the professional video equipment and engineering
services. 1 added the fourth vendor to the list on my attempt to ensure that we would be able to receive at
least three competitive quotes. The four vendors who were faxed out the Request for Quotation were: (1)
Professional Communications Systems, (2) Central Audio Visual, Inc. (3) Midtown Video and (4) Miami
Audio Visual (vendor added by ine). These vendors were to submit their quotes on the Request for
Quotation form and fax it to me no later than Friday, March 16, 2001 by 1:00 p.m.
Once the deadline approached on March 160', 1 observed that three Requests for Quotation forms were
faxed over. Two of the Request for Quotations from Central Audio Visual, Inc. and Miami Audio Visual
indicated a no quote (N/Q). The third Request for Quotation submitted by Professional Communications
Systems indicated a total bid price of 5215,045.90.
A call placed to Midtown Video to inquire on wiry they failed to submit a quote revealed that they are not
a Panasonic Dealer and; therefore, do not carry Panasonic Brand/Products.
As a result of receiving one quote, 1 made the concerted effort to entice a competitive informal bid
process by conducting research in the Internet and identifying four (4) additional vendors. The identified
vendors were Audio Visual Innovations, International Audio Visual, Inc., New Pro Video Systems and
Consolidated Media Systems, Inc. A Request for Quotation form was sent to these vendors with the
deadline date and time of Friday, March 23, 2001 at 10:00 a.m. None of the vendors submitted a quote.
These vendors were contacted to gather information on their no quotes. Both New Pro Video Systems
and International Audio Visual indicated that they are Panasonic dealers, but were not interested because
the job necessitated engineering that would require a subcontractor (New Pro Video) or fell outside the
scope of service they provide (International Audio Visual). One vendor, Audio Visual Innovations has
yet to return my phone cal; ..nd, Consolidated Media Systems has requested an extension on the deadline.
Due to the lack of responses, I have honored that request an extended the deadline for Wednesday, March
28a'.
However, as of today, we only have a sole bid from Professional Communications Systems for the total
bid price of $215,045.90.
0i-- 507
Mar -16-01 10:31 PCS 6ami, FL 3283 2551 P. 05
PROFESSIONAL COMMUNICATIONS SYSTEMS
Technology evolves. We take you there.
119216, W. 144 tib eat
Miarnt, Florms 83186
Phone 305.253.4900 Fax 305-253-2551
Prepared For.
Glenn Marcos
City of Miami Purchasing Dept
444 S.W. 2nd Ave. 8th Floor
Miami, FL 33130
Vloft= 3061166 211
PCS is pleased to quote the following:
Confidential Quotation
0^711 03/14/01
QUOTE u MIIQ1533
JITEMI Cry lmANuFAcruncRl MODEL M 1
DESCRIPT1011uNIT PnecreEXT. PRICE
1
PACKAGE stet
2 1 Panasonic AWE800/151-1300
Three, 3 1/2" CCO color video cameras $88.528.637
$88,526.67
with SDI output, 190.5 zoom, Pan & till
unit with power supplies, Interconnecting
cables, multiplexer hub, 6 input CCU, HD
tripods with plate mount, 100' Interconnect
cable ,inducting tripod 6 PT shipping cases.
System rackmounted in twin shockmounl
ATA cases on casters.
'
3 1 Fo1•A MMDVE
8 Input switcher with 4 SDI 6 4 component $29,749.67
$20,749.67
analog inputs, with integrated DVE, twin 5x3
SDI LCD monitors in rackmount, triple 2.3"
LCD monitors with SDI Input in rackmount,
triple 2.3' LCD monitors analog input in
rackmount, 8 output BB gen with power
supply housed in rackmount fly away ship
case.
4 1 Panasonic AJ D250P&c3
Twin DVCPro digital video recorder In $17,223.88
$17.223.88
rackmount ,with 1 SDI and 1 analog outputs,
dual vlr audio monhor amp in RM, 8 input 2
isolated output audio mixer with monitor
amp. RS422 2 vtr edit controller. in
rackmount flyaway ship cases
5 1 AVS Graduale/C
Analog compoent One. character generator $11,947.50
$11,947.50
YW/RG8 Ppm out, ROB monitoring with
5x3 LCD RM for add and PGM channel,
signal monitor resterized analog display,
ROB linear keyer, color background gen,
Logo composer, AVS library of 200+ Latin
typeface fonts.
6 1 OPS DPS 475
Serial digital component 55246.25
$5,246.25
synchronizerAranscoder with TBC. Test
signal gen. Component.00mposlte, Y/C,
and SDI UO. Dighal noise reduction,
framestore memory w/keyer 12 bit.
Rices do not tt bude shipping, handing Charges or applicable sales tax.
Terms are WD or I*on Receipt w Ith established account. PCS Terms and Condeions apply. Advanced deposit play be required
Spacial handing orders may w arrant additional4ses. Quoted prioes void for 30 days and au%sot to change.
Fam*2 071040
01-- 507
Page
Mar -16-01 10,32 PCS -Muni ,F -L 305 #3 2551 P.06
I
JITEMf QnY IMANUFACrUMEAR MDDHL & I DEacniPriou UNIT PRICE EKT. PRICE
7 1 Rcol
5040/2-MSPWS MOO hese station intercom system whh
$1,834.88 $1,834.86
winless Interface Including single muff
headset with bellpack and 2 single muff
wireless headsets
8 1 PCs
gal System design with Cad as built drawings,
$9,720.00 $9,720.00
Interconnecting cables and connectors,
wiring and Installation, on site delivery and
operational with orientation and system
training
9
SubTotal
$144,248,83
10
PACKAGE 02
11 1 DPS
V3D-451OWDXI-1 Vefocity-3D NLE system with 144gb video
$31,022.87 $31,022.67
"DPI storage,includes gob $CSI systems drive,
9gb audio drive, AV breakout box. RS -422
cable, CD -Rom 256Mb ram. dual VGA
montlors with PCI card, 20" 800 line color
video monitor, DV/SDI I/O, dual amplified
pro speakers, Jog/Shullle controller,
Inscribertitle motion with uprade.
interconnecting cables, custom portable
ATA case on caster, editing software,
operational manuals, on -s Re delivery
,set-up, operational and 2 day factory trained
Instruction.
,
12 1 Panasonic
AJ -0250 DVCPro 25Mps edging video cassette
$4,229,41 $4,229.41
recorder
13 1 Panasonic
AJ-YA230 9 pin 83422 Interface option for AJ -D250
$282.35 $282.35
14 3 Panasonic
AJ-D40OL14HB 3 1/2' FIT CCD DVCPRO Camcorder with $10,294,12 $30,882.36
112' viewfinder, tripod plate ,microphone ,AB
gold mount, 14X zoom lens, (3) Hytron 50
NIMH batteries with charger, Anton ultralite,
thermodyne shipping case
15 1 Ganave
T03000 3000 gauss flux magnetic tape degausser at
$374.06 $374.06
2 min. duty cycle.
to 10 Panesork
AG -1330 VHS Video cassette recorder
$255.66 $2,556.80
17 2 Panaw*
PV -1-183000 MPEG2 hard disk video recorder
$724.71 $1,449.42
18
SubTotal
$70,767,07
19
Total Bid Price Package *1 t 02
$215,045.90
Total S215,045.60
Please contact me If I may be of additional assistance.
Best Regards
Lloyd Hicks
Branch Manager
Rices do rot Include shipping. handing charges or applicable sales tax.
Terme aro 000or LOon Receipt wih mteblehsd account PCS Tenn and Conditions appy. Advanced deposl =y ba requinad.
special handing orders may w arrant addllonal fan. Quoted prices valid for 30 days and subject to chants.
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01- 507
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CITY OF MIAMI
PURCHASING DEPARTMENT
444 S.W. 2FA Aveave, 64 Floor
MiaOi, MorMa 33130
Telephose: (306) 416.1900 Fos: (3M 416.1926
Date Issued: March 13, 2001
REQUEST FOR QUOTATION - THIS NOT AN ORDER
Valor lnfwnstion: Pmi'esdonal Cotronunicaiona Systema
Att: Lloyd Nicks, Brach Mart&W
11921 S.W. 144 Strea
Miami. Florida 33186
Phone; (305) 253.4900 Fax: (30S) 233-2351
Plegae Quote on this fmw and reply no later than Friday, March 16, 2001 by 1:00 P -en.
Your quote #hall he fax to: Attention: Glenn Marcos, at (30S) 416.1925.
SPXCMCATIONS:
A portable turnkey video production console enoloscd in flyaway slop casts. Pwductioa
equipment"oonsiat of:
PACKAGE 01
alulft
gait
1
3
a
3 CCD broadcan quality video cameras with SDI output and at
Lem a 19 x 6.5 wom lean
3
1
a
es
PAL tg focus and;,Q m units in a mull Rlexed hub
S irous CCU for video COMM
3
ea
Heavy day Iripoft with mounts wad fteig cares
1
ea
8 input sw►itcba with 4 SDI ud 4 component analog inputs and
od DV1:
2
ea
SDI x 3 LCD monitors le
1
ea
' le 13 LCD nxonitors with SDI inputs
Th
1
a
Triple 2.3 LCD monitors with analo i u!#
1
ea
0 'Rpt black hist &s arrttor
2
ca 7
DVC Pro di&a video rawidcrs with one o) SDJ and one 11)
sualoe"utt
I
ea
Dual VM audio monitor am
1
a
8 tnput, 2 isolated outputs and audio mixer with monitcir
1
ea
R3422 VTR "tint c4ontroller
l
a
Anatog ootmpar" chtWer grrserator with Yt1V/RCsB
out ,
r'ar 1 OS 3
X11- 607
Mar -16-01 10.31 PCS -My i,Fl_ 305 3 2551 P.03
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PACKAGE N2
Portable reWcey non linear video editing system and other rclatnd equupmcn4 Wooed in
pottable case(s). Sy►tem trust include two (2)19" computer monitors and one (1) 20"
video monitor with minimutu of 600 line►.
ea
ttiggtAgli s ---- _ _
1
ca
Serial digital Component synchroniZW1trNttsoode rwith TW- to
Elting ,syme rn must be eapabla of aoccong at leant two (2)
inch teat genentot. digital ooisc radt otion. frainettate
hours of tu►t:oaepressed video and cam provide 2D and 3D
tnenro , cornponem compasile, and SDI 1b
1
ea
Full nupkx wireleu communication aygtem one (1) wired
Sella must provide set up and at least two days of factory
headset to base and two (2) wireless headsm, axpandsble
je d iruivncmre. SeDa must aubroit mattufocturesc
Minitnt at distance toquired froth remote cameras to viden
ea
3 CCD K" chip DVC Pro tsamco:das with 14X vaom tete,
microphone, tripod Plate, shipping cases, throe (3) NNSH
bauanies pot cameos (9 total). three (3) battery tatlalV s and
console, is I00 feet. Components shat1 be raci mounted where
throe (U -Camera! lishi
applicable in flyaway cam.
n
3400Baum Flux t "eer
produeoon unit must be delivered on site and shall include
as
Panasoetic AG- 1330 VMS video cassette eccordws
CAD drawings of writing and equomeol layout, acid mast
ea
Pansy We PV -HS 3000 shorvsl:Vpa W dish rwordcts
include operational and system training.
w atate:aiest to be supplied by wader,
1'ACKAGB R2 DitD ICE: f 70.797.07
Seller to protide warrantao list for individual manufacturers.
and any aarm+ties for in!wruedsystaz<______
1 g OW PS[CE iFACKAGR 01 + PACKAGE 02) +,
S 215,045-90
c :R 01 i8ID MCE: s 144,248.W3
PACKAGE N2
Portable reWcey non linear video editing system and other rclatnd equupmcn4 Wooed in
pottable case(s). Sy►tem trust include two (2)19" computer monitors and one (1) 20"
video monitor with minimutu of 600 line►.
Pap 2 of 3
ea
1
DVC Pio editing video recorder with RSA22 ituerfwA
Elting ,syme rn must be eapabla of aoccong at leant two (2)
hours of tu►t:oaepressed video and cam provide 2D and 3D
ttffecu in tgga-reideriN mode
Sella must provide set up and at least two days of factory
je d iruivncmre. SeDa must aubroit mattufocturesc
3
ea
3 CCD K" chip DVC Pro tsamco:das with 14X vaom tete,
microphone, tripod Plate, shipping cases, throe (3) NNSH
bauanies pot cameos (9 total). three (3) battery tatlalV s and
throe (U -Camera! lishi
1
n
3400Baum Flux t "eer
0
as
Panasoetic AG- 1330 VMS video cassette eccordws
2
ea
Pansy We PV -HS 3000 shorvsl:Vpa W dish rwordcts
w atate:aiest to be supplied by wader,
1'ACKAGB R2 DitD ICE: f 70.797.07
1 g OW PS[CE iFACKAGR 01 + PACKAGE 02) +,
S 215,045-90
Pap 2 of 3
A&r-16-01 20J31
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q1. 507
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter, Director DATE . March 12, 2001 FILE:
Purchasing Department
sue.IEcr: Equipment needed for
Channel NET 9
FROM ZJorge Luis Hern dee, Director REFERENCES
Department of Media Relations
ENCLOSURES.
Pursuant to our discussions, the following is a list of the equipment we need to purchase,
on emergency basis, for Channel NET 9.
The system consists of a turnkey video production package and turnkey editing / ENG
package:
Number
of items
P;
3
1
3
1
2
1
1
1
GRO+xA
Description
Package #1
A portable turnkey video production console enclosed in fly away ship
cases. Production equipment shall consist of :
3CCD broadcast quality video cameras with SDI output and at least a 19 x
6.5 zoom lens
Pan, tilt, focus and zoom units in a multiplexed hub
5 input CCU for video cameras
Heavy duty tripods with plate mounts and shipping cases
8 input switcher with 4 SDI and 4 component analog inputs and integrated
DVE
SDI 5x3 LCD monitors rackmountable
Triple 2.3 LCD monitors with SDI inputs
Triple 2.3 LCD monitors with analog inputs
8 input black burst generator
.� 507
0
2 DVC Pro digital video recorders with one (1) SDI and one (1) analog
outputs
1- Dual VTR audio monitor amp
1 8 input, 2 isolated outputs and audio mixer with monitor amplifier
I RS422 VTR editing controller
1 Analog component character generator with YUV/RGB program out
1 Serial digital component synchronizer / transcoder with THC to include test
generator, digital noise • reduction, framestore memory, component,
composite, Y/C and SDI 1/0
Full duplex wireless communications system one (1) wired headset to base
and two (2) wireless headsets, expandable
Minimum distance required from remote cameras to video console is 100 feet
Components shall be rackmounted where applicable in fly away cases
Production unit must be delivered on site and shall include CAD drawings of
writing and equipment layout, and must include operational and system
training
Seller to provide warrantee list for individual manufacturers, and any
warranties for integrated system.
Package 62
Portable turnkey non linear video editing system and other related
equipment, encased in portable case(s)
System must include two (2) 19" computer monitors and one (1) 20" video
monitor with minimum of 600 lines.
DVC Pro editing video recorder witlu RS422 interface
Editing system must be capable of accepting at least two (2) hours of
uncompressed video and must provide 2D and 3D effects in non rendering
mode
Seller must provide set up and at least two days of factory trained instructors
o ler.must submit manufacturers warranty
�t7 �:S l� fe;T
.3QCD. '/1"..chip DVC Pro camcorders with 14x zoom lens, microphone,
•'tripod p�llate, shipping cases, three (3) NNH batteries per camera (9 total)
three (3) battery chargers and three (3) cameral lights. 01-
507
r�
0
AwudRaifyEmr
0
RATIFICATION OF
EMERGENCY
Video Equipment for Channel NET 9
Media Relations
Emergency Purchase
The Office of Media Relations has a need for new video
equipment for the City's television station, Channel NET 9,
for the initiation of new regular programming and continued
services to other city departments.
It Is respectfully recommended that the City Commisslon,
ratify, approve and confirm by a four/fifths (4/5th)
affirmative vote, the City Manager's finding of an
emergency, for tite procurement of video equipment for use
at the City's television station, Channel NET 9 from
Professional Communications Systems, for the Office
of Media Relations, in an amount not to exceed
$215,045.90; allocating funds therefore from Capital
Improvement Project No. 311051.879401.6.840.
d4CW//Billy.
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