HomeMy WebLinkAboutR-01-0505J-01-370
5/22/01
0
RESOLUTION NO. o 1— 505
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY
A FOUR -FI T11S (4/51"s) AFFIRMATIVE VOTE,
RATIFYING, APPROVING, AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED
BIDDING PROCEDURES AND AUTHORIZING THE
LEASING OF ONE -2001 BUICK PARK AVENUE
VEHICLE FROM WILL.TAM LEHMAN LEASING FOR THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, FOR USE BY COMMISSIONER
ARTHUR E. TEELE, JR., FOR A TWENTY-FOUR MONTH
PERIOD (12,000 MILES PER YEAR), IN AN AMOUNT
NOT TO EXCEED $18,395.76; ALLOCATING FUNDS
FROM ACCOUNT CODE NO. 001000.210'701.6.610.
WHEREAS, pursuant to the terms of the contzact, under Bid
No. 97-98-038, the lease on the vehicle used by Commissioner
Arthur F. Teele, Jr, expired on January 15, 2001, making it
necessary for the Department of General Services Administration
to rent a vehicle: at a higher rate than that of the lease
agreement; and
WI14REAS, a 2001 Buick Park Avenue, the vehiclo to be used by
Commissioner Teele, was not available under the current
Automobile Leasing Contract, Bid No. 00-01-012, therefore four
informal quotas were solicited for a separate leasing contract to
CITY CCJm msslo aY
);U exyr-10 (W
MAY e} 4 2909
ItO404ulion ZJn.
01.- 505
obtain the Buick Park Avenue and William Lehman Leasing was the
only responsive bidder; and
WHEREAS, the City Manager made a written finding that an
emergency existed for the leasing of the 2001 Buick Park Avenue
vehicle; and
WHEREAS, the Director of the Department of General Services
Administration recommended that the requirements for competitive
sealed bidding procedures be waived and the City Manager
authorized the immediate lease of the 2001 Buick Park Avenue
vehicle from William Lehman Leasing; and
WHFRFAS, funds are available from Account Code
No. 001000.210701.6.610;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. By a fourth -fifths (4/5ths) affirmative vote
of the members of the City Commission, the City Manager's finding
of an emergency, waiving the requirements for competitive sealed
bidding procedures and authorizing the leasing of one 2001 Buick
Park Avenue vehicle from William Lehman Leasing for the
Department of General Services Administration for use by
Commissioner. Arthur E. Teele, Jr., for a twenty-four month period
(12,000 miles per year) , in an amount not to exceed $18,395.76,
Page 2 of 3 of- so
•
��l
is ratified, approved and confirmed, with funds allocated from
Account Code No. 001000.210701..6.610.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 24th day of May , 2001.
JOE CAROLLO, MAYOR
in aord8noe wtth Miami "a Sm. 2.35.91;= the NAayor did not tnt bM* 8pprovr..1 of
oo
°Ilif- legislation by signing it in the designated rlaa vidod, said 1ogi81gtl�
ATTEST:
UjCOmi' • of activo with the clams of ton 10) days fr thcr dat :ommiLslc
regarding sninu. without the Mayou exp rcivi a vo '
of
WALTER J. FOEMAN � _ � Wnttnr Foo � led(
CITY CLERK
r1�4061VAC
S&
Page 3 of 3 01— 505
CITY OF MIAMI, FLORIDA 13
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
fM�-00346.LD)DZTI WITO
DATE: I&
susiEcT : Resolution Ratifying City
Manager's Action
REFERENCES Emergency Lease of
Automobile
ENCLOSURES:
FILE:
It is respectfully recommended that the City Commission adopt the attached Resolution ratifying,
approving, and confirming the City Manager's finding that an emergency situation existed, waiving
the requirements for competitive bidding procedures, and awarding the leasing of one (1) 2001
Buick Park Avenue automobile for a twenty-four (24) month period (12,000 miles per year), in a
total amount not to exceed $18,395.76, from William Lehman Leasing (Non-Local/Non-
Minority), located at 21400 N.V. 2"' Avenue, Miami, Florida 33169, for the Department of
General Services Administration to be used by Commissioner Arthur Teele. Funding is available
from Account Code 001000.210701.6.610.
The Leasing of One (1) Buick Park Avenue Automobile Contract, Bid No. 97-98-038, which was
used by Commissioner Teele, expired and the car of choice was not available on the current lease
contract with the City; therefore, there was a need to solicit four (4) informal quotes for a separate
lease for this particular automobile. William Lehman Leasing was the only responsive bidder. It
was necessary to make this an emergency process due to the fact that we were currently renting a
car for the Commissioner and paying a higher premium than we would through a lease.
�/�A—
CAG/F o' AJM/cs
111cup :
01- SOS
OUNI 01,W I I V/' Miami . 0-10- / .lu• LJ/ut
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' CITY OF MIAMI, FLORIDA
fNiER.OFRCE MEMORANDUM
Y6! Carlos A. Glmenes IATF : February 14, 2001 FLs :
City Manager
. T: It1142uMT TO A*ROVE
MOM; F k IC. tttiellason REFERENCES:
City Manager
a�laosuaes: .
This is a request for you to approve the emergency Isase of an aabomobils
for Commissioner Arthur Toole. It has been found that the car of cholas is
not available on the current tease contract with the City and thseefore
necessitates going out for a separate lease for this particular aueomobRa
It to necessary to make this an emergency process due to the fast that'his
current loose has expired and we are currently renting a car for the
Commissioner and paying a higher premium than we would through a
lease.
G$W
APPROVED:[ Carlos A. Glmonea 2DATE:
�f o
City Manager
01- 606
Feb -15-01 12:46ps From -CITY OF MIAMI CITY MASERS OFFICE 3054161010
• ATTACH SUPPORTING DOCUMF*
T-035 ?.02/02 F-114
DATE: 1: rua d Oo1
13EPARTMIBNT/DIVISION:_General Servieea Administmtion/FIeet INyiainn
><'tP
CONTAC1?RSON/CONTACT NUMAER,. Alan Sava"c _
CONTRACTING ENTITY: 'Mrrlliam Lehman Lessing
RESOLITTION NUMMIER: FmStmcl Purehace AID/PBOJECT NUb0M. Info 4W
(IF APPUCAMS)
BUDGETARY INFORMATION: Are !hods budgeted ® YES ❑ NO Uyea,
TOTAL. DOLLAR AMOUNT: $19,107.76
p r"CNSe 0 REVHNU6
SOURCEOFFUNDS: ,ckaml w[COLWTCODE(S):21Q7D2-610
If gom funded, is there a City match cequircment? (J YES C]NO AMOUNT: N/A
Are matching funds Budgeted? Q YES ❑ NO Account Code(s):
TERMS OF CONTRACT: (To be filled out by Purebming Department)
Effective Date:
Escalating Clause, if any:
Contract Period (s):
Penalties, (f any). for uemination•.
Payment ttans: -
If giant funded, list restrictions/requitements, if applicable:
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT
Is this an extension? Lj YES ❑ NO
If YES, actual efiendintres in previous contra
Sumrnaey/Description of Contract Agreetnrn
smd-0M0-n ft eo9t of f754.39�
contract
Year?
c Fit tf+e leas+ng of one (jLByiek rade avenue
for+ trve»t�v,,f ug_r {241
j'USTIFICATION FOR CONTRACT OR AGREEMENT
(Include Why it ix needed, conuquenctt if not authorised of approved and time wnrasintt, if ny.)
It hM been found thar the ckr of chgjcc &r,r-on tnisc_ioner Teel is not avilable an the currAQ ith the
CAInrt3. �;�:�5>`neees y�In_gpingour fora senamte lease for rhk e11,1601lar atttnmehile. Tris 0 gUjam to make thyc Ap
Camra; :l
NETT;OD OF PURCHASE (If applicable)
❑ Telephone quota ❑ Single Purchase
Written quotes Q Short -Teem Contract
Negotiated PurcLue❑ Term of Cen%rug
(meh
Sole Source tde d=Un=t*0on) ®Leate(IypaAvu=obile2a ramtb)
] Bid Waiver (tnelude eocumentad") AOthtz
] Formal Bid/Propoaai (include bid tabulation/ptoporal ranting)
PREVIOUS AWARDS OF BIDS (w APPLICABLE) CRC COMMENTS:
.sora moac recent: 1)
2
3)
APPROVAL:_ PATE:
Carl -.-in iy44ager
',PPROVAL _ DATE- ? o
Financial Oversight Boud
01-- 505
elsZel�!�T: -
Cc•rY Ok' MlAMI
YV>zCHASJNO a>ePAitNlLifd'T
444 S.W. 2" Avenus. 6—vi,our
Miami. 17101144 31130
'rtaluphonrt (303) d 16-1900 I{rrta: (90!) 4 ] 6-1925
Come ue 1 eobrusry 9. 2001
I'
! QUEST B'Qrk QllO'iY'ATttOlV — T'HiS NOT' A1�T ORtsER
Vondl or fni orrmatinni William I.ehatan UonsinS
%It: Joseph gl. poorrir
21400 N. W. 2^' Avenue
Miru»i. Florida 33169
l,.
t'h+a,tn:: (303) 654-6JOO Faat' (:+U�) 63S -2A3'3
Y1 K * un skin !torso and reply nu later Shan 1 ucratsy. 4`43t.9 Pry 1 3. 2001 by 1t13UtU
man. Ifout quote shall be fax w. C:lonn Masons. at (303) 416-1s)3S.
A{3's' s •■ -rr �Satl�t�
A M Tl'1'11 L&L-#► is wrrut TIt13 KL'Nf4W REIR A 9'i Illtn YR^It
(12.000 miles a your)
/'IOIV 6s
-Zt)tl Ns11 tsark %%•emse
Wlti Ex riar
-Pmt L t+o r Intortor
-tows Itld n -Star (Muathly last jaw.j. arrvl— rtlr fur tr. O0 -Burl
-.1.ir 'und atraing
locks
-t: t.1 laye
-tip bat trun paolaaage +
-1 1pA e. facceatt+ry packago
-Vui ucl Vatnd toluplu+no
C.6: It.% : Ct7PTI11T/n1Yfit
All v Isi0i s bid usuler Abe tcmub nl'thls contract shu31 be ase the uturent model your at the
time f hi
Posse I air a
TRANSMISSION REPORT
THIS DOCUMENT WAS CONFIRMED
(REDUCED SAMPLE ABOVE - SEE DETAILS BELOW)
** COUNT **
TOTAL, PAGF_.S SCANNED 3
TOTAL PAGES CONFIRMED : 3
*** SEND ***
kE140'1 C STA,r I oN START TIME Ai l'R.iT ll)n Nf'AGhS MODE RESULTS
1 II;1:3UGt;5152J:33
2- 9- 1 6::351 dl t 1 , 91 " .i/ :1 COMPLETED
`_ �.�— - — ---- 1--- --- — 9060
01- 505
/r/rIMlM
TOTAL U:tll'J1" .i
10'1 G
:
vt). :
OPERATION, NI!,MSER
413 :
4t10081'S SLTLGC7I:0 17C : FRROR CORRECT
Gl'. : G2 C05IMUNICATION
PU
POLI.! D BY REMOTE
SF :
STORE & FORWARD R1 : RELAY I & I T 1 ATF
RS : RELAY STATION
M :
St -ND TO \IA 1 Ll3OX
PG :
1101A.MG \G A REA101F %If' AWL I' I -NULLING
RAI RECEIVE TO MMMORY
01- 505
/r/rIMlM
%ST BY: C 1 TY OF N1011 2- B- 1; Wburx rX0LtJKf:.11 1'. i V00505529=8 it a
I .
CITY OF MIAMI
PURCHASING DEPARTMENT
(. 444 S.W. 2nd Avenue, 6s' Floor
Miami, Florida 33130
f Tolupbuno; (305) 416-1900 Fan: (305) 416-1923
Date Lug i February 9, 2001
i?
QUEST FOR QUOTATION — THIS NOT AN ORDER
irmation: Willion Lehman Leasing
Att: Joseph S. Hems
21400 K.W. 2"' Avenue
Miami, Florida 33169
Phone: (305) 654-6300 Fax: (305) 655.2933
Pleas q � on this term and mply nn latcr than 'Tuesday, February 13, 2001 by 10:00
&M, o�;quoto shall be fax to, Glenn Marcos, at (305) 416-1925.
►TIONS:
Park Avenue
I& MKK UVA
r Inte'riot V* 11,11" POW At 1 F VR
-Star
•Air
ning
endgadio
•Po
do looks
-Po
ows
-Ca
yor
•CU
1a
U pt
pit
M package
�scesaory
•UPg
PA&go
GII N64i CONDITIONS:
All v Ncli 4 bid udder the ternm of this contract shall be of the currant mudni year at the
time if bi
Page 1 of 3
01. 505
ed
12TIMIZs
LEASE DURATION:
Duration of the vehicle lease shall be for a period of twenty-four (24) months with an
option to renew the lease for a third year.
MILEAGE:
12,000 miles a year.
EXCESSIVEIPENALTY MILEAGE RATE:
Bidder shall indicate the excessive/penalty mileage in this Quote.
MAINTENANCE AND REPAIR:
The bidder shall be responsible for providing complete regular maintenance and repairs.
Regular maintenance shall include, but is not limited to: fluid changes, tune-ups, tire
replacement, tire balancing, front end alignments and any other service or repair essential
for the proper operation of the vehicle. The City shall be responsible for flicling,
topping-off fluid levels, flat tire repair and body damage. The cost for the maintenance
and repair plan should be clearly defined and include a $0 deductible.
VEHICLE REPLACEMENT:
The bidder shall provide a replacement vehicle at no charge to the City of Miami for any
inoperable due to service, repair or recall for more than four (4) hours. This shall exclude
any vehicle rendered inoperable due to body damage caused by a City driver.
TOWING:
The City will coordinate towing of any and all disabled vehicles under this lease
agreement. In the event a vehicle is disabled due to a manufacturer's defect or
mechanical malfunction, the vehicle will be towed to the contractor's facility. Costs for
towing under these circumstances will be the responsibility of the contractor. Other
arrangements for towing may be made by the contractor providing the towing service is
expedited in a timely fashion. If the bidder elects to utilize their own towing services, the
bidder must furnish at time of bid the details of their towing plan for approval by the
City.
CHARGES:
Bidder shall list all fees associated with the lease in their monthly lease price. These fees
shall include, but are not limited to any and all up-front license fees, registration fees,
refundable security deposit, battery and tire waste fees, etc.
Page 2 of 3
01- 505
StYT BY:CITY or Mimi Z- V- 1 ; 0;0Irm rm"rxAmi{�at., aou0090AW900 Of U
i
.Y LRA$>ir S ?` fa CH mouth lnrtahrllhrtltm*lA Wo
wnn.inwtti N in, AMU MUG&
s year} Note. monthly Isms# shalt
include the InstWation sad service of
the On -stir.
yr ivnUCAGE RATE s . 20 8.JGK 2y, OW AICZ 1A 1oTft-
I ---
IANCS AND REPAIR S 1N, u4bb Rei , L- ftg (Monthty Roto)
IN OF SERVICE F.ACR.ITY 21+100 NNS ?.J4 Asir:, i` 1mm . R,13161
Date i r Dell mryt days falter reset t of 1'urebs"Omer t+symonts Teraur Nrt 30 days
A AM phud usna,
ure Date! _Dom- ID�Q
Print ams . NaKass Federal I.D.
Phone 8stlty Type!
(PpdNplalprroleP•vPrieOYry�{ ►perAren
11+tS 15 Au'S" MA P01E OV. ALL, U,P fRoNT PPrY14EN75
AIS 194L 66j 14 -r6 M01%Mty FhIM64t ate. pktnlPlT cu Is hUMY
�� uta w�� s�� with � heKt � Auk 3o fl�+S
SIt;NrNb l bE CONftC A6$WoLM1 No V MONT MOAO
IS R>E Q AZ t1MS OF WV6R`1
(_ GMAC ► W DFM UMSO WIq oMON's 7o UNEW W.
{ I MODS.
TWs Q%Lata At.Lo IN WA06 6145,0. SGUI Cb Fo R -
r!1 Mi i LON&TO o F
pass 3 of 3
P,J4r,: i-^0 J116.
9
.4V1TY CI MIAMI
YU1tcr-TAsir L7F.PARTMi31V'1'
444 M.W. 2^ Aveaaaw. 6e1 Flewlr
Miaatti. Flaulda 33130
Telephone: (305) 416-t POO l+ax: (3OS) 416 -192.5
rebrvnty -o, 200 t
RQTJEfiT FOtt QC/0'l'A? 1C)N -- "t'H7S 1%10't' AN CjZMjClt
'ermatian' Aulc ity nuiek-Puntiwu-C)MC1, Irtc.
Art: 17nvict Dey/t.ims
1395.1 N. 1-4-ma'alend 1llvcl
Ilomewtead. I.Inrictet 33030) 1023
Phone: (305) 245-141193 Pax: (.JnS) %4F-6340
to on Utir fearnt and reply no lister uuan Tuesday. Fabruavy 1 1. 2001 by I O:Ou
cauucw o11611 tsr ritx to. Ulurua Maarcnn, ut (JOS) 419:-I6W25.
AU='Qj�6Hl;.$ LKARIIVG
?N711 L13A1CF Wl'l-1 f THB tUP1'IOTI TO A731411W ItC)!t A '1 ! TT1tT>r YI?Alt
(13.000 milak a your)
Pa1X Avcnua
tar
r InLonur
-Apar (Mowataay t•rvan.ant &null in aluew 60rt'I00 Is" for rhw On-N9rr1
0
62 ") 0�c-
rian moryplmla"Aso
cceosory Puaknlle /
orad re+IryLortw ! //j`�/
C:l )N l) (tTti ON�i t
biai undrtr the lorm.a of bait vuntraat whnU bu oftLe vurtent mt+doi yourart the
Pogo 1 ..r3
TRANSMISSION REPORT
THIS DOCUMENT WAS CONFIRMED
(REDUCED SAMPLE ABOVE - SEE DETAILS BELOW)
** COUNT **
TOTAL_ PAGES SCANNED 3
TOTAL PAGES CONFIRMED = 3
*** SiiVn ***
No. Rh -MOTE STATION START T 1 MI RESULTS )l VtF. A
1 I ALTOC 1 TY 1393 I CK ` PONT 2- a- 1 3 : 24 PNI 1 14" 3/ 3 COMPI-h-Thl)
i 14400
TOTAL 0:01'14" a
NOTE':
No. : OPERATION NUMBER 40 : 480011PS S1?LECIED hC ERROR CORRECT G2 02 COMMUNICATION
PI) : POLLED BY RE141OTF SF : STORE & FORWARD RI RELAY I N I T i ATF RS RELAY STAT I O`
MB : SEND TO MA I LBOX PG : POI L I NG A REMOTE tits' : MULTI -POLI. I N:G RM : RECEIVE TO MEMORY
0J.. bob
CITY OF MIAMI
PURCHASING DEPARTMENT
444 S.W. 2nd Avenue, 6`s Floor
Miami, Florida 33130
Telephone: (305) 416-1900 Fax: (305) 416-1925
Date Issued: February 9, 2001
REQUEST FOR QUOTATION — THIS NOT AN ORDER
Vendor Information: Autocity Buick -Pontiac -GMC. Inc.
Ari: David Day/Greg
1395-1 N. Homestead Blvd.
Homestead, Florida 33030-5023
Phone: (305) 245-1410 Fax: (305) 245-6340
Please quote on this form and reply no later than Tuesday, February 13, 2001 by 10:00
a.m. Your quote shall be fax to, Glenn Marcos, at (305) 416-1925.
AUTOMOBILE LEASING
24 MONTH LEASE WITH THE OPTION TO RENEW FOR A THIRD YEAR
(12,000 miles a year)
SPECIFICATIONS:
Full -Size Luxury Vehicle
-2001 Buick Park Avenue
-White Exterior
-Gray Leather Interior
-Installed On -Star (Monthly Payment shall include service fees for the On -Star)
-Air Conditioning
-AM/FM Radio
-Power door locks
-Power windows
-Cassette player
-CD player
-Upgraded trim package
-Upgraded accessory package
-Voice activated telephone
GENERAL, CONDITIONS:
All vehicles bid under the terms of this contract shall be of the current model year at the
time of bid.
Page 1 of 3
of . 605
! i
LEASE DURATION:
Duration of the vehicle lease shall be for a period of twenty-four (24) months with an
option to renew the lease for a third year.
MILEAGE:
12,000 miles a year.
EXCESSIVEIPENALTY MILEAGE RATE:
Bidder shall indicate the excessive/penalty mileage in this quote.
MAINTENANCE AND REPAIR:
The bidder shall be responsible for providing complete regular maintenance and repairs.
Regular mainwnance shall include, but is not limited to: fluid changes, tune-ups, tire
replacement, tire balancing, front end alignments and any other service or repair essential
for the proper operation of the vehicle. The City shall be responsible for fueling,
topping -off fluid levels, flat tire repair and body damage. The cost for the maintenance
and repair plats should be clearly defined and include a $0 deductible.
VEHICLE REPLACEMENT:
The bidder shall provide a replacement vchicie at no charge to the City of Miami for any
inoperable due to service, repair or recall for more than four (4) hours. This shall exclude
any vehicle rendered inoperable due to body damage caused by a City driver.
TOWING:
The City will coordinate towing of any and all disabled vehicles under this lease
agreement. In the event a vehicle is disabled due to a manufacturer's defect or
mechanical malfunction, the vehicle will be towed to the contractor's facility. Costs for
towing under these circumstances will be the responsibility of the contractor. Other
arrangements for towing may be made by the contractor providing the towing service is
expedited in a timely fashion. If the bidder elects to utilize their own towing services, the
bidder must furnish at time of bid the details of their towing plan for approval by the
City.
CHARGES:
Bidder shall list all fees associated with the lease in their monthly lease price. These fees
shall include, but are not limited to any and all up -front license fees, registration fees,
refundable security deposit, battery and tire waste fees, etc.
Page 2 of 3
01- 505
MONTHLY LEASE S (24 month lone/with the option to
renew for a third year/12.000 miles
a year). Note- monthly lease shall
Include the installation and service of
the On-Star.
EXCESSIVE MILEAGE RATE $
MAINTENANCE AND REPAIR S (Monthly Rate)
LOCATION OF SERVICE FACILITY
Date of Delivery: days after receipt of Purchase Order Payments Terms: Net 30 days
Authorized Signature Date:
Print Name Federal I.D.
Phone:_ ^ Fax: Entity Type:
(Partnership/Sole Pmprteter*bkklCorp=tion
� CITY QF M1AM1
i rC/RCk1A81Nci VISM R It♦iSIQM
444 N.W. 2"' Avontao. IS f=loor
Miami, Flursda 31130
'Tolaphoauc: (.7At) 416 1900 1103c: (303) 410-ty23
l'at len fid: Fobrustry 9, 2001
QUEtiT F"Et Q1J[aTATIc)N — 'i'liItilb 1V0'T' AN O2%"31C1I%
Vo ar TMjFearrratttion: Phil Sfntth Rul.:k. tna-
-4, 62"Ce RA. 7
,Ij Nura I.audttrA#do. Floridan 33313-3706
Phono: (934) Y3S+-2 IM0 Vsa : (054) 719-(1792
elect n qar' a on tutu form atna reply no Imur than '1'uouday. Fabrur)ry 17. 2001 by 10)00
aa.mrt. Yoa .'tuuiu shall tau f'nx Ulvrau Mnreoaa, at (305) 416-1 923.
,! OIJTa�M(JaB,,, [� l_1�f�yV[21TC3
1'
.4 NTIi L1i.A8>✓ Wl't'li T1-Ift C>PT1t3N TC1 AVENEW PC7R A THTR3'1 YEAR
u1 (12.000) aaaltur a yanr)
'1'sA1VBs
-201u
liul ' rk AAvenueIV
S'I'Ak'1' TME:
-whJ
ao
8.x smear
AlODE
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I-•a:a r Ltturiaar
730 U7U2
-last
lad -Star (MOML1) P-yaaaot shall Onelude tervaoa ft" tsar maw Oto -altar)
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blal.
1!1 rose 1 ors
TRAnISMISSION REPORT
THIS DOCUMENT WAS CONFIRMED
(REDUCED SAMPLE ABOVE - SEE DETAILS BELOW)
** COUNT **
TOTAL PAGES SCANNED a 3
TOTAL PAGES CONFIRMED : 3
No.
Rt -'MOTH STATION
S'I'Ak'1' TME:
DURATION
NPAGFZ
AlODE
RESULTS
I
730 U7U2
`2- 8- 1 3 21P�t
] 'b:t."
3/ 3
080000MPL ED
-IVi AI.. u;u1 u.a
wym
No.. OPERATION NUMBUR 48 WOWS SELECTED EC ERROR CORRECT G2 G2 COMMUNICATION
PD POLLED By REMOTE SF STORK & FORWARD R I RELAY I N I T 1 ATE RS RELAY STATION
Mb SFNU TO SIA 11-bOX PG POLLING A kEMOTF MP 1tU1.1' 1 -POLI, i NO Rbi : RFCt:I V1 TO %1P. ORY
0.1.~ 505
0
CITY OF MIAMI
PURCHASING DEPARTMENT
444 S.W. 2n° Avenue, 6n' Floor
Miami, Florida 33130
Telephone: (305) 416-1900 Fax: (305) 416-1925
Date Issued: February 9, 2001
REQUEST FOR QUOTATION — THIS NOT AN ORDER
Vendor Information: Phil Smith Buick, Inc.
Att: Harvey Cabak
2300 N. Statc Rd. 7
Fort Lauderdale, Florida 33313.3706
Phone: (954) 739-1400 Fax: (954) 739-0792
Please quote on this form and reply no later than Tuesday, February 13, 2001 by 10:00
a.m. Your quote shall be fax to, Glenn Marcos, at (305) 416-1925.
AUTOMOBILE LEASING
24 MONTH LEASE WITH THE OPTION TO RENEW FOR A THIRD YEAR
(12,000 miles a year)
SPECIFICATIONS:
Full -Size Luxury Vehicle
-2001 Buick Park Avenue
-White Exterior
-Gray Leather Interior
-Installed On -Star (Monthly Payment shall include service feet for the On -Star)
-Air Conditioning
-AM/FM Radio
-Power door locks
-Power windows
-Cassette player
-CD player
-Upgraded trim package
-Upgraded accessory package
-Voice activated telephone
GENERAL CONDITIONS:
All vehicles bid under the terms of this contract shall be of the current model year at the
time of bid.
Page 1 of 3
os - 505
LEASE DURATION:
Duration of the vehicle lease shall be for a period of twenty-four (24) months with an
option to renew the lease for a third year.
MILEAGE:
12,000 miles a year.
EXCESSIVE/PENALTY MILEAGE RATE:
Bidder shall indicate the excessive/penalty mileage in this quote.
MAINTENANCE AND REPAIR:
'llhe bidder shall be responsible for providing complete regular maintenance and repairs.
Regular maintenance shall include, but is not limited to: fluid changes, tune-ups, tire
replacement, tire balancing, front end alignments and any other service or repair essential
for the proper operation of the vehicle. The City shall be responsible for fueling,
topping -off fluid levels, flat tire repair and body damage. The cost for the maintenance
and repair plan should be clearly defined and include a $0 deductible.
VEHICLE REPLACEMENT:
The bidder shall provide a replacement vehicle at no charge to the City of Miami for any
inoperable due to service, repair or recall for.more than four (4) hours. This shall exclude
any vehicle rendered inoperable due to body damage caused by a City driver.
TOWING:
The City will coordinate towing of any and all disabled vehicles under this lease
agreement. In the event a vehicle is disabled due to a manufacturer's defect or
mechanical malfunction, the vehicle will be towed to the contractor's facility. Costs for
towing under these circumstances will be the responsibility of the contractor. Other
arrangements for towing may be made by the contractor providing the towing service is
expedited in a timely fashion. If the bidder elects to utilize their own towing services, the
bidder must furnish at time of bid the details of their towing plan for approval by the
City.
CHARGES:
Bidder shall list all fees associated with the lease in their monthly lease price. These fees
shall include, but are not limited to any and all up -front license fees, registration fees,
refundable security deposit, battery and tire waste fees, etc.
Page 2 of 3
O1~ 505
• 0
MONTHLY LEASE $ (24 month lease/with the option to
renew for a third year/12,000 miles
a year). Note- monthly lease shall
include the installation and service of
the On -Star.
EXCESSIVE MILEAGE RATE $
MAINTENANCE AND REPAIR S (Monthly Rate)
LOCATION OF SERVICE FACILITY
Date of Delivery: days after receipt of Purchase Order Payments Terms: Net 30 days
Authorized Signature Date:
Print Name Federal I.D.
Phone: Fax: Entity Type:
(Partnership/Sole ProprietonMp/Corpontlon
01. 505
i'
iI CITY�t7F MTAM 1 0
Mlanal, Flnrida 33130
Taleaphune: (901) 416-1•x00 I+ax: (JOS) 416-1V'aS
�l: Febtztary 9, 24201
QVEST FOR CVO-rATIUPi — -r"m r4crr AAT commemIi
Ven ar It smation: nuhaney Aontive Hulcic C;MC:
An: U44to Fernandes
11 � 06100 W. W. 167 Street
lvtiatrtt Lalcea.
Florltfa 33014-6143
11 Phono: (30S) 36Z-7257 Frac: (705) 362-667
r140 qtt tan this tarrn turd taply nu 1"wr duan 'l'uesduy, I' cbruary 13. 2001 by 10:00
A.M. Yo ..,Auto shall be fax tn, Cilono Mara:oa. ut C705) 416-1 97¢.
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TRANSMISSION REPORT
THIS DOCUMENT WAS CONFIRMED
(REDUCED SAMPLE ABOVE - SEE DETAILS BELOW)
** COUNT **
TOTAL PAGES SCANNED 3
TOTAL PAGES CONFIRMED : 3
*** SEND ***
Nn. REMOTEfAT' ION STARTT111E DURRAATT I ON NPAGES NIODE RESULTS
1 2- sl l 13 2FF'A1 1 ' S9•" ' 3/ ,i COMPLE-MD
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01- 505
71CU A
.NOTI'' :
No. :
OPERATION NUMBER 48
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01- 505
71CU A
CITY OF MIAMI
PURCHASING DEPARTMENT
444 S.W. 2nd Avenue, 60' Floor
Miami, Florida 33130
Telephone: (305) 416.1900 Fax: (305) 416-1925
Date Issued: February 9, 2001
REQUEST FOR QUOTATION - THIS NOT AN ORDER
Vendor information: Duhaney Pontiac Buick GMC
Att: Eddie Fernandez
6100 N.W. 167 Street
Miami Lakes, Florida 33014-6143
Phone: (305) 362-7283 Fax: (305) 362-6637
Please quote on this form and reply no later than Tuesday, February 13, 2001 by 10:00
a.m. Your quote shall be fax to, Glenn Marcos, at (305) 416-1925.
AUTOMOBILE LEASING
24 MONTH LEASE WITH THE OPTION TO RENEW FOR A THIRD YEAR
(12,000 miles a year)
SPECIFICATIONS:
IFtIl1-Si7e Luxrtrv, Ve icle
-2001 Buick Park Avenue
-White Exterior
-Gray Leather Interior
-Installed On -Star (Monthly Payment shall include service fees for the On -Star)
-Air Conditioning
-AM/FM Radio
-Power door locks
-Power windows
-Cassette player
-CD player
-Upgraded trim package
-Upgraded accessory package
-Voice activated telephone
GENERAL CONDITIONS:
All vehicles bid under the terms of this contract shall be of the current model year at the
time of bid.
Page 1 of 3
01-- 505
LEASE DURATION:
Duration of the vehicle lease shall be for a period of twenty-four (24) months with an
option to renew the lease for a third year.
MILEAGE:
12,000 miles a year.
EXCESSIVC/PENALTY MILEAGE RATE:
Bidder shall indicate the excessive/penalty mileage in this quote.
MAINTENANCE AND REPAIR:
The bidder shall be responsible for providing complete regular maintenance and repairs.
Regular maintenance shalt include, but is not limited to: fluid changes, tune-ups, tire
replacement, tire balancing, front end alignments and any other service or repair essential
for the proper operation of the vehicle. The City shall be responsible for fueling,
topping -off fluid levels, flat tire repair and body damage. The cost for the maintenance
and repair plan should be clearly defined and include a $0 deductible.
VEHICLE REPLACEMENT:
The bidder shall provide a replacement vehicle at no charge to the City of Miami for any
inoperable due to service, repair or recall for more than four (4) hours. This shall exclude
any vehicle rendered inoperable due to body damage caused by a City driver.
TOWING:
The City will coordinate towing of any and all disabled vehicles tinder this lease
agreement. In the event a vehicle is disabled due to a manufacturer's defect or
mechanical malfunction, the vehicle will be towed to the contractor's facility. Costs for
towing under these circumstances will be the responsibility of the contractor. Other
arrangements for towing may be made by the contractor providing the towing service is
expedited in a timely fashion. If the bidder elects to utilize their own towing services, the
bidder must furnish at time of bid the details of their towing plan for approval by die
City.
CHARGES:
Bidder shall list all fees associated with the lease in their monthly lease price. These fees
shall include, but are not limited to any and all up -front license fees, registration fees,
refundable security deposit, battery and tire waste fees, etc.
Page 2 of 3
01- 505
i
MONTHLY LEASE S (24 month lesse/with the option to
renew for a third year/12,000 mile:
a year): Note• monthly lease shall
include the installation and service of
the On -Star.
EXCESSIVE MILEAGE RATE S
MAINTENANCE AND REPAIR S (Monthly Rate)
LOCATION OF SERVICE FACILITY
Date of Delivery: days after receipt of Purchase Order Payments Terms: Net 30 day:
Authorized Signature Date:
Print Name Federal I.D. •
Phone: Fax: Entity Type:
(PutnerthiplSole Proprielwsfitp/Corpor�Hge
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r s- �q,r}
t Fs� L'k ti �1 y ti En '�". E±a
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Q1- 505
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•
•
MTIFICATION OF
EMERGENCY
One (1) 2001 Buick Park Avenue
GSA
Emergency Purchase
The contract for leasing of vehicles expired, and
Commissioner Arthur Teele had a need for a car.
It is respectfully recommended that the City Commission,
ratify, approve and confirm by a four/fifths (4/5th)
affirmative vote, the City Manager's flnding of an
emergency, for the leasing of one (1) 2001 Buick Park
Avenue Automobile, for a twenty-four (24) month period
(12,000 miles per year), from William Lehman Leasing
for the Department of the General Services Administration,
to be utilized by Commissioner Arthur Teele, for a total
amount not to exceed $18,395.76; allocating funds
therefore from Account Code No.
001000.210701.6.610.
Atector-
f Put
(n�n
Date T -,
01- 605