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Home My WebLink AboutR-01-0502J-01-381 5/15/01 • RESOLUTION NO. 01— 502 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFT11S (4/57"s) AFFIRMATIVE VOTE.:, AFTER A DULY ADVERTISED PUBLIC IIEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SF.AI,Fn BIDDING PROCEDURES AND APPROVING THE ACQUISITION OF TRAINING SERVICES, FIGHT FIRE PRIORITY DISPATCH CARDSETS IN ENGLISH, AND THREE FIRE PRIORITY DISPATCH CARDSETS IN SPANISH FOR THE DEPARTMENT OF FIRE -RESCUE FROM MEDICAL PRIORITY CONSULTANTS, INC., THE SOLE SOURCE PROVIDER, IN AN AMOUNT NOT TO EXCEED $15,7441 ALLOCATING FUNDS FROM THE E911 GRANT, ACCOUNT CODE NO. 290531.6.760. WHEREAS, the Department of Fire -Rescue requires the acquisition of training services, eight fire priority dispatch cardsets in English and three fire priority dispatch cardsets in Spanish to standardize the guidelines for non-medical emergencies and improve services to the public; and WHEREAS, the Chief Procurement Officer has adopted a finding that Medical Priority Consultants, Inc. is the only provider of training services and priority dispatch cardsets for the Medical Priority Dispatch System currently in use by the Communications Unit; and city Cc>mmlox jbD»'w'I'I= cr MAY 2 It 2.001 01-- 502 • WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as Lhe finding of the City Manager; and WHEREAS, the City Manager and the Fire Chief recommend that the requirements for competitive sealed bidding procedures be waived and the acquisition of training services and priority dispatch cardsets from Medical Priority Consultant, Inc., the sole source provider, be approved; and WHEREAS, funds are available from the E911 Grant, Account Code No. 290531..6.760; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISS10N OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four. --fifths (4/5t"') affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of sole source is ratified, approved and confirmed, and the requirements for competitive sealed bidding procedures are waived and the acquisition of training services, eight fire priority dispatch cardsets in English, and three fire priority dispatch cardsets in Spanish for the Department of Fire -Rescue from Medical Priority Consultants, Inc., the sole source provider, in an amount not to exceed $15,744, is approved, with funds allocated from the E911 Grant, Account Code No. 290531.6.760. Page 2 of 3 01— 502 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.3j PA5SED AND ADOPTED this _,; day of May 20010 JOE CAROLLO, MAYOR aooadenoe wllh MkW Code Seo. 2-M, olnoe the kftw dki rt infta% appi wd of 'tfiirlegistation by siting it in the dosiynatod piano provided, said letllisiatior nw ATTEST-: v.zcvi au ollodive with the olapso of ten (10) days from Mo date of Comn**r, •n rogatiing snow, without dio Matmr axemiaing a veto. WALTER J. FOEMAN u : Wit da Foeman, City Clerk rTjry rt_P-Au Page 2 of 3 01— 502 0 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and MAY 15 M1 rM-053.doc TO: Members of the City Commission DATE: FIM: Car`s A. Gimenez FROW City Manager RECOMMENDATION Sole Source Purchase; Fire Priority SUBJECT: Dispatch Protocol System REFERENCES: ENCLOSURES, Resolution It is respectfully recommended that rite City Commission adopt the attached Resolution, by a four-fifths (415"') affirmative vote of the Members of the City Commission, after a duly advertised public hearing, ratifying, approving, and confirming the City Manager's finding of sole source, waiving the requirements for competitive sealed bids and approving the purchase of Fire Priority Dispatch Protocol Systen: for non-medical emergency incidents, from Medical Priority Consultant, located at 139 E. South Temple, Ste. 500, Salt Lake City, Utah, 84111, for the Department of fire -Rescue, for an tunount not to exceed $15,744. Funding is available from the 1:911 Grant Account Code 290531.6.760. BACKGROUND At the present time, the City of Miami Fire -Rescue and Police Departments do not have standardized guidelines to follow for pre -arrival non-medical emergency incidents. The Fire Priority Dispatch Protocol System will enhance the delivery of emergency services to the citizens of the City of Miami and assure that the appropriate questions are being asked in case of a droning, car fire, gas leak, etc. The medical Dispatch Protocol System utilized by the Communications Operators is provided by Medical Priority Consultant, Inc. and our Rescue response system is tied into their codes and guidelines. Further, this is the system that the operators are trained in and utilize on a daily basis. As the Chief Procurement Officer has deemed Medical Priority Consultant, Inc. as a sole source; it is therefore recommended at this time that the City Commission ratify the City Manager's finding of sole source and authorize the purchase of this equipment. as CAG � XITF/Ingr FM.053.doe IIIIIl+�'II) 01..- 50`) T0: FROM: CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Judy S. Carter, Director Department of Purchasing 2ief��Ifiarn 1 . Bson, 4IN e2or Department of Fire -Rescue • DATE: March 27, 2001 r*M-054.doc suaiEcr : Sole Source Acquisition of Fire Priority Dispatch Protocol REFERENCES: System ENCLOSURES: The Department of Fire -Rescue has verified with the Department of Management and Budget that funding is available for the purchase of Fire Priority Dispatch Protocol System for non-medical emergency incidents, from Medical Priority Consultant, the sole source provider, in an amount not to exceed $15,744. Funds for this acquisition are available from the F911 Grant account code 290531.6.760. Budget Approval: zx -` .jar Linda Haskins, Director/Designee Date Department of Management & Budget W WBJMLK/TFlmgr C14► Of MlglM Or>Ng 0! -, aOoount nu�o %GU . SIGNATURE FM-054.doc 01-- 502 To Carlos A. Gimencz City Manager FROM: Judy S. Carter, Dir Department of Pyec • • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE . April 24, 2001 FILE SLAIJECT : Sole Source Request for the Purchase of Fire Priority Dispatch Protocol System REFERENCES: ENCLOSURES: Staff conducted an invAtigation to determine whether Medical Priority Consultants. Inc., a non -minority / non -local vendor, located at 139 E. South Temple, Ste. 500, Salt Lake City, Utah 84111, is the sole source provider of the Fire Priority Dispatch Protocol System, for the Department of Dire -Rescue. Funding, in an amount not to exceed $15,744.00, is available from the E911 Grant Account Code 290531.6.760. The Department of Fire -Rescue reported they currently have a need to acquire the Fire Priority dispatch Protocol System for non-medical emergency incidents. At the present time, the City's Police and Fire - Rescue Departments do not have the standardized guidelines to follow for pre -arrival non-medical emergency incidents. The hire Priority Dispatch Protocol System will enhance the delivery of emergency services to the citizens of Miami and ensure the appropriate questions are being asked in case of a drowning, car fire, gas leak, etc. The medical Dispatch Protocol System utilized by the Communications Operators is provided only by Medical Priority Consultant and is tied into their codes and guidelines. According to Mr. Jeff J. Clawson, M.D., CEO and Medical Director of Medical Priority Consultants, Inc., he reported in his sole source letter that they arc the only all-purpose and comprehensive Priority Dispatch Systems provider in the word. They are the only contracted provider of the National Academy of Priority Dispatch's (Academy) unified protocol for the dispatch systems, and are the only training organization contracted by the National Academy. No other non -emergency dispatch system, for such issues as drownings, gas leaks, etc. could be located via research on the Internet. Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings he approved: Medical Pnority Consultants, Inc., is the sole source service provider of the .Fire Priority Dispatch Protocol System for non-medical emergency incidents, for the Department offire-Rescue. Funding, in an amount not to exceed $15,744.00, is available from the E911 Grant Account Code 290531.6.760. APPROVED BY: Ditto: Carlos A. Gimenez City Manager CAG/RJN/JSC/peb SoloSourcefue PriodtyDispatc hProloco100.01-159 IiiIljCi1l' - - 01-- 502 • TO: Judy Carter, Director Department of Purchasing rRora: ��' • �� Pamela l:. Ilurns, CPPB Sr. Procurement Contracts Officer 010CE 6 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM UATE: April 24, 2001 FILE. SUBJECT. Sole Source Request for the Purchase of Fire Priority Dispatch Protocol hEF[RFNCFS System ENCLOSURES I conducted an investigation to determine whether Medical Priority Consultants, Inc., a non-minonty / non - local vendor, located at 139 E. South Temple, Ste. 500, Salt Lake City, Utah 84111, is the sole source provider of the I -ire Priority Dispatch Protocol System, for the Department of Fire -Rescue. Funding, in an amount not to exceed $15,744.00, is available from the F911 Grant Account Code 290531.6.760. The Department of Fire -Rescue reported they currently have a need to acquire the Fire Priority dispatch Protocol System for non-medical emergency incidents, At the present time, the City's Police and Fire - Rescue Departments do not have the standardized guidelines to follow for pre -arrival non-medical emergency incidents. The Fire Priority Dispatch Protocol System will enhance the delivery of emergency services to the citizens of Miami and ensure the appropriate questions are being asked in case of a drowning, car fire, gas leak, etc. The medical Dispatch Protocol System utilized by the Communications Operator:; is provided only by Medical Priority Consultant and is tied into their codes and guidelines. According to Mr. Jeff J. Clawson, M.D., CEO anti Medical Director of Medical Priority Consultants, Inc., he reported in his sole source letter that they are the only all-purpose and comprehensive Priority Dispatch Systems provider in the word. They are the only contracted provider of the National Academy of Priority Dispatch's (Academy) unified protocol for the dispatch systems, and are the only training organization contracted by the National Academy. No other non -emergency dispatch system, for such issues as drownings, gas leaks, etc. could be located via research on the Internet, Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be approved: Medical Priority Consultants, Inc., is the sole source service provider of the Fire Priority Dispatch Protocol System for non-medical emergency incidents, for the Department ofFire-Rescue. Funding, in an amount not to exceed $15,744.00, is available from the E911 Grant Account Code 290531.6.7 APPROVED_ _DAT E: q/Q3 jo, tdy S. Ca irector 1 91 h rement fficer SoleSourceFi rePriorilyDlspatchProtoco100-01-159 01-- 502 • • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter, Director Department of Purchasing FROM : Chief William W. Bryson, Director Department of Fire -Rescue G1ZMM DATE: March 28, 2001 F'LFVM.055.doc SU6,lECT : Request for Sole Source Finding: Fire Priority Dispatch Protocol REFERENCES . System ENCLOSURE& This memorandum serves to request that you approve a finding that Medical Priority Consultant, Inc., located at 139 F. South Temple, Ste. 500, Salt Lake City, Utah, 84111, is the sole source provider of Fire Priority Dispatch Protocol System for non-medical emergency incidents to be utilized by Fire -Rescue Communisations Operators and E•- 911 Call -Takers. At the present time, the City of Miami does not have standardized guidelines to follow for non-inedical emergency incidents. The Fire Priority Dispatch Protocol System will enhance the delivery of emergency services to the citizens of the City of Miami and assure that the appropriate questions are being asked in case of a drowning, car fire, gas leak, etc. The medical Dispatch Protocol System utilized by the Communications Operators is provided by Medical Priority Consultant, Inc. and our Rescue response system is tied into their codes and guidelines. Further, this is the system that the operators are trained in and utilize on a daily basis. It is therefore respectfully requested that you approve a sole source finding for Medical Priority Consultants, Inc., for this purchase. APPR •/ DATE: udy S. arler, Pro urern -rector cof a� WWB/MLK/TF/mgr FM-055.doc 01— 502 MAR -08-01 THU 12:21 Pit M AL PRIORITY --�sfim 3`� Prjority Quote FAX NO. 8J&39144 P. 01 Medical Priority Consultants, Inc, 139 E. South Temple, Ste. 600 Salt Lake City, Utah 84111 United States of America Tel: 000.363.9127 ext. 133 Fax: 101.365.9144 Client Information Name Miami Fire Rescue Attn: Chief T.L. Jackson Address 444 SW Second Avenue Miami, FL 33130 Phone 305/575.5261 Fax 3051575-5290 ,^ a Fire Priority Dispatch Cardsets v.1 (Reg. $465.00) Extended 5nrvice Pian (Reg. $199) 3 Fire Priority Dispatch System Cardsel - Spanish v.1 Extented Service PI3n (Reg. 5199.00) 40 Pre Dispatch Training, 3-d3y-24 hour (Reg $2.75.00) 1 Fire Dispatch Quality improvement Prveram lnlarlrn proFlram Only Tho Frtanded Sorvke Plan adds addtt/onal technical delepheno support tmo updates to cumsnt varron, and additional d1sccunts addalonal discount: on now software vardons. Amounts aro In U.S. Dollar Proleot Information Signature _ P.O. # Delivery Upon Request 616B]i Date 318101 By Ken Winward _ Tdle Regional Account M9r- Dept. Sales / Marketing 395.00 :1,160.00 69.00 65200 695.00 1,785.00 69.00 207.00 260.001 10,000.00 Included SubTatal Stripping & Handling State Tax 0.00% Local Tax 0.00% Included 15,704.00 Total 1 $ 15,744.00 01— 502 APR -19-01 THU 07:15 AM MEL PRIORITY FAX NO. 8013 8144 P. 01 City of Miami; Attu: Assistant Chief Tom Flores (3094WS312) MEMORANDUM OF SOLS; SOURCE Emergency Medical Dispatch System$ is April, 2001 Medical Priority Consultants, Inc. is the only all-purpose and eomprehensivo PRIORITY DISPATCH systanu provider company in the world. This Includes the following exclusive areas %vithia Emergency Medical Dispatol,: 1) Only prnvidcr of Expert System Priority Dispatch calltsking softuare 2) Only provider of fully two-way CAD integrated Priority Dispatch software systear 3) Only provider of Automated Quality Assurance Priority Dispatch Cue Review software 4) Only prnvidcr of 24 hourl7day technical support service for Priority Dispatch -related software S) Only contracted provider of the Natioenl Academy of Priority Dispatch's unified protocol (Medical Priority Dispatch System) version 10.3 6) Only contracted provider of the National Academy of Emergency Dispatch's unified protocol (Medical Priority Dispatch System) version 10.3 OMEGA 7) Only contracted provider of the National Academy of Priority Dispatch Principles of ftergoncy Medical Dispatch, 2"" Rdliion 8) Only provider of Comprehensive Implementation of MPDS Consulting Services (NAPD Accreditation Tiligibifity services) 9) Only contracted National Academy of Priority Dispatch Instructor Training organization through National Academy ofI'riorhy Dispatch 10) Only contracted National Acadenty ofPs iority Dispatch -Q Training organirtation through National Academy of Priority Dispatch 11) Only conracicd Priority Dispatch National Priority Dispatch Uadership Certification Seminar Training organization through NA Priority Dispatch 12) Only Priority Dispatch CD -ROM -based continuing education program provider 13) Only eowracted phovider of NAPrlorlty Dispatch standards and versions update materials Modical Priority takes pride in being the sole source for the majority or Priority Dispntch -related systonts and services and is generally acknowledged as both the inventor of the science and the leader in the field of Priority Dispatch. If any tbrdtrr Information is jvq%ihvd. please contact me directly. sincerely, Jeff Clawson, M.D. CSO & Medical Director Director, Division of Research & Standards JJC:Rc Cc: Office of the President Contracts Division Director of Sales and Service Dinnolor of consulting Dircotor of Technical Support Director Of Sntiware DOv0101411ant Group Director of 11110rno66nal Services Manager of Research Manager of Standards and Translation Manager of Quality Assurance 01- .502 0 AWARD 0 SOLE SOURCE 00-01-159 ITEM: Fire Priority Dispatch Protocol System DEPARTMENT: Fire -Rescue TYPE OF PURCHASE: Single Purchase REASON: The Department of Fire -Rescue is seeking to acquire the Fire Priority Dispatch Protocol System for non- emergency incidents. At the present time, the Departments of Fire -Rescue and Police do not have standardized guidelines to follow for pre -arrival non- medical emergency incidents. This System will enhance the delivery of emergency servlces to the citizens of the City and assure that the appropriate questions are being asked in case of a drowning, car Fire, gas leak, etc. RECOMMENDATION: It is recommended that award be made to Medical Priority Consultant, Inc., the sole source provider, for the acquisition of the Fire Priority Dispatch Protocol System for non -emergency Incidents, In an amount not to exceed $15,744.00, with funding available from the E911 Grant Account Code 290531.6.760. SoleSOWCDI;iflcpdorityLlispatchsysiern 01- 502 0 _ Walter J. Foeman City Clerk INTER -OFFICE MEMORANDUM _ Cief illiam W. Bryson, Director Department of Fire -Rescue • - March 28, 2001 c sit. s,:e.ec- Public Hearing Notice Fire Priority Dispatch Protocol System AEFERE`,CES Ft -0%.ea FM.0S6.doc 01- 502 ry a�r si'#°`.Ft,zkWt- th�'43stRr'"" ds ar, " " 60 9N..- t;r CITY OF MIAMI NOTICE TO THE PUBLIC public hearing will be held by the City Commission of the City of Miami, Florida on at ! 3� a.m. in the City Commission ham ers at City Hail, 3600 Pan American Drive, Miami, Florida, for the purchase of Fire Priority Dispatch Protocol System to provide pre -arrival instructions for non-medical emergencies, for the Department of Fire -Rescue, from Medical Priority Consultants, Inc., in an amount not to exceed $15,744. Inquiries from other potential sources of such a product who feel that they might be able to satisfy the City's requirement for this item may contact Pamela Burns, Sr. Procurement Officer, City of Miami, Department of Purchasing, 305/416-1905. f •; �1 t h i k °.$}a