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HomeMy WebLinkAboutR-01-0481J-01-367 5/16/01 01- 481 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE ACQUISITION OF INSPECTION AND CERTIFICATION SERVICES FOR AERIAL DEVICES AND GROUND LADDERS FROM UNDERWRITERS LABORATORIES, INC. FOR THE DEPARTMENT OF FIRE -RESCUE, UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. IB5439-3, EFFECTIVE THROUGH MAY 30, 2001, AND SUBJECT TO ANY EXTENSIONS, IN AN AMOUNT NOT TO EXCEED $9,000; ALLOCATING FUNDS FROM ACCOUNT CODE NO. 001000.280701.6.670. WHEREAS, the Department of Eire -Rescue requires the acquisition of inspection and certification services for aerial devices and ground ladders, as required by the National Fire Protection Association; and WHEREAS, the City Manager and the Fire Chief recommend that the acquisition of inspection and certification services for aerial devices and ground ladders from Underwriters Laboratories, Inc., under existing Miami -Dade County Contract No. IB5439-3, effective through May 30, 2001, and subject to any extensions, be approved; and CITY nalUM Magma or MAY 2 k 2001 01- t81 WHEREAS, funds for inspection and certification services are available from Account No. 001000.280701.6.670; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA; Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The acquisition of inspection and certification services for aerial devices and ground ladders from Underwriters Laboratories, Inc. for the Department of Fire -Rescue, under existing Miami -Dade County Contract No. IB5439-3, effective through May 30, 2001, and subject to any extensions, in an amount not to exceed $9,000, is approved, with funds allocated from Account Code No. 001000.280701.6.670. Section 3: This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 y if the Mayor does not sign this Resolution, it shall become effective at the end of ton calendar days from the date it was passed and adopted. if the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 01— 481 i • CITY OF MIAMI, FLORIDA =I 0 INTER -OFFICE MEMORANDUM Honorable Mayor and FM-051.doe To DATE: WAY 1 � 2001 FILE Members of the City Commission Non -Destructive Testing of sue,lECT Various Fire Apparatus REFERENCES: ENCLOSURES: Resolution It is respectfully recommended that the City Commission adopt the attached resolution authorizing the Department of Fire -Rescue to procure the services of Underwriters Laboratories, Inc., for the inspection and certification of aerial device and ground ladder, from an existing Miami -Dade County Contract No. IB5439-3 for $9,000. Funds for this purchase will be available from account number 001000.280701.6.670 BACKGROL'I Utilizing the Miami -Dade County contract for the inspection and testing of fire apparatus aerial devices will expedite this need as required by the NFPA. CACI ,11A1mgr FIA.o5ldoc illsilourtl][4 01- 481 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Judy S. Carter, Director TO: Department of Purchasing 7hief illiam W.e, irect'� FROM; Department of Fire -Rescue '19"We C� March 27, 2001 FM-052.doc DATE: FILE: Non -Destructive Testing of Various '' Fire Apparatus REFERENCES: Commission Meeting Resolution ENCLOSURES: The Department of Fire -Rescue has verified that funding is available to purchase the services of non- destructive testing of various fire apparatus from the existing Miami -Dade County Contract No. B5439- 3 for an amount not to exceed $9,000 as designated by Miami -Dade County. Funding for this purchase will be available from account number 001000.280701.6.670. Budget Approval: 44/4 4, Linda M. Haskins, Director/Designee "ate CIP Approval: .4 /'ot,— Pilar Saen M Administrator Date WWB/MLK/TF/mgr City Of Miami M111Mpement & Budd oft 5 0/ i A1110Unt of S is in a um r • b 70 Ven'4 7. SIGNAI"URi: FM-052.doc 01- 481 • &Underwriters Laboratories Inc e March 16, 2001 City of Miami Fire Department Lieutenant John Crawford I IS I N.W. 7" St. Miami, FL 33136 • 333 Pkgwn Aosd NoMbtoak,Sl a OM -2046 Unked Seta Country Code I i) (071 272-M FAXNo. (W) 2n -We h Jlwrrw.ul.aan Subject: Aerial Device and Ground Ladder Testing and Certification to NFPA 1914 and NFPA 1932. Dear Lieutenant Crawford: This letter will serve as notification that UL will extend to the City of Miami Fire Department. the current pricing and terms of the Miami -Dade County, Florida Bid No. 1135439-3. We have attached the Miami -Dade County Bid extension letter. The cost under this Bid to test one Aerial Device is $600.00, and the cost for Ground Ladder testing is $2.00 per foot. Thank you again for your interest in our program. If you have any other questions concerning this program. or wish to schedule aerial device or ground ladder inspections, please do not hesitate to contact myself or Susan Sweeney at 1-800-677.5227 Very truly yours, Reviewed by. 1_1� 6�4 — _-�' RON WHELAN (Ext. 43722) T. A. HILLENBRAND Senior Project Engineer Associate Managing Engineer Field Services Field Services METROPOLITAN DADE COUNTY, FLORIDA M STEPHEN P. CLARK CENTER 0001RAL OW IN FA ADMIN orpisION onocuaeMswr MANAOaMI Mt DIVISM SUM =50 1t1 N.W. is Srolm MIAMI. FLORIDA s1laata19 til 376•Slee September 3. 1996 Mr. L. K. Mcinick UNDERWRITERS LABORATORIES, INC. 333 Pfingsten Rd. Northbrook, IL 60062 AWARD LETTER RE: BID NO.: IBS439-3/00-07R NON-DESTRUCTIVE TES77NO OF VARIQUS FIRE APPARATUS Dear Mr. Melnick: This is to advise that your proposal has been accepted for the above referenced bid for the contract period. The award is contingent upon receipt of your Certificate of insurance per Section 2.0. Special Conditions paragraph 2.11. The Certificate must be submitted to the OSA/Procurement Management Division, Attention: Bids and Contracts Section, 111 NW 1st Street, Suite 2350, Miami, Florida 33129-1989, within fifteen (1 S) calendar days from date of this letter. If you fail to comply within the time specified, you shall be considered in default and will not be awarded the contract. Once the applicable insumnce certificate is received and approved, GSA/Procurement Management will execute your contract with Dade County through the issuance of a purchase order. We look forward to a fine business relationship with your company. If you should have any questions. please feel free to contact Gloria Thornton at (305) 375-3020. Sincerely, MSTROPOA DADS COUNTY WalterF G B Supervi9or, �l cts WF/lf �•' 01. 481 zoom SWIA136 Void me Got 09 xvd 30:tT nu 70/t'Z/t0 MKUWADE COUNTY, FLODA MIAM 19 - STEPHEN R CLARK CENTER January 30, 2001 DEPARTMENT OF PROCUREMENT MANAGEMENT ADMINISTRATION AND FISCAL DIVISION 111 NW t ST STREET TO ALL SUCCESSFUL BIDDERS SUITE 2350 MIAMI, FLORIDA 33128-1989 • (305) 375.5289 RE: EXTENSION OF BID NO.: IB5439-3 FAX: (305) 375.5409 TITLE: Non -Destructive Testing Of Various Fire Apparatus Aerial Devices Dear Vendor: This letter will serve as notification that Miami -Dade County will be exercising its right to automatically extend its contract with your firm for a maximum period not to exceed ninety (90) calendar days as stipulated in the General Terms and Conditions of Section 1, Paragraph 1.6E. This extension is contingent upon compliance with county ordinances, affidavits, etc. Should your company be in non-compliance, we encourage you to submit the required document(s) marked below with an "X". IF THE SQUARES BELOW ARE NOT MARKED WITH AN "X", IT MEANS YOU AM IN COMPLIANCE. X Annual Registration Fee (520.00 yearly) for 2000. Make checks payable to: "Miami -Dade Board of County Commission" X VENDOR'S APPLICATION NEEDS TO BE UP-TO-DATE. CONTACT VENDOR'S ASSISTANCE AT (305) 375-5287 FOR AJN-Y INFORMATION IN REFERENCE TO YOUR VENDOR'S APPLICATION. The new contract period will extend through 5/30/01. All terms and conditions of the original contract will remain in effect. We advise you not to honor purchase orders, which extend beyond the dollar limits of the original purchase order(s) until the Purchasing Agent provides such authorization to you in the form of a change order. The new expiration date and dollar limits will be reflected in this change order. Please advise if we may be of assistance at any time during the term of this contract. Sincerely, MIAMI-DADE COUNTY /� cpr6 Maria Hevia, CPPB Department of Procurement Management Bids and Contracts Division Distribution List: Underwritbz&Labs 01- 481 CVids.wewew1muspudea~uW*".We sWWA"mwdm Rev"Wallmm L-23� 8199 0 . FSJ05898 01 NK6296 UNDERWRITERS LABORATORIES INC.® AGREEMENT FOR X AERIAL LIFT DEVICE EXAMINATION AND TEST X FIRE DEPARTMENT GROUND LADDER EXAMINATION AND TEST Return to ■ 333 PM3sten Rd., Northbrook, 11.60062-2096 O 1655 Scott Blvd., Santa Clots, CA 95050.4169 Addnas O 2600 N. W. Lake Road, Camas, WA 98607.8542 O 1235 Walt «'httman Rd., Melville, I.J. NY 11747-3081 Indicated p 12 Laboratory Dr.. P. O. Box 13995 Research Triangle Park NC 27709-3995 THIS AGREEMENT is made at Northbrook, Illinois on Januan, 22, 2001 by and between UNDERWRITERS LABORATORIES INC. (hereinafter sometimes referred to as "JL") and City Of Miami 0%wer's Name) (Persons who lave responsibility for the equipment and can authorize this work) UL provides a program for the examination and testing of fire department aerial lilt devices and fire department ground ladders (hereinafter sometimes referred to as "the devices)"). Devices covered under this program are not eligible for Listing by UL or to use UL's Registered Marks. However, the ONwer requests UL to examine and test the device(s) hereinafter identil)ed according to the appropriate provisions of Standard 1914 lar Aerial Litt Devices or Standard 1932 for Ground Ladders as promulgated b} the National Fue Protection Association (NFPA). NOW, THEREFORE, in consideration of the premises and of the mutual undertakings and promises set forth to this Agreement, it is agreed that• I in accordance with UL's letter dated January 31. 2001, from Ginette Oswald, which is incorporated into and made a part of this Agreement and which establishes the sole purpose, scope and nature of work contemplated, UL agrees to examine and test the devtce(si described below and report the results of such examination and tests. Except as recorded in the report, UL makes no statement, express or implied, as to the constmetnon, materials or design of such device(s). Owner: City Of Miami (Rance) Address: Fire Rescue & Insp Services Dept _ 1151 Nw 7th St Miami FL 33136 For aerial lift devices: (21 American LaFrance, (6) Ladder Towers Inc. (Make of Unit) (4) 100 ft.. (4) 75 (1. 1999, 2000, 1998, (3) 1989, 1979, 1995 (,Wodel ldenrt fcanon) (Year of Manufacturer) -For Ground ladder devices: Approximate Total Footage: Aluminum Ladders 2000 1t. Wood Ladders ft. WE AGREE THAT THE CONDITIONS AND STIPULATIONS SET FORTH ON THE BACK PAGE. HEREOF ARE PART OF THIS AGREEMENT. UNDERWRITERS LABORATORIES INC. By Thomas Hillenbrand Assodtale Managing Engineer (Typed Name and Title) $IZIj[iill. (Owner's ,Fame) By: (Proprietor. Partner, or Authorized Officer) (Typed ,Varve and Title Page 1 of 2 01- 481 Z 2. This Agreement covers one examinaZf6n and one set of tests determined to be appropriate or the device(s) detailed above concluded by a copy of the examination and test report and, if appropriate, issuance of a Certificate of Aerial Lin Device Examination and fest or Certificate of the Ground Ladder Examination and Test, as applicable In the event of further exasranation and tests, anew Agreement with anew cost Brut may be required. Charges are due and payable without discount upon completion of the work, and upon presentation of invoices. Itis understood that Owner's obligation for all charges accruing under this Agreement continues in full force and efTect irrespective of whether the examination does or does not result in a Certificate of Aerial Litt Device or Ground ladder Examination and Test 3. Except as provided on the Certificate of Aerial Lift Device Examination and Test or Certificate of Ground Ladder Examination and Test which may be issued by UL, the Underwziten Laboratories Inc. name, abbreviations, the Registered Marks of Underwriters Laboratories Inc. or any form or reference which may be interpreted to mean Underwriters Iaboratories Inc., shall not be used in any way on or in connection with this equipment. 4. The Owner recognizes that many test procedures required by this examination and test Agreement are inherently hazardous and require the loading of the devices) under the conditions stated in the NFPA standards.. The Owner agrees that UL neither assumes nor accepts any responsibility for any injury or damage to property or personnel that may occur during or as a result of tests, and that the Owner will hold UL, its agents and employees harmless from any such injury or damages which result from the examination and testing of the device(s), except when such injury or damage results solely from negligence of UL's personnel. 5 The services provided under this Agreement are provided solely for the benefit and exclusive use of the Owner and are not to be used for advertising and sales claims or promotional purposes or to influence any third patty. The rights running to the Owner under this Agreement may not be assigned to or acquired by any other person, firm, municipality or corporation without UL's written authorization ti. The Owner agrees that UL, to performing its functions in accordance with its objects and purposes, does not assume or undertake to discharge any responsibility of the Owner to any other party or parties. The Owner recognizes that UL's opinions and findings represent its judgement given with duc consideration to the necessary limitations of practical operation and in accordance with its objects and purposes, and agrees that UL dues net warrant or guarantee its opinions or that its findings will be recognized or accepted. The Owner agree!; to hold UL, its agents and employees harmless from any liability (including liability to third parties) or expense, including legal fees, in any way related to the report, tests or examination by UL when the liability or expense does not result from the sole negligence of UL in testing and examining the unit in accordance with this Agreement. 7. The Owner agrees to cooperate with UL to facilitate the agreed upon examination and testing of the destgruited equipment. Upon written request, each of the parties hereto shall execute and deliver, or cause to be executed and delivered, such additional instruments and documents as may be necessary to carry out the terms of this Agreement 8. There are no understandings or agreements except as herein expressly stated No conditions or representations, altering, detracting from, nor adding to the terms hereof, shall be valid unless printed or written hereon or evidenced in writing by either party to this Agreement and accepted in writing by the other. 9. In the event any provisions of this Agreement shall be held to be invalid and unenforceable, the other provisions of this Agreement shall be valid and binding on the parties hereto. 10 Occasionally UL may utilize subcontracted test facilities and personnel. These facilities and personnel meet all of UL's current qualification requirements, and must comply with UL's criteria for confidentiality, conflict of interest and ethical standards. 11. This Agreement and all of the rights and obligations under this Agreement shall be governed by and construed in accordance with the laws of the state of Illinois of USA without reference to its choice of law provisions. Any dispute under this Agreement which is not disposed of by the parties shall be decided by a court of competent jurisdiction of the state of Illinois of USA. 12. This constitutes the entire and complete agreement between the parties and supersedes any other communications, rept esentations, or agreements with respect to its subject matter. This Agreement may only be modified by a writing duly executed by authorized persons for both parties Any dispute concerning any question of fact or law arising under this Agreement of its performance which is not disposed of by agreement between the parties shall be decided by a court of competent jurisdiction sitting it% the City of Chicago, Ulinois, personal jurisdiction of such courts as to such matters being consented to by both parties. This Agreement shall be construed in accordance with the laws of the State of Illinois without reference to its choice of law principles. COPYRIGHT ® 1982 UNDERWRITERS LABORATORIES LNC. 01- 481 Page 2 of 2 0 &Underwriters laboratories Inc. z. January 31, 2001 Lt. John Crawford City of Miami Fire Rescue 6 Insp Services Dept 1151 NW 7tt St Miami FL 33136 Our Reference: FS305898 • 333P4n9su-IRo&C Non!+Groot.tpmo�s �?QCE2 =•:dc ur,ted sizes court.^. cane ' IB:i! 272-ecE0N FAX Vo. 1847? 272-e129 Subject: Examination. and Test of Aerial Devices for Compliance With NFPA 1914 "Testing Fire Department Aerial Devices," 1997 Edition, and/or Examination and Test of Ground Ladders for Compliance with NFPA 1932, 1-999 Edition "L'se, Maintenance, and Service Testing of Fire Department Ground Ladders" Dear Lt. Crawford: This letter is in response to your recent inquiry for certification to one or both of the subject Standards. Attached are duplicate copies of an agreement which reflects the equipment we will be testing for you. Please complete both copies and return to the undersigned. A signed copy of the agreement will be -returned to you for your records. If you are requesting service testing of either aerial devices or ground ladders (not both), please direct your attention to only the following paragraphs which are applicable to your equipment. This agreement is intended to cover charges associated with our structural inspection of fire department aerial lift devices and/or ground ladders, to determine that the aerial devices identified in the Agreement conform to the appropriate provisions of the National Fire Protection Association (NFPA) Standard No. 1914, "Testing Fire Department Aerial Devices", 1997 Edition, and that the ground ladders specified conform to NFPA 1.932, "Use, Maintenance, and Service Testing of Fire Department Ground Ladders," 1999 Edition. This examination will use non- destructive testing methods which can include magnetic particle inspection, ultrasonic inspection, dye penetrant inspection and hardness` inspection as appropriate for the materials involved. Also, the equipment shall be subjected to operation and load tests as specified in the above referenced Standards. 01- E Page 2 January 31, 2001 0 Devices covered under our Certification Program are not eligible for Listing by UL. Shortly after completion of our work and after review by Field Services Engineering you will be provided with a copy of the examination and test Report. Charges are due and payable without discount upon presentation of our invoice, regardless of whether certification is issued. You will receive a copy of the Examination and Test Report prior to receiving our invoice. The charge for testing each of your aerial devices is $625.00. The charge for testing ground ladders is $2.00 per linear foot. AERIAL DEVICES: In order to conduct some tests, technical information fron the Fire Department is required. Please complete the attached technical information sheets one set of information sheets per apparatus). Please keep a copy of the completed technical Information sheets and geve it to the L Field Representative rior to cestin . Please also keep a copy for your records. The Agreement forms should be signed and returned to th:.s office prior to conducting any test work. The copy of the executed Agreement will be ccuntersigned and returned to you for your records. The 1997 edition of NEPA 1914 requires several tests which involve pressurizing the water system statically and flowing water through the aerial device (if equipped with a permanently attached water system). If weather conditions, such as high winds or freezing cold, prevent us from performing these tests, two options are available to the authority having jurisdiction (AiJ). Option 1: The AHJ may waive these tests. The Certificate, if and when issued, would indicate compliance with NFPA 1914, 1997 edition with the exception of these tests. Option 2: The AHJ may reschedule with UL to have the remaining tests done at another time. In the event that further examination and test require a return visit to your Department, a cost increase (based only upon the estimated time to be spent at your facility conducting the re- examination) will be requested, For example, if UL identifies defects in the apparatus that make conducting load tests unwise, a return visit to conduct these tests, after repairs are made, is necessary. or, if weather prevents conducting the water system tests, and the AHJ does not waive these tests, a return visit is necessary. When the aerial device has been found to comply with the requirements noted above, a Certificate of Aerial Lift Device Examination and Test will be issued. 01-~ 481 • Page 3 January 31, 2001 In order to perform the aerial device examination and test efficiently, access panels and ladder slides should be removed prior to testing. For example, items such as the diamond plate covers on the turntables, outrigger cylinder cover plates, ladder slides or hose troughs should be removed. Also, the undercarriage, turntable, outriggers, torque box, and ladder or booms must be steam cleaned and degreased in order to provide clean, dry areas for weld inspection. The materials used during the magnetic particle inspection will not function properly on a surface covered with foreign materials. Also, grease on the ladder or substructure will trap the magnetic particles making cleaning of the ladder difficult. There are, however, areas of the ladder which should not be degreased since an absence of lubrication in these areas may hinder proper operation of the device. These areas are the ladder sliding and roiling ccmponents such as baserail babbitt, ladder rollers and slide blocks and the rotation bearing, gear and pinion. After the inspection, the magnetic particles should be removed from the ladder and substructure surface as quickly as possible. Your people should pay special attention to sliding and -rolling components of the ladder to ensure all magnetic particles are removed. A level area with electricity and water should be available for the inspection. Also, a trained and qualified operator will be required to operate the aerial device. The unit will be out-cf- service for approximately 8 hours while the inspection is being performed. However, should an emergency arise, our representa=ive can quickly discontinue test work and the unit will be available for service. Also, if the device is equipped with a permanently attached water system, pumping apparatus capable of pressurizing the water system to its rated capacity should be available. If the device has a permanently attached water system with flow meters in the system, then pumping apparatus capable of supplying the system at its rated flow rate should be available. GROUND LADDERS: There are no special preparations necessary for our ground ladder work, however, due to the size and weight of some of these ladders, please arrange to have someone available to assist our representative with the ground ladder test work. . Please be advised that our test results show that roof hooks constructed of 5/8 in. diameter mild steel have difficulty meeting the requirements of the Roof Hook Test. If any of your ladders are equipped with 5/8 in. diameter mild steel hooks, you may want to upgrade these hooks prior to testing. 01. 481 Page 4 January 31, 2001 Also, according to the 1999 Edition of NFPA 1932, all ladders are required to have heat sensor labels. Labels are to be located on the inside of each beam of each section immediately below the second rung from the tip of each section and immediately below the center rung of that section in order for the ladder to be eligible for Certification. Labels may be obtained from the ladder manufacturer. In the event that further examination and test require a return visit to your department, a cost limit increase (based only upon the estimated time to be spent at your facility conducting the re-examination) will be requested. For example, if.a roof ladder fails to meet the Roof Hook Test, we will need to reconduct that test on the repaired ladder prior to certifying that ladder. (Exception: UL Listed Roof Hooks do not need to be retested.) If you. should have any questions or comments regarding this certification program, please do not hesitate to contact us at 1-800-677-5227. Very truly yours, 440reodt A42zedle GINETTE OSWALD Technical Correspondent Field Services GO: GO Reviewed by: r i T. A. HILLENBRAND Associate Managing Engineer Field Services 01— 481 LAN AWARD SHEET 'w ) Aw ADDENDUM NO.3 TO: ALL USING DEPARTMENT DATE: January 30, 2001 PROM; Maria Hevia,CPPB BID NO.: M5439-3 DPM TITLE: Non Datwetive Teathg Pkare note the following chaagos): Contract has been extwAW through: May 30, 2001 Previous Value of Contract: $ $47,625.00 Three (3) Month Proration: $ 19,000.00 Revised Contract Value: $ 56,625.00 DEPARTMENT ALLOCATION + CGE. ORDER + PRORATION CURRENT Fire 37,62S.00 $19,000.00 556.625.00 ALL OTHER INFORMATION REMAINS THE SAME 01- 481 AMA= *=A00B=N I 1W- "M 7nA m .tom. AWARD SHEET ADDENDUM NO.2 TO: ALL USING DEPARTMENTS DATE: December 1, 2000 FROM: Maria Hevia BID NO.: IB5439-3 Dept, of Procurement Mgmt TITLE: Non -Destructive Testing Of Various Fire Apparatus Please note the following change($): Contract has been extended through: 02/29/01 Previous Value of Contract: $37,625.00 Throe (3) Month Proration: $00.00 Revised Contract Value: $37,625.00 DEPARTMENT ALLOCATION + CGE. ORDER + PRORATION =CURRENT FIRE $37,625.00 00.00 $37,625.00 01- 481 AWARD SUM ADDOWUM Ow. W W AWARD SHEET A>bDENDUM NO. I TO: ALL USIKO DEPARThMNTS DATES AUGUST 9, 2000 FROM: MARIA HEVIA BID NO.: ' 1135439-3 DPM TITLE: Non•Datrw ** Testing Of Various Fire Apparatus Plow now the 1010w ing chmage(s): Contract has been extended through: 11/30/00 Previous Value of Contract: $30,100.00 Three (3) Month Proration: $7,523.00 Revisod Contract Valor. $37.625.00 DEPARTMENT ALLOCATION + CGE. ORDER + PRORATION CURRENT Fire 30.100.00 7,325.00 37.625.00 ALL ELSE REMAINS THE SAME 01- 481 swaw 011 ABODOW I AW- rww �) CONTRACT AWARD SHEET GSA, PROCUREMENT MANAGEMENT DIVISION BID NO.: IB5439-3 Previous Bid No.: IB5439-2 TITLE: Non -Destructive Testing Of Various Fire Apparatus Aerial Devices COMMODITY CODE NO.: 65-05 OTR YEARS: THREE (3) CONTRACT PERIOD: 9/1/99 through 8/31/2000 AWARD BASED ON MEASURES: ❑ YES ® NO ® SR. PROCUREMBNTAGENT: Maria Hevia PHONE: 305-375-3022 PART #1: VENDOR AWARDED F.E.I.N.: 36-1892375 VENDOR: Underwriters Labnratories, Inc. STREET: 333 Pirngsten Road CITY/STATE/ZIP: Northbrook, I1160062 F.O.B. TERMS: Dest PAYMENT TERMS: Net 30 DELIVERY: As Required TOLL FREE PHONE q PHONE: (708) 272-8800 FAX: (708) 272-8129 E-MAIL: CONTACT PERSON: L. Melnick PART #2: ITEMS AWARDED One 1976 American La France Telesquirts $600.00 each Three 1981 Emergency One Telesquarts 5600.00 each Ten (10) 1983 Emergency One Telesquarts 5600.00 each Four (4) 1983 Pierce/LTI 100 Ft. Ladder 5600.00 each Four (4) Pierce/LTI platforms 5600.00 each Ground Ladders (Various) Extension Type S 2.00/Ft. Ground Ladders (Various) Straight Roof S 2.00/Ft. Conduct a Spectro chemical analysis and physical properties Test of the aerial device hydraulic oil and provide written laboratory Maintenance recommendation S 0 = sample Testing/Cgrtifjcation can commence in 30 calendar days atter receipt of order. GSA, PROCUREMENT MANAGEMENT DIVISION I 01- 4$i AWARD SHF=Aw 0 AWARD SHEET SID NO. 1035439-3 PART a: AWARD nuou noxi ❑ BcC Cl PMD AWARD DATE: 5/30/96 AGENDA ITEN sI: N/A BIDS & CONTRACTS RELEASE DATE: N/A OTR YEAR: 3RD OF 7VM ADDITIONAL ITEMS ALLOWED: N/A SPECIAL CONDITIONS: N/A TOTAL CONTRACT VALUE: $30.100.00 GSA, PROCUREMENT MANAQEMENT DMSION z Aft"SHMAK �AET VADE BID NO: 105439-3JOOTR OPENING: 2:00 P.M. Friday DATE: April 26, 1996 METROPOLITAN DADE COUNTY, FLORIDA INVITATION TO BID TITLE NON-DESTRUCTIVE TESTING OF VARIOUS FIRE APPARATUS AERIAL DEVICES AND MOUND LADDERS, FOR LOGISTICAL SERVICE DIVISION, FIRE DEPARTMENT FOR A ONE (1) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR THREE (3) ADDITIONAL YEARS THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW: BID DEPOSIT AND PERFORMANCE BOND: N/A CATALOGUE AND LISTS: N/A EQUIPMENT LIST: N/A INDEMNIFICATION/INSURANCES N/A PRE-BID CONFERENCE/fWALL-TKRU N/A RACE -CONSCIOUSNESS MEASURE: K/A SAMPLES/INFORMATION SHEETS: N/A SITE VISIT/AFFIDAVIT: N/A SOURCE OF SUPPLY: N/A TRADE CERTIFICATION: N/A WRITTEN -WARRANTY: N/A FOR INFORMATION CONTACT: P.C..ROMANO (305) 37.5-4262 METROPOLITAN DADE COUNTY GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION 01- 481 Impm"Im nr rb". cf"! °ip*• �r�r�rr�r • INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO AN INFORMAL BID SOLICITATION Each bid proposal returned to the GSA Procurement Afanagernent Dirision must have the following information clearly marked on the face of the envelope. ► Bidders name dt return address ► Opening date of the bid ► Bid number ► Title of the bid The Bidder shall submit each proposal, consisting of one original and three copies, and any required attachments in one envelope. The enclosed return envelope should be used whenever possible. If bids are submitted at the same time for different bid solicitations, each bid must be placed in separate envelopes and each envelope must contain the information previously stated. To receive a copy of the tabulation of bids, the Bidder must enclose a self-addressed, stamped envelope when submitting their proposal. TAE RESPONSIiBTLITV FOR OBTAINING AND SLB.-*IITTING THIS BID TO THE _GSA PROCUREMENT AfANAGEMENTDIt?SION ON OR BEFORE THE STATED TI1%1E AND DATE IS SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER. DADE COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY THE UNITED STATES MAU, DELIVERY OR CAUSED BY AVY OTHER OCCURRENCE. BIDS RECEIVED BY THE 9jA PROCUREMENT ltW-.MEAIEE PIVl.SlON AFTER BIDS HAVE BEGUN TO BE OPENED WILL NOT BE OPENED AND WILL NOT BE CONSIDERED FOR AWARD. Bids must be submitted to the address listed below by the time specified to be considered for award. GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION BIDS AND CONTRACTS SECTION STEPHEN P. CLARK CENTER 111 N.W. 1ST STREET SUITE 2350 MIAMI, FLORIDA 33128 -1989 01- 481 It is the policy of Metro -Dade County to comply with all requirements of the Americans with Disabilities Act. For sign language interpreter services or bids accessible in format (Braille, tape or large print call (305) 375-5289 five days in advance. For ALTA complaints call (305) i 0 SECTION 1 GENERAL TERMS AND CONDITIONS Fa'(�1-Yi The term " Bid" shall refer to any offers) submitted in response to this solicitation The term "County" shall refer to Metropolitan Dade County. The term "Bidder" shall refer to anyone submitting a Bid in response to this solicitation. The term "Contractor" or "Vendor" shall refer to the Bidder(s) receiving an award as a result of this solicitation. The term "Contract" shall mean this bid solicitation, the Bidder's response to this solicitation, as approved by the County in accordance with Administrative Order 3-2 and any purchase order or change order issued by the GSA Procurement Management Division (PLAID). The term "GSA" shall refer to Dade County's General Services Administration Department. 1.2 CONTENTS OF BID (1) Bidders shall thoroughly familiarize themselves with the terms and conditions and requirements of this solicitation. (2)1t is the sole responsibility of the Bidders to familiarize themselves with the bid requirements and all conditions affecting the performance of the work. No pleas of ignorance by the Bidder of conditions that exist, or that may exist as a result of the failure to fulfill the requirements of the bid solicitation, will be accepted as a basis for varying the requirements of the County, or the compensation to be paid to the successful Bidder. (3) Bidders are advised that this contract is subject to all legal requirements contained in the County's Administrative Order 3-2 and all other applicable County Ordinances and/or State and Federal Statutes. Where conflicts exist between this bid solicitation and these legal requirements, the higher authority shall prevail. Rev. 2/23/96 01-- 481 ' ' • 1 1 • 1!1 • 1 i ' • dl.'.• (1) Requests for additional information, explanations, clarifications or interpretations must be made in writing to the PLAID contact person identified on the cover page of this bid solicitation. These requests should be received by PMD no later than 7 working days prior to the bid opening date. Any request received after that time may not be reviewed for inclusion in the bid solicitation. The requost must contain the requester's name, address, and telephone number. If transmitted by facsimile, the request should also include a cover sheet, with the sender's facsimile number. (2) PMD will issue responses to inquiries and any other changes it determines to be necessary, by written addenda, issued prior to the bid opening date. Bidders should not rely on any representations, statements or explanations other than those made in the bid solicitation document or in any addenda issued. Where there appears to be a conflict between this solicitation; and any addenda issued, the last addendum issued will prevail. (3) It is the Bidder's responsibility to ensure receipt of all addenda. Proposers should verify with the PMD contact person, prior to submitting a Bid, that all addenda have been received. If applicable, Bidders are required to acknowledge the number of addenda received as part of this solicitation, by completing and signing the attached Addenda Acknowledgement Form. C. Conflicts in the Bid Solicitation Where there appears to be a conflict between the General Terms and Conditions, the Special Conditions, the Technical Specifications, the Bid Proposal Section, or any addendum issued, the order of precedence shall be: the last addendum issued, the Bid Proposal Section, the Technical Specifications, the Special Conditions, and then the General Terms and Conditions. (1) Prompt Payment Terms a. Bidders may offer cash discounts for prompt payments; however, such discounts shall not be considered in determining the lowest price for bid evaluation purposes. b. Bidders are required to provide prompt payment terms in the space provided on the Bid Proposal signature page of this solicitation. If 01- 481 • • no prompt payment discount is being offered, the Bidder must enter zero (0) for the percentage discount to indicate no discount. If the Bidder fails to enter a percentage, it is hereby understood and agreed that the payment terms shall be 2% 20 days, effective after receipt of invoice or final acceptance, whichever is later. 1.3 PREPARATION AND SUBMISSION OF BIDS 7-77- r � - -7 i • 7 (1) The Bid Proposal Forth must be used when submitting a Bid. Use of any other forth may result in the rejection of the bid. (2) The bid must be typed or completed in ink. Use of pencil or erasable ink shall result in the rejection of the bid. The Bidder's authorized agent ,must sign the Bid Proposal Form in ink. All corrections made by the Bidder should be initialed in ink by the authorized agent. Failure to do so may result in the rejection of the bid. (3) Where there is a discrepancy between the unit prices and any extended prices, the unit prices shall prevail. (4) Additional bid proposals may be considered. The County will consider additional bid proposals from the same Bidder for the same solicitation, provided that the additional bid(s) offer a different product or level of service that meets or exceeds the solicitation requirements. Additional bids which offer a different price for the same product or level of service shall not be considered. In order for the County to consider additional bids, the bidder shalt complete a separate Bid Proposal form for each bid. Three copies of each bid should be placed in the same bid envelope. (S) Unless otherwise specified in the Special Terms and Conditions, the proposed delivery time, if required, must be stated in calendar days. (6) Bidders shall not charge federal taxes nor State of Florida sales, excise and use taxes in bid prices, as the County is exempt from payment of all such taxes. Upon request, the County will provide a tax exemption certificate. (7) Telegraphic of facsimile bids will not be considered. -.1' • i Dade County requires vendors to complete a registration application with 01- 481 GSA Procurement Management Division. Bidders recommended for award who are not so registered prior to award, may not be recommended for award. Failure to register may resuh in the rejection of the Bid To register, or for assistance in registering, contact (305) 375-5289 C. Criminal Conviction Disclosure Pursuant to Metro -Dade County ordinance No. 94-34, "Any individual who has been convicted of a felony during the past ten years and any corporation, partnership, joint venture or other legal entity having an officer, director, or executive who has been convicted of a felony during the past ten years shall disclose this information prior to entering into a contract with or receiving funding from the County." Forms are available from PMD. A Sworn Statement on Public Entity Crimes Pursuant to Paragraph 2(a) of Section 297.I33, Florida Statutes, "Any person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, or subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO ($10,000.00) for a period of 36 months from the date of being placed on the convicted vendor list." E. MinoriV and Disadvantaged Business Enterprises The County endeavors to obtain the participation of all minority and disadvantaged business enterprises. For information and to apply for certification, contact the Department of Business Development, 111 N.W. 1st Street, Suite 1710, Miami, FL 33128, Phone: (305) 375-4132. 1.4 MODIFICATION OR WITHDRAWAL OF BIDS A. Modification of Bits Any modification to a bid must be submitted to the Clerk of the Board prior to the time and date set for bid opening. The Bidder shall submit a new Bid Proposal Form and a letter, on company letterhead, signed by an authorized agent of the Bidder, stating that the new submittal supersedes 01.. 481. 4 the previously submitted bid proposal. The sealed envelope should contain the same information u required for submitting the original bid. In addition, the envelope should contain a statement that this bid replaces the previously submitted bid. No modifications of a bid shall be accepted after bids have opened. Bids shall be irrevocable unless the bid is withdrawn as provided herein. A bid may be withdrawn only by written letter received by the Clerk of the Board prior to the bid opening date. Bids may also be withdrawn 90 days after the bid was opened and prior to award, by submitting a letter to the contact person identified on the front cover of this solicitation. The withdrawal letter must be on company letterhead and signed by an authorized agent of the Bidder. 1.5 EVALUATION OF BIDS A. The County may reject a bid proposal and award to the next lowest responsive/responsible bidder or: The County may reject and re -advertise for all or any part of the Bid Solicitation, whenever it is deemed in the best interest of the County r, ,. .r •rr •r .r A contract shall not be awarded to any person or firm which is in arrears to the Dade County upon any debt, taxes, or contract; or which is a defaulter as surety or otherwise upon any obligation to the County. C, Lvaiver of Informalities -'he County reserves the right to waive any informalities or irregularities in any or all bids. (1) Bids will only be considered from firms who are regularly engaged in the business of providing the goods and/or services required by this solicitation. Bidders must be able to demonstrate a good record of performance and have sufficient financial resources, equipment and organization to insure that they can satisfactorily provide the goods and/or services if awarded the contract. 01- 481 0 (2) The County may conduct a. pre -award site inspection or hold a pre- award qualification hearing to determine if the bidder possesses the requirement outlined in (1) above and is capable of performing the contract. The County may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the County or any other governmental entity in making the award. (3) The County may require the Bidder(s) to show proof that they have been designated as an authorized representative of a manufacturer or supplier, if required by this solicitation. (4) Dade County reserves the right to audit all records pertaining to this solicitation or any award(s) resulting from this solicitation, financial or otherwise. E. Bids may be rejected if price(s) are not fair and reasonable, as determined by the County, and/or exceed the County.'s estimated budget for this contract. 1.6 .AWARD OF CONTRACT A. The Bid Solicitation, any addenda and/or properly executed modifications, and the purchase order (if issued), constitute the entire contract. B. Tie bids will be decided by the Director of Procurement or designee, and according to Ordinance 94-166 when applicable. C. The award of this solicitation may be preconditioned on the subsequent submission of other documents, as specified in the Special Conditions or Technical Specifications. The Bidder shall be in default of its contractual obligation if such documents are not submitted in a timely manner and in the form required by the County. Where the Bidder is in default of -these contractual requirements, the County, through action taken by PMD, may rescind the award. D. The term of the contract shall be specified in one of four documents, issued to the successful Bidder. These documents may either be the contract, a purchase order, notice of award, or an award sheet. E. The County reserves the right to automatically extend this contract for up to 90 calendar days beyond the stated contract tenor The County shall notify the Bidder in writing of such extension. 01. 481 6 0 0 F. The implied warranty granted under the Uniform Commercial Code shall apply to all goods purchased under this solicitation. G. Estimated quantities or estimated dollars if provided are, for Bidder's guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The County is not obligated to place an order for any given amount subsequent to the award of this bid. Estimates are based upon the County's actual needs and usage during a previous contractual period. Said estimates may be used by the County for purposes of determining the low bidder meeting specifications. H. Any award made under this solicitation does not create an exclusive contractual relationship. The County reserves the right to obtain the goods or services contained in this solicitation from other sources of supply. I. The award of this contract is subject to Ordinance No. 94-166 amending the Code of Metropolitan Dade County, Florida, effective September 23, 1994 which, except where federal or state law mandates to the contrary, allows preference to be given to a local business in the amount of one and one-half percent (1.5%) of the bid proposal price. In the case of tie bids involving local businesses, preference will be given to the local business having the greatest percentage of its employees that are Metro -Dade County residents. For the purposes of the applicability of this ordinance, "local business" means the vendor has its headquarters located in Metropolitan Dade County or has a place of business located in Metropolitan Dade County at which it will produce the goods or perform the services to be purchased. 1.7 RIGHT OF APPEAL Any Bidder may protest any recommendation for contract award or rejection of all bids, in accordance w4h the procedures contained in Section 2-8.4 of the Code of Metropolitan Dade County. 1.8 CONTRACTUAL OBLIGATIONS I MINT 1 "1-111 The Bidder shall comply with all laws and regulations applicable to the goods and/or services contained in this solicitation. Bidders are presumed to be familiar with all Federal, State and local laws, ordinances, codes and regulations that may in any way affect the goods and/or services offered. 01- 481 �NUIRV B C • (l) Unless otherwise specified in the Special Conditions or Technical Specifications, all containers shall be suitable for shipment andior storage and comply with the County's Recycled Packaging Resolution No. R738-92. (2) All goods furnished shall be fully guaranteed by the Bidder against factory defects and workmanship. Any defects which may occur within the period of the manufacturer's standard warranty shall be corrected by the Bidder at no expense to the County The standard manufacturer's warranty may be superseded by the Special Conditions. (1) Unless otherwise specified in this solicitation, the Bidder shall not subcontract any portion of the work without the prior written consent of the County. The ability to subcontract may be further limited by the Special Conditions. Subcontracting without the prior consent of the County may result in termination of the contract for default. (2) Quarterly reporting when subcontractors are utilized: Bidders are advised that when sub -contractors are utilized to fulfill the terms and conditions of this contract, Dade County Resolution No. 1634-93 will apply to this contract. This resolution requires the successful Contractor(s) to file quarterly reports as to the amount of contract monies received from the County and the amount that have been paid by the Contractor directly to Black, Hispanic and Women -Owned businesses, performing part of the contract work. Additionally, the listed businesses are required to sign reports, verifying their participation in the contract work and their receipt of such monies. The requirements of this resolution shalt be in addition to any other reporting requirements by law, ordinance or administrative order. (3) Where sub -contracting is permitted, the Contractor shall obtain consent of the County prior to utilizing the sub -contractor. All actions of any sub -contractor are the sole responsibility of the Contractor. Note. This requirement is separate and independent from any requirements that may be contained in the Special Conditions, Paragraph 2.2. Oi- 481 0 9 D. As simmoal The Vendor shall not assign, uunsfer, or otherwise dispose of this contract, including any rights, title or interest therein, or their power to execute such contract to any person, company, or corporation without the prior written • consent of the County. USER -00-177171k Unless otherwise specified in this solicitation, prices quoted shall be F.O.B. Destination with freight included in the proposed price. I n • • �� . _ : :... i_ -11 t � . . . All employees of the Vendor shall be considered to be, at all times, employees of the Bidder under its sole direction and not an employee or agent of the County. The Bidder shall supply competent and physically capable employees. The County may require the Bidder to remove an employee it deems unacceptable. Each employee shall wear proper identification. giiiiiiiiiii no7,i� a !- — 7, n mr..a. The successful Bidder shall indemnify and save the County harmless from any and all claims, liability, losses and causes of action. including but not limited to patent and royalty infringement, which may arise out of the fulfillment of the contract. The Vendor shall pay all claims and losses of any nature in connection with this contract, and shall defend all suits, in the name of the County when required by the County, and shall pay all costs and judgments which may result. n •n of PrgRgM All existing structures, utilities, services, roads, trees, shrubbery, etc. shall be protected against damage or interrupted services at all times by the Vendor during the term of this contract. The Vendor shall be held responsible for repairing or replacing property, to the satisfaction of the County, which is damaged by reason of the Vendor's operation on County property. 1.9 MODIFICATION OF THE CONTRACT The contract may be modified by unilateral action of the County or by mutual consent, in writing, and through the issuance of a mod6cat:, ;t to the contract, purchase order, notice of award or award sheet, as appropriate. . 01- 481 R 1.10 TERMINATION OF CONTRACT A.' Tern» tion of Convene= The County, at its sole discretion may terminate this contract without cause by providing the Bidder(s) with thirty (30)• day advance notice. Upon the receipt of such notice. the Bidder shall not incur any additional costs under this contract. The County shall be liable only for reasonable costs incurred by the Vendor(&). as determined by the County, regardless of the method of payment required by the contract. B. Termination for DjfAult The County may terminate this contract upon the failure of the Vendor to comply with the provisions and requirements of the contract. The County's decision not to take action upon a failure of the Vendor to perform shall not be construed as a waiver of the ability of the County to take action at a later date and time. The County shall also have the ability to place a Vendor on probation or terminate any portion of the contract. The date of termination shall be stated in a written notice to the Vendor. In the event the Vendor is terminated for default, the County reserves the right to re - procure the goods or services from the next lowest responsive and responsible bidder or re -solicit the contract. The County may charge the Vendor any differences in cost between the Vendor's price and the re -awarded price and any costs associated with re - awarding or re -soliciting this contract. The County may also debar or suspend the vendor from conducting business with the County, in accordance with appropriate County ordinances. 01-- 401 10 METROPOLITAN DADE COUNT *NO. IB5439-3/00-OTR ECTION 2.0 SPECIAL CONDITIONS NON-DESTRUCTIVE TESTING OF FIRE APPARATUS AERIAL DEVICES AND GROUND LADDERS 2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY The purpose of this Invitation To Bid is to establish a contract for the purchase of None -Destructive Testing of Fire Apparatus Aerial Devices and Ground Ladders in conjunction with the County's total needs on an as needed when needed basis. 2.2 Intentionally Omitted 2.3 Intentionally Omitted 2.4 TERM OF CONTRACT: TWELVE MONTAS This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, unless otherwise stipulated in the Notice of Award Letter which is distributed by the County's GSA Procurement Management Division; and contingent upon the completion and submittal of all required bid documents. The contract shall remain in effect for twelve (12) months and upon completion of the expressed and/or implied warranty period. 2.5 OPTION TO RENEW (3) THREE YEAR (With Price Adjustment) The prices for a one year period from effective date shall be consistent with the provisions outlined in section 2.7 of these special terms and conditions; at which time Dade County shall have the option to renew for an additional three (3) years period. At that time Dade County will consider an adjustment to price based on Consumer Price Index for each Renewal Year only. It shall be further understood that the County reserves the right to reject any price adjustments submitted by the bidder and/or to terminate the contract with the bidder based on such price adjustments. Continuation of the contract beyond the initial period is a County prerogative; not a right of the bidder. This prerogative will be exercised only when such continuation is clearly in the best interest of the County. NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE ONLY FOR THOSE ITEMS ORIGINALLY AWARDED. 2.6 METHOD OF AWARD: LOWEST PRICE FOR A SELECTED JTEM While this solicitation requires prices for several items, the award of this contract will be made to the responsive, responsible bidder who bids all items and who offers the lowest price for Item 1, 2, 3, 4 and 5 are added in the aggregate. If bidder fails to bid on all items its bid may be declared non-responsive. The selection of this Item Number is the sole prerogative of the County. Page 1 01- 481 METROPOLITAN DADE COUNT BA. IB5439-3100-OTR 2.1 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain fixed and firm during the term of contract; provided, however, that the bidder may offer incentive discounts from this fixed price to the County at any time during the contractual term. 2.8 Intentionally Omitted 2.9 Intentionally Omitted 2.10 Intentionally Omitted 2.11 INDEMNIFICATION AND INSURANCE - _(I-) GENERAL_ SERVICE AND MAINTENANCE CONTRACT The successful bidder/vendor shall indemnify and save the County harmless from any and all claims, liability, losses and causes of action which may arise out of the fulfillment of the Agreement. The vendor shall pay all claims and losses of any nature whatever in connection therewith, and shall defend all suits, in the name of the County when applicable, and shall pay all costs and judgments which may issue thereon. The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o Procurement Management Division, 111 N.W. 1st Street, Suite 2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Public Liability Insurance on a comprehensive basis in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Dade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance 01- 481 Page 2 $I1I+11 =B - METROPOLITAN DADE COU( B#NO. I85439 -3/00 -OTR Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida", issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: DADE COUNTY BID NUMBER AND TITLE OF BIO MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this Agreement. Issuance of a purchase order is contingent upon the receipt of the insurance documents within fifteen (15) calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the County. If the Bidder fails; to submit the required insurance documents in the manner prescribed in this Invitation To Bid within twenty (20) calendar days after Board of County Commission approval, the Bidder shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder may be prohibited from submitting future Proposal to the County in accordance with Section 1.0, para 1.6 of the General Terms and Conditions. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the Bidder in accordance with Section 2.5 of the Special Conditions. If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the Invitation To Bid; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement charges from the Bidder in conjunction with Section 1.0, para. 1.11 of the General Terms and Conditions. 01— 481 Page 3 �I�PIIsxj METROPOLITAN BADE COUP 2.12 Intentionally Omitted 2.13 Intentionally Omitted 2.14 Intentionally Omitted it NO. IOS439-3/00-OTR 2.15 METHOD OF PAYMENT: PERIODIC PAYMENTS FOR SERVICE RENDERED The County shall provide periodic payments for services rendered by the successful bidder. In order for the County to provide payment, the bidder shall submit a fully documented invoice which identifies the appropriate purchase order number, the service location, and itemizes the services provided to the County using department(s). The invoice shall be submitted to the County department within thirty (30) calendar days after the service have been rendered. It shall be understood that such invoices shall not be submitted for payment until such time as the service has been completed and a County representative has reviewed and approved the service. 2.16 Intentionally Omitted 2.17 Intentionally Omitted 2.18 Intentionally Omitted 2.19 Intentionally Omitted 2.21 CONTACT PERSONS For any additional information regarding the specifications and requirements of this contract, Contact: J.C. Romano at (305) 375-4262. 2.22 ACCIDENT PREVENTION AND REGULATIONS Precautions shall be exercised at all times for the protection of persons and property. All Contractors and Sub -Contractors shall conform.to all OSHA, State and County regulations while performing under the Terms and Conditions of this contract. Any fines levied by the above mentioned authorities because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 2.23 COMPLETE INFORMATION REQUIRED ON BID PROPOSAL FORM While the Bidder is required to offer a unit price for each item Bid, some or all items on this Bid Proposal Form may also identify additional information that is required regarding the specific product offered -by the Bidder. The Bidder shall provide complete information required on the Bid Proposal Form for each item, where applicable, in order to be considered for award. Failure to supply this information shall render the Bid item non-responsive; provided, however, that the low bidder may be given the opportunity to supply the County with the additional information within five (5) calendar days after notification by the County in the best interest of the County as long as such information does not impact on the unit price or model/brand proposed by the bidder. 01. 481 Page 4 METROPOLITAN DADE C0UO it NO. I05439 -3/00 -OTR 2.24 COMPLIANCE WITH FEDERAL STANDARDS All items to be purchased under this bid shall be in accordance with all governmental standards, to include, but not limited to, those issued by the Occupational Safety and Health Administration (OSHA),the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). 2.25 COUNTY WIDE Any Governmental Unit in Dade, Broward and Palm Beach Counties, Florida, may avail itself of. this contract and purchase any and all items specified herein from the successful bidder(s) at the contract price(s) established herein. Each Governmental unit which uses a contract(s) resulting herefrom, will establish its own contract, place its own orders, issue its own purchase orders, be invoiced therefrom and make its own payments and issue its own exemption certificates as required by the bidder. It is understood and agreed that Dade County is not a legally binding party to any contractual agreement made between any governmental unit and the bidder as a result of this bid. 2.26 COMPETENCY OF BIDDERS Pre -award inspection of the Bidder's facility may be made prior to award of Contract. Bids will be considered only from firms which are regularly engaged in the business of providing the goods and/or services as described in the Bid invitation, and who can produce evidence that they have an established satisfactory record of performance for a reasonable period of time; have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The term "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the proper authorities of Metro -Dade County. Metropolitan Dade County reserves the right, before awarding the contract to require a bidder to submit such evidence of its qualifications as it may deem necessary, and may consider any evidence available to it of the financial, technical and other qualifications and abilities of a bidder, including past performance (experience) with the County in making the award in the best interest of the County. 2.27 EMPLOYEES ARE RESPONSIBILITY OF BIDDER All employees of the bidder shall be considered to be, at all times, the sole employees of the bidder under its sole direction and not an employee or'agent of Dade County. The Wdder shall supply competent and physically capable employees. Dade County may require the bidder to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Dade County property is not in the best interest of the County. Each employee shall have and wear proper identification. 01- 481 Page 5 METROPOLITAN DADE COUP *NO. IBS439-3/00-OTR 2.28 LABOR, MATERIALS AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER Unless otherwise provided in Section 3 of this Solicitation entitled "Technical Specifications", the Bidder shall furnish all labor•, materi- al and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the County's Project Manager. 2.29 MATERIALS SHALL BE NEW ANO WARRANTED AGAINST DEFECTS The Bidder hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the Bidder in conjunction with this Bid shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the County by the Bidder are found to be defective or do not conform to specifications, the County reserves the right to (I) cancel the order and return such materials to the Bidder at the Bidder's expense or (2) require the Bidder to replace the materials at the Bidder's expense. 2.30 OMISSION FROM THE SPECIFICATIONS The apparent silence of this specification and any addendum regarding any details or the omission from the specification of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail, and that only materials and workmanship of first quality are to be used. All interpretations of this specification shall be made upon the basis of this agreement. 2.31 PROTECTION OF PROPERTY All existing structures, utilities, services, roads, trees, shrubbery, etc. shall be protected against damage or interrupted services at all times by the bidder during the term of this contract; and the bidder shall be held responsible for repairing or replacing property to the satisfaction of the County which is damaged by reason of the bidder's operation on the property. 2.32 ESTIMATED QUANTITIES Estimated quantities or estimated dollars are provided for bidder's guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The County is not obligated to place an order for any given amount subsequent to the award of this bid. Estimates are based upon the County's actual needs and usage during a previous contractual period. Said estimates may be used by the County for purposes of determining the low bidder meeting specifications. 01-- 481 Page 6 METROMITAN DADE MWO Boo. IB5439-3/00-OTR TANLt Of CONTENTS s„tcrtoN iii TION_ NtCAt. SPECIFICATIONS a '0 4 - WH­iassn AL PROVISIONS . . . . . .:'« bV to MiNINUM TESTING PROCEDURES lfl a i s ' DOCUMENTATION LOCATION OF TESTING s RZTEBTING . . . . . . . . PUFARATION Of UNIT$ t418 TESTING n $IOOER QUALI1FICATI011$ • �'t5h,:12" k i a't - 1 5 1 >• Y., r X L } '1 t_ e a1 r .,3"i ���rtt��",a�k { h' 4 s, n a 2c Fix"'1S t..pj Pt y" d.+' C..,'?�;N.37.A'h'}e. .,J a z w�Tq t �r6TFG i i h�i czatk a � 5 �y 3 5 !r fi V fat � 7y t } .r% P °� �p whtth'i4y' Ras k r+. 'ba Kit ` °c+.• t<st•' ,+N°'e,*x{ di`r EJ.( 3 h"TaF rq ,{p �i a t. kg 2 `r'x xfl a t a 4' 1r gp ^.t a,`� ;,• >��f` t � ��4' ��x;r, N �aa�''""�C.�y���' x � �'� �" S1'^h"�r N -vr.' i7 � ' t d'� e °2^a7 a O,, a. �ps �sr �a"k+r%A �� ^ d n � � `(� � � �! ¢ +`5 �,. p�•�� �'� � t 4 '4i'x t, Y",�t¢•s �t"t Y* '�`> .4i4� sY'K{ i ¢'*. �'�Nxs d �:Y ��i #.« xia yy.°r ,�E}i:�7,�5' rA n4 *y xs"t,` 5 .�k 1{}'^,t'-' b k �vs 5 #�. 3� "j�,SA``° 4�$ ;.; Z�,� yr, r 4'd3'�! z vr� w P" "s . > y,� � t �t�� � r xa.��i'3�}r+''�Z. .r ,� ..!�• � r'v ` „� 't`=n a �.����,. ;. ��•� �.�� a-� sa€�, � } t a�� Viz$" � "tea..+`CSw��er�^-a 3�+���� t'k �' 3 Sn*u'�� �`rt,�ljAiaYeks E�� � }e ro`r ,�,.sr+.a.?•, E t �aob ' s 7" Oyult' . S L N r!4�# ��"F t w .g„ "�y :. r� tt yea., ` -#41 �t�r aI�tx".06 1 "�' S'r t 4; -fires f �n j lit.'F.�`�� '%..Tae }'+ zw, jyeA'e txt'-cl 4 of t 1 �EJ�Sa s s�w� w to �a t cr�r t R aF r tir tis a Safi% {, yM ,� 4 a�` taz'tiat,aY`'w i[4rt „t -..'fid sr z�, >•a ."s 'S,«'ir}°r'a,�fitx ` 5 . a ♦ s,. s.q- x tt t�' & + 5'i s xa u° 1 t' � t � Y 01- 481 Page 7 METROPOLITAN DADE EOMO 810. 185439 -3/00 -OTR . 0 GENERAL PROVISIONS Metro -Dade Fire Department requires the services of a ,non-destructive testing company to test and certify various types of fire service aerial devices and ground ladders. 3.1 MINIMUM TESTING PROCEDURES All aerial devices shall be tested in accordance with the procedures described in N.F.P.A. 1914 'Testing Fire Department Aerial Devices' published by the National Fire Protection Association. 1991 edition, with the exception of the sentence in Section 3.1 that states •Any problems detected during the examination shall be corrected prior to proceeding to subsequent tests.* and booklet 10-942920-07-4 published by the international Association of Firefighters, AFL-CIO. CLC. copyright 1992 •Aerial Device Testing and Certification.' 01- 481 Page 8 METROPOLITAN DARE COU *NO. I85439 -3/00 -OTR tf conflicts arise between publications. N.f.P.A. 1914 shall prevail. All ground ladders shall be tested in accordance with the procedures described in N.f.P.A. 1932 'Service Testing of fire Department Ground Ladders' 1989 edition. including any tentative interim amendments.. 3.2 DOCUMENTATION A complete test report for each aerial device and ground ladder inspection shall be forwarded -to the Dade County fire Department within fourteen (14) calendar days of completion of inspection. A certificate of inspection shall accompany the report of each aerial device that successfully completes the test procedures. A list of recommendations shall accompany the report of each aerial device, addressing any irregularities observed that are not addressed in the N.f.P.A. testing procedure but are believed by the testing company to violate acceptable industry standards or to compromise safe operating practices. A certificate of inspection shall be forwarded to Page 9 s+��jrger 01-- 481 METROPOLITAN BADE COUNP B100. I85439 -3/00 -OTR the Dade County Fire Department for each aerial device that does not successfully complete the test procedures within ten (10) calendar days of receipt of documentation that all listed discrepancies have been rectified. 3.3 LOCATION OF TESTING All testing shall be performed within the corporate limits of Dade county, Florida at locations designated by the Metro -Dade Fire Department. 3.4 RETESTING Should a unit require retesting for minor defects (small weld cracks, hydraulic leaks, etc.) no additional cost shall be incurred as long as the testing company is still in Dade County conducting original testing. 3.5 2UALIFICATIONS OF BIDDERS in addition to the qualifications of personnel conducting the tests. as required in N.F.P.A. #1911. Section 1-5, the testing company shall meet the following criteria or the Bid will be deemed non-responsive: Oi- 461 Page 10 NEMPOLITAN DADE COUP BII� N0. ISS439-3 00 -OTR 01- 481 Paoe I1 AI slave been in the business of testing the service aerial devices for a •injam of five years. ;LLQ •) Be factory trained on the devices to be . tested. C) Employ a structural engineer who will a direct the inspections and interpret the test results. 0� Not bs is the business of building or re- pairing fire service aerial devices. .r t AC } 1 01- 481 Paoe I1 METROPOLITAN DADE COUNT RETURN Tl[[�EE COPIES L'ALESS OTNBRN'1S9 Sp1"ElB9 IN THIS INVITATION TO 81D 8I4. I85439 -3/00 -OTR OPENING: 2:00 P.M. Fri. DATE: April 26, 1996 GENERAL SERVICES ADMIN. Procurement Division Metro Dade Center Suite 2350 III N.W. 1st Street INVITATION TO BID Miami, Florida 33128-1989 SECTION 4.0 BID PROPOSAL FORM (305) 375-5289 PLEASE QUOTE PRICES LESS TAXES, F.O.B. DESTINATION, DELIVERED IN DADE COUNTY, FLORIDA Issued By: Date Issued: 04/05/96 This Bid Proposal Consists GSA Procurement Management Division Dade County Florida. of Pages 12 thru 16 --------------- --- ------- Sealed bids, subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Proposal, such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the 'Bid Proposal will be received at the office of the Director of Purchasing at the address shown above on behalf of the Dade County Board of County Commissioners until the above stated time and date, and at that time publicly opened for furnishing the supplies or services described in the accompanying Bid Proposal Requirement. NON-DESTRUCTIVE TESTING OF VARIOUS FIRE APPARATUS AERIAL DEVICES AND GROUND LADDERS, FOR LOGISTICAL SERVICE DIVISION, FIRE DEPARTMENT FOR A ONE (1) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR THREE (3) ADDITIONAL YEARS A Bid Deposit in the amount of N/A the total amount of the ,bid shall accompany all bids. A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the Contract by the successful bidder and Dade County. DO NOT WRITE IN THIS SPACE ACCEPTED — REJECTED _ NON-RESPONSIVE NO BID DATE P.M.D. ITEM NOS. ACCEPTED COMMODITY CODE: 65-05 SPECIALIST: J.C. Romano/abw Page 12 �z�Z� . • a FIRM NAME STREET ADDRESS CITY STATE & ZIP CODE TELEPHONE NUMBER AUTHORIZED AGENT TITLE OF OFFICER 01. 481 • METROPOLITAN DADE COUNTY BID NO. IB5439-3/00-OTR 8I0 PROPOSAL FOR: NON-DESTRUCTIVE TESTING OF VARIOUS FIRE APPARATUS FIRM NAME: .assess:sssasssaaossacNsass:sssssae:sas=sssssesssssa=oraae::sass:ssse_r=��oss:ass:asa Item Quantity Description Unit Price Total rsssssas�ssaoss:ssssssssssassw=snmsssssssss�nsssca=coos:asssssos-o:s==asss�ass:ssna:sccssss & PROPOSE TO FURNISH ALL LABOR, MATERIALS, TOOLS, EQUIPMENT, TRANSPORTATION AND SERVICES OECESSARY TO TEST, INSPECT AND CERTIFY ANY OR ALL OF THE FOLLOWING AERIAL DEVICES AND AROUND LADDERS LOCATED WITHIN METROPOLITAN DADE COUNTY FLORIDA. One (1) 1976 American LaFrance 50 ft. telesquart $ /Each '. Three (30 1981 Emergency One Telesquart $ $_/Total i. Ten (10) 1983 Emergency One Telesquart = $ /Total Four (4) 1983 Pierce/LTI 100 ft. Ladders $ $ /Total Four (4) 1983 Pierce/LTI Platforms $ $ /Total Various Ground Ladders, Extension Type Per Foot $ Various Ground Ladders, Straight Roof Per Foot $ Conduct a Spectro Chemical analysis and physical properties test of the aerial device hydraulic oil and provide written laboratory maintenance recommendations. S Per Sample Testing/Certification can commence in Calendar days after receipt of order. 01.. 481 METROPOLITAN DADE COUNTY BID NO. I85439-3/00-OTR BIO PROPOSAL FOR: NON-DESTRUCTIVE TESTING OF VARIOUS FIRE APPARATUS ess�essaz:ssssar_=ss=�-=s:oscssssasssssszansx=xs:e:oxs:s�ss :xsssaasas=oos :zam=vxexcassssssmss:ass IF NO BIO PLEASE INDICATE REASON: tssasesasssseoos:se==ssa=xaasssasssssssasssssss—x.scs:=sseaasmaassseasassz:s==ess..s.csessassaxa Prompt Payment Terms: days net day saxsaas.as»xsxaa==as:soswrs_xs: �x=ssasaasacsasasaare=a==�.--seaaccccxdsasas=sxsxaxaa s=ssss===-sc -IO NO. of Bidder: (Bidders Federal Employer Identification Number as used )n Return Form 941.) If none Bidders Social Security No. :=syswaxxa=xsaaaaxxxaaaassaesaaasaa=====cs.caaa_=cswsssia==ssaaasassassaxsasss=cc==c=ca=c��s:ss 'he undersigned Bidder certifies that this Bid Proposal is submitted in accordance with .he Bid Specifications and Conditions governing this Bid, and that the Bidder will accept my awards made to him as a result of this bid. 'IRM NAME PTREET ADDRESS ITY,STATE,& ZIP CODE 'ELEPHONE NUMBER FAX NUMBER UTHORIZED SIGNATURE (Signature) (Print Name) (Date) ITLE OF OFFICER tate below mailing address (if other than above): .0. BOX _ city state zip code 01- 481 11114HE� METROPOLITAN BADE COUNTY 8I0 NO. I85439 -3/00 -OTR BIO PROPOSAL FOR: NON-DESTRUCTIVE TESTING OF VARIOUS FIRE APPARATUS FIRM NAME: mssossssssassssaasaasassssasas:x=�s=msrssar�a�sasr=s=o�ssssmssa_saecaossrrasssssat:aa: Item Quantity Description Unit Price Total sassassaasssot�3sssassy�samcs:a�cssssecacaas=s:assn-=s=asssss:=s=aaaco:asssssss_arsmsssrr NOTE: BIDDER QUESTIONNAIRE MUST BE FILLED OUT COMPLETELY (ALL QUESTIONS ANSWERED) AND RETURNED WITH BID PROPOSAL OR BID WILL BE DEEMED LIST BELOW THE NAME, ADDRESS, TEL. NO. AND CONTACT PERSON OF AT LEAST TWO (2) FIRE DEPARTMENTS FOR WHICH YOU HAVE PROVIDED NON- DESTRUCTIVE TESTING IN THE PAST TWO (2) YEARS. DEPARTMENT LOCATION TEL. NO. CONTACT PERSON 01.. 481 METROPOLITAN DADE COUNP BOND. I05439 -3/00 -OTR ACKNOWLEDGEMENT OF ADDENDA zaass�as::aessss=n======s.:ss:ssssaos:sass====air=sass:auras:sass:sassssassssss�t TITLE: NON-DESTRUCTIVE TESTING OF VARIOUS FIRE APPARATUS DIRECTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES cxrasa=r-sssasra-«e==�==;-n=r:�-rrx=arsacaas==—==-===xassssasassaassaassaans= PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID: raaatnc==am===c===v=cassassaa:assassasssessmaaave=esus===s=csasssssssaasssss:ss Addendum 0 1, Dated Addendum R 2, Dated Addendum # 3, Dated , 199 199_ 199 Addendum # 4, Dated 199 Addendum f 5, Dated 199 Addendum 0 6, Dated 199 Addendum # 7, Dated , 199 Addendum 8 8, Dated Addendum 9 9, Dated , 199 , 199 =a==csc===_=:=s:rc=====-=------====x—==c=cc=ass:assaaaasaaaza:aacssassssssas PART II: _ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID cc==...: c-xca=xrcxcxxsxcx�cx.:r..-.��rx: �xc====»====crr��assax=xaaxc= ;Date FIRM NAME: AUTHORIZED SIGNATURE: ee=oxo-e=oxa_aaa=saasassaasscaaaesaasazrasassasasasaaszasass=anzarsssssaaeaasas 01- 481 Page 16 0 0 MIAMI-DADE COUNTY CONTRACT NO. 185439-3 ITEM: inspection/Certification of Aerial Device bz Ground Ladder DEPARTMENT: l=ire -Rescue TYPE OF PURCHASE: Short Term REASON: The Department of Fire -Rescue has a need for aerial device and ground ladder Inspection/certification services, to meet the requirements of NFPA. RECOMMENDATION: It is recommended that award be made to Underwriters Laboratories, Inc., under existing Miami -Dade County Contract No. 1135439.3, effective through May 30, 2001, subject to any extensions thereto by Miami -County, for the Department of Fire -Rescue, for a total amount not to exceed $9,000, allocating funds therefore from Account No. 001000.280701.6.670. judy 1. r of Purchati (� 21 ©1 Date Award Undor DO& Coaaty Ca UMU 01- 481