HomeMy WebLinkAboutR-01-0473J-01-362
5/14/01
RESOLUTION NO. a
A RESOLUTION OF THE MIAM-- CITY COMMISSION
ACCEPTING THE BID OF FOCUS CAMERA, INC. FOR
THE PROCUREMENT Or DIGITAL CAMERAS PHOTO
SYSTEM FOR THE DEPARTMENT OF POLICE, IN AN
AMOUNT NOT TO EXCEED $70,868; ALLOCATING
FUNDS FROM THE LAW ENFORCEMENT TRUST FUND,
PROJECT NO. 690003, SUCH EXPENDITURE HAVING
BEEN APPROVED BY THE CHIEF OF POLICE AS
COMPLYING WITH THE U.S. DEPARTMENT OF THE
TREASURY'S "GUIDE TO EQUITABLE SHARING."
WHEREAS, the U.S. Department of the Treasury's "Guide to
Equitable Sharing" authorizes the expenditure of forfeiture cash
or proceeds for law enforcement purposes not considered normal
operating expenses; and
WHEREAS, the Police Department requires the procurement of
Digital Cameras Photo System for its Crime Scene/Technical
Services Unit to `enhance its investigative capabilities by the
integration of crime scene photographs into the Police
Department's internal computer network; and
WHEREAS, pursuant to public notice, Invitation for Bids
CITY COMMSSION
XMING OF
MAY 2 4 7.001
Oji47 3
WHEREAS, eight responses were received on March 28, 2001,
and
WHEREAS, the City Manager and the Chief of Police recommend
that the March 28, 2001 bid received from Focus Camera, Inc. be
accepted as the lowest responsive and responsible bid; and
WHEREAS, The Chief of Police has recommended adoption of
this Resolution and has determined that she expenditure proposed
complies with the U.S. Department of the Treasury's "Guide to
Equitable Sharing"; and
WHEREAS, funds to rover this expenditure have not been
included in the Police Department's normal Operating Budget and
are available in the City of Miami Law Enforcement Trust Fund;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The March 28, 2001 bid received from Focus
Camera, Inc. for the procurement of digital cameras photo system
for the Department of Police, in an amount not to exceed $70,868,
is accepted, with funds allocated from the Law Enforcement Trust
Fund, Project No. 690003, such expenditure having been approved
by the Chief of Police as complying with the U.S. Department of
the Treasury's "Guide to Equitable Sharing."
Page 2 of 3
arm[se
01- 473
Section 3. This Resolution shall become effective
immediately upon adoption and signature of the Mayor.}
PASSED AND ADOPTED this 241h day of May , 2001.
JOE CAROLLO, MAYOR
fn "01da" wllh Nami Codo Sao. 2-M. mw the
�Y;�iclatipt b MQW aid naf eta eppmw of
y fining it in the designated W&O provkfed, sW 1eyislati0;r —r#
L—'*'-) utteotive with the elapse on y it m the
ATTEST: mgarding same, without the ��.��,.� d
WALTER J. FOEMAN
CITY CLERK
APPROVA TO [' ND CORRECTNESS:/
lr If the Mayor does not sign this Resolution, it shall become effective at
the end of ton calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, .i.t shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3 01— 473
0 •
CITY OF MIAMI, FLORIDA =2
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
ro : of the City Commission
rq s . Gime
tty Manager
RECOMMENDATION
DATE : MAY 15 2U FILE:
SUBJECT, Authorizing the Purchase of
Digital Cameras Photo System
REFERENCES: Bid No. 00-01-088
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Focus Camera, Inc., a Non-Minority/Non-Local vendor, located at 9005 McDonald
Avenue, Brooklyn, NY 11218, for the purchase of a Digital Cameras Photo System, for the Police
Department, in an amount not to exceed $70,868.
Funding is availablc from the Law Enforcement Trust Fund, U. S. Department of the Treasury,
Project Number 690003.
BACKGROUND
The Department of Police has analyzed the bids received pursuant to Bid No. 00-01-088. Thirty-
nine (39) invitations for bid were mailed and eight (8) responses were received. Focus Camera,
Inc., submitted the lowest most responsible and responsive bid meeting specifications and is,
therefore, recommended for the award.
The digital cameras photo system will enhance the crime scene investigative capabilities of the
Police Department's Crime Scene/Technical Services Unit. This system will enable the
integration of crime scene photographs into the Police Department's internal computer network.
Digital images can be incorporated into an electronic case file, and made available within hours to
detectives, as well as, the Medical Examiner's and State Attorney's Office. Photographs
produced through this process allow for a more professional court presentation by the
Identification Technicians.
tl'
CAG /J M/lr
01- 473
AFFIDAVIT
STATE OF FLORIDA:
: SS
COUNTY OF DADE :
Before me this day personally appeared Raul Martinez who being duly sworn, deposes
and says that:
I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for
expenditure from the City of Miami Law Enforcement Trust Fund, for the purchase of Digital
Cameras Photo System from Focus Camera, Inc., in an amount not to exceed $70,868.00,
complies with the guidelines set forth in the U.S. Department of the Treasury's "Guide to
Equitable Sharing," Project Number 690003.
al Marti z
Chief of Police
City of Miami Police Department
V
Subscribed and swom to before me this -ice----- day of 2001,
by Raul Martinez, who is personally known to me.
Y PUBLIC
STATE OF FLORIDA
AT LARGE,,
*'�'awuPam
�000eoon
NOY l�Yrw as to. moa
01-- 473
auiaXUN:
BID AWARD RECOMMENDATION FORM
BID NUMBER: 00-01-088 _ COMMODITY/SERVICE:_ Digital. Cameras Photo System
DEPARTMENT / DIVISION: _ RoliGe _
TERM OF CONTRACT: Single Purchase
NUMBER OF BIDS DISTRIBUTED: Thirty-nine (39) NUMBER OF BIDS RECEIVED: Eight (8)
METHOD OF AWARD: _Lowest most responsible and responsive bidder meeting
_qpecifications
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
focus jcamera,_- Inc •-----.--
Non-Minority/ron-Local
$70,868.00
TOTAL: $ 70,868.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The digital cameras photo system will enhance the crime scene investigative
capabilities of the Crime Scene/Technical Services Unit. This system
will enable the integration of crime scene photographs into the Police _
Department's internal computer network._ Digital images can be
incorporated into an electronic case file, and made available within _
hours to detectives, as well as, the Medical Examiners -and State Attorneys
Office. Photographs produced through this process allow for a more
professional court presentation by the IdentificatigAT'ggkj4Sjans.
ACCOUNT CODE(S): Law Enforcement Trust Fund - Project No.
DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL:
Department Director/ .fie Linda M. Haskins
Designee Director
OTHER FUNDING; APPROVALS, IF APPLICABLE:
PAGE 2 OF 2
LM • IF
�* 1. � i
G In
bi-- 473
r)
i
TABULATION OF BIDS
DIGITAL CAMERAS PHOTO SYSTEM: BID NO. 00-01-088
Pitman Photo Inc.
8650 SW 132 Street
Miami, FL e3156
Female/Dade
Item
$
Est.
Unit of
S
Unit
25 ea
Extended
ft-
Description
9!1L•
t
6 es
Price
354.00
Amourt
1
Camera Body - Nikon F100
25
ea
S
990.00
lea
$ 24 750.00
2
Digital Camera - Nikon Cooipix 990
6
ea
$
710.00
lea
$ 4,260.00
3
Digital card - Microtech 192 MB card
6
ea
$
284.00
lea
$ 1,704.00
4
Digital Camera Bag - Nikon Coolpix Coolpark
6
ea
$
75.00
lea
S 45000
5
Camera Lens - Nikon 28-105mm, F/3.5 -4.5D F
25
ea
$
315.00
lea
$ 7,875.00
Macro Zoom Lens
6 Camera Lens - Nikorr 75MM-240mm, 414.5 zoom terns
7 Camera Flash - Nikon SO -28
8 Camera Flash - Nikon SB-28DX
9 Camera Shutter Release Cord - Nikon MC -30
10 Camera 011' Shoe Cord -Nikon SC -17
11 Camera Lens Filter - Tiifen
12 Camera Lens Reversal Rings - Nikon BR -2A
13 Camera Ring Flash - Nikon SB -29
14 Camera Flash Battery Pack - Quantum QB1P
15 Camera Flash Battery Pack - Quantum QB1 C
16 Camera Flash Battery Pack Cable -
O Quantum for SB -28 Flash
E.J,17 Camera Cases - Pelican PC150DS
1 18 Digital Camera Flash Bracket - Nikon SKE 900
TOTAL
cc
Prepared by Maritza Suarez, 3130101
25 ea
$
14700
lea
S
3.67500
25 ea
$
295.00
/ea
S
7,375 00
6 es
$
354.00
lea
S
2,124 00
25 es
$
50.00
lea
$
1,250 CO
25 ea
$
5600
lea
S
1,400.00
50 ea
S
34.30
lea
S
1,71500
25 ea
S
27.00
lea
S
675.00
25 ea
$
450.00
lea
$
11.250 00
25 ea
$
14500
lea
$
3.62500
6 ea
$
127.00
lea
$
76'2100
25 es
S
38.00
lea
$
95000
30 ea
S
81.80
lea
$
2,45400
6 es
$
5500
lea
$
330.00
$
76,524 00
$
905 McDonald Avenue
/ea
Brooklyn, NY 11218
3,000.00
Non -M monty/Non-Local
270.00
Unit Extended
$
Price A tmetmt
S
925.00 lea $ 23,125.00
$
775.00 lea S 4.550.00
$
330.00 /ea S 1.980.00
S
98.00 lea $ 588.00
$
295.00 lea $ 7,375.00
$
120.00
/ea
S
3,000.00
S
270.00
/ea
$
6,750.00
S
340.00
lea
S
2,040.00
$
50.00
/ea
S
1.250.00
$
50.00
lea
S
1,250.00
$
12.00
lea
S
600.00
$
2300
lea
S
575.00
$
325.00
lea
S
8.12500
S
16900
lea
S
4,225.00
$
14900
lea
S
894.00
$
44.44
lea
S
1,111.00
$
99.00
/ea
$
2,970.00
$
60.00
lea
$
360.00
$
70,868 00
Fair Pnce Corp.
25 SE 2nd Avenue #345
Miami, FL 33131
Non -N nority/Local
Unit Exkmded
Price Amount
$ 980.00 lea $ 24,500.00
S 740.00 lea $ 4,440.00
$ 325.00 lea $ 1,950.00
$ 105.00 lea $ 630.00,
S 325.00 /ea S 8,125.00
$
300.00
lea
$ 7,500.00
(Nikon 70-300mm)
S
300.00
lea
S 7,500.00
$
360.00
lea
$ 2,160.00
$
55.00
lea
S 1,375.00
S
5900
tea
S 1,47500
$
9.00
lea
S 45000
S
28.00
lea
$ 700.00
$
452.00
lea
S 11,300000
$
155 OC
tea
$ 3.875.00
S
139.00
lea
$ 834.00
$
35. DO
lea
$ 875.00
S
99.00
lea
$ 2,970.00
$
59.00
/ea
$ 354.00
$ 81,013.00
'Local Vendor not within 1D%oflowbidder
Page 1 of 3 Approval 0*11
Depa ent Director/Designee
Pry by Mama Suarez, 3/30/01
APer°'ral r tip
Page 2 of 3 Department Direct°rmesigrlee
TABULATION OF BIDS
DIGITAL CAMERAS PHOTO
SYSTEM: BID
NO. 00-01-W8
Mardel Ent.
dba
Mardel Photo
Fox
River
Graphics
HPI international Inc.
4949
SIN 74 Court
119 Boyd Avenue
186
21St
Street
Miami FL
33155
Cli ttenango NY 13037
Brooklyn NY 11232
Hispank/Dade
Non-Minonty/Non-Local
Non-wordymon Local
Msrn
Est
Unit at
Unit
Extended
unit
Extended
Unit
Extended
O
�jL•
Measure
Pike
Amite +rte
PSS
Amou�ii
Elio
Am
I
Camera Body - Nikon F100
25
as
$
1,162 75
lea
$
29,068.75
$
1,036.80
lea
$
25,920.00
$
1,179.00
lea
$ 29,475 00
2
Digital Camera - Nikon Coolpb( 990
6
ea
S
837.16
lea
S
5.022.96
$
773.68
lea
$
4,642.08
$
759.00
lea
S 4,554.00
3
Digital card - Microtech 192 MB card
6
ea
$
43125
lea
$
2,58750
$
321.74
lea
$
1,930.44
$
379.95
lea
$ 2,279.70
4
Digital Camera Bag - Nikon Gootpix C00%)ack
6
ea
$
87.20
lea
$
523.20
$
85.28
lea
$
51168
$
85.00
lea
$ 510 0*
5
Camera Lens - Nikorr 28-105mm, F0.5-4.51) IF
25
as
S
399.95
lea
$
9,998.75
$
336.79
lea
$
8,419.75
S
319.00
les
$ 7,975.00
Macro Zoom Lens
6
Camera Lens - Nikort 75mm-240mm, 4/4.5 zoom
lens 25
ea
$
187.43
/ea
$
4,685.75
$
177.90
/ea
$
4,447.50
S
359.00
lea
$ 8,975.00
7
Camera Flash - Nikon SB -28
25
ea
S
348.75
lea
$
8,71875
(Sigma 70-300mm)
S 326.32 lea
$
8,158.00
$
289.00
lea
$ 7,225.00
8
Camera Flash - Nikon SS-20DX
6
ea
S
418.54
lea
S
2.511.24
S
39468
lea
$
2,36806
S
379.00
lea
$ 2,274.00
9
Camera Shutter Release Cord - Nikon MC -30
25
as
S
63.37
/ea
$
1,564.25
$
57.84
lea
S
1,446.00
$
0.59
lea
$ 14.75
10
Camera Off Shoe Cord - Nikon SC -17
25
ea
$
71.00
lea
S
1,775 W
$
57.84
lea
S
1,446.00
S
61.95
lea
$ 1,548.75
11
Camera Lens Filter - TiRen
50
ea
S
7.00
lea
$
350.00
$
16.85
lea
$
842.50
$
39.95
lea
S 1,997.50
12
Camera Lens Reversal Rings - Nikon BR -2A
25
ea
$
36.53
lea
$
913.25
$
23.12
lea
$
578.00
$
26.95
lea
$ 673.75
13
Camera Ring Flash - Nikon SB -29
25
OR
S
525.00
lea
S
13,125 00
S
494.68
lea
$
12,367.00
S
475.00
lea
S 11,875.00
14
Camera Flash Battery Pack - Quantum QB1P
25
ea
S
178.85
lea
$
4,471.25
$
166.26
lea
$
4,156.50
$
199.00
lea
$ 4,975.00
15
Camera Flesh Battery Pads - Quantum OB1C
6
ea
$
204.70
lea
S
1,228.20
S
145.79
lea
S
874.74
no bid
lea
no bid
16
Camera Flash Battery pack Cable -
25
ea
$
51.41
/ea
S
1,285.25
S
38.42
lea
S
960.50
S
43 CO
lea
$ 1,075.00
Quantum for SS -28 Flash
!
17
Carvers Cases - Pelican PC1500S
30
ea
$
102.26
lea
$
3.067 80
S
103.68
lea
S
3.11040
$
9-450
lea
S 2,985.00
18
Digital Camera Flash Bracket - Nikon SIM 900
6
se
$
69.00
lea
S
414.00
$
62.24
lea
$
373.44
S
64.50
lea
$
�
rarAl:
S
91,330.90
$
82,55261
387.00
$ 88.799.45
Pry by Mama Suarez, 3/30/01
APer°'ral r tip
Page 2 of 3 Department Direct°rmesigrlee
TABULATION OF BIDS
DIGITAL CAMERAS PHOTO SYSTEM: BID NO. 00-01-088
National Graphic Supply
B t3 H Photo Video Pro-Aadfo
226 N. Allen
420 Ninth
Avenue
Albany, NY 12706
New York NY 10001
Non-Minonty/Non-Local
Non-MinordylNon-Local
lldn
Est.
Unit of
Unit
Extended
unit
ExbmkW
M°
D"Crbtim
ghL.
Menem
�i
Amgprt
Price
a„o�eR
I
Camera Body - Nikon F100
25
ea
$
1.013.52
/ea
$
25,338.00
S
95990
lea
$
23,997.50
2
Digital Camera - Nikon Cooipm 990
6
ea
$
776.00
lea
$
4,656.00
$
749.90
lea
$
4,499.40
3
Digaal card - Microtech 192 MB card
6
ea
$
243.00
lea
$
1,456.00
S
259.90
lee
S
1,559.40
4
DOW Camera Bag - Nikon Coolpix Coolpack
6
ea
$
62.50
lea
$
495.00
$
8490
lea
S
509.40
•
5
Camera Lens - Nikorr 28-105mm, F/3.5.4.50 IF
25
as
S
328.00
lea
S
8,200.00
$
25490
lea
S
7,122.50
Macro Zoom Lens
6
Camera Lens - Nikorr 75mm-240wrn. 4/4.5 zoom tens
25
ea
$
154.45
lea
$
3,56125
S
274.90
lea
S
6,872.50
7
Camera Flash - Nikon S13-28
25
ea
$
305.95
lea
S
7,648.75
(70-300)
S 27995
/as
$
5,998.75
8
Camera Flash - Nikon S&28OX
6
ea
S
349.88
lea
$
2,099.28
$
349.95
/ea
S
2,099.70
9
Camera Shutter Release Cord - Nikon MC -30
25
ea
S
54.76
lea
$
1,369.00
S
50.00
lea
$
1,250.0
10
Camera Off Shoe Cord - Nikon SC -17
25
ea
$
61.35
lea
S
1,533.75
$
5000
/ea
$
1,250.00
11
Camera Lens Filer - Tilfen
50
ea
S
15.00
lea
S
750.00
S
46.00
lea
S
2,300.00
12
Carrera Lens Reversal Rings - Nikon BR -2A
25
ea
S
30.14
/as
$
753.50
$
21.95
lea
S
548.75
13
Camera Ring Flash • Nikon SS -29
25
ea
$
482.74
lea
S
12,068.50
$
35995
/ea
S
8,996.75
i
14
Camera Flash Battery Pack - Quantum OBI P
25
ea
$
184.74
lea
S
4.618.50
$
155 00
lea
$
3,875.00
15
Camera Flash Battery Pads - Quantum QBIC
6
ea
S
147.95
lea
S
887.70
$
138.50
lea
$
831.00
16
Camera Flash Battery pack Cable -
25
ea
$
46.97
fee
S
1,17425
S
3200
lea
S
800.00
Quantum for SB -28 Flash
17
Camera Cases -Pelican PC1500S
30
as
$
98.00
lea
S
2,940.00
S
$3.90
lea
S
2.517.00
18
DOW Camera Flesh Bracket - Nikon SKE 900
6
ca
S
60.72
lea
S
364.32
S
64.90
lea
$
389.40
�
TOTAL
S
80,215.80
$
76,419.05
w
Approval:
l
Prepared by Maritza Suarez, 3130/01
Page 3 of 3
De
a
ant Director/Desoee
i
(CITY OF MIAMI OF THE CITY- CLERK
BEp SgC=Tl,_LIST
1�MDIGITAL CAMERA PHOTO SYSTEM AND ACCESSORIES
BID NO: 00-0I-088
DATE HID(S) OPENED: MARCH 2A. -2001_ TIME_
fo&,41,Y, A6, A4 received () envelops on behalf of
e receiving bid(s
PROCUREPIENT DEPARTME14T on
(City DeparanenE
3 /Pl/
(D e)
01"- 473
BIDDER
TOTAL BID
AMOUNTR'S
BID BOND (ER1
MARDEL ENTERPRISES
INC.
See attacheo
bid
HPI INTERNATIONAL,
INC.
FAIR PRICE CORP.
1`�K1
FOX RIVER GRAPHICS
.Z
FOCUS CAMERA SNC.
A)Or✓
�7 o
RATIONAL GRPHIC SUPPLY
Nero
I
d & H. PHOTO VIDEO
PRO AUDIO
c?.
t
PITM^,!; PHCTC ENC.
(One box;
"
NO BID
CDW GOVERdMENT, INC.
aid 6,4 6'cca
Ci
fo&,41,Y, A6, A4 received () envelops on behalf of
e receiving bid(s
PROCUREPIENT DEPARTME14T on
(City DeparanenE
3 /Pl/
(D e)
01"- 473
• •
CITI' OF MIAMI OF THE CIT1' CLERK
BID SECURITY LIST
BID ITEM, DIGITAL CA IERA PHOTO SYSTEM AND ACCESSORIES
BID NO:
00-01-088
DATE BID(S) OPENED: MARCH 28,2_001 --- a.;;j._
BIDDER
TOTAL BID BID BOND (ER)
NCASHIER'S CHECh
MARDEI_ ENTERPRISf.S INC.
See attached
bid
NPI INTERNATIONAL, INC.
"
PAIR PR1CC CORP.
"
FOX RIVER GRAPHICS
"
FOCUS CAMERA INC.
"
NATIONAL GRPHIC SUPPLY
"
d & H. PHOTO VIDEO PRO AUDIO
"
PITMAI4 PHOTO ENC. (One box)
"
NO BID
CDW GOVERNMENT, INC,
d f—
r.r�; r�ri iT- ca�. ... ;:,°,.. .�.��t+tu
rrt•+•y.+;aa i;)li.t,.' Or. i.d t;', i 1..'. •^- -tr
r�f cr r•i:;+
� •'
t�ltr!�
"�t �
moils.•+r pf(err fa,�' ..::+% ,., „ . , ,. l%...
+.
.-,.:ICiict3, i1
ccry�••,
received (—L) envelops on behalf of
per receiving bi (si�
PROCUREMENT DEPARTMENT
(City Deparrme
SIGNED _
eputy City Clerk,
IZIIIjI.Y.iC
on
(D te)
0
CITY OF MIAMI
ADVERTISEMENT FOR BID
Seated bids will be received by the City of Miami City Clerk at his otiice located at City
Hall, 3500 Pan American Drive, Miami, FL 33133 for the followings
BID NO. 00-01-098 I
'STY
HYBRID
3
OPENING DATE: Li
{�
, �; ���i, (• f
,ri ion:
Detailed specifications for
r Miami,
Purchasing Department, 44
elophone
No. 416-1906.
{
THIS BID SOLICITATI(
, :.
X IN
ACCORDANCE WITH M
$f
;, y r t
D 99.1.
PLEASE PRINT THIS SFC
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Carlos A. Gime
City Manager
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AD NO. 3' 39
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City of Miami 3539
This number must
REQUISITION FOR ADVERTISEMENT appear -n the
R Please Woe a gpmept with this reouialtion.
,1. Department:
1 2. Division:
POLICE ADMINISTRATION
-7-
3. Account Code number: 4. Is this a confirmation: 5. Prepared by:
001000.290201.6.287 L_ Yes LOURDES RODRIGUEZ
6 Size of advertisement 7. Starting date 8. Telephone number
3/12/01 (305) 579-6413
9. Number of times this advertisement is to beType of advertisement:
0--,
published: ONCET L I - Classified .—Display
1. Remarks:
Purchase Nikon Hybrid Digitat 35mm System Photo Cameras with accessories.
till) NO. 00-01-88
12.
Publication Date(s) of
Advertisement Invoice No. Amount
MIAMI TIRLS
Y,_1_AM1_ REV
DIAR10 LAS AMERICAS
7 7 7
13.
TN Approved
0 Disapproved
Department Director/Designee Date
Approved for Payment Date
Lq_lq_sJPq 503 Raw. ILM Forward White and Canary to G S.A. (Procurement Management) and retain Pink copy.
_714outing:
DISTRIBUTION: White - G.S.A.; Canary - Department