HomeMy WebLinkAboutR-01-04170 i
J-01-328
5/3/01
RESOLUTION NO. 01— 4 7
A RESOLUTION OF THE MIAMI CITY COMMISSION
AMENDING RESOLUTION NO. 98-275 TO
(1) INCREASE THE APPROVED CONTRACT BY AN
ANNUAL AMOUNT OF $557,213, FROM $1,300,787 TO
$1.,858,000, FOR USE OF MIAMI -DARE COUNTY
FUELING FACILITIES BY THE DEPARTMENTS OF
GENERAL SERVICES ADMINISTRATION AND POLICE
AND (2) CORRECT THE TERMS CONTAINED IN THE
RESOLUTION AGREEMENT TO BE CONSISTENT WITH
THE TERMS SET FORTH IN THE LETTER OF
UNDERSTANDING TO REFLECT THAT THE AGREEMENT
CONTRACT WILL CONTINUE INDEFINITELY, SUBJECT
TO THE RIGHT OF EITHER PARTY TO TERMINATE;
ALLOCATING FUNDS FROM THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION, ACCOUNT CODE
NO. 503001.420905.6.715, IN THE AMOUNT OF
$118,000 (FY 00-01, $41,900 AND FY 01-02,
$76,100), AND THE POLICE GENERAL OPERATING
BUDGET, ACCOUNT CODE NO. 001000.290301.6.715,
IN THE AMOUNT OF $1,740,000 (FY 00-01,
$972,330.20 AND FY 01-02, $767,669.80),
SUBJECT TO BUDGETARY APPROVAL.
WHEREAS, Resolution No. 98-275, adopted March 10, 1998,
authorized the City Manager to enter into an agreement with
Miami -Dade County, for the fueling and emission testing of City
vehicles at Miami -Dade County fueling facilities; and
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MAY 10 2001
01=7
014
WHEREAS, the Resolution provides for an initial term period
of one year with the option to extend for two additional one year
periods; and
WHEREAS, the Letter of Understanding provides that the term
of the contract will continue indefinitely, subject to the right
of either party to terminate; and
WHEREAS, the Department of Police requires an increase in
the approved annual agreement amount by $557,231, due to the
weekly Fuel price adjustments, on a spot market basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. An increase in the approved contract by an
annua! amount of $557,213, from $1,300,787 to $1,858,000, for use
of Miami -Dade County fueling facilities by the Departments of
General Services Administration and Police, is authorized, with
funds allocated from the Department of General Services
Administration, Account Code No. 503001.920905.6.715, in the
amount of $118,000 (FY 00-01, $41,900 and FY 01-02, $76,100), and
the Police General Operating Budget, Account Code
No. 001000.290301.6.715, in the amount of $1,790,000 (FY 00-01,
Page 2 of 3 01— 417
$972,330.20 and FY 01-02, $767,669.80), subject to budgetary
approval.
Section 3. The terms contained :n the Resolution are
corrected to be consistent with the terms set forth in the Letter
of Understanding to reflect that the agreement will continue
indefinitely, subject to the right of either party to terminate.
Section 4. This Resolution shall become effective
immediately upon adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 10th day ofMme^ , 2001.
JOE CAROLLO, MAYOR
In lIO WdNW whh Mhkmi Code Seo. 2.38, shoe the Mayor did not Indicate a"mml of
'. 1egmsuon by mgning a in the
Demnes eftecdve with the elapse a
regarding Same, without the Mayor
ATTEST:
WALTER J. FOEMAN
CITY CLERK
APPROVED AS F
,P0'J#fE0RRECTNESSe,
ALEJ
CITA
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itf the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
01- 417
CITY OF MIAMI, FLORIDA 0 C m17
INTER -OFFICE MEMORANDUM
TO The Honorable Mayor and Members
of the City Commission
`N
C�ity Manager
DATE: APR 3 0 FILE:
SUBJECT Proposed Resolution
REFEaeNCEskmendment and Increase to Miami -
Dade Auto Fuel & Emission Testing
ENCLOSURE: Resolution
It is respectfully recommended that the City Commission adopt the attached Resolution amending
Resolution No. 98-275, adopted on March 10, 1998, to (1) properly reflect the term of the contract
to read that the Letter of Agreement between Miami -Dade County and the City of Miami will
continue indefinitely, subject to the right of either party to terminate, under the existing contract;
and (2) to increase the approved annual contract amount not to exceed $557,213, from $1,300,787
to $1,858,000, for the use of Miami -Dade County Fueling Facilities, to be used by the Departments
of General Services Administration and City of Miami Police. Funds will be available from the
Department of General Services Administration, Account No. 503001.420905.6.715, in the amount
of $118,000 (FY00-01 $41,900.00 and FYOI -02' $76,100.00); and Miami Police Department,
Account No. 001000.290301.6.715, in the amount of $1,740,000 (FY00-01 $767,669.80 and
FYO1-02 $972,330.20), subject to the availability of finds.
BACKGROUND
On March 10, 1998, the City Commission adopted Resolution No. 98-275, which authorized the
City Manager to enter into an agreement with Miami -Dade County, to utilize Miami -Dade County
fueling facilities for the fueling and emission testing of city vehicles. Currently, the Resolution
states that the letter of Agreement is definite by stating that there is an initial period of one (1) year
with the option to extend for two (2) additional one (1) year periods. The resolution needs to be
amended to reflect the correct term of this agreement.
In addition, the City of Miami -Police Department would like to increase the approved annual
contract amount by $557,231, due to the volatility of fuel prices adjusted weekly on a spot market
basis. It is respectfully requested that the annual contract award is increased to reflect variable
market conditions.
CAJLA M/cs
01- 417
c
esell lion
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Budgetary Impact Analysis
1. Department General Services Administr� ion Fleet Division
2. Agenda Item # ff available)
3. Title and brief description of legislation or attach ordinance/resolution:
•o vroaer.LY restect the term of the contract to read that the Letter of Agreement
between the City of Miami and Miami -Dade County will continue indefinitely, subject
to the right of either party to terminate, under the -existing contract; an (2) to
increase the approved annual contract amount not to exceed. 4557,,2T3, ME 71,300,787 to
4. _ Is this item related to revenue? NO: ,—X•-•— YES W yes, skip to item V.) $1,858,000.
5. Are there sufficient funds in Line Item?
YES: x Index Code Minor Obj. Code Ambunt $
NO: _ Complete the following question:
6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred Brom the following line items:
7. Any additional comments?
Eunds will be availihlP from CCA_ ArrminY Nn SQ1001 G9Q9Q5 6 ]]5, in the amount $118,000
(FYOO-01 S41.900 and FYOI-02 $76.100) and Miami Police Deaartment Account Code No.
001000.290301.6.715, in the amount of $1,740,000 (FY00-01 767,669.80 and FY01-02
_
$972.330.20 subject to the availability of funds.
Approved by:
(�� .4 J 8. '
ep meat IJirector/Desiguee
r Vri Lr,rAnik1vir,L% 1 Ur LV1ANAUJ [YlWN"1' A
Verified by:
Department of Management and Budget irec r/Designee
Date 30 O
-tIo . ,
s to
JJ tsutJtiJtV1' USE ONLY
Verified by:
Bu get Aaalys
Date 1
01- 417