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HomeMy WebLinkAboutR-01-0414J--01-380 5/3/01 01M 414 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE CONTRACT WITH MIAMI-DADE COUNTY FOR THE FUELING AND EMISSIONS TESTING OF CITY OF MIAMI VEHICLES, IN AN AMOUNT NOT TO EXCEED $514,600, FROM $1,300,787 TO $1,815,387, FOR THE DEPARTMENT OF POLICE, UNDER AN EXISTING LETTER OF UNDERSTANDING DATED JULY 13, 1994; ALLOCATING FUNDS FROM THE POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290301.6.715. WHEREAS, Resolution No. 98-275, adopted March 10, 1998, authorized a Letter of Understanding with Miami -Dade County, dated July 13, 1994, for the fueling and emissions testing of City of Miami vehicles, for an initial period of one year, with the option to extend for two (2) additional one (1) year periods; and WHEREAS, due to rising fuel prices, the Department of Police requires an increase in the contract with Miami -Dade County for fueling and emissions testing; and a'ff'il COD�QS3I0� 148RlIN© OP MAY 10 2001 4% 01- 414 WHEREAS, an additional amount of $514,600 is required to cover the increase in fuel prices; and WHEREAS, funds for the increase are available from the Police General Operating Budget, Account Code No. 001000.290301.6.715; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase in the contract with Miami -Dade County for the fueling and emissions testing of City of Miami vehicles, in an amount not to exceed $514,600, from $1,300,787 to $1,815,387, for the Department of Police, under an existing Letter of Understanding dated July 13, 1994, is authorized, with funds allocated from the Police General Operating Budget, Account Code No. 001000.290301.6.715. Section 3. This Resolution shall become effective immediately upon adoption and signature of the Mayor.'/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, iL shall become effective Immediately upon override of the veto by the City Commission. Page 2 of 3 01— 414 effff� PASSED AND ADOPTED this 10th day of may , 2001. JOE CAROLLO, MAYOR !h acaardence with Miami Code Sao. 2.36, slate the Mayor did not indioate appim"I of '" *01ation by signing It In the designated pt 90provided, said lepisis' wv 640wm effective with the elapse of ten (10) Fj m the date piss:: m 600. wkhmd the Mayor ATTEST: WellJ Foerngn. CIA�Ic WALTER J. FOEMAN. CITY CLERK Page 3 of 3 01- 414 fI� CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Members TO : of the City Commission DATE APR 3 0 GVOI FILE SUBJECT- Proposed Resolution FR z REFERENCES: Increase Contract for the City Manager Fueling of Police Vehicles ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution amending Resolution No. 98-275, increasing the contract for the fueling of City of Miami vehicles by $514,600, from $1,300,787 to $1,815,387, under an existing Letter of Understanding between -the City of Miami and Miami -Dade County. Funding is available 001000.290301.6.715. BACKGROUND from the Police General Operating Budget, Account Code Due to rising fuel costs, the Police Department has exceeded their portion of the existing contract amount allocated for fuel consumption through the contract period ending May 2911, 2001. The Police Department was allocated 51,182,787 of the $1,300,787 total fuel contract award. Based on actual invoices from June 2000 to January 2001, it is projected that an additional $514,600 will be needed for the continued provision of fuel from February 2001 through May 2001, for a total annual cost of $1,697,387. 1 3 s fir'° CAG/RM /JLM/lr GROME 01- 114 0 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Carlos A. Gimenez 2001City Manager DATE. R 2 7 FILE: SUWECT Increase Contract for the Fueling of Police Vehicles FRO?Chief z REFERENCES:Po ice ENCLOSURES. The Police Department has verified that funds are available with the Department of Management & Budget to increase the contract for the fueling of City of Miami vehicles by $514,600, from $1,300,787 to $1,815,387, under an existing Letter of Understanding between the City of Miami and Miami -Dade County. Funding is available from the Police General Operating Budget, Account Code No. 001000.290301.6.715. BUDGETARY REVIEW & APPROVAL: J," Linda M. Haskins Director Department of Management & Budget C/JLM/1r Attachments MOII"MI1 & ♦If" o1 A�ulltd16,2 11.15 q8I� q]], Vjed��r. aVsiln�, -' ��PQUnf n�1R1b�i: �'C .w4 f:ed by: SIGNATURE Oi- 4iA CONTRACT AMOUNT $1,182,787.00 (Poll@*) RESOLUTION 08-275 CONTRACT PERIOD: 051 MD - 06tZ9101 CONTRACT PERIOD: 05/30100 - 06/29/01 Jun -00 $138,339.25 JuW $153,135.71 Aug -00 $127,916.48 Sep -00 $136,831.51 Oct -00 $173,120.71 NOV-00 $129,892.14 Dec40 $118,711.93 Jan -01 $151,593.00 SUBTOTAL $1,129,340.75 Approx. - Feb/01 $142,000.00 Approx. - Mar/01 $142,000.00 Approx. - Apr/01 $142,000.00 Approx. - May/01 $142,000.00 SUBTOTAL $668,000.00 GRAND TOTAL $1,887,340.73 CONTRACT AMOUNT $1,182,787.00 VARIANCE 1614,563.73 � (Need to increase contract by the above amount) `. One -07-99 03:36P GSA 0 ?" 045-5016 P.08 J-98as9 V26/98 RESOLUTION NO9 8 275 A RESOLUTION, AUTHORIZING THE USE OF MIAMI- DADE COUNTY FACILITIES FOR THE FUELING AND EMISSIONS TESTING OF CITY OF SGAA+Q VEHICLES, AT THE SAME ESTABLISHED CONTRACTUAL TERMS AND CONDITIONS AGREED TO IN A LETTER OF UNDERSTANDING DATED JULY l3, 2994, FOR AN INITIAL PERIOD OF ONE YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, UNDER THE SAME TERMS AND CONDITIONS, AND SUBJECT TO THE AVAILABILITY OF FUNDS, IN AN ANNUAL AMOUNT NOT TO EXCEED $1,300,787.00; ALLOCATING FUNDS THEREFOR, FOR THE INITIAL FIRST YEAR PERIOD, FROM THE DEPARTMENT OF GENERAL SERVICES ADM MSTRATIOH, LIGHT FLEET MANAGEMENT, FY 95 OPERATING BUDGET, ACCOUNT NO. 503001.420905.6.715; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUR M(ENT • OFFICER TO ISSUE PURCHASE ORDERS FOR SAID FUELING AND EMISSIONS TESTING SERVICES WHEREAS, the Depatunew of General Services Administration, Light Fleet Management Divisim has one central fueling facility which has a limited capacity and Is unable to provide efficient and cost-4fi'ect &*ting services to all City vehicles; and WHEMAS. Miami -Dade County has numerous automated &sling boilides loomed goographically throughout Miiami-Dade County that are open seven (7) days a week twenty-tbur (24) hours a day; and WHEREAS, opening and operating addidotW &el service stations to sad* all City [:= 01- 414 mi �IIZIII)fC _ Dec -07-99 03:36P GSH • 3F' 445-5016 P.O9 fueling requirements would not be as cost-effective as contracting for these services with Miami - Dade County, NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORJDA: Section 1 The recitals and findings contained in the Preamble to chis Resolution are hereby adopted by reference thereto and incorporated herein as iffilly set forth in this Section. Section 2. The use of Miartti-Dade County feel facilities for the fteling and ami3dons testing of City of Miami vehicles, at the same established contractual terms and conditions agreed to in a Letter of Understanding, dated July 13, 1994, for an initial period of one (1) ywr with the option to mttwW fbr two (2) additional one (t) year period&. under the some terms and conditions, subject to the availability of fun4 in an annual amount not to exceed 51.300.757.00, is hereby authorized. with Ntsds for the initial lira year period, hereby allocated morn the Department of Genesi Services Administration. Light Fleet Management. FY 98 Operating Budget, Account Code 503001,420905.715. Section 3. The City Manager is hereby authorised to instruct the Chief Proanwnent Officer to ium purchase orders Por said fueling and emissions tasdaS cervica. Season 4. This Resolution shall become - M - live immediately upon its adoption. PASSED AND ADOPTED this loth day of starch 1996. XAVIER L. SUAREZ, MAYOR a anopdNrov WO IAlantl Code eve !,'10. tlnoe the Urtw dd not hdicataopWat of 06 NOlaftM by 410 to 4 in the deNp iOd Piave PwAded. said tepletatlon new ATTEST: bloom tea ON$M u tulh V* eiapm of tan (to) from the due ct Co action trpandYtp vam% WNW** iyayor 0"�-w-3' WALTER FOEMAN , CRY C"CITY CLERK 0 1— 414 _z. furs+tee. Doc -07-68 03:36P GSA • '.� �46-6016 P.10 FWARED AND APPROVED 81f `. 4,i`Z� d*,� `'� 4�_ ,s •.vz �tGr�a'3'{x* y Okk +—i.�/�� �� Li ■�� c "a p kr i rLak�»�hw MR'1' 0. 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''�,x �, 1^`M• a `tr ai •,a+ 1 z t o- k :}F 3 K =f`. i ,33 f$ �-y rf as "`,y .ar,�u. ` �" "z` t =f -4�+-,fir �'c t�3 t �'-',,,7. y �'�' S�`» �'r tt � � 4.tx,�§"�,��il�'w�,v �a �^'r�q•'SY Ea'�fi`� kf 3� -�'� �r~ .�� .k e yz. I 4 a V� a .e'� x.1 s J,.. a R z) {r !. -d xr s'(W *� "� ft �wt •b% ., d' s a • .: , : a �k� i o � ��, 2.p�' t5 J � •rcu" orf *4 ,� ✓'k! f t- rt; h."t T r � 3 s � �> k E s?� ''�i a�ti•< d '� �, 4r .. Y d Dec -07-99 03:35P GSA ? 045-5016 P.06 AGREEMENT BETWEEN METRO-DADE COUNTY AND CITY OF MIAMI THIS AGREEMEW, was entered into the 13th day of July. 1994, by Metropolitan Dade County, GSA, Fleet Maugemect Division (Fleet Management Division or FMD) and the City of Warm, (Requesting Agency). WHEREAS, the City of Miami has requertod tint the Fleet Management Division provide them with fueling and vehicle emissions tuft savicas; and WF>BREAS, the Fleet b(snaganant Divisiao operates and manages Metro -Dade Nehng stations and vehicle nraintenanoe &cilities and has experience in the Beat- management industry: NOW, TFMRFYORE, the parties do mutually W" as follows: This Agreement commenced on July 13, 1994 and writ continue indefinitely, abject to the right of tither party to termimte. A. FM agrees to provide AW at any one of its fueling facilities located throughout the County. A Ust will be provided with tM locations and operating hours. B. Magnetic fad cards will be provided for each vehicle and can be used at any one of the steel sates. An an10cial 6 -digit vehicle ID number will be created for each of the vehicles to properly identify them in It 0's database. C. if problems are encountered during fueling, assistance should be requested from an FMD employee on site, if available, or all 375-5186 (as listed on the back of the fuel card) fur assistance. Fuel card repiacenimts should be requested by fax to FMD's Fuel Card Section, at 375-2296. The requesting agency shall indemnify and hold harmless the county and its officers, employees, agents, and instrumentalities tisorn any and all liability, losses or damagea, including attorneys' few and coats of defense, wWcb the County or its cheers, agents, sued instrumentalities may incur as a result of claims, demands, suits, causes of actions or 01- 414 Dec -07-99 03:35P GSA • 3' 1045-9016 P.07 proceedings of any kind arising out of, relating to or resulting from the partners, principals cr subcontractors. The government entity shall pay all claims and losses in connection therewith and shall investigate and defend all claimw suits or actions of any kind or nature in the name of the County, where applicable, which may issue thereon. Provided, however, this indemnification shall only be to the extent and within the limitations of Section 768.28 Fia. Stat., subject to the provisions of that Statute whereby the government eatity shall not be held liable to pay personal injury or property damage claim or judgment or portions thereof, which when totaled with all other claims or judgment paid by the government entity arising out of the same incident or occtuTenm exceed the sum of $200,000, Rom any and art personal injury oc property damage claims, liabilities, losses or causes of action which may arise as a neeult of the negligence of the government entity. IV - B>ILLM. A. Fuel cost data will! be reflected in the monthly bill against the specific vehicle numbers. :'!:e bill vAll be gulled W Aristides Fernandes, Deputy Director of the Department of General Services and Solid Waste. 1390 N.W. 20 Street, Mrarni, FL, 33I42. B. payment checks to Metro -Dade County should be made out to the BOARD OF COUNTY COA"SSIONMtS and mailed to: LISA. Director's Office, Accounting Section, I I I N.W. In Street, Suite 2410, Mural, FL, 33128. C. The cost of services rendered by FMD to the requesting agency shall be as follows: i:u Ipg,gea: The price of Orel is based on FMD's actual purchase price, which changes weekly depaaxfing on the eurreat weekly Reel price oBlered by the contracted vendors. To this, a surcharge of 18 cents per gallon is added which covers the environmental and administrative overhead. Vehicle Emissions Testing: The charge for emissions testing is $5 per vehicle. This covers a fim time pass result or a !last time fail and one subsequent teat. This Agreement contains the entire understanding between the parties and it may be amended by joint agreement in writing ofboth parties. METROPOLITAN DADE COUNTY By: Mark H. OWN.. Director GSA, Fleet Mans8ement Division REQUESTING AGENCY tet+ By: Aristide etnandez. Deputy Director I Dept oral Service dt Solid Waste v4 O o H. Warshaw, chief of poly Miami Polite Department 0 9 INCREASE OF AGREEMENT LETTER OF UNDERSTANDING ITEM: DEPARTMENT: TYPE OF PURCHASgs REASON: RECOMMENDATIONS Awardlnocew Fueling Services Ponce Increase Agreement The Department of Department of Police has a need to Increase said agreement for the provision of fueling services for City of Miami vehkies. It is recommended that an Increase to the agreement amount between City of Miami and Miaml-Dade County in the amount of $514,600, thereby Increasing the contras from $1,300,787 to $1,815,387, for the provision of fueling services, for the Department of Police, allocating funds therefor from the Police Department's General Operating Budget from Account Code No. 001000.290301.6.715. "I ludy S=h:w Dir of Date 01-- 414