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Home My WebLink AboutR-01-0411J-01-342 4/30/01 RESOLUTION NO. 01— 411 A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE PROCUREMENT OF MOTORCYCLE BOOTS AND PUTTEES FOR THE DEPARTMENT OF POLICE FROM GOLD NUGGET, DBA ARGO UNIFORM, ON AN AS -NEEDED CONTRACT BASIS, UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. 6536 -3/04 -OTR -SW, EFFECTIVE THROUGH SEPTEMBER 30, 2001, AND ANY EXTENSIONS, IN AN ANNUAL AMOUNT NOT TO EXCEED $7,240.40; ALLOCATING FUNDS FROM THE POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.075. WHEREAS, the Department of Police requires the procurement of motorcycle boots and puttees for officers assigned to the Enforcement and Mounted Details; and WHEREAS, the City Manager and the Chief of Police recommend the procurement of motorcycle boots and puttees from Gold Nugget, dba Argo Uniform, on an as -needed contract basis, under existing Miami -Dade County Contract No. 6536 -3/04 -OTR -SW, and any extensions, be approved; and 4� QQlQR:� uswnxa 0! MAY t 0 2001 0 • WHEREAS, funds are available from the Police General Operating Budget, Account Code No. 001000.290201.6.0751 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The procurement of motorcycle boots and puttees for the Department of Police from Gold Nugget, dba Argo Uniform, on an as -needed contract basis, under existing Miami -Dade County Contract No. 6536 -3/04 -OTR -SW, effective through September 30, 2001, and any extensions, in an annual amount not to exceed $17,240.40, is approved, with funds allocated from Police General Operating Budget, Account Code No. 001000.290201.6.075. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.! If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. 7f the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 01- 411 PASSED AND ADOPTED thislOth day of May , 2001. JOE CAROLLO, MAYOR In accordance with Miami Code Seo. 2.38, since the Mayor dM not kxltoete appmvcl of I!, legislation by *ning it In the designated place provided, said legis!: ' ruO1II bowmes affective with the elapse of ton (1 days th f corrur'!S . .i,on regarding sarna, wftut the Mayor axeriq sin Q o. ATTEST: v aker J. Clerk WALTER J. FOEMAN CITY CLERK APP CORRECTNESSz& Page 3 of 3 01— Oil �ae� • • CITY OF MIAMI, FLORIDA CA=8 MEMORANDUM TO The Honorable Mayor and Members DATE . APR 3 0 1001 FILE: of the City Commission supjECY : Proposed Resolution FR4gV. nez REFERENCES: Uniform Boots City Manager ENMosuRes: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the purchase of motorcycle boots, puttees, and riding boots, on an as needed basis, for the Police Department, from Gold Nugget dba Argo Uniform, located at 101 N. Dixie Highway, Hallandale, FL 33009, under an existing Miami -Dade County Bid No. 6536 -3/04 -OTR -SW, until September 30, 2001, subject to further extensions, in an annual amount not to exceed $17,240.40. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.075. BACKGROUND The Police Department must provide replacement uniform boots to officers assigned to the Enforcement and Mounted Details. CAG /J M/117 01- 411 ■ TO: Carlos A. Gimenez City Manager FROM : M i ez ief of Police • • CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM oAU : MAR 2 3 20M su"cT : Uniform Boots REFERENCES! ENCLOSURES: FK.E : The Police Department'has verified that funds are available with the Department of Management & Budget to purchase motorcycle boots, puttees, and riding boots, on an as needed basis, from Gold Nugget dba Argo Uniform, utilizing existing Miami -Dade County Bid No. 6536 -3/04 -OTR -SW, until September 30, 2001, subject to further extensions, in an annual amount not to exceed $17,240.40. Funding is available from the Police General Operating Budget, Account Code No. 001000,290201.6.075. BUDGETARY REVIEW & APPROVAL -.;P.I.inda M. Haskins Director Department of Management & Budget 4/0 7IM"r fiQami. a* M141"I - "pophint & SudoM �1—#'15101 T&W (A% Amount o{ 5 0 110 is (J 1 7 I, (go %6KW- 5v. s,eINAT'-AS 01- 411 • f • CONTRACT AWARD SHEET DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIMION BID NO.: 6536 -3/04 -OTR -SW Previoas Bid No.: 4257-2/00.2 TITLE: Shoes And Boots (Uniform) For Miami Dade County Departments For A One (1) Year Period With County Option To Renew For Three (3) Years. COMMODITY CODE NO.: 800.48, 800.40 CONTRACT PERIOD: 10101/00 thmagil 09/30/01 AWARD BASED ON MEASURES: ❑ YES ® NO ❑ Sat Aside (] Goal ❑ Local Preferalcc ❑ Prevailing Wages (Resor 90-143) PART M1: VENDOR WA ARDED F.E.I.N.: VENDOR.: STREET: CTTY/STATL7J P. F.O.B. TERMS: PAYMENT TERMS: DELIVERY: TOLL FREE PHONE 0 PRONE: FAX: E-MAIL: CONTACT PERSON: IIIIIZIZXI) OTR YEARS: THREE (3) ❑ PROCUREMENT AGENT: ® SR. PROCUREMENT AGENT: Malcolm R. Cb* C.P?e. PROIO}a 305475 -IM Bid Preference BBB ❑ HBE ❑ CSBE Levo) 650579024 Save Your Sole D.B.A. Marks Athlatio Soles 4235 S.W. 71 Avenue Miami, Florida 33155 Destination Net 30 Days 1S Days A.R.O. -0- 305.665-8601 305.665-8989 -0- Patrick J. Mccdw BPO NO. ABCW000ISl9 ❑ WBE Owned Farms 591323123 Harrison Uniforms 3650 North Miami Avenue Miami, Florida 33127 Destination Not 30 Days 15 Days A.R.O. -0- 305-S72-1240 305.572-1245 -0- Eliabeth Cowen HPO NO. ABCW0001520 DEPARThEENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 1 01•- 411 AN mal, AWARD SHEET ADDENDUM NO.2 TO: TO ALL USING DEPARTMENTS DATE: FEBRUARY 2, 2001 FROM: MALCOLM R, CLARK, C.P.P.B. BID NO.: 6536 -3104 -OTR -SW DEPARTMENT OF PROCUREMENT TITLE: Sboea And Boots (Uaiforar) MANAGEMENT Please note the following change(s): AS PER SECTION 2.0 PARAGRAPH 2.31 PLEASE ADD THE FOLLOWING: GROUP 10 ITEM 44. STYLE #5152 HI -TEC BOOT LIGHTWEIGHT 8" MEN'S ' S 51.50 PAIR STYLE #5159 HI -TEC BOOT 8" WOMENS S 51.50 PAIR SPECIAL SIZES 13,14 AND IS ADD $ 10% PAIR . STYLE # 1152 HI -TEC BOOT 8" (CLOSE OUT PRICE) S 42.95 PAIR AS PER SECTION 2.0 PARAGRAPH 2.31 ADD THE FOLLOWING: Bates. Bieck, DuraShock, #9020 .................... $ 68.50 Pair Smooth Leather Chukka Boot with Padded Collar Warranty Period: 90 Days Special Shoe Size: S + 109/6 Pair State Size(s): 13 & up Bates, Black, DuraShock, #9010 .................... S 65.95 Pair Soft Grain Leather Athletic Oxford Warranty Period: 90 Days Special Shoe Size: $ + 109/6 Pair State Size(s): 13 & up Bates, Black, DuraShock, #752 ...................... $ 50.50. Pak Full Grain Leather, Oxford Warranty Period: 90 Days Special Shoe Size: $ + 10% Pair State Size($): I I VENDOR: ALES BROS UNIFORM • ALL OTHER INFORMATION REMAINS THE SAME O 1- 4 11 AWARD 20ff A0==X#1w. *U" 111111119118 �r -CS�1• AWARD SHEET v,r ADDENDUM NO. l TO: ALL USING DEPARTME'?,TS DATE: SEPTEMBER 22, 2000 FROM: MALCOLM R, CLARK, CPPB BID NO.: 6536 -3/04 -OTR -SW DEPARTMENT OF PROCUREMENT TITLE: Sban And Boob (Uniform) ` Place note the lbNowiae ebawo(s): AS PER SECTION 2.0 PARAGRAPH 2.31 ADD THE FOLLOWING: 1. JODHPUR BOOTS, C. CLARK, STYLE NO. 21080 S 213.21 PAIR 2. PUTTEES, C. CLARK, STYLE NO.2232OR $ 219.42 PAIR 3. MOTORCYCLE BOOTS, C. CLARK, STYLE NO.C2550 $ 357.00 PAIR REQUESTING DEPARTMENT: M.D.P.D. VENDOR: GOLD NUGGET dba ARGO UNWORM 4. BLACK FULL GRAIN SOFT GLOVE LEATHER CROSSTRAINMMENS, WEINBRENNER STYLE NO. 834-6784 $ 78.20 PAIR 5. BLACK FULL GRAIN SOFT GLOVE LEATHER CROSSTRAINER, WOMENS WEINBRENNER STYLE NO. 534-6574 $ 75.80 PAIR REQUESTING DEPARTMENT: CORRECTIONS VENDOR: GOLD NUGGET dba ARGO UNIFORM 592015949 GOLD NUGGET dba ARGO UNIFORM 101 N. DIXIE HWY. HALLENDALE, FLORIDA 33009 15 DAYS ARO 305-949-3291 FAX 954-458-9734 SANDY EVANS BPO NO. ALL OTHER INFORMATION REMAINS TBE SAME 01- 411 AWARD111 whiA M%. amw -G&i - • • AWARD SHEET r,r ADDENDUM NO.2 TO: TO ALL USING DEPARTMENTS DATE: FEBRUARY 2, 2001 FROM: MALCOLM R, CLARK, C.P.P.B. BID NO.: 6536 -3/04 -OTR -SW DEPARTMENT OF PROCUREMENT TITLE: Shoes And Boots (Uniforms) MANAGEMENT Please note the following chsnge(s): AS PER SECTION 2.0 PARAGRAPH 231 PLEASE ADD THE FOLLOWING: GROUP 10 ITEM 44. STYLE 415152 HI -TEC BOOT LIGHTWEIGHT 8" MEN'S S 51.50 PAIR STYLE 05159 HI -TEC BOOT 8" WOMENS S 51.50 PAM SPECIAL SIZES 13,14 AND 15 ADD S 100/6 PAIR 149 • STYLE # 1152 HI -TEC BOOT 8" (CLOSE OUT PRICE) S 42.95 PAIR 10 AS PER SECTION 2.0 PARAGRAPH 2.31 ADD THE FOLLOWING: Bates, Block. DurrShock. #9020 .................... $ 68.50 Pair Smooth Leather Chukka Boot with Padded Collar Warranty Period: 90 Drys Special Shoe Size: S + 10% Pair State Size(s): 13 & up Bates, Black, DuraShock, #9010 .................... S 65.95 Pair Soft Corin Lather Athletic Oxford Warranty Period: 90 Days Special Shoe Size: $ + 100/0 Pair State Size(s): 13 & up Bates, Black, DuraShodc, #752 ...................... $ 50.50. Pair Full Grain Leather, Oxford Warranty Period: 90 Days Special Sha Size: S + 10% Pair State Size(s): 11 VENDOR: M.ES BROS UNIFORM ALL OTHER INFORMATION REMAINS THE SAWN 01- 411 AWAW0§1ffM0 ff Mr..•" M AWARD SHEET le Y11•M ADDENDUM NO. i 0 lxwsm TO: ALL USING DEPARTMENTS FROM: MALCOLM R, CLARK, CPPB DEPARTMENT OF PROCUREMENT DATE: SEPTEMBER 22, 2000 BID NO.: 6536 -3/04 -OTR -SW _ TITLE: Show And Boob (Oaifonm) Please note the following chaage(s): AS PER SECTION 2.0 PARAGRAPH 2.31 ADD THE FOLLOWING: 1. JODHPUR BOOTS, C. CLARK, STYLE NO. 21080 S 213.21 PAIR 2. PUTTEES, C. CLARK, STYLE NO. 22320R 3 219.42 PAIR 3. MOTORCYCLE BOOTS, C. CLARK, STYLE NO.C2550 $ 357.00 PAIR REQUESTING DEPARTMENT: M.D.P.D. VENDOR: GOLD NUGGET dba ARGO UNIFORM 4. BLACK FULL GRAIN SOFT GLOVE LEATHER CROSSTRAINER,MENS, WEINBRENNER STYLE NO. 834-6784 $ 78.20 PAIR 5. BLACK FULL GRAIN SOFT GLOVE LEATHER CROSSTRAINER, WOMI;TIS WEINBRENNER STYLE NO. 534-6574 $ 75.80 PAIR REQUESTING DEPARTMENT: CORRECTIONS VENDOR: GOLD NUGGET dba ARGO UNUORM 592015949 GOLD NUGGET dba ARGO UNIFORM 101 N. DIXIE HWY. HALLENDALE, FLORIDA 33009 15 DAYS ARO 305-949.3291 FAX 954458-9734 SANDY EVANS BPO NO. ALL OTHER INFORMATION REMAINS TBE SAME 01- 411 AMARA MW ADDRA M PAW *UW 0 71 �7iT • CONTRACT AWARD SHEET DEPARTMENT OF PROCUREMENT MANAGEMENT 0 1 RIDS AND CONTRACTS DIVISION BID NO.: 6536-3/040TR-SW Previoe Bid Na: 4257-2/00-2 TITLE: Shoes And Bods (Uniform) For Miami Dade County Departments For A One (1) Yea Period With County Option To Renew For Mum (3) Years. COMMODITY CODE NO.: $0048,20040 CONTRACT PERIOD: 10/01/00 through 09/30/01 AWARD BASED ON MEASURES: ❑ YES 0 NO Set Aside tloal Local Preference Prevailing Wages (Resp. 90-143) PART ill: VENDOR AWARDED F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: TOLL FREE PHONE # PHONE: FAX: E-MAIL: CONTACT PERSON: OTR YEARS: THREE (3) D PROCUREMENT AGvxrt N 811. PROCUREMENT AGENTS NWWm R Cbuk, QP". PHONE: iI&M-IM Did Preference BBE ❑ HBE ❑ CSBE Level 650579024 Save Your Sole D.B.A. Maks Addatic Soks 4235 S.W. 71 Avenue Miami, Florida 33155 Destination Net 30 Days 15 Days A.R.O. -0- 305.665-8601 305-665-8989 -0- Patridc J. Moanbe BPO NO. ABCW0001519 ❑ WBE Owned Firms 391323123 Harrison Uniforms 3650 Nath Miami Avenue Miami, Florida 33127 Destination Not 30 Days 15 Days A.R.O. -0- 305-572.1240 305-572.1245 -0- Elimbeth CWAM BPO NO. ABCW0001520 DEPARTMENT OF PROCUREMENT MANAGEM04T 01— 4 i l BIDS AND CONTRACTS DIVISION 1 AMARA s1aE71ee 1IwbM 0110M • 0 rPART 02: ITEMS AWARDED GROUP 1. Jodhpur Boots..............................No Award at this time C.Clark, Style #21090. "No Substitute" 2. Puttees......................................No Award at this time C. Clark, Style #223208, "No Substitute" 3. Motorcycle Boots ...........................No Award at this time C.Clark, Style #C-2550, 'No Substitute" GROUP 2 4. Boots, Paratrooper Jump Style ............No Award at this time Lace Front, Carolina #955 5. Jungle Boots, Tropical Canvas ......... No Award at this time and Leather, Mildew Resistant, 6 Save Sole Boat Shoes, Mariner Brand .................$ 80.90 pair "No Substitute" Size Range Available: 6-16 Warranty Period: One (1) Year GR 7. Martin's Female Uniform Shoe, High Gloss .........$ 49.50 pair Black, Bates #742 Mfd By: Weinbrenner Mfd Style No.: 531-6103 #16636 Warranty Period: Special Shoe Size: $ 5.00 Pair State Size(s): M-11 W-11 $. Martin's Male Uniform Shoe, High Gloss ............$ 47.71 pair Black, Bates #942 Mfd By: Weinbrenner Mfd Style No.: 831-6803 #15616 Special Shoe Size: $ 5.00 Pair State Size(s): M-12,13,14 W-12,13,14 DEPARTMENT OF PROCUREMENT MANAt M&W BIDS AND CONTRACTS DIVISION 3 SWAM wows@ 0r"Tii i 0 GROUP 6 • 14. Fla. Police Men's Uniform Shoe, Weinbrenner .........S 47.95 pair Style #831-6803 "No Substitute" Warranty Period: Contract Special Shoe Size: $ 4.00 Pair State Size(s): 13, 14, 15 15. Martin's Female Uniform Shoe, Weinbrenner .........S 41.09 pair Style #531-6303 Warranty Period: Special Shoe Size: S 5.00 Pair State Size(s): all sizes over 12 16. Fla. Police Female Uniform Shoe . ........................5 43.25 pair Weinbrenner #531-6103, "No Substitute" Warranty Period: Contract Special Shoe Size: S 4.00 Pair State Size(s): 13, 14, 15 • 17. Lehigh Thorogood, Black, Male Shoes ...............5 41.95 pair Weinbrenner #834-6333 Mf d By: Lehigh Mf d Style No.: 7336 Warranty Period: One Year Special Shoe Size: $ N/A Pair State Size(s): N/A 17A. Martin's Thorogood Commando Boot, Black, Mens $ 44.70 pair Weinbrenner #834-6087 Warranty Period: Special Shoe Size: 5.00 pair State Size(s): Size 12 and up 18. Lehigh Thorogood, Black, Male, Hi -Top's ........... $ 41.95 pair Weinbrenner #834-6444 Mf d By: Lehigh Mf d Style No.: 7336 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION s 01M ill AWA w01w 24. Lehigh Same a0ove, Item 23 ...................S 43-Aair Weinbrenner S534-6555 . Mf d By: Lehigh Mf d Style No.: 7366 Warranty Period: One Year Special Shoe Size: S N/A Pair State Size(s): N/A 25. Fla. Police Dress Shoes, Black oxford, Men's .........S 54.25 pair Weinbrenner, #831-6321 Warranty Period: Contrw-t Special Shoe Size: $ 4.00 Pair State Size(s): 13, 14, 15 26 Harrison Same as Above, Item #25 .....................S 41.70 pair Weinbrenner #831-6027 31. Fla. Police Uniform Boot, Black, 8", Canvas.............S 95.90 pair Leather, Men's Weinbrenner #834-6431 Warranty Period: Contract Special Shoe Size: S 4.00 Pair State Size(s): 13, 14, 15 32. Fla. Police Same As Above, item #31 ....................S 88.90 pair Weinbrenner #804-6122 Warranty Period: Contract Special Shoe Size: $ 4.00 Pair DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 7 ArMRD SIW.iu Rwiw/a mm 0j- 411 Warranty Period: 90 Days Special Shoe Size: $ 4.00 Pair State Size(s): 14, 14, 15 27. Athletic Work Shoe, Black . ...............No Award at this time Weinbrenner #804.6700 . 28. Same As Above, Item #27..................No Award at this time Weinbrenner #804-6100 29. Athletic Work Boots, Black . ...............No Award at this time Hi -Top, Men's, Weinbrenner #804-6600 30. Same As Above, Item 29.....................No Award at this time Women's Weinbrenner #504-6000 31. Fla. Police Uniform Boot, Black, 8", Canvas.............S 95.90 pair Leather, Men's Weinbrenner #834-6431 Warranty Period: Contract Special Shoe Size: S 4.00 Pair State Size(s): 13, 14, 15 32. Fla. Police Same As Above, item #31 ....................S 88.90 pair Weinbrenner #804-6122 Warranty Period: Contract Special Shoe Size: $ 4.00 Pair DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 7 ArMRD SIW.iu Rwiw/a mm 0j- 411 WarranNeriod: One Year • Special Shoe Size: S. NIA Pair . State Size(s): N/A 39. Lehigh Men's Hi -Top, LSR Athletic .................S 42.95 pair Black, LeHigh #7326 NO SUBSTITUTE Warranty Period: One Year Special Shoe Size: S N/A Pair State Size(s): N/A 40. Lehigh Women's Low Cut LSR Athletic ............5 39.95 pair Black, LeHigh #7364 NO SUBSTITUTE Warranty Period: One Year Special Shoe Size: S N/A Pair State Size(s): N/A 41. Lehigh Women's Hi Top, LSR Athletic ............5 59.95 pair Black, LeHigh #7366 NO SUBSTITUTE • Warranty Period: One Year Special Shoe Size: $ N/A Pair State Size(s): N/A 42, Lehigh Women's Composit Toe, Low Cut .........t 59.95 pair Athletic, Black, Lehigh #559 NO SUBSTITUTE Warranty Period: One Year Special Shoe Size: $ N/A Pair State Size(s): N/A GROUP 10 43 Harrison Hi -Tec Magnum Boot, Black #1200 S 46.20 pair NO SUBSTITUTE Wanmty Period One Year Special Shoe Size: $ 4.00 pair State Si*s)13, 14, 15 • DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 9 AIN wn mm 01. 411 CONTRACT AWARD SHEET DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION BID NO.: 6536 -3/04 -OTR -SW Preview BW Na: 4257-2/00-2 TITLE: Shoes And Boots (Uniform) For Miami Dade Canty Departments For A One (1) Year Period Wide County Option To Renew For Three (3) Years. COMMODITY CODE NO.: 800-49,800-40 CONTRACT PERIOD: 10/01/00 throngh 09/30/01 AWARD BASED ON MEASURES: ❑ YES ® NO ❑ Set Aside ❑ Goal Local Preference Prevailing Wages (Reso. 90-143) PART Nl: VENDOR AWARDED I F E.I.N.: VENDOR: STREET: CITY/STATEIZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: TOLL FREE PHONE N PHONE: FAX: E-MAIL: CONTACT PERSON: OTR YEARS: THREE (3) O PROCUREMENT AGENTr ® sR. PROCUREMENT AGENT: Malcolm R CIA*. C -P". MONS: 305475 -IM ® Bid Preference ® BBE ❑ IBE o CSBE Level 650579024 Save Your Sole D.B.A. Marks Athletic Soles 4235 S.W. 71 Avenue Mimi, Florida 33135 Destination Net 30 Days 15 Days A.R.O. -0- 305-"5-8601 305-665-8989 -0- Patrick J. Mowbe BPO NO. ABCW0001 S 19 ❑ WBE Owned Firma 591323123 Harrison Uniforms 3650 North Miami Avenue Miami, Florida 33127 Destination Net 30 Days IS Days A.R.O. -0- 305-S72-1240 303.572.1245 -0- Elizabeth Cowen BPO NO. ABCW0001520 DF,.PARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 1 AWARD gam'Jas RwflM6 0M 0�" 411 2S 1376723 Mobile Unit Iron Age Carporstion Iran Age Corporation Robinson Plan Three, Suite 400 Cypress Creek Ind -1. Park Pittsburgh, PA IS20S 6600 N. W. 12 Avenue Destination Suite 215 Net 30 Drys Ft. Lauderdale, Florida 33309 1S Days A.R.O. Mobile Unit -0- Lehigh Safty Shoe Co. 412-787-4100 954-938-7974 412.787-8201 Ft Lauderdale, Florida 33312 -0- $00.667-3038 Kerndh R Herbo* 954594-1400 BPO NO. ABCW0W I S21 391168151 111385670 Jules Bros Uniforms Superior Uniform Group, Inc. 8340 Biscayne Blvd. 7230 N. W. 46 Street Miami, Florida 33138 Minim, Florida 33166 Destination Destination Net 30 Days Net 30 Days 1S Days A.R.O. IS Days A.R.O. -0- -0- 303-754-6200 305-593-1500 305.759-6708 305477-2958 jultsbro fibellsouth,ngsstidharn0syperioruniftmgroupcom Ted Brauagtein Steve Sddlatm BPO NO. ABCW0001522 BPO NO. ABCW0001523 223709750 Local Store Lehigh Safety Shoe Co. LLC Global Trading of Miami 1100 East Male Street 3701 N. W. 37 Avenue Endicott, NY 13760.5298 Miami, Florida 33142 Destination 30S-635.1099 Not 30 Drys Virej Wikramanayake 13 Days A.R.O. Mobile Unit -0- Lehigh Safty Shoe Co. 607-757.00 48 3300 Griffin Road 607.7S7-4354 Ft Lauderdale, Florida 33312 LehiShOWectra.net $00.667-3038 Pad Del Rosso 954594-1400 BPO NO. ABCW0001524 650801241 Florida Polido Products 701 N. W. 36 Avenue Miami Florida 33125 Destination Net 30 Drys IS Days A.R.O. -0- 305.642-3100 305442-1913 RsypUbduno.com BPO NO. ABCWW01526 DEPARTMENT OF PROCUREMENT MANAGE GW BIDS AND CONTRACTS DIVISION 2 Aft" 01- 411 • • PART #2: ITEMS AWARDED GROUP 1 1. Jodhpur Boots..............................No Award at this time C.Clark, Style #21080, "No Substitute" 2. Puttees.......................................No Award at this time C. Clark, Style 022320R, "No Substitute" 3. Motorcycle Boots ...........................No Award at this time C.Clark, Style #C-2550, "No Substitute" GROUP 2 4. Boots, Paratrooper Jump Style ............No Award at this time Lace Front, Carolina #955 5. Jungle Boots, Tropical Canvas ......... No Award at this time and Leather, Mildew Resistant, 6 Save Sole Boat Shoes, Mariner Brand .................S 80.90 pair "No Substitute" Size Range Available: 6-16 Warranty Period: One (1) Year GROUP 3 7. Martin's Female Uniform Shoe, High Gloss .........$ 49.50 pair Black, Bates #742 Mf d By: _Weinbrenner Mf d Style No.: 531-6103 #16636 Warranty Period: Special Shoe Size: $ 5.00 Pair State Size(s). M-11 W-11 8. Martin's Male Uniform Shoe, High Gloss ............$ 47.71 pair Black, Bates #942 Mfd By: Weinbrenner Mf d Style No.: 831-6803 015616 Special Shoe Size: $ 5.00 Pair State Size(s): M-12,13,14 W-12,13,14 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 3 am� sift 411 AWARDt1 WAN PAMWO300 9. Save Sole 10. Save Sole 11. Fla. Police 12. Fla Police • 0 GR- Male Uniform Shoe, Rockport ..............$ 47.65 pair Style #M7108, "No Substitute" Warranty Period: One Year Special Shoe Size: S None /Pair State Size(s): 7-15 Female Uniform Shoe, Rockport ............S 44.40 pair Style #W7109, "No Substitute" Warranty Period: One Year Special Shoe Size: $ None/Pair State Size(s): 5-12 GROUPS Bates, Black, DuraShock, #9020 ............$ 66.25 pair Smooth Leather Chukka Boot with Padded Collar Mfd By: Weinbrenner Mf d Style No.: 834-6065 Warranty Period: Contract Special Shoe Size: $ 4.00 Pair State Size(s): 13, 14, 15 Bates, Black, DuraShock, #9010 ............S 58.25 pair Soft Grain Leather Athletic Oxford Mfd By: Weinbrenner Mfd Style No.: 834-6333 Warranty Period: Contract Special Shoe Size: $ 4.00 Pair State Size(s): 13, 14,15 13. Fla. Police bates, Black, DuraShock, 0752 ...............S 56.75 pair Full Grain Leather, Oxford Mf d By: Weinbrenner Mf d Style No.: 834-6200 Waninty Period: Contract Special Shoe Site: $ 4.00 Pair State Size(s): 13,14,15. DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 4 Aw�wi,utOMM 01- 411 14. Fla. Police 15. Martin's 16. Fla. Police • GROUP 6 Men's Uniform Shoe, Weinbrenner .........S 47.95 pair Style #831-6803 "No Substitute" Warranty Period: Contract Special Shoe Size: $ 4.00 Pair State Size(s): 13, 14, 15 Female Uniform Shoe, Weinbrenner .........S 41.09 pair Style #531-6303 Warranty Period: Special Shoe Size: $ 5.00 Pair State Size(s): all sizes over 12 Female Uniform Shoe . ........................S 43.25 pair Weinbrenner #531-6103, "No Substitute" Warranty Period: Contract Special Shoe Size: S 4.00 Pair State Size(s): 13, 14, 15 17. Lehigh Thorogood, Black, Male Shoes ...............S 41.95 pair Weinbrenner #834-6333 Mfd By: Lehigh ' Mf d Style No.: 7336 Warranty Period: One Year Special Shoe Size: $ N/A Pair State Size(s): N/A 17A. Martin's Thorogood Commando Boot, Black, Mens S 44.70 pair Weinbrenner #834-6087 Warrenty Period: Special Shoe Size: 5.00 pair State Size(s): _Size 12 and up 18. Lehigh Thorogood, Black, Male, Hi -Top's ........... S 41.95 pair Weinbrenner #834-6444 mrd By: Lehigh Mfd Style No.: 73:6 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 5 AWARDiR1 ,ft4 K«aw 0"M 01- 411 Wary Period: One Year Special Shoe Size: S N/A Pair State Size(s): N/A 19. Iron Age Men's Black Oxford, Leather . ...............$ 49.00 pair Thorogrip, Weinbrenner 0834-6700 Mf d By: Iron Age Mrd Style No.: 2321 Warranty Period: 180 Days Special Shoe Size: $ 1.00 --$ 7.00 Pair State Size(s): 13, 14 15 20. Iron Age Men's Black Hi -Top, Leather . ...............5 51.00 pair Thorggrip, Weinbrenner #834-6600 Mf d By: Iron Age Mf d Style No.: 2341 Warranty Period: 180 Days Special Shoe Size: $1.00---$7.00 Pair State Size(s): _13,14 is 21. Iron Age Athletic Shoes, Black, Low Top ............S 49.00 pair Women's, Weinbrenner #534-6300 Mfd By: Iron Age Mf d Style No.: 2322 Warranty Period: 180 Days Special Shoe Size: S N/A Pair State Size(s): N/A 22. Lehigh Some As Above, Item 21 .....................S 41.95 pair Weinbrermer 0534-6333 Mfd By: Lehigh Mf d Style No.: 7336 Warranty Period: One Year Special Shoe Size: S N/A Pair State Size(s): NIA 23. Iron Age Athletic Work, Black, Hi -Top ...............$ 51.00 pair Weinbrenner #534-6200 Mfd By: iron Age Mf d Style No.: 2342 Warranty Period: 180 Days Special Shoe Size: $ N/A Pair DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 6 01- AwIRM 24. Lehigh Same Above, Item 23 .....................$ A pair Weinbrenner $534-6555 Mf d By: Lehigh Mf d Style No.: 7366 Warranty Period: One Year Special Shoe Size: $ N/A Pair State Size(s): N/A 25. Fla. Police Dress Shoes, Black Oxford, Men's .........$ 54.25 pair Weinbrenner, #831-6321 Warranty Period: Contract Special Shoe Size: $ 4.00 Pair State Size(s): 13, 14, 15 26 ' Harrison Same as Above, Item #25...... ...............$ 41.70 pair Weinbrenner 4831-6027 Warranty Period: 90 Days Special Shoe Size: $ 4.00 Pair State Size(s): 14, 14, 15 27. Athletic Work Shoe, Black . ...............No Award at this time Weinbrenner #804-6700 28. Same As Above, Item #27..................No Award at this time Weinbrenner #804-6100 29. Athletic Work Boots, Black, ...............No Award at this time Hi -Top, Men's, Weinbrenner #804-6600 30. Same As Above, Item 29.....................No Award at this time Women's Weinbrenner #504-6000 31. Fla. Police Uniform Boot, Black, 8", Canvas .............$ 95.90 pair Leather, Men's Weinbrenner #834-6431 Warranty Period: Contract Special Shoe Size: $ 4.00 Pair State Size(s): 13, 14, 15 32. Fla. Police Same As Above, Item #31 ....................$ 88.90 pair Weinbrenner #804-6122 Warranty Period: Contract Special Shoe Size: $ 4.00 Pair DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION AWARDSIIRE *6 R� WON" " 01" 411 Statews): 13,14, 15 • GROUP 7 33. Jules Bates #44, Men's Paratrooper Boot, .........$ 84.75 pair 10" Welt Construction, Black Grain Garment Leather Uppers with easy to shine Leather tip and foxing. "NO SUBSTITUTE" 34. Jules Bates, #14, Men's ..............................$ 9S.05 pair Paratrooper Boot, Black Hi Gloss Poromeric Uppers, 10" Welt Construction "NO SUBSTITUTE GROUPS 35. Jules Bates Enforcer Series ........................$ 42.75 pair Tactical Boots, #2170 NO SUBSTITUTE Warranty Period: 90 Days Special Shoe Size: $ + 10% Pair State Size(s): I3 Up 36. Jules Bates Enforcer Series ........................$ 40.95 pair Tactical Boots, #2175 NO SUBSTITUTE Warranty Period: 90 Days Special Shoe Size: $ + 10% Pair State Size(s): 13 Up 37. Jules Bates Enforcer Series ........................$ 84.75 pair Tactical Boots, #2130 NO SUBSTITUTE Warranty Period: 90 Days Special Shoe Size: $ + 10% Pair State Size(s): 13 Up GROUPS 38. Lehigh Mens Low Cut LSR Athletic $ 39.95 pair Black, LeHigh #7324 NO SUBSTITUTE DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION g Z1I1Iiiilati AWo"win1ft slow 01- a l Wat S Period: One Year • Special Shoe Size: $. N/A Pair State Size(s): N/A 39. Lehigh Men's Hi -Top, LSR Athletic .................$ 42.95 pair Black, LeHigh #7326 NO SUBSTITUTE Warranty Period: One Year Special Shoe Size: $ N/A Pair State Size(s): N/A 40. Lehigh Women's Low Cut LSR Athletic ............$ 39.95 pair Black, LeHigh #7364 NO SUBSTITUTE Warranty Period: One Year Special Shoe Size: $ N/A Pair State Size(s): N/A 41. Lehigh Women's Hi Top, LSR Athletic ............$ 59.95 pair Black, LeHigh #7366 NO SUBSTITUTE Warranty Period: One Year Special Shoe Size: $ N/A Pair State Size(s): N/A 42. Lehigh Women's Composit Toe, Low Cut .........$ 59.95 pair Athletic, Black, Lehigh #559 NO SUBSTITUTE Warranty Period: One Year Special Shoe Size: $ N/A Pair State Size(s): N/A GROUP 10 43 Harrison Hi -Tec Magnum Boot, Black #1200 NO SUBSTITUTE Warrenty Period One Year Special Shoe Size: $ 4.00 pair State Size(s)13, 14, 15 S 46.20 pair DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 9 AWA�DINWIft � ftem 01- 411 ri 0 PART *3: AWARD INFORMATION ❑ BCC ® PMD AWARD DATE: 09/13/00 AGENDA ITEM 0: N/A BIDS A CONTRACTS RELEASE DATE: 09/1 S/00 OTR YEAR: N/A ADDITIONAL ITEMS ALLOWED: SEE SECTION 2.0 PARAGRAPH 2.31 SPECIAL CONDITIONS: THIS BID HAS SEVEN (7) BIDDERS THE DOLLAR ALLOCATIONS FOR USING DEPARTMENTS HAS BEEN ALLOCATED TO SOME OR ALL OF THESE BIDDERS. IF AFTER YOUR REVIEW OF THE AWARD SHEET YOU FIND YOU WILL NOT BE USING A BIDDER THE FUNDS ALLOCATED CAN BE REASSIGNED TO ONE YOU WILL BE USING. TOTAL CONTRACT VALUE: 5549,532.50 USER DEPARTMENT(S) DOLLAR ALLOCATED USER DEPARTMENT (S DOLLAR ALLOCATED FIRE S 15,000.00 FINANCE (TAX) $ 2,200.00 M.D.P.D. $221,000.00 BUILDING $10,000.00 JUDICIAL ADMIN. S 5,500.00 D.E.R.M. $6.600.00 SEAPORT $24,000.00 SOLID WASTE $5.000.00 CORRECTIONS S 1 SS,000.00 PARKS $8,000.00 AVIATION $35,000.00 PUBLIC WORKS S10,000.00 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 10 AW*M ON 20*w am" oi- 411 MIAMI-DADE COUNTY, FLCWA • �� `� MIAM MEWIF STEPHEN R CLARK CENTER GENERAL *ERVICn ADMMiISYRATION PROCUREMENT MANAGEMENT DWISION Ill NW IST STREET SUITE E3W ADDENDUM NO.2 MIAMI. FLORIDA 3' I 9376420 April 21, 2000 TO: ALL PROSPECTIVE BIDDERS suB,IEcT: BIA No.: 6536 -3/04 -OTR -SW TITLE: SHOES AND BOOTS (UNIFORM) BID OPENING DATE: WEDNESDAY MAY 10, 2000 This Addendum is and does become a part of the. above mentioned bid. Please nae the following change(s): SECTION 4.0 BID PROPOSAL FORMS: REMOVE PAGES 27 AND 29 REPLACE WITH THE ATTACHED PAGES 27 AND 29. GROUP 6, ITEMS 14 AND 16 ARE "NO SUBSTITUTE", ALL OTHER ITEMS IN GROUP 6 ARE "APPROVED EQUAL". GROUP 6, ITEM 17A HAS BEEN ADDED. GROUP 3, ITEMS) 7 AND 8 ARE BOTH "APPROVED EQUAL" AFTER REVIEW WITH THE USING DEPARTMEN'T'S FOR ITEMS LISTED AS "NO SUBSTITUTE" THERE WILL BE NO CHANGE TO THIS DESIGNATION AT THIS TIME ALL OTHER INIIORMATION REMAINS THE SAME MALCOLM R, CLARK, CPPB 01- 411 atarACXMxAopMtWA VA*0013w MIAMI DADE COUNTY 0 BED NW. 653&,3- -SW DID PROPOSAL FM - SHOES AND BOOTS (UNIFORM) FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 6 200 Pair } Boat Shoes, Mariner Brand ........................ S /pair S "No Substitute" Size Range Available: . Warranty Period: 7. 204 Pair GROUP3 Female Uniform Shoe. High Gloag ................ $_/Pair S Black. Bates #742 or "Approved Equal" Mfd By: Mfd Style No.: Warranty Period: Special Shoe Size: S /Pair State Size($): 8. 235 Pair Male Uniform Shoe, High Glass ................... $_/Pair S Black. Bates #942 or "Approved Equal" Mrd By: Mfd Style No.: Warranty Period: Special Shoe Size: S /Pair State Size(s): Total Group 3 (Items 7 and 8) $ 9. 2.300 Pair GROUP� Male Uniform Shoe, Rockport .................... 1$_/pair S Style #M7109. "No Substitute" Mfd By: Mfd Style No.: Wartmty Period Special Shoe Size: S /Pair State Size(s): 27 01. 411 MIANQ DADE COUNTY • BID NQ: W6.i WTR-SW 111[1) PROPOSAL POR: SHOES AND BOOTS (UNIFORM) FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL GROUP 6 14. 34 Pair Mm's Uniform Shoe. Weinbraurer ................. S /Pair S Style #831-6803 "No Substitute" Mfd By: Mfd Style No.: Warranty Period: Special Shoe Size: S /Par State Size(s): I5. 305 Pair Female Uniform Shoe. Weinbronner ................. S /pair S Style #531-6303 or "Approved Equar Mfd By. Mfd Style No.: Warranty Period: Special Shoe Size: S /Pair State Size(s): 16. i5 Pair Female Uniform Shoe . ................................ S /pair i Weinbreiner #531-6103. "No Substitute' Warranty Period: Special Shoe Size: S /Pair State Size(s): 17. 46 Pair ThoroSood, Black Male Shoes ...................... S /pair S Weinbrerner #834-6333 Mfd By: Mfd Style No.. Warranty Period: Special Siwe Size: $ /Pair State Size(s): 17A. 250 Pair 7Uarogood Commando Boot, Black, Mens Weinbramer #834.6087 Mfd By- Mfd yMfd Stule No.: Warrenty Period: Special Shoe Size: /Pair State Size(s): 29 oi- Ill MIAMI-DADE COUNTY, FLqWA ADDENDUM NO.1 APRIL 13, 2000 TO! ALL PROSPECTIVE BIDDERS SUBJECT: BID NO.: 6536 -3/04 -OTR -SW TITLE: SHOES AND BOOTS (UNIFORM) BID OPENING DATE: WEDNESDAY, MAY 10, 2000 • �. �w STEPHEN P. CLARK CENTER OMER& W1VICES ADMIMI MTION PROCUREMENT MANAGEMENT DIVISION 111 NW IST STREET SWTE 2360 MIAMI, FLORIDA 33124-1069 (305) 378.6249 This Addendum is and does become a pan of the &hove mentioned bid. Please note the following change(s): SECTION 2.0 SPECIAL'CONDITIONS PARAGRAPH 2.21 PAGE 2 DELETE COMPLETELY REPLACE MIN 3= EQLL03MG PRICES SHALL BE FIXED AND FIRM FOR THE TERM OF CONTRACT If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain fixed and firm during the term of contract; provided, however, that the bidder may offer incentive discounts from this fixed price to the County at any time during the contractual term. ALL OTHER INFORMATION REMAINS THE SAME N10olm R. Clark, CPPB sor&ctcanrsaaaa>r m a..rraurw Oi- 411 BID NO.: 6536 -3/04 -OTR -SW OPENING: 2:00 P.M. WEDNESDAY MAY 10, 2000 MIAMI -DARE COUNTY, FLORIDA INVITATION TO BID TITLE SHOES AND BOOTS (UNIFORM) FOR MIAMI-DADE DEPARTMENTS FOR A ONE (1) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR THREE (3) YEARS. THE FOLLOWING ARE REQ0REMENTS OF THIS BID, AS NOTED BELOW: AFFIDAVITS: ......................................... .... ... ..................................... DID DEPOSIT AND PERFORMANCE BOND: ... ............................. CATALOGUE AND LISTS:................................................................. CERTIFICATE OF COMPETENCY:. ................................................ EQUIPMENTLIST: ........................................... : ............................. ..... INDEMNIFICATION/INSURANCE: ........ .......................................... LIVINGWAGE: ........ ............... ............... ..... .. ................................. PRE-BID CON FERENCE/WALK-THRU: .......................................... RACE -CONSCIOUSNESS MEASURE:.... ........................................... SAMPLEVINFORMATION SHEETS:. ......................... ..................... SECTION3 - MDHA: .................... ...... .............. ................................. SITE VISIT/AFFIDAVIT: ............. ...... .......... ..................................... SURCHARGE FEE: ................... ...... ........... ............ _ ............ .. - ........ WRITTEN WARRANTV: ..................................................................... SEE APPENDIX - SECTION I NIA NIA N/A NIA N/A N/A N/A SEE SECTION LO PARA. 2.3 SEE SECTION 2.0 PARA, 2.4, 2.33 N/A N/A SEE SECTION 2.0 PARA, 2.21 N/A FOR INFORMATION CONTACT Malcolm Clark, CPPB, at 305-375-1082 IMPORTANT NOTICE TO BIDDERS NIA MIAMI-DADE COUNTY DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION FAILURE TO SIGN PAGE 39 OF SECTION 4.0, BID PROPOSAL WILL RENDER YOUR BID NON-RESPONSIVE 01- 81D M" FORKAL. OX Rwnwd 0311a00 948=1 - - 411 MIAMI -RADE COL' BID NO.06-3104-OTR-SW INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A FORMAL BID SOLICITATION Each bid proposal submitted to the CLERK OF TU BOARD will have the following information clearly marked on the face of the envelope: > Bidder's Name and Return Address > Bid Number > Opening Date of Bid > Title of the Bid Failure to include this information may result in your bid not being considered. The bidder will submit each bid proposal, consisting of one original and three copies and any attachments in one envelope. Bid responses submitted at the same time for different bid solicitations shall be placed in separate envelopes and each envelope shall contain the information previously stated. Failure to comply with this requirement may result in the bid from being considered. "BIDS/PROPOSALS MUST BE SUBMITTED IN A SEALED ENVELOPE OR CONTAINER AND WILL BE OPENED PROl41PTLV AT THE SUBMITTAL DEADLINE. BIDS/PROPOSALS RECEIVED AFTER THE FIRST BID/PROPOSAL ENVELOPE OR CONTAINER HAS BEEN OPENED WILL NOT BE OPENED OR CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING BIDS(PROPOSALS TO THE s`,jERK gF THE BOARD ON OR BEFORE THE STATED TIME AND DATE IS SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER. MIAMI-DADE COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY ANY MAIL. PACKAGE OR COURIER SERVICE. INCLUDING THE U.S. MAIL, OR CAUSED BY ANY OTHER OCCURRENCE." THIS BIDIPROPOSAL SHALL BE SUBMITTED TO THE FOLLOWING ADDRESS: CLERK OF THE BOARD Stephen P. Clark Center I I I NW 0 Street. l7" Floor, Suite 202 Miami, Florida 33128-1983 The County provides equal, access and does not discriminate on the basis of disability in its programs or services. It is our policy to make any communication available to the public. It is also available to the people who are blind/visually impaired and dealYhard of hearing. If you require information in an alternate format please call 305.375-5278. 01- 411 REVISED02AW IIIIIIII MIAMI -DADS C`0*Y 1.11 DEMITIONS BID NO*36-3/04-OTR-SW SECTION l GENERAL. TERMS AND CONDITIONS The term "bid" shall refer to any offer(s) submitted in response to this bid solicitation. The term "County" shall refer to Miami -Dade County. The tam "bidder" shall refer to anyone submitting a bid m response to this bid solicitation, The term "contractor" or."successful bidder" shall refer to the bidder receiving an award as a result of this bid solicitation. The term "bid solicitation" shall mean this bid solicitation, the bidder's response to this bid solicitation, as approved by the County in accordance with Administrative Order 3-2 and any purchase order or change order issued by DPM. The term "DPM" shall refer to Miami -Dade County's Department of Procurement Management. 1.11 CONTENTS OF BID 1. General Conditions 1. It is the sole responsibility of the bidder to become thoroughly familiar with the bid requirements and all terms and conditions affecting the performance of this bid solicitation. Pleas of ignorance by the bidder of conditions that exist, or that may exist will not be accepted as a basis for varying the requirements of the County, or the compensation to be paid to the successful bidder. (2) The bidder is advised that this bid solicitation is subject to all legal requirements contained in the County's Administrative Order 3-2 and all other applicable County Ordinances and/or State and Federal Statutes. Where conflicts exist between this bid solicitation and these legal requirements, the higher authority shall prevail in the following order: Federal, State and local. 1. Additio in ormation/Addenda (1) Request for additional information, explanation, clarification or interpretation must be made in writing to the Department of Procurement Management, Bids and Contracts Division contact person identified on the cover page of this bid solicitation and file a copy with the Clerk of the Board, 111 NW Is' Street, 17'h Floor, Suite 202, Miami, Florida. The request shall be received no later than fourteen (14) working days prior to the bid opening date. Any request received after that time may not be reviewed for inclusion in this bid solicitation. The request shall contain the requester's name, address, and telephone number. If transmitted by facsimile, the request shall also include a cover sheet, with the sender's II sI�I�1�IsIcls 01- 411 aavuao owr MIAMI-DADF. COLOY BID NO-&6-3/04-0TR-SW facsimile number. This bid solicitation is subject to the "Cone of Silence" in accordance with County Ordinance No. 98-106. "CONE OF SILENCE" PURSUANT TO ORDINANCE 98-106. AS AMENDED, A "CONE OF SILENCE" IS IMPOSED UPON RFPs. RFQs OR BIDS AFTER ADVERTISEMENT AND TERMINATES AT THE TIME THE COUNTY MANAGER ISSUES A WRITTEN RECOMMENDATION TO THE BOARD OF COUNTY COMMISSIONERS. THE CONE OF SILENCE PROHIBITS COMMUNICATION REGARDING RFPs, RFQs OR BIDS BETWEEN POTENTIAL VENDORS, SERVICE PROVIDERS. BIDDERS, LOBBYISTS OR CONSULTANTS AND THE COUNTY'S 'PROFESSIONAL STAFF INCLUDING, BUT NOT LIWQTED TO. THE COUNTY MANAGER AND THE COUNTY MANAGER'S STAFF. A CONE OF SILENCE IS ALSO IMPOSED BETWEEN THE MAYOR, COUNTY COMMISSIONERS OR THEIR RESPECTIVE STAFFS AND ANY MEMBER OF THE COUNTY'S PROFESSIONAL STAFF INCLUDING, BUT NOT LIMITED TO, THE COUNTY MANAGER AND THE COUNTY MANAGER'S STAFF. THE PROVISIONS OF ORDINANCE 98-106 DO NOT APPLY TO ORAL COMMUNICATIONS AT PRE-BID CONFERENCES, ORAL PRESENTATIONS BEFORE SELECTION COMAQTTEES, CONTRACT NEGOTIATIONS DURING ANY DULY NOTICED PUBLIC MEETING OR COMMUNICATIONS IN WRITING AT ANY TIME UNLESS SPECIFICALLY PROHIBITED BY THE APPLICABLE RFP, RFQ OR BID DOCUMENT. BIDDERS OR PROPOSERS MUST FILE A COPY OF ANY WRITTEN COMMUNICATION WITH THE CLERK OF THE BOARD, WHICH SHALL BE MADE AVAILABLE TO ANY PERSON UPON REQUEST. THE COUNTY SHALL RESPOND IN WRITING AND FILE A COPY WITH THE CLERK OF THE BOARD, WHICH SHALL BE MADE AVAILABLE TO ANY PERSON UPON REQUEST. IN ADDITION TO ANY OTHER PENALTIES PROVIDED BY LAW, VIOLATION OF ORDINANCE 98-106 BY ANY BIDDER OR PROPOSER SHALL RENDER ANY RFP AWARD, RFQ AWARD OR BID AWARD VOIDABLE. ANY PERSON HAVING PERSONAL KNOWLEDGE OF A VIOLATION OF THIS ORDINANCE SHALL REPORT SUCH VIOLATION TO THE STATE ATTORNEY AND/OR MAY FILE A COMPLAINT WITH THE ETHICS COMMISSION. BIDDERS OR PROPOSERS SHOULD REFERENCE THE ACTUAL ORDINANCE FOR FURTHER CLARIFICATION. 1. The Department of Procurement Management, Bids and Contracts Division will issue a response to any inquiry, as it deems necessary, by written addenda, issued prior to the bid opening date. The bidder shall not rely on any representation, statement or explanation other than those made in this bid solicitation document or in any addenda issued. Where there appears to be a conflict between this bid solicitation, and any addenda issued, the last addendum issued will prevail. 1. It is the bidder's responsibility to ensure receipt of all addenda and substitute bid proposal forms. If applicable, the bidder is required to submit the substitute bid proposal forms and acknowledge the number of addenda received as part of this bid solicitation, by completing and signing the attached Addenda Acknowledgment Form. 1. Conflicts in this Bid Solicitation 111 01" 411 RE115ED 0211u MIAMI-DADE COW BID N0636 -3/04 -OTR -SW Where there appears to be a conflict between the General Terms and Conditions, the Special Conditions, the Technical Specifications, the bid proposal Section, or any addendum issued, the order of precedence shall be: the last addendum issued, the bid proposal Section, the Technical Specifications, the Special Conditions, and then the General Teets and Conditions. 1. Prices Contained in this Bid Solicitation 1. Prompt Payment Terms 1. The bidder may offer cash discounts for prompt payments. however, such discounts will not be considered in detertining the lowest price for bid evaluation purposes. 1. The bidder is required to provide prompt payment terms in the space provided on the bid proposal signature page of this bid solicitation. If no prompt payment discount is being offered, the bidder shall enter zero (0) for the percentage discount to indicate no discount. If the bidder fails to enter a percentage. it is hereby understood and agreed that the payment tercets will be 2% 20 days. effective after receipt of invoice or final acceptance, whichever is later. 1.17 PREPARATION AND SUBMISSION OF BID FININEF=777 =q, I PT 1. The bid proposal fort shall be used when submitting a bid. Use of any other form shall result in the rejection of the bidder's Proposal. 1. The bid will either be typed or completed legibly in ink. The bidder's authorized agent will sign the bid proposal Form in ink, and the authorized agent will initial all corrections made by the bidder in ink. The use of pencil or erasable ink may result in the rejection of the bid. Failure to sign the Bid Proposal signature page will render your bid non-responsive. 1. Where there is a discrepancy between the unit prices and any extended prices, the unit prices will prevail. (4) The County may consider additional bid proposal(s) from the same bidder for the same bid solicitation, provided that; (a) the additional bid(s) offer a different product and/or level of service that meets or exceeds this bid solicitation requirements; (b) the bidder completes a separate bid proposal Form for each bid and shall mark "Alternate bid(s)" on the first page. Failure to comply with the foregoing may result in the rejection of the additional bid(s). (S) The bidder is allowed to offer multiple product brand names for each item listed on the bid proposal; provided that (a) such offer is allowable in accordance with Section 2.9 of this bid solicitation and (b) the same price is offered for all brand names bid. If the County determines that all brand names are acceptable based on the quality standards, the County may, at its option, order either of the brands names made available through this bid solicitation. Conversely, the Vendor will deliver the brand name that has been ordered by the County. 1. Unless otherwise specified in the Special Terms and Conditions, the proposed delivery and/or completion time. if required. shall be stated in calendar days. ry 01.& 411 "Visao,20.. MIAMI -DADS COI& 46 BID N0.06 -3/04 -OTR -SW 1. The bidder shall not charge tax, as the County is exempt from all State. Excise. Federal and Local sales tax. Not withstanding, any tax on materials and/or supplies which are purchased by the bidder, in conjunction with this bid solicitation shall be subject to the Florida State Sales Tax, in accordance with Section 212.08 of Florida Statutes, amended 1970, and all amendments thereto, shall be borne solely by the bidder. When the bidder does not manufacture the materials and/or supplies, taxes must be incorporated in the bid price, not as a separate item. When materials and/or supplies are manufactured by the bidder and are not for resale, the County is exempt. The County may be subject to applicable taxes on goods purchased for the purpose of resale. Upon request, the County will provide a tax exemption certificate, if applicable. Any special tax requirements will be specified either in the Special Conditions or in the Technical Specifications. 1. Any telegraphic or facsimile bid will not be considered. 1. The bidder shall incorporate in their bid price all costs related to this bid solicitation. 1. The apparent silence of the specifications and any addenda regarding any details or the omission from the specifications of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail, and that only materials and workmanship of first quality are to be used. All interpretations of the specifications shall be made upon the basis of this bid solicitation. The County requires the bidder to complete a registration application including the required disclosure affidavits with the Department of Procurement Management. The bidder must be registered to be recommended for any contract award*. To register, or for assistance in registering, contact Vendor Assistance at 305-375-5267. •Section 2-11.1(d) of the County Code provides that a parson (County Employee) may not enter Into any coatentl or tr inssei any business through a firm, corporation, partnership or business entity in which he or any member of his immediate family has a controlling financial interest. direct or Indirect. with the County or any person or agency acting for the County and any such contrac% agreement or business engagement entered In violation of this subsection shall render the transaction voidable. For additional information please contact the Ethics Commission hot One at 305.579-2593. The following arc the documents with the vendor registration application: 1. Cuba Affidavit Pursuant to County Resolution No. 656-93, the bidder shaU certifv that neither the firm (individual, organization, corporation, etc.) submitting this bid proposal or receiving this contract award nor any of im owners, subsidiaries, or affiliated or related firms, are in violation of the Cuba Democracy Act of 1992. 1. Disclosure of Employment Affidavit Pursuant to County Ordinance No. 90-133, the bidder shall disclose the composition of the workforce, wages and benefits to be paid and existence of collective bargaining agreement. 1. Disclosure of Ownership Affidavit `' 01_ 111 aEVBFA a ,aw MIAMI-DADS COOY BID N0.4136-3/04-OTR-SW Pursuant to County Ordinance No. 88.121, the bidder shall disclose the full legal name and business address of any individual (other than subcontractors. materialmen, suppliers. laborers, or lenders) that have, or will have any interest (legal, equitable beneficial or otherwise) in the contract or business transaction with the County. If the contract or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) or more of the corporation's stock. If the contract or business transaction is with a nest. the full legal name and address shall be provided for each trustee and each beneficiary. Post Office addresses are not acceptable. 1. Drug-Free Affidavit Pursuant to County Ordinance No. 92.15, the bidder shall certify that it is providing a drug-free workplace and notices to each employee of the danger of drug abuse. the firm's policy of maintaining a drug-free environment; availability of drug counseling. rehabilitation and employee assistance programs; and penalties that may be imposed upon employees for drug abuse violations. The bidder shall also require an employee to sign a statement. as a condition of employment that the employee will abide by the terms of the drug-free workplace policy, and notify the employer if any criminal conviction occurring no later than five (5) days after receiving notice of such conviction, and impose appropriate personnel action against the employee up to and including termination. 1. Family Leave Affidavit Pursuant to County Ordinance No.142-91, the bidder shall certify that it entities an employee who has worked for the fern for at least one (1) year, ninety (90) days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or adoption of a child, or for the care of a child, spouse or other close relative who has a serious health condition without risk of termination or employment or employer retaliation. 1. W-9 and 8109 forms The bidder must furnish a W-9 and 8109 (Federal Tax Deposit Coupon) forms u required by the Internal Revenue Service in order to enter into this contract with the County. I. Social Security Number The bidder must famish a copy of the Social Security card if a social security number is being used in lieu of the Federal Identification Number (F.E.I.N.). 1. Americans with Disabilities Act (A.D.A.) Arrt.tsv4t It is the policy of the County to comply with all requirements of the Americans with Disabilities Act (A.D.A.). For A.D.A. complaints call 303.375.3566. The bidder recommended for award shall be required to complete an A.D.A. affidavit in accordance with County Resolution No. 383.95 prior to the award of this bid solicitation. Failure to complete the affidavit as required may result in the rescinding of the recommendation for awwd. (See Appendi: — Section 1) r ' vt Ol- 411 asvuKO NOW IZIZIIIZ� MIAMI-DADS COU BID NO.106-3/04-OTR-SW 1. Antitrust Laws By acceptance of this contract, the successful bidder agrees to comply with all antitrust laws of the United States and the State of Florida, in order to protect the public from restraint of trade, which illegally increases prices. 1. CgIlectio0 of Fees. Taxes and Parki,gg Tickets Affidavit Pursuant to the procedures contained in Section 2-8.1 (c) of the County Code, and as amended by County Ordinance No. 95-198, the bidder shall certify that all delinquent and currently due fees, taxes and parking tickets have been paid. (See Appendix — Section 1) F. Conflict of Inteeult and Code of Ethics Pursuant to County Ordinance No. 99-73 amending Section 2-11.1(1) of the County Code, every lobbyist whom is found to be in violation of this section shall be prohibited from registering as a lobbyist or lobbying in accordance with the following schedule: First violation, for a period of 90 days from the date of determination of violation; Second violation, for a period of one (l) year from the date of determination of violation; Thud violation, for a period of five (5) years from the date of determination of violation; The bidder shall be subject to the debarment provisions of Section 10-38 of the County Code as if the bidder were a contractor where the bidder has violated this section, either directly or indirectly or any combination thereof, on three or more occasions. As used herein, a "direct violation" shall mean a violation committed by the bidders and an "indirect violation" shall mean a violation comndtted by a lobbyist representing said bidder. If this contract is entered into a violation of this section, it shall also render the contract voidable. 1. Criminal Conviction Disclosure Pursuant to County Ordinance No. 94-34, "Any individual who has been convicted of a felony during the past ten (10) years and any corporation, partnership, joint venture or other legal entity having an officer, director, or executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving funding from the County." 1. Qba Affidavit Pursuant to County Resolution Nos., 202.96 and 206.96 as implemented by Administrative Order 3-12, which restricts purchases from a futn conducting business with Cuba, and restricts travel to Cuba by the successful bidder, respectively, the bidder shall be required to complete a Cuba affidavit prior to the award of this bid solicitation. Failure to complete the affidavit may result in the rejection of the bidder's Proposal and/or rescinding of the recommendation for award. (See Appendix — Section 1) 1. Debarment Disclosure Affidavit vn 01- 411 MIAMI -DADS COtl' BID N0036 -3/04 -OTR -SW Pursuant to County Ordinance No. 93-129, the bidder will agree to comply with the provisions of this ordinance. which prevents the contractor, subcontractors. their officers. their principals, stockholders, and their affiliates who have been debarred by the County. from entering into this contract with the County during the period for which they have been debarred. It is the bidders responsibility to ascertain that none of the subcontractors, their officers, principals, or affiliates, as defined in the ordinance, are debarred by the County pursuant to Ordinance No. 93-129 and Administrative Order 3-2 before submitting the bid proposal. The Disclosure Affidavit requires the bidder to affirm under oath, that the County debars neither the bidder, its subcontractors, or their officers. principals nor affiliates, at the time of the bid proposal. If the bidder tails to complete the Disclosure Affidavit it shall not be awarded this contract. If this contract is entered into in violation of this ordinance, it is void, and any person who willfully fails to disclose the required information or who knowingly discloses civil or criminal penalties, or both can punish false information, as provided for in the law. (See Appendix — Section 1) 1. lndeaendent_Priv 1. Pursuant to A.O. 3-20, the County has the right to retain the services of an independent private sector inspector general (IPS1G). Upon wrinen notice from the County. the Vendor shall make available to the IPSIG retained by the County all requested records and documents for inspection and copying. The terms of this provision apply to the bidder, its offices, agents and employees. Nothing contained in this provision shall impair any independent right of the County to audit or investigate the operations, activities and performance of the Vendor in connection with this contract. The terms of this provision are neither intended, not shall they be construed, to impose any liability on the County by the Vendor or third parties. 1. Pursuant to Ordinance 97-215 Miami -Dade County has established the Office of Inspector General, which is required to perform mandatory random audits on all County contracts throughout the duration of each contract. The cost of the audit for this contract shall be �'A of 1% of the total contract amount which cost the (ContractorNendor/Consultant) agrees is included in the total contract amount. The audit cost will be deducted by the County from progress payments to the (Contractor/Vendor/Consultant). The audit cost shall also be included in all change orders to this contract and all contract renewals and extensions. Accordingly, the audit cost will be deducted from progress payments to the (ContractorNendor/Consultant) pursuant to all change orders, contract renewals and extensions. The Miami -Dade County Inspector General is authorized and empowered to review past, present and proposed County and Public Health Trust programs, contracts transactions, accounts, records and programs. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of records and monitor existing projects and programs. Monitoring of an existing project or program may include a report concerning whether the project is on time, within budget and in conformance with plans, specifications and applicable law. The inspector general is empowered to analyze the necessity of and reasonableness of proposed change orders to the contract. The Inspector General is empowered to retain the services of independent private sector inspectors general to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the (ContractorNendor/Consultant), its officers, agents and employees, lobbyists, County staff and elected officials to ensure compliance with contract specifications and to detect fraud and corruption. VIII alsPltI:�e� 01- 411 aav►sap ovo. MIAMI -DARE COA 1. I. 1. HID NO.&6-3/04-OTR-SW Upon 14 days prior written notice to (ContractorNeador/Consultant) from the Inspector General or IPSIG retained by the Inspector General, the (Contractor;Vendor/Consultant) shall snake all requested records and documents available to the Inspector General or IPSIG for inspection and copying, The Inspector General and IPSIG shall have the right to inspect and copy all documents and records in the (Contractor's/Vendor's/Consultant's) possession, custody or control which. in the Inspector General's or IPSIG's sole judgement, pertain to performance of the contract. including, but not limited to original estimate files, change order estimate files, worksbeets, proposals and agreements from and with successful and unsuccessful subcontractors and suppliers, all project -related correspondence, memoranda. instructions, financial documents, construction documents. (bid�proposal) and contract documents, back -charge documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received payroll and personal records, and supporting documentation for the aforesaid documents and records. The provisions in this section shall apply to the (ContraetorNendor/Consultsnt), its officers, agents, employees, subcontractors and suppliers. The (Contractor/Vendor/Consultant) shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the (Contractor/Vendor/Consultant) in connection with the performance of the contract. Nothing in this contract shall impair any independent right to the County to conduct audit or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the County by the (ContractorNendor/Consultant) or third parties. The County endeavors to obtain the participation of all minority and disadvantaged business enterprises. For information and to apply for certification, contact the Department of Business Development, 175 NW 1" Avenue, 28* Floor, Miami, FL 33123-1844, Phone: 305-349-5960. Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a bid solicitation to provide goods and/or services to a public entity, may not submit a bid on a bid solicitation with a public entity for construction or repair of a public building or public work. may not submit a bid on leases of real property to a public entity, may not be awarded or perform work as a contractor or, supplier, or subcontractor or consultant under a bid solicitation with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO ($10,000.00) for a period of thirty- six (36) months from the date of being placed on the convicted vendor list." In accordance with Ordinance 99-44 beginning November I1, 1999, all Service Contractors who enter into this contract shall agree to pay the Living .Wage required by Ordinance 99-44 to all its employees providing Covered Services. The current Living Wage applied to this contract (if applicable) is 58.56 per hour plus Health Benefits as described in the aforementioned ordinance or 59.81 per hour without Health Benefits. The Living Wage required by Ordinance 99-44 is subject to indexing as set -forth in Section "C" (Indexing). Such Health Benefits shall consist of payment of at last $1.25 per hour towards the provision of health care benefits for employees and their IX 01— 4 11 asvrsaDOW" MIAMI -DADS CG*rY BID Nd*536-3/04-OTR-SW dependents. Proof of the provision of Health Insurance must be submitted to the County to qualify for the wage rate for employees with bealth benefits. The Service Contractor shall also agree to produce all documents and records relating to payroll and compliance with this Ordinance prior to award of this bid solicitation upon request by GSA Procurement Management Division. The provisions in this Ordinance applies to all Service Contracts involving the expenditure of over 5100,000 per year for the following types of ("Covered Services") services: (i) Food preparation and/or distribution (ii) Security services (iii) Routine maintenance services such as custodial, cleaning, refuse removal, repair, refinishing and recycling (iv) Clerical or other non -supervisory office work, whether temporary or permanent (v) Transportation and parking services including airport and seaport services (vi) Printing and reproduction services (vii) Landscaping, lawn and/or agricultural services If records reflect, that the Service Contractor is in violation of this Ordinance, the County has the right to sanction the Service Contractor to include but not limited to termination, fine and suspension. This Ordinance encompasses various responsibilities that must be accomplished by the successful bidder such as record keeping, posting and reporting. Upon the award of this contract, the successful bidder must be prepared to comply with these requirements as outlined in Ordinance 99-44. N. Code of Business Ethics In accordance with Resolution R-994-99 each person or entity that seeks to do business with Miami -Dade County shall adopt the Miami -Dade County/Greater Miami Chamber of Commerce Code of Business Ethics as follows: Miami -Dade County and the Greater Miami Chamber of Commerce seek to create and sustain an ethical business climate for its members and the community by adopting a Code of Business Ethics, Miami -Dade County/Greater Miami Chamber of Commerce encourages its members to incorporate the principles and practices outlined here In their individual codes of ethics that will guide their relationships with customers, clients and suppliers. This Model Code can and should prominently be displayed at all business locations and may be incorporated into marketing materials. Miami -Dade County/Greater Miami Chamber of Commerce believes that its members should use this Code as a model for the development of their, organizations' business codes of ethics. This Model Code is a statement of principles to help guide decisions and actions based on respect for the importance of ethical business standards in the community. Miami - Dade County/Greater Miami Chamber of Commerce believes the adoption of a meaningful code of ethics is the responsibility of every business and professional organization. By affixing a signature in the Bid Proposal signature page the bidder hereby agrees to comply with the principles of Miami -Dade County/Greater Miami Chamber of Commerce Code of Business Ethics. If the bidder firm's code varies in any way the bidder must identify the difference(s) on a separate document(s) (cover). w X MIAMI -DADS COX'Y BID NOi36-3/04-OTR-Sly' • We, the undersigned will properly maintain all records and post all licenses and certificates in prominent places easily seen by our employees and customers; • In dealing with government agencies and employees, we will conduct business in accordance with all applicable rules and regulations and in the open; • We, the undersigned will report contract irregularities and other improper or unlawful business practices to the Ethics Commission, the Office of Inspector General or appropriate law enforcement authorities. Recruitment, selection and Comoensgnon of Vendors and SuMli • We, the undersigned will avoid conflicts of interest and disclose such conflicts when identified; • Gifts, which compromise the integrity of a business transaction, are unacceptable; we will not kick back any portion of a contract payment to employees of the other contracting party or accept such kickback. Business Accounting • All our financial transactions will be properly and fairly recorded in appropriate books of account, and there wilt be no "off the books" transactions or secret accounts. Promotion and Sa es of Products and Services • Our products Mil comply with all applicable safety and quality standards; • We, the undersigned will promote and advertise our business and its products or services in a manner which is not misleading and does not falsely disparage our competitors; • We, the undersigned will conduct business with government agencies and employees in a manner, which avoids even the appearance of impropriety. Efforts to curry political favoritism are unacceptable; ♦ Our bids will be competitive, appropriate to the bid documents and arrived at independently; ♦ Any changes to contracts awarded will have a substantive basis and not be pursued merely because we are the successful bidder; ♦ We, the undersigned will, to the best of our ability, perform government contracts awarded at the price and wader the terns provided for in the contract. We will not submit inflated invoices for goods provided or services performed under such Cobb". and claims will be nude only for work actually perfonned. We will abide by all contracting sand subcontracting regulations. • We, the undersigned will not, directly or indirectly, offer to give a bribe or otherwise channel kickbacks from contracts awarded, to government officials, their family members or business associates. X1 01— a 11 arYliEDOMW MIAMI -DADS COON 501 alalalalrE[c� BID NC&36-3104-OTR-SW • We, the undersigned will not seek or expect preferential treatment on bids based on our participation in political campaigns. Public Life and Political C_amnaisas ♦ We, the undersigned encourage all employees to participate in community life. public service and the political process. ♦ We, the undersigned encourage all employees to recruit, support and elect ethical and qualified public officials and engage them in dialogue and debate about business and community issues; ♦ Our contributions to political parties, committees or individuals will only be made in accordance with applicable laws and will comply with all requirements for public disclosure. All contributions trade on behalf of the business must be reported to senior company management; ♦ We. the undersigned will not contribute to the campaigns of persons who are convicted felons or those who do not sign the Fair Campaign Practices Ordinance. • We, the undersigned will not knowingly disseminate false campaign information or support those who do. Pass-through Recuirements ♦ This Code prohibits pass-through whereby the prime firm requires that the MBE firm accept payments as a MBE and pias through those payments to another entity; Rental Sgacc. Eguitiment and Staff Requirements or Flat Overhead Fee Reaulrements ♦ This Code prohibits rental space requirements, equipment requirements, staff requirements and/or flat overhead fee requirements, whereby the prime firm requires the MBE firm to rent space, equipment and/or staff from the prune firm or charges a flat overhead fee for the use of space, equipment, secretary, etc; ♦ This Code prohibits the prime firm from requiring the MBE firm to provide more staff' than is necessary and then utilizing the MBE staff for other work to be performed by the prime firm. ♦ The Code also requires that on any contract where MBE participation is purported, the contract shall specify essential terms including, but not limited to, a specific statement regarding the percent of participation planned for MBEs, the timing of payments and when the work is to be performed. Individuals and Entities Doing Business with the County not Current in their Obliigafmtato the„County (See Appendix — Section 1) Pursuant to Ordinance No. 99-162 and Section 2.8.1 of the County Code, no individual or entity who is in arrears in any payment under a contract, promissory note or other loan document with the County, or any of its agencies or instrumentalities, including the Public Health Trust (herein referred to as "County"), either directly or indirectly through a firm, corporation, partnership or joint venture in which the individual or entity has a controlling financial interest as that term is defused in Section 2-11.1(b)(8) of the XII MIAMI-DADE CORY BID N0036 -3/04 -OTR -SW County Code, shall be allowed to receive any additional County contracts, purchase orders or extensions of County contracts until either the arrearage has been paid in full or the County has agreed in writing to a payment schedule. Failure to meet the terms and conditions of any obligation or repayment schedule shall constitute a default of the subject contact and may be cause for suspension, temunation and debarment, to accordance with the terms of the contract and the debarment procedures of the County 1.11 MODIFICATION OR WITHDRAWAL OF A BM 1. Modification of a Bid Any modification by the bidder to a bid shall be submitted to the Clerk Of The Board prior to the time and date set for bid opening. 'Ilse bidder shall submit the new bid proposal form and a letter, on company letterhead, signed by an authorized agent of the bidder stating that the new submittal supersedes the previously submitted bid proposal. The sealed envelope shall contain the same information as required for submitting the original bid. In addition, the envelope shall contain a statement that this bid replaces the previously submitted bid. No modifications of a bid shall be accepted after the bid has been opened. ], Withdrawal of Bid A bid shall be irrevocable unless the bid is withdrawn as provided herein. Only written letter received by the Clerk Of The Board prior to the bid opening date may withdraw a bid. A bid may also be withdrawn ninety (90) days after the bid was opened and prior to award, by submitting a letter to the contact person identified on the front cover of this bid solicitation. The withdrawal letter must be on company letterhead and signed by an authorized agent of the bidder. 1.11 EVALUATION OF A BID ], Reiection of Bid (1) The County may reject any bidder's Proposal and award to the next lowest responsive/responsible bidder or may reject and re -advertise for all or any part of this bid solicitation. whenever it is deemed in the best interest of the County. The County shall be the sole judge of what is in its "best interest." (2) The County may reject any bid if. (a) prices are not fair and reasonable, as determined by the County, and/or exceed the County's estimated budget for this bid solicitation; (b) the bidder take exceptions to or modifies the terms and conditions of this bid solicitation; (c) the bidder failed to satisfy claims on previous contracts with the County or past -due payments for County services or claims for damage to County property. The County shall be the sole judge of what is "fair and reasonable." 1. Bidder's East Performance Pursuant to County Ordinance No. 98-42, the bidder's performance as a prism contractor or subcontractor on previous County contracts shall be taken into account in evaluating the bid proposal received for this bid solicitation. 1. Elimination from Consideration 116101GER XIII 01 ,, 41 I"'sED0:1W MIAMI -DADS COiTY 1. 1. BID N*536-3/04-OTR-SW This bid soliciution shall not be awarded to any person or firm which is in arrears to the County upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the County. Waiver of Informalities The County reserves the right to waive any informalities or irregularities in this bid solicitation. UMonstration of Cortynetencv 1. A bid will only be considered from a firm that is regularly engaged in the business of providing the goods and/or services required by this bid solicitation. The bidder must be able to demonstrate a good record of performance and have sufficient financial resources, equipment and orgarnization to ensure that they can satisfactorily provide the goods and/or services if awarded this bid solicitation. 1. The County may conduct a pre -award inspection of the bidder's site or hold a pre- award qualification hearing to determine if the bidder possesses the requirement as outlined in the above paragraph, and is capable of perfonning the requirement of this bid solicitation. The County may consider any evidence available regarding the financial, technical and other qualifications and abilities of the bidder. including past performance (experience) v% ith the County or any other governmental entity in making the award. 1. The County may require the bidder to show evidence that they have been designated as an authorized representative of a manufacturer, supplier and/or distributor, if required by this bid solicitation. (4) The County reserves the right to audit all records pertaining to and resulting from any award from this bid solicitation, financial or otherwise. (5) In the event that the bidder will sub -contract all or part of its work to another vendor, or will obtain the goods required in conjunction with this contract with another source of supply, the bidder may be required to verify the competency of its subcontractor or supplier. The County reserves the right, before awarding this contract to require the bidder to submit such evidence of its subcontractor, as it may deem necessary. The bidder who desires to receive a copy of the bid tabulation shall enclose a self- addressed/stamped envelope (correct size of envelope and postage is a must depending on the amount of information involved) when submitting its bid proposal. Bid results will not be given out by telephone or facsimile. 1.6 AWARD OF BID SOLICITATION 1. CoDmact This bid solicitation, any addenda and/or properly executed modifications, the purchase order (if issued), and a change order (if applicable), constitute the entire contract. 1. Tie Bid iMv 01— 4 11 aawlsaD010" MIAMI -DADS CO* Y BID NC*36-3/04-OTR-SW The Director of Bids and Contracts or designee, and according to County Resolution 157488 will decide any tie bid. 1. Additionallnforrnatio The award of this bid solicitation may be preconditioned on the subsequent submission of other documents, as specified in the Special Conditions or Technical Specifications. The suecessfltl bidder shall be in default of its contractual obligation if such documents are not submitted in a timely manner and in the form required by the County. Where the successful bidder is in default of the contractual requirements, the County, through action taken by GSA Procurement Management Division, may rescind the award. 1. Term of Contract The term of this bid solicitation shall be specified on one of three documents, issued to the successful bidder. These documents may either be this bid solicitation, a purchase order or an award sheet. I. Contract Extension The County reserves the right to automatically extend this contract for up to ninety (90) calendar days beyond the stated contract term. The County shall notify the successful bidder in writing of such extensions. Additional extensions over the first ninety (90) day extension may occur, if, the County and the successful bidder are in mutual agreement of such extensions. 1. Warranty Any implied warranty granted under the Uniform Commercial Code shall apply to all goods purchased under this bid solicitation. 91000 -MT T • •I Estimated quantities or estimated dollars, if provided, we for bidder's guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The County is not obligated to place any order for a giveh amount subsequent to the award of this bid solicitation. Estimates are based upon the County's actual needs and/or usage during a previous contract period. The County for purposes of determining the low bidder meeting specification may use said estimates. 1. on -Exclusive Contmct Although the purpose of this bid solicitation is to secure a contract that can satisfy the total needs of the County or of a specific County agency, it is hereby agreed and understood that this bid solicitation does not constitute the exclusive rights of the successful bidder to receive all orders that may be generated by the County in conjunction with this bid solicitation. In addition, any and all commodities, equipmem and service required by the County in conjunction with construction projects are solicited under a distinctly different bid process and shall not be purchased under the terms, conditions and awards rendered under this bid solicitation, unless- such purchases are determined to be in the best interest of the County. 1.LocII EMference 11191111M[. XV 01- 411 t<avliaD0Y0v MIAMI -DADS COWY BID NC&36-3/04.OTR-SW The award of this bid solicitation is subject to County Ordinances Nos. 96-26, 94-166 and 94-196, and Resolution No. R-50-96: which, except where Federal or State law mandates to the contrary, allow preference to be given to a local business in the amount of one and one-half percent (1.5%) for Miami -Dade County and one percent (1%) for Broward County of the bid proposal price. For the purposes of the applicability of this Ordinance. "local business" means the bidder has its headquarters located in Miami -Dade or Broward Counties or has a place of business located in Miami -Dade or Broward Counties at which it will produce, distribute and/or perform a substantial portion of the goods and/or services to be purchased. Any specific work assignment which commences prior to the termination date of the contract and whicb will extend beyond the termination date including any previous contract extension(s) shall, unless terminated by mutual written agreement by both parties, continue until completion at the same prices, terms and conditions as set forth In this bid solicitation. I.7 RIGHT OF APPEAL Any bidder may protest any recommendation for contract award or rejection of all bids, in accordance with the procedures contained in Sections 2-8.3 and 2-8.4 of the County Code, as amended by, County Ordinances Nos. 95-201 and 95-126, and as established in Administrative Order 3-21. le�•1�i i • LLQ � • • � • I! 1.1,1 1,1 This bid award reconunendation will be in writing, signed by the Director of the Department of Procurement Management or designee and filed with the Clerk of the lNd. The bidder shall have ten (10) business days after the filing of an award recommendation to file a written protest with the Clerk of the Board. As a condition of initiating a protest of award recommendation, the bidder shall post at the time of filing a Surety Bond (cashier's check or money order) in the amount of S500.00 payable to the Board of County Commissioners. Failure to file the proper Bond at the time of filing the protest will result in denial of the protest. If, the Hearing E=aminer's ruling is in favor of the County's recommendation, the bidder's Bond may be forfeited and the County may seek all costs, attorneys and administrative fees. • : n „. , • • 1 •l 41 1,1,1 1 1 , , . • M1,111,17I,1 This bid award recommendation will be posted in the lobby of the Stephen P. Clark Building. It shall be the responsibility of the bidder to monitor such Bulletin Board after the bid opening to ascertain that a recommendation for award has been trade. Bid award recommendations, arc posted by 9:00 A.M., every Monday. in addition, the bidder can call the bid Award Recommendation Line at 305-3754724 or (800) 510-4724, or contact the person identified on the cover page of this bid solicitation. The bidder shall have five (5) business days after the posting of an award recommendation to file a written protest with the IDrpartment of Procurement Management. aidg and Contracts Division. The bidder shall post at the time of filing, a Surety Bond (cashier's check or money order) in the amount of 8500,00 payable to the Board of County Commissioners. XVI 01- 411 MIAMI -DADS COAJ�Y BID NO.06-3/04-OTR-SW Failure to submit the proper Bond at the time of filing the protest will result in denial of the protest. If. the County Manager. or designee, upholds the recommendation of the contracting department. the bidder's Bond may be forfeited and the County may seek all costs. attorneys and administrative fees. 1.11 CONTRACTUAL OBLIGATIONS 1. Rules, Regulations. Licensing Reouirements The successful bidder shall comply with all laws and regulations applicable to the goods and/or services contained in this bid solicitation. The bidder is presumed to be familiar with all Federal, State and local laws, ordinances, codes and regulations that may in any way affect the goods and/or services offered. 1. Counly Contractors L=Iovment and Procurement Practices Ai'iidavit In accordance with the requirements of Ordinance 98-30, all firms with annual gross revenues in excess of S5 milliop, seeking to contract with Miami -Dade County shall, as a condition of award, have a written Affumative Action Plan and Procurement Policy on file with the County's Department of Business Development. Said firms must also submit, as a part of their proposals/bids to be filed with the Clerk of the Board, an appropriately completed and signed Affirmative Action Plan/Procurement Policy Affidavit. Firms whose Boards of Directors are representative of the population make-up of the nation are exempt from this requirement and must submit, in writing, a detailed listing of their Boards of Directors, showing the race or ethnicity of each board member, to the County's Department of Business Development. Firms claiming exemption must submit, as a part of their proposals/bids to be filed with the Clerk of the Board, an appropriately completed and signed Exemption Affidavit in accordance with Ordinance 98-30. These submittals shall be subject to periodic reviews to assure that the entities do not discriminate m their employment and procurement practices against minorities and women -owned businesses. It will be the responsibility of each firm to provide verification of their gross annual revenues to determine the requirement for compliance with the Ordinance. Those firms that do not exceed S5 million annual gross revenues must clearly state so in their bid proposal. Any 'bidder/respondent which does not provide an affirmative action plan and procurement policy tiny not be recommended by the, County Manager for award by the Board of County Commissioners. (See Appendix, — Section 1) 1. Qnditionsof Material and PackUiUg 1. Unless otherwise specified in the Special Conditions or Technical Specifications, all containers shall be suitable for shipment and/or storage and comply with the County's Recycled Packaging Resolution No. 738-92. (See Appends: — Section 1) (3) All goods furnished shall be dilly guaranteed by the successful bidder against factory defects and workmanship. The successful bidder at no expense to the County shall correct any defects, which may occur within the period of the manufacturer's standard, and/or any implied warranty. The Special Conditions may supersede the standard manufacturer's warranty. 1. Subcontracting XVII 01- 411 "VISWO211W MIAMI-DADE C:COTY BID N&536.3/04 -OTR -S%%' 1. Unless otherwise specified in this bid solicitation, the successful bidder shall not subcontract any portion of the work without the prior written consent of the County. The ability to subcontract may be further limited by the Special Conditions. Subcontracting without the prior consent of the County may result to temunation of this bid solicitation for default. 1. Quarterly reporting when a subcontractor is utilized: The successful bidder is advised that when a subcontractor is utilized to fulfill the terms and conditions of this bid solicitation, County Resolution No. 1634-93 will apply to this bid solicitation. This resolution requires the successful bidder to file quarterly reports as to the amount of contract monies received from the County and the amount that have been paid by the successful bidder directly to certified Black, Hispanic and Women -Owned businesses. performing part of this bid solicitation work. Additionally, the listed businesses are required to sign reports, verifying their participation in this bid solicitation work and their receipt of such monies. The requirements of this resolution shall be in addition to any other reporting requirements by Federal. State or local laws, ordinances or administrative orders. 1. Where subcontracting is permitted, the successful bidder shall obtain written consent of the County prior to utilizing the subcontractor. All actions of any subcontractor are the sole responsibility of the successful bidder. N; This requirement is separate and independent from any requirements that may be contained in the Special Conditions, Paragraph 2.2. (4) In accordance with Ordinance No. 97-104, all bidders and respondents on County contracts for purchase of supplies, materials or services, including professional services, which involve the expenditure of $100,000 or mote and all bidders or respondents on County or Public Health Trust construction contracts which involve the expenditure of $100,000 or more shall include, as part of their bid or proposal submission, a listing which identifies all first tier subcontractors who will perform any part of the contract work and describes the portion of the work such subcontractor will perform, and all suppliers who will supply materials for the contract work direct to the bidder or respondent and describes the materials to be supplied. Failure to include such listing with the bid or proposal shall render the bid or proposal non-responsive. Ordinance No. 97. 104, applies to all contracts whether competitively by the County or not. Those'contracts that have received authorization by the Board of County Commissioners to waive formal bidding procedure must also provide a listing of all fust tier subcontractors and direct suppliers. 'Subcontractor/Supplier Listing, SUB Form 100' may be utilized to provide the information required by this paragraph. A bidder or respondent who is awarded the contract shall not change or substitute first tier subcontractors or direct suppliers or the portions of the contract work to be performed or materials to be supplied from those identified in the Iisting submitted with the bid or proposal except upon written approval of the County. (See Appendix — Section 1) NO : ORDINANCE NO. 97-104 REQUIRES A BID OR PROPOSAL FOR A COUNTY OR PUBLIC HEALTH TRUST CONTRACT INVOLVING THE EXPENDITURE OF $100,000 OR MORE INCLUDE A LISTING OF SUBCONTRACTORS AND SUPPLIERS WHO WILL BE USED ON THE CONTRACT, AND PROVIDES FAILURE TO INCLUDE THE REQUIRED LISTING SHALL RENDER THE BID OR PROPOSAL NON-RESPONSIVE. THE REQUIRED LISTING MUST BE SUBMITTED AND SIGNED EVEN THOUGH THE BIDDER OR PROPOSER WILL NOT UTILIZE SUBCONTRACTORS OR XVIII 01- 411 aEvrsEoour MIAMI -DARE COtOY BID N0.36 -3/04 -OTR -SW SUPPLIERS ON THE CONTRACT. IN THE LATTER CASE. THE LISTING MUST EXPRESSLY STATE NO SUBCONTRACTORS, OR SUPPLIERS, AS THE CASE MAY BE, WILL BE USED ON THE CONTRACT. TIMELY SUBMISSION OF A PROPERLY COMPLETED AND SIGNED "SUBCONTRACTOWSUPPLIER LISTING, SUB FORM 100" (A COPY OF WHICH IS INCLUDED IN THE BID PACKAGE) CONSTITUTE COMPLIANCE WITH THE LISTING REQUIREMENTS OF THE ORDINANCE. IN ORDER TO BE DEEMED PROPERLY COMPLETED, THE WORD "NONE" MUST BE ENTERED UNDER THE APPROPRIATE HEADING OF SUB FORM 100 IF NO SUBCONTRACTORS OR SUPPLIERS WILL BE USED ON THE CONTRACT. I. In accordance with County Ordinance No. 97.35 (Fair Subcontracting Policies), "all successful bidders/respondents on County contracts in which subcontractors may be used, shall be subject to and comply with Ordinance 97-35 as amended, requiring bidderstrespondents to provide a detailed statement of their policies and procedures for awarding subcontracts which: a) Notifies the broadest number of local subcontractors of the opportunity to be awarded a subcontract; b) Invites local subcontractors to submit bids in a practical, expedient way: C) Provides local subcontractors access to information necessary to prepare and formulate a subcontracting bid; d) Allows local subcontractors to meet with appropriate personnel of the bidder to discuss the bidder's requirements; and C) Awards subcontracts based on full and complete consideration of all submitted proposals and in accordance with the bidder's stated objectives. All bidders/respondents seeking to contract with the County shall, as a condition of award, provide a statement of their subcontracting policies and procedures. Bidders/Respondents who fail to provide a statement of their policies and procedures may not be recommended by the County Manager for award by the Board of Country Commissioners." (See Appendix — Section 1) 1. Assignment The successful bidder shall not assign, transfer, or otherwise dispose of this contact, including any rights, title or interest therein, or their power to execute such contract to any person, company, or corporation without the prior written consent of the County. Uttless otherwise specified in this bid solicitation, prices quoted shall be F.O.B. Destination with freight included in the proposed price. XIX 01- 411 A VISLO 030" MIAMI-DADE CO�I'Y BID NC*36-3/04-OTtt-SW 1. EMRlovee is the Resonnijbilify of the Successful Bidder The employee of the successful bidder shall be considered to be, at all times, employee of the successful bidder under its sole direction and not an employee or agent of the County. The successful bidder shall supply a competent and physically capable employee. The County may require the successful bidder to remove an employee it deems unacceptable. Each employee shall wear proper identification. i•dn, - . f The successful bidder shall indemnify and hold harmless the County and its officers. employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the Agreement by the successful bidder or its employees, agents, servants, partners, principals or subcontractors. The successful bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. The successful bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. All existing structures, utilities, services, roads, trees, shrubbery, etc. shall be protected against damage or interrupted services at all times by the successful bidder during the term of this contract. The successful bidder shall be held responsible for repairing or replacing property, to the satisfaction of the County, which is damaged by reason of the successful bidder's operation on County property. 1.11 MODIFICATION OF THE CONTRACT The contract may be modified by unilateral action of the County or by mutual consent, in writing, and through the issuance of a modification to the contract, purchase order, change order or award sheet, as appropriate. 1.11 TERMINATION OF CONTRACT 1. Termination for Convenience The County, at its sole discretion, may terminate this contract without cause by providing the successful bidder with thirty (30) day advance notice. Upon the receipt of such notice, the successful bidder shall not incur any additional costs under this contract. The County shall be liable only for reasonable costs incurred by the successful bidder, as determined by the County, regardless of the method of payment required by this contract. The County shall be the sole judge of "reasonable costs." 1, Termination for Default The County may terminate this contract upon the failure of the successful bidder to comply with any provision and/or requirements of this contract. The County's decision XX 01 �- 411 aavtteoe .1111111001 MIAMI -DARE CO&Y BID N0936-3/04-0TR-SWC not to take action upon failure of the successful bidder to perform shall not be construed as a waiver of the ability of the County to take additional action at a later date and time. The County shall also have the ability to place the successful bidder on probation and or terminate any portion of this contract. The date of termination shall be stated in a written notice to the successful bidder. In the event the successful bidder is terminated for default, the County reserves the tight to re -procure the goods an&or services from the next lowest responsive responsible bidder or re -solicit the goods and/or services. The County may further charge the successful bidder any differences in cost bem-een the successful bidder's price and the re -awarded price and/or any costs associated with re - awarding or re -soliciting this contract. The County may also debar or suspend the successful bidder from conducting business with the County, and or eliminate the defaulted contractor from consideration in future bid solicitation, in accordance with appropnate County ordinances, resolutions and/or administrative orders. C. Ordinance 93-137 Any individual or corporation or other entity that attempts to meet its contractual obligations with the county through fraud, misrepresentation or material misstatement, the county shall, whenever practicable, terminate the contract. The county as a further sanction may terminate or cancel any other contracts with such individual or other entity. Such individual or entity shall be responsible for all direct or indirect costs associated with such termination or cancellation, including attorney's fees. Notwithstanding, any individual or entity who attempts to meet its contractual obligations with the county through fraud misrepresentation or material misstatement may be disbarred from county contracting for up to five (5) years. 1.11 ORDINANCES, RESOLUTIONS ANWOR ADMINISTRATIVE ORDERS To request a copy of any ordinance, resolution and/or administrative order cited in this bid solicitation, the bidder must contact the Clerk of the Board at 305-375.5126. 1.12 YEAR 2000 COMPLIANCE WARRANTY Definition: For the purpose of this Year 2000 warranty, the term "Product" shall include software, firmware, and micro code, hardware and embedded chip technology. Vendor warrants that the Product is Year 2000 Compliant. All versions of the product offered by the vendor and purchased by the County, for which the Vendor is obligated to provide maintenance service are, and in the future, will be, Year 2000 Compliant. Year 2000 Compliant mean the Product will include the ability to: consistently handle date information after January 1, 2000, including accepting date input, providing date output and processing dates; function after January 1, 2000, without the need for program changes caused by the advent of the new century; properly handle all date related information before and following January 1, 2001, including but not limited to accurate and reliable performance in processing date and date related data, including calculating, comparing and sequencing; properly process any and all date calculations after the leap year date of February 29, 2000 and store and provide output of date information in ways that are unambiguous as to century. The duration of this warranty and the remedies available to the County for breach of this warranty shall be as defined in, and subject to, the terms and limitations of any general XXI 0j. 411 "WNEDMI" MIAMI-DADE CO&Y BID NC&36.3/04-OTR-SW warranty provisions of this contract, provided that notwithstanding any provision to the contrary in such warranty provision(s), or in the absence of any such warranty provision(s), defects in the Product with regard to Year 2000 Compliance. if any, will be corrected by Vendor at Vendor's cost within a timeframe mutually agreed upon with the County. Vendor cannot be held responsible for errors resulting from devices or systems to this contract which are permitted to directly access any database provided under this Agreement and overwrite Product date fields or from the users improper integration of non -Year 2000 compliant systems. Nothing in this warranty shall be construed to limit any rights or remedies the County may otherwise have under this contract with respect to defects other than Year 2000 performance. In the event of any decrease in product functionality related to time and date related codes and internal subroutines that impede the hardware or software programs from operating beyond the Millennium Date Change, Licensors and Vendors of Licensors products, agree to immediately make required corrections to restore hardware and software programs to the same level of functionality as warranted herein at no charge to the licensee, and without interruption to the ongoing business of licensee, time being of the essence. All products bid under this bid/contract will be Year 2000 compliant. Year 2000 compliant means the Product will include the ability to: consistently handle date information after January 1, 2000, including accepting date input, providing date output, and processing dates; function after January 1, 20000, without the need for program changes caused by the advent of the new century; properly handle all date related information before and following January 1, 2001, including but no limited to accurate and reliable performance in processing date and date related data, including calculating, comparing and sequencing; properly process any and all date calculations after the leap year of February 29, 2000 and store and provide output of date information in way that are unambiguous as to century. Resellers may provide a "pass through warranty" from the manufacturers/software developer, which meets all the warranty requirements by the County, and which shall include all other warranties provided by the manufacturer or software developer. Reseller shall be responsible for warranty assurance, assistance, enforcement and any other actions or remediation, required to satisfy warranty requirements. =1 a 1 " 41 LUMA v 2.1 2.2 2.3 2.4 2.5 MIAMI -DADS CCOTY BID NO&36-3/04-OTR-SN' SECTION 2.0 SPECIAL CONDITIONS SHOES AND BOOTS (UNIFORM) .101816), -Tvat The purpose of this Invitation to Bid is to establish a contract for the purchase of Shoes and Boots (Uniform) in conjunction with the County's needs on an as needed when needed basis. RACE/ETHNICITY/GENDER CON,IRACT MEASURES This contract includes Participation Provisions for Certified Black Business Enterprises (BBE's) as indicated in Appendix A of this Bid Proposal solicitation. Intentionally omitted TERM OF CONTRACT: TWE.LVE (121 MONTHS This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, unless otherwise stipulated in the Notice of Award Letter which is distributed by the County's Department of Procurement Management; and contingent upon the completion and submittal of all required bid documents. The contract shall remain in effect for twelve (12) months and upon cdmpletion of the expressed and/or implied warranty period. The prices for a one (1) ,year period from the effective date shall be consistent with the provisions outlined in Section 2.7 of these special terms and conditions; at which time Dade County shall have the option to renew for an additional three (3) years on a year to year basis. At that time Dade County will consider an adjustment to price based on the latest Consumer Price Index, All Items, All Urban Consumers in the Greater Miami/Ft. Lauderdale area. It shall be further understood that the County reserves the right to reject any price adjustments submitted by the bidder and/or to terminate the contract with the bidder based on such price adjustments. Continuation of the contract beyond the initial period is a County prerogative; not a right of the bidder. The prerogative may be exercised only when such continuation is clearly in the best interest of the County, NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE ONLY FOR THOSE ITEMS ORIGINALLY AWARDED. 01- 411 �VIUp� MIAMI-DADE COOP BID NOV36-3/04-OTR-SW 2.6 METHOD OF AWARD: VARIQUS TYPES OF GRQIIP AWARDS In order to accommodate the unique needs of the County departments, the award of the contract will be made to bidder(s) within each group based on the following criteria: Group(s) 2, 6 and 10 will be awarded to the lowest responsive, responsible bidder on an item by item basis. Group(s) 1, 3, 4, S, 7, 8 and 9 will be awarded to the lowest responsive, responsible bidder who bids on all items and whose bid offered the lowest price when all items in the group are added in the aggregate. If bidder fails to bid on all items within the group(s) identified above, his bid shall be declared non-responsive for the group(s). 2.7 PRICES SHALL BE FIXED WITH ADJUSTMENT ALLOWED If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain fixed and firm for a two (2) year period after the commencement of the contract. However, at the conclusion of the first year of the contract, Dade County will consider an adjustment to price for the third year based on Consumer Price Index. latest issue, for all items, all Urban Consumers in the Greater Miami/Ft. Lauderdale area. Said price adjustments will remain fixed and firm for a period of one (1) year. 2.8 Intentionally Omitted 2.9 EQUAL PRODUCT CAN BE CONSIDERED UPQN RECEIPT OF INFORMATION SHEETS GrouR,(s12.3. 5 AND 6 Manufacturer's name, brand name and/or model number are used in these specifications for the aforementioned groups with the sole purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in no way intended to prohibit the bidding of other manufacturer's items of equal material. An equal product may be bid provided that the product is found to be equal in quality, standards of performance, design, etc. to the item specified. Where an equal is bid, the Bid Proposal should be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.). Failure to meet this requirement may result in your bid being rejected. All supporting documentation submitted by the bidder must meet the required specifications, including, but not limited to standard manufacturer's information sheets, catalogue and brochures. Where standard product literature is submitted with the bid and offers information that does not comply with the specifications, the bidder must state on their company stationary the differences between their bid and the standard product literature to ensure compliance with the specifications. Bids submitted indicating standard product literature without the letter exnla^ining comR,iance will result in the bid being Miecled for not meeting the snecifications. The County shall be sole judge of equality and its decision shall be final in its best interest. 2 01-- 411 REVISMOMW 11111111-S& MIAMI-DADE C�TY BID N0&36 -3/04 -OTR -SW EQUAL PRODUCT CANNOT BE CONSIDERED: OUALISE-11 PRODUCTS LIST Group(s) 1, 4, 7, 8, 9 AND 10 Items labeled "No substitute" are the only products that will be accepted on these groups because these items are represented on a Qualified Products List. Bidders desiring to submit comparative products for these items for inclusion on an approved Qualified Products List for future bids should submit samples to Malcolm R. Clark, Department of Procurement Management, Suite 2350, 111 N.W. 1" Street, Miami, Florida 33128. After testing, if the product is deemed acceptable, it will be included in the specifications on the next available bid. All samples for test purposes must be labeled with the bidder's name, bid number, and item number. Samples not labeled will be considered unidentifiable and will not be eligible for testing purposes. 2.10 Intentionally Omitted 2.11 Intentionally Omitted 2.12 Intentionally Omitted 2.13 Intentionally Omitted 2.14 Intentionally Omitted 2.15 METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED DELIVERIES The successful bidder(s) shall submit an invoice(s) to the County using department(s) that has requested the items through a purchase order. The invoices shall reference the appropriate purchase order number, the delivery address, and the corresponding delivery ticket number or packing slip number that was signed by an authorized representative of the County department when the items were delivered and accepted. The periodic invoices shall not exceed thirty (30) calendar days from the delivery of the items.. Under no circumstances shall the invoices be submitted to the County in advance of the delivery and acceptance of the items. :. M c jj1 i All bidders shall quote prices based on F.O.B. destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized County representative at various locations in Dade County as required during the contract period and as per specifications. The successful vendor shall carry in stock shoes and boots as required under these circumstances so that delivery or pickups can be made as needed. All shoes and boots delivered by the successful bidder shall be identified within the shoe with the manufacturer's name and manufacturer's brand name and model number. Such name and model number to correspond with identification in shoe sample and as shown 01- 411 UVISID 0AW MIAMI•DADE C*TY BID NC*36-3/04-OTR-SW in Bid Proposal. In addition, each pair of shoes or boots must be identified with the applicable ANSI standard number. 4 ; ► ff 11411 1737,11UA_131 tK91 ►1 a The bidder shall make deliveries within fifteen (15) calendar days after the date that the County department orders the items. All deliveries shall be made in accordance with good commercial practice and shall be adhered to by the successful bidder(s); except in such cases where the delivery will be delayed due to acts of God strikes, or other causes beyond the control of the bidder. In these cases, the bidder shall notify the County of the delays in advance of the delivery date so that a revised delivery schedule can be negotiated. Should the bidder(s) to whom the contract(s) is awarded fail to deliver in the number of days as stated in its proposal, the County reserves the right to cancel the contract after any back order period which is specified in the Special Conditions has lapsed. If the contract is cancelled, it is hereby understood and agreed that the County has the authority to purchase the goods elsewhere and to charge the bidder with any re -procurement costs. If the bidder fails to honor these re -procurement costs, the County may suspend the bidder from submitting bid proposals on County contracts for a minimum period of six (6) months. LIS BACK ORDERS SHALL NOT BE ALLOWED The County shall not accept any back orders of deliveries from the bidder. Accordingly, the bidder is required to deliver all items to the County within the time specified in this solicitation; and no grace period shall be honored. In the event that the bidder fails to deliver the goods within the time specified, the County reserves the right to cancel the order, seek the items from another vendor, and charge the bidder for any re -procurement costs. 2.19 WARRANTY Vendor(s) shall guarantee replacement of improperly manufactured items during the _ contract period, with replacements being made within two (2) weeks of notification. Factory information sheets (specifications catalog data, etc.) of shoes and boots being bid shall accompany the Bid Proposal, as shall also any guarantee or warranties. Guarantee information should include but not be limited to: upper and sole separation, penetration guarantee period in addition to wearability guarantee. 2.20 CONTACT PERSONS For any additional information regarding the specifications and requirements of this contract, contact: Malcolm R. Clark at (305) 375-1082. 4 01- 411 .EVMoOt" 46 MIAMI-DADE 1 BID N0&36-3/04-0TR-SR' Any Governmental, not-for-profit or quasi -governmental entity in the State of Florida. may avail Itself of this contract and purchase any and all items specifled herein from the successful bidder(s) at the contract price(s) established herein. Each Governmental, not-for-profit or quasi -governmental entity which uses a contract(s) resulting herefrom, will establish its own contact, place its own orders, issue its own purchase orders, be invoiced therefrom and make its own payments, determine shipping terms and issue its o%%m exemption certificates as required by the bidder. It is understood that unless specified in Section 2, paragraph 2.16, entitled "Shipping Terms", all prices shall be quoted, "FOB Destination." For entities other than those belonging to Miami - Dade County or those located outside of the geographical boundaries of Miami -Dade Count}, the successful vendor shall be entitled to ship goods on an "FOB Destination, Prepaid and Charged Back" basis. This allowance shall only be made when expressly authorized by a representative of the entity, prior to shipping the goods. It is also understood and agreed that Dade County is not a legally binding party to any contractual agreement made between any governmental unit and the bidder as a result of this bid. SURCHARGE FEE AND QUARTERLY SUMMARY REPORT Per Miami -Dade County Surcharge Fee Ordinance No. 98-43, please be advised that this contract is subject to a user surcharge fee in the amount of 2% on all sales resulting from this contract or any contract resulting from this solicitation and the utilization of the County contract price and the terms and conditions identified herein. Vendors shall be required to furnish the attached Quarterly Surcharge Payment Report in a timely manner. Quarterly reports and all applicable payments must be submitted to GSA/Accounts Receivable, no later than 15 days after the end of each quarter, regardless of the value of sales during the preceding quarter. By submission of these sales summary reports and corresponding surcharge fees, the vendor is attesting to their correctness. All such reports and fees shall be subject to audit by Miami -Dade County. Failure to submit the following Quarterly Surcharge Payment Report and make applicable payments in a timely manner, may result in termination or cancellation of contract with the non- conforming vendor and any and all rcmedies relating to the collection of such fees shall be enforceable. Additionally, any re -procurement charges may be charged to the vendor in default. Willful failure or falsification of sales reports or failing to make timely payments of the surcharge fee shall constitute sufficient cause for terminating the contract for cause of the ron-conforming vendor. 5 11111. ,=: 01— 411 1eY,sM 02" 0 MIAMI -DARE CCOTY BID NC*063/040TR SW MIAMI-DADE COUNTY General Services Administratioa/Procurement Management Division 111 N.W. Iat Street Suite 2350 MIANII, FLORIDA, 33128 (305) 375-5289) Vendor Instructions for Completing Quarterly Surcharge Payment Report: 1) Complete section 1, 2, 3, and sign form. 2) Enter amount of total amount paid with this summary. 4) Make check payable to Board of County Commissioners. 5) Attach check to report form and remit to: GSA/Accounts Receivable 1 I 1 NW 1 st Street Suite 2410 Miami, FL 33128 NOTE: Quarterly report must be submitted to GSA/Accounts Receivable, no later that 15 days after the end of each quarter, regardless of the value of sales during the preceding quarter. Start of Quarter Report/Check (if Applicable) Due 1 st Quarter - January 1— March 31 April 15 2nd Quarter - Aril I - June 30 July 15 3rd Quarter - July I - September 30 October 15 4th Quarter - October 1- December 311 January 15 4 6 01— 411 UVMDa*v MIAMI-DADE COUNTY CONTRACT NO.6S36-3/04-OTR-SW ITEM: uniforms Boots DEPARTMENT: Police TYPE OF PURCHASE: Tenn REASON: The Department of Police has a need to purchase motorcycle boots, and puttees, for ofikers assigned to the Enforcement and Mounted Details. RECOMMENDATION: It Is recommended that the award be made to Gold Nugget d/b/a Argo Uniform, for the procurement of motorcycle boots, and puttees, on an as needed contract basis, under an existing Miami -Dade County Contract No. 6536.3/040TR-SW, effective until September 1, 2001, subject to any extensions thereto by Miaml-Dade County, for the Department of Police, in an amount not to exceed $17,240.40: allocating funds therefor from Police Department General Operating Budget, Account Code No. 001000.290201.6.075. Award UWW Dads Cow* Cam