HomeMy WebLinkAboutR-01-0374J-01-254
4/2/01 RESOLUTION NO. 374
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING AN INCREASE IN THE CONTRACT WITH
MOTOROLA, INC. FOR THE ACQUISITION OF
FIFTY-NINE MOTOROLA XTS 3000 III PORTABLE
RADIOS, WITH THE SMARTNET SOFTWARE SYSTEM AND
ACCESSORIES, FOR THE DEPARTMENT OF
FIRE -RESCUE, IN AN AMOUNT NOT TO EXCEED
$214,932, FROM $2,260,554.60 TO
$2,475,486.60; ALLOCATING FUNDS FROM ACCOUNT
CODE NO. 313303.289401.6.840, AS FUNDED BY
THE FIRE ASSESSMENT FEE.
WHEREAS, Resolution No. 00-653, adopted July 27, 2000,
approved the acquisition of radios containing the SMARTNETTM
software system, with accessories, from Motorola, Inc., a sole
source provider, for the Departments of Police and Fire -Rescue,
in an amount not to exceed $2,260,554.60; and
WHEREAS, the Department of Fire -Rescue requires an increase
the contract with Motorola, Inc. for the acquisition of
fifty-nine XTS 3000 III portable radios with the SMARTNETTM
software and accessories to upgrade malfunctioning radios that
endanger the lives of firefighters; and
WHEREAS, the City Manager and the Chief of Fire -Rescue
recommend an increase in the contract with Motorola, Inc. for the
cm COPOUSSION
JOCE INQ OF
APR 2 6 2001
Ik=1adou No.
J1— 374
acquisition fifty-nine Motorola XTS 3000 III portable radios,
with the SMARTNETTM software system and accessories, in an amount
not to exceed $214,932, from $2,260,554.60 to $2,475,486.60.
WHEREAS, funds are available from Account Code
No. 313303.289401.6.840, as funded by the Fire Assessment Fee;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. An increase in the contract with Motorola,
Inc., for the acquisition of fifty-nine Motorola XTS 3000 III
portable radios, with the SMARTNETTM software system and
accessories, for the Department of Fire -Rescue, in an amount not
to exceed $214,932, from $2,260,554.60 to $2,475,486.60, is
authorized, with funds allocated from Account Code
No. 313303.289401.6.840, as funded by the Fire Assessment Fee.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!/
1 If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 3 -- 3
PASSED AND ADOPTED this 26th day of April , 2001.
ATTEST:
JOE CAROLLO, MAYOR
In w0 Wmmf Code Sec. 9-96, sfnet tie MWeyor ck not (4m% apt' W of
l' r i�: ivlation by signing It in the designated place provided, said leglakthon now
:clnuu effective with the elapse of tE
regarding same, without the Mayor em
WALTER J. FOEMAN
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:e
�- G.f Z4�7
E ANDRO VILARELLO
CI ATTORNEY
W5174:dcb:LB
Page 3 of 3 01— 374
CITY OF MIAMI
CITY ATTORNEY'S OFFICE
MEMORANDUM
TO: Walter J. Foeman
Cit Cler
_ h,
FROM: 1rjandro Vilar toC *ttorney
DATE: August 15, 001
RE: Corrected Scrivener's Error -Resolution No. 01-374, adopted April 26, 2001
(J-01-254)
Resolution No. 01-374, adopted April 26, 2001, contains a scrivener's error as to the
account code, which is erroneously typed as 313304.289401.6.804 in the title. The correct
account code is 313303.289401.6.804.
The attachment, which is a substitute original resolution to replace the document you
presently possess as Resolution No. 01-374, has been revised to reflect the proper account code.
After the correct document has been executed, please forward a copy to this Office and to
Chief William W. Bryson, Director, Department of Fire -Rescue. This memorandum may be
attached to Resolution No. 01-374 so that any concern regarding the substitution of said
Resolution is clarified.
W606:LB
Attachment
c: Chief William W. Bryson, Director
Department of Fire -Rescue
J-01-254
4/2/01 1 0♦ 3,74
\ RESOLUTION N0.
A RESOLUTION OF THE MIAMI CITY COMMISSION
AU ORIZING AN INCREASE IN THE CONTRACT WITH
MOT OLA, INC. FOR THE ACQUISITION OF
FIFT -NINE MOTOROLA XTS 3000 III PORTABLE
RADIO WITH THE SMARTNET SOFTWARE SYSTEM AND
ACCESS IES, FOR THE DEPARTMENT OF
FIRE -RE CUE, IN AN AMOUNT NOT TO EXCEED
$214,932, FROM $2,260,554.60 TO
$2,475,48 .60; ALLOCATING FUNDS FROM ACCOUNT
CODE NO. 13304.289401.6.840, AS FUNDED BY
THE FIRE AS SSMENT FEE.
WHEREAS, Resolution V10. 00-653, adopted July 27, 2000,
approved the acquisition of\ radios containing the SMARTNETTM
software system, with accessor4s, from Motorola, Inc., a sole
source provider, for the Departme is of Police and Fire -Rescue,
in an amount not to exceed $2,260,554 60; and
WHEREAS, the Department of Fire -Re cue requires an increase
the contract with Motorola, Inc. fo\ the acquisition of
fifty-nine XTS 3000 III portable radios with the SMARTNETT"
software and accessories to upgrade malfuncti\ning radios that
endanger the lives of firefighters; and
WHEREAS, the City Manager and the Chief \Of Fire -Rescue
recommend an increase in the contract with Motorola, Inc. for the
[Note: The original Resolution 01-374 was replaced by a substitute original
Resolution 01-374 per memorandum from the City Attorney dated August 15,
2001.]
CITY COOK
NUM&MG or
APR 2 6 2001
jW.
01- 374
acq isition fifty-nine Motorola XTS 3000 III portable radios,
with e SMARTNET11 software system and accessories, in an amount
not to e Geed $214,932, from $2,260,554.60 to $2,475,486.60.
WHEREA funds are available from Account Code
No. 313303.289 01.6.840, as funded by the Fire Assessment Fee;
NOW, THEREFORE, E IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The reci\ine
dings contained in the
Preamble to this Resolutited by reference and
incorporated as if fully set Section.
Section 2. An increontract with Motorola,
Inc., for the acquisition Motorola XTS 3000 III
portable radios, with the SMARTNETTM \oftware system and
accessories, for the Department of Fire-Rescu in an amount not
to exceed $214,932, from $2,260,554.60 to $ 475,486.60, is
authorized, with funds allocated from ccount Code
No. 313303.289401.6.840, as funded by the Fire Assess nt Fee.
Section 3. This Resolution shall become ffective
immediately upon its adoption and signature of the Mayor.!'
[Note: The original Resolution 01-374 was replaced by a substitute original,
Resolution 01-374 per memorandum from the City Attorney dated August 15, 2001.]
it If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 3 01— 374
PASNZD AND ADOPTED this 26th day of April , 2001.
JOE CAROLLO, MAYOR
In acwWance with Miami a Sec, 2-36, since the Mayor did not indicate approval of
Oft legi6lation by signing it the designated place rovidad, said legisr!.r° cup
bewmas el ective with the slaps f ten 00) da s fr the date 0IMM,
ATTEST: fflXWft 5' without the Mayor is . _ �,
Clerk
WALTER J. FOEMAN
CITY CLERK
APPROVED�rS� TjFQZMCORRECTNESS
IdEjDRO VIL
IT ATTORNEY
W5174:dcb:LB
[Note: The original Resolution 01-374 was replaced by a substitute
original Resolution 01-374 per memorandum from the: -City Attorney dated
August 15, 20011.
Page 3 of 3 01- 374
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and
TO: Members of the City Commission
FROM:
Carlos A. imenez
City Manager
RECOMMENDATION
32
FM-026.doc
DATE: APP 17 2W31 FILE:
SUBJECT: Motorola Radios and Accessories
Accessories
REFERENCES:
ENCLOSURES: Resolution
It is respectfully recommended that the City Commission adopt the attached resolution,
increasing Resolution 00-653 with Motorola, Inc., the sole source provider, for the purchase of
fifty-nine (59) Motorola XTS 3000 111 Portable radios and accessories for a total amount not to
exceed $214,932, thereby increasing the amount for the Department of Fire -Rescue from
$190,873.60 to $405,805.60 and the total Resolution amount from $2,260,554.60 to
$2,475,486.60. Funds for this purchase in the amount of $214,932, are available from account
number 313303.289401.6.840, Fire Assessment.
BACKGROUND
The City of Miami Fire -Department is in the process of .replacing all of the radios that have
exceeded their eight (8) year life span. The radios are constantly malfunctioning and
endangering the safety of the firefighters. These new radios use advanced technologies and are
an upgrade to the current radios.
CAG/W WB/MLK/TF/mgr
FM.026.doc o i- 37 4
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Judy S. Carter, Director
TO: Department of Purchasing
/e-� i7v
FROM: Chief William W. Bryson, Director
Department of Fire -Rescue
February 8, 2001 FM-025.doc
DATE: FILE:
SUBJECT: Procurement of Motorola Radios
and Accessories
REFERENCES: Commission Meeting
Resolution
ENCLOSURES:
The Department of Fire -Rescue has verified that funding is available to purchase fifty-nine (59) Motorola
radios and accessories for a total amount not to exceed $214,932.00. Funding for this purchase is
available from account number 313303.289401.6.840.
Budget Approval:
Linda M. Haskins, Director/Desi ee Dat
CIP Approval:
Pilar S IP Admi ' trator Date
as
WWB/MI.,K/TF/mgr
FM-025.doc "' 374
J-00-611
7/19/00
RESOLUTION NO. 0 0 r G 5
A RESOLUTION BY A FOUR-FIFTHS (4/5THS)
AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY
COMMISSION, AFTER A DULY ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING AND CONFIRMING
THE CITY MANAGER'S FINDING OF SOLE SOURCE;
WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDDING PROCEDURES, AND APPROVING THE
ACQUISITION OF RADIOS WITH ACCESSORIES,
CONTAINING THE SMARTNE74U SOFTWARE SYSTEM,
FOR THE DEPARTMENTS OF POLICE AND FIRE -RESCUE
FROM MOTOROLA, INC., THE SOLE SOURCE
PROVIDER, IN AN AMOUNT NOT TO EXCEED
$2,260,554.60; ALLOCATING FUNDS THEREFOR
FROM: THE LOCAL LAW ENFORCEMENT BLOCK IV
GRANT, ACCOUNT CODE NO. 142023.290500.6.840,
IN THE AMOUNT OF $2,062,181; TROOPS FOR
COPS 99 GRANT, ACCOUNT CODE
NO. 142028.290520.6.840, IN THE AMOUNT OF
$7,500; AND CAPITAL IMPROVEMENT, PROJECT
NO. 313303, ACCOUNT CODE NO. 289401-840, IN
THE AMOUNT OF $190,873.60.
WHEREAS, the Departments of Police and Fire -Rescue require
portable radios containing the SMARTNET"A software, which is a
network linking system, with accessories, to upgrade outdated
radios; and
WHEREAS, the Chief Procurement Officer has adopted a finding
that Motorola, Inc. is the sole source provider and distributor
of the SMARTNETTe software, with accessories, which finding has
been approved and adopted as the finding of the City Manager; and
01- 074
IO'd £00'ON 6£:£t 10.9Z upf 0I9I-8S8-S0£:731
CM CO19S81011
IMBLTn4G OF
ju1. 2 7 2100
33I3J0 S. NS310
WHEREAS, the City Manager, the Chief of Fire -Rescue and the
J
Chief of Police recommend that the requirements for competitive
sealed bidding procedures be waived and the acquisition of radios
containing SMARTNETTM software, with accessories, from Motorola,
Inc., the sole source provider, be approved; and
WHEREAS, funds are available from: the Local Law
Enforcement Block IV Grant, Account Code No. 142023.290500.6.840,
in the amount of $2,062,181; Troops for Cops 99 Grant, Account
Code No. 142028.290520.6.840, in the amount of $7,500; and
Capital Improvement, Project No. 313303,. Account Code
No. 289401.-840, in the amount of $190,873.60;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four-fifths (4/5ths) affirmative vote of
the members of the City Commission, after a duly advertised
public hearing, the City Manager's finding of sole source and
waiving the requirements for competitive bidding procedures are
hereby ratified, approved and confirmed and the acquisition of
radios containing the SMARTNETTm software system, with
accessories, from Motorola, Inc., the sole source provider, for a
total amount not to exceed $2,228,284, is hereby approved, with
funds therefor hereby allocated from: the Local Law Enforcement
Block IV Grant, Account Code No. 142023.290500.6.840, in the
ZO'd £00'ON Ob=£1
Page 2 of 3 01- 374
10, 9Z Uer OT9T-898-M!:131 33I330 S, XN310
amount of $2,062,181; Troops for Cops 99 Grant, Account Code
No. 142028.290520.6.840, in the amount of $7,500; and Capital
Improvement Project No. 313303, Account Code No. 289401-840, in
the amount of $190,873.40.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 27th day of July 2000,
JOE CAROLLO, MAYOR
In accordance with Miami Code Sac. 2.36, since the Ma-mr did not indicate appmvol of
this !^bislation by 5i[ nine It in the designated place prmld^d, evaid lan'ss!at; . ; m
becomes effective with the el=e oft -;..n (10) dad{; ` m fhe-A d::;s Ct Col; ; ; n
regsrdN same, without the Mayor
ATTEST. Wait d. City Clark
WALTER J. FOEMAN
CITY CLERK
TO FORM AND CORRECTNESS
aft
ATTORNEY
528;LB:BSS
it If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the .Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City commission.
Page 3 of 3
£0'd £00*ON Ob:£T TO -9z uPr Oi9T-8S8-SO£=131
01- 374
IL" --n3riarmw
33I330 S. 7121313
MAR -06-01
16.18 FROM=FIRE RESCUE
UA�
A
Mare 2, 2001
Mr_ Charles Manetta
City of Miami Fire -Rescue
1151 N.W. ?tb Street
Miami, FL 33136
Re_ Motorola Communications Equipment
Dear Mr. Marietta,
I z 3055755290
PAGE 1/1
Addeara6 Rear To:
100 MN MIN Aver=
Hamafead,FL 39000
(21M 2-08-0418 phOM
(905) 248.7507 fax
Motorola is pleased to continue with the same pricing structure that was used on
PO# 205150 issued to Motorola during calendar year 2000_ This letter serves to
extend that pricing through 42-01.
If i can be of any further assistance feel free to call me at any time.
Sincerely,
A4t-��
Steve Melnick
Sr_ Account Manages'
Motorola, Inc.
Commercial, Government and Industrial Solutions Sector
Cc: Diana Zor da. Matorola AcCMW MaatW
Soots Landau. makwala Sales Team i ender
Dell Osman, Motorola Saks Team Leader
Cz�
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To : The Honorable Mayor and Members DATE: J'�- ' FILE
of the City Commission
"I z - — SUBJECT.- Sole Source Purchase
f7 Tom
REFERENCES: Motorola Radios
City Manager
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission waive the necessity of competitive bids
and approve the attached Resolution for the purchase of six hundred fifty-six (656) M torola
Radios with accessories and the provision to trade-in existing radios, from Motorola, Inc., a Non-
Local/Non-Minority vendor located at 4660 S.W. 158" Avenue, Miami, Florida 33183, at a total
estimated cost of $2,260,554.60.
Funding for the Police Department's purchase of six hundred two (602) Motorola Radios with the
listed accessories, is available from the Local Law Enforcement Block IV Grant, Account Code
No. 142023.290500.6.840, in an amount of $2,062,181 and Troops for COPS 99 Grant, Account
Code No. 142028.290520.6.840, in the amount of $7,500.
Funding for the Fire Department's purchase of fifty-four (54) Motorola Radios with the listed
accessories, in an amount of $190,873.60, is available from the Capital Improvement Program
Budget, Project Number 313303, Account No. 289401-840.
BACKGROUND
The Police and Fire Departments' current portable radios have exceeded their eight (8) year life
span by six (6) years. The radios are constantly malfunctioning and endangering the safety of our
officers and firefighters. The new Motorola Radios use advanced technologies and are an upgrade
to the current radios.
Motorola, Inc., is the sole manufacturer of the exiting 800 MHZ System, which was previously
acquired by the City via sole source finding. The operating and maintenance software for the
system is proprietary to Motorola, Inc.
The Director of Purchasing has determined that Motorola, Inc., due to the proprietary nature of
their trunking technology, is the sole manufacturer of the Radios with accessories.
CAG/lr
01-- 374
o : Carlos A. Gimenez
City Manager
er, Director
of Purchasing
CITY OF MIAMI, FLORIDA
LATER -OFFICE MEMORANDUM
DATE: June 9, 2000
FILE:
SUBJECT: Sole Source for the Acquisition of
Motorola Radios with Accessories
REFERENCES:
ENCLOSURES:
Staff conduct2d, an investigation to determinJ; whether Motorola, Inc., a non -minority / non -local
vendor, located 4660 S.W. 158` Avenue, Miami, Florida 33183, is the sole source provider of six
hundred fi- ix (656) Motorola Radios, with accessories. The Police. Department is seeking to
acquire'412 XTS 3060 Portable Radios with accessories; 50 XTS Portable Radios with ruggedized
housing, with accessories; 25 Astro Digital Motorcycle Radios with accessories; 100 Astro Spectra
mobile radios with accessories; 15 Digital Spectra Desktop radios with accessories; for a total
acquisition cost of $2,069,681.00. The Department of Fire -Rescue is seeking to acquire 13 XTS
3000 Mod III Portable radios with accessories; 24 XTS 3000 Mod II Portable radios with
accessories; 13 Digital Spectra Desktop radios with accessories; and 4 Astro Spectra mobile radios,
with accessories, for a total acquisition cost of $190,873.60. All of the radios are equipped with the
Smartnet software. Funding for the Police Department is available from the Local Law Enforcement
Block IV Grant, Account Code 142023.290500.6.840 in the amount of $2,062,181, and Troops for
COPS 99 Grant, account Code No. 142028.290520.6.840 in the amount of $7,500. The Department
of Fire -Rescue is seeking to acquire fifty-four (54) Motorola Radios with accessories, in an amount
of $190,873.40, from the Capital Improvement Program Budget, Project number 313303, Account
No. 289401-840.
The Departments of Police and Fire -Rescue are seeking to acquire Motorola portable radios with the
Smartnet software as the current portable radios have exceeded their eight (8) year life span by six
(6) years. According to the departments, the radios are constantly malfunctioning and endangering
the safety of the officers and firefighters. The new Motorola Radios use advanced technologies and
are an upgrade to the current radios. According to the departments, Motorola Inc. is the sole
manufacturer of the existing 800 MHZ System, which was previously acquired by the City via sole
source findings, and the operating and maintenance software for the system is proprietary to
Motorola.
It has been determined that Motorola, Inc. is the sole manufacturer of the existing 800 MHz radio
system, which was previously acquired by the City via a sole source finding. The engineering,
original design and installation of the system was executed by Motorola, Inc. In addition, the
operating and maintenance software for the system is proprietary to Motorola, Inc. Previously, via
Resolutions 98423, 99-222, and 99421, the City had determined the acquisition of the portable
01" 374
Page 2
Sole Source Request — Motorola Radios
radios from Motorola, Inc., with the proprietary Smartnet software, and accessories, was a sole
source.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and
these findings be approved: Motorola, Inc. is the sole source supplier of 412 XTS 3000 Portable
Radios with accessories; 50 XTS Portable Radios with ruggedized housing, with accessories; 25
Astro Digital Motorcycle Radios with accessories; 100 Astro Spectra mobile radios with
accessories; and 15 Digital Spectra Desktop radios with accessories; for a total acquisition cost of
$2,069,081.00. The Department of Fire -Rescue is seeking to acquire 13 XTS 3000 Mod III Portable
radios with accessories; 24 XTS 3.000 Mod II Portable radios with accessories; 13 Digital Spectra
Desktop radios with accessories; and 4 Astro Spectra mobile radios, with accessories, for a total
acquisition cost of $190,873.60. All of the radios are equipped with the Smartnet proprietary
software. Funding for the Police Department is available from the Local Law Enforcement Block IV
Grant, Account Code 142023.290500.6.840 in the amount of $2,062,181, and Troops for COPS 99
Grant, account Code No. 142028.290520.6.840 in the amount of $7,500. The Department of Fire -
Rescue is seeking to acquire fifty-four (54) Motorola Radios with accessories, in an amount of
5190,873.40, from the Capital Improvement Program Budget, Project number 313303, Account No.
289401-840.
APPROVED BY:
Carlo# A. Gbx
City Manager
CAGBWH/JSC/peb
Date: 7Ixolad
I /
f
01- 374
f
INCREASE
SOLE SOURCE NO 99-00-200
ITEM: Motorola Radios and Accessories
DEPARTMENT: Fire -Rescue
TYPE OF PURCHASE: To increase Sole Source No. 99-00-200
REASON: The Department of Fire -Rescue has a need to
increase Sole Source No 99-00-200, to
acquire additional Motorola portable radios
and accessories.
RECOMMENDATION:
AwardIncrease
It is recommended that an increase to Sole
Source No 99-00-200 with Motorola, Inc.
the sole source provider, in an amount not to
exceed $214,932, increasing the amount for
Fire -Rescue from $190,873.60 to
$405,805.60, thereby increasing the total
contract amount from $2,260,554.60 to
$2,475,480.60, for the purchase of fifty-
nine (59) additional Motorola XTS 3000 III
Portable radios and accessories, with the
Smartnet software, for the Department of
Fire -Rescue; allocating funds therefor from
Account Code No.
313303.289401.6.840, funded by the Fire
essment.
lu Cart r
irector of PuF&asing
Date
O1= 374